SUDBURY CATHOLIC DISTRICT SCHOOL BOARD

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1 SUDBURY CATHOLIC DISTRICT SCHOOL BOARD 165A D YOUVILLE STREET, SUDBURY, ONTARIO P3C 5E7 tel. (705) fax (705) Report to: Chairperson Barry MacDonald and Members of the Board Report Date: Meeting Date: Subject Matter: Submitted by: South/Central Boundary Implications Catherine McCullough, Director of Education Our File: In May 2009, the Trustees of the Sudbury Catholic District School Board passed a motion to build a 550 pupil place JK-8 green school attached to St. Benedict Secondary School. A second motion was passed in which the current students enrolled at St. Theresa and Corpus Christi would have a choice of attending St. Francis or Holy Cross. Reg09-50 That the Sudbury Catholic District School Board approves the closure of Corpus Christi School and consolidates the current students into St. Francis School and flexible boundaries be applied for current Corpus Christi students only. Reg09-54 That the Sudbury Catholic District School Board approves the closure of St. Theresa School and consolidates the current students into the dual track JK-8 green School on the St. Benedict Secondary site and flexible boundaries be applied for current St. Theresa students only. Reg09-55 That the Sudbury Catholic District School Board approves the closure of St. Christopher School and consolidates the current students into the new dual-track JK-8 green school on the St. Benedict site. Reg09-58 That the Sudbury Catholic District School Board approves the grandfathering of the current school communities when implementing the new enrollment boundaries for this planning area. That flexible boundaries be applied until the date of the move for Corpus Christi and St. Theresa schools. During the school year, it was proposed to have a JK-12 site with a Multimedia Centre linking the two schools with an elementary pupil placement capacity of 550. A bus trip was organized to visit a school in Lion s Head similar to what was being proposed. Parent feedback indicated a clear preference for the two schools to be separated. The decision was made to separate the two schools. Although the new school still had the pupil placement capacity of 550, it lost flexibility in accommodating additional students now that it was separated

2 from the secondary school. As a result of continued consultation and strong recommendations from the South/Central stakeholders, the decision was made to not only construct Holy Cross separate and away from St. Benedict Secondary School but that the grade 7 and 8 students become part of St. Benedicts. This resulted in a change of capacity for Holy Cross from 550 to 350 pupil places reducing the amount of flexibility even further. The 7-12 site now has an additional 200 pupil places as it shifted from Holy Cross to St. Benedict. It is important to note that the 550 pupil placement was determined and funded by the Ministry of Education as meeting the needs of the South/Central planning area based on student numbers. It is equally as important to highlight that a 550 pupil place school attached to the existing St. Benedict Catholic Secondary School, as was originally proposed, would have allowed for much more flexibility and growth than the current capacity of 350. In an attempt to implement the Board Motion that would permit families from St. Theresa and Corpus Christi to choose which school they wanted their children to attend in September 2011, a preliminary survey was distributed to both school communities in December Communication also included an information letter outlining the vision for south/central along with a personalized preference letter to each family indicating which boundary they were in and distance to each of the schools. (See Appendix A and Appendix B). Final survey results indicated 92% of the Corpus Christi school community and 95% of the St. Theresa school community wish to attend Holy Cross. Should these requests be implemented this would result in Holy Cross being significantly over capacity and St. Francis under capacity. Schools Projected Enrolment for September 2011 St. Francis and Holy Cross St. Francis (capacity is 560 students) Holy Cross (capacity is 350 students) Corpus Christi (JK Gr. 5 = 132) St. Theresa (JK Gr. 5 =110) Sources Based on Preference Letters (December 15, 2010) Based on Preference Letters (December 15, 2010) Enrolment as of November 30, 2010 Enrolment as of St. Michael (JK Gr. 5 = 42) 42 St. Christopher (JK Gr. 5 = 123) 123 November 30, 2010 St. Francis Enrolment as of (JK Gr. 5 = 242) 242 November 30, 2010 Projected JK Registrations Projections Projected New Enrolment (1-6) Projections Total

3 As of January 10 th, Laura Kuzenko, principal of Holy Cross, has received numerous inquiries and has begun taking registrations of families within the boundary of Holy Cross. Other alternatives for moving forward with the amalgamation of these identified school communities will now need to be considered as we need to accommodate external registrations and growth in a 350 pupil place school. Should the school be filled to capacity (350) now, registrations will need to be capped and waiting lists started. Enrolment for Holy Cross Based on Boundary St. Christopher (JK-5) 123 Projected JK 40 Projected new (1-6) 12 St. Theresa (in boundary) 48 Corpus Christi (in boundary) 49 Total 272 Note: 272 students fills Holy Cross to approximately 80% capacity. Enrolment for St. Francis Based on Boundary St. Francis (JK-5) 242 Projected JK 50 Projected new (1-6) 12 St. Michael 42 St. Theresa 64 Corpus Christi 81 Total 491 Note: 491 students fills St. Francis to approximately 88% capacity. Some alternatives for discussion are: 1. Implement the boundaries as originally proposed in the Director of Education s Report to the Board of Trustees South/Central Planning Area, from the March 24, 2009 Board Meeting, therefore eliminating the grandfathering of current students who are outside the Holy Cross boundary. This would populate Holy Cross at approximately 272 students (capacity 350) and St. Francis at approximately 491 (capacity 560). Included in these numbers are the projected JK registrations as well as the projected external registrations. This would populate Holy Cross at approximately 80% capacity and St. Francis at 88% capacity allowing for classroom space for new registrations and growth in both buildings. 2. Accept all students who are within the new Holy Cross boundary. Conduct a lottery system that gives those remaining that are not within the boundary a possible opportunity of attending Holy Cross - put a ceiling on successful candidates. In doing this, there would be no room for external registrations within the Holy Cross boundary. An alternative would be to transport those students who are interesting in attending Holy Cross to St. Francis as out of boundary students for St. Francis.

4 3. Transfer all current French Immersion students from St. Theresa to St. Francis and build the French Immersion Program starting in year 1 with JK/SK at Holy Cross. This would populate Holy Cross with approximately 296 students allowing for the 40 projected JK registrations as well as new registrations and room to build the French Immersion Program as the out of boundary students slowly move through the grades and eventually go to the St. Benedict addition. St. Francis would then have approximately 467 students allowing for new JK registrations. A factor to consider would be that the JK French Immersion teacher would be on their own with no other FI teacher to collaborate with. 4. Have St. Theresa remain open for one additional year and move St. Christopher and the current students wanting to attend from Corpus Christi to Holy Cross (no consideration to 0-3 years siblings). This would populate Holy Cross with approximately 296 students September 2011 and once the grade 6 students leave in June, there would be 241 students. St. Theresa would move in September The draw back would be that St. Francis would be populated with approximately 222 students with a capacity of 560. The numbers would be very similar if Corpus Christi were to remain open instead of St. Theresa. 5. Make Holy Cross JK-3 for the first 2-3 years. St. Francis would then take the grades 4, 5 and 6. The draw back would be families with a child in grade 2 and one in grade 5 being in two different schools. This would be of concern for the parents of St. Christopher who were not given an option of attending any other school other than Holy Cross. 6. Consider adding portables at Holy Cross. This option increases the costs to the Board and causes St. Francis to have vacant classrooms. 7. Consider Corpus Christi remaining open for an additional year. This school is one of the PTR (Prohibitive to Repair) schools and would also cause significant teacher staffing issues for this planning area. St. Francis will also have vacant classrooms. Considering the implications of the proposed options above, it is recommended to Trustees to support Option #1 as it the most transparent, fiscally responsible, equitable for all students impacted and honours the vision of the two dual track JK-6 schools for the south end. Additional Considerations: 1. With flexible boundaries, transportation costs will increase tremendously as out of boundary students need to be transported. Time on the bus also needs to be taken into consideration. 2. All scenarios are considering current students only and not non-school age siblings. The siblings will default to their boundary school as it is impossible to project siblings (both nonschool age or those who have not been born yet). 3. Ultimately, decisions need to be made keeping students best interests in mind and creating positive and viable learning communities for both St. Francis and Holy Cross Catholic Schools.

5 Construction Update 1) St Benedict CSS Addition Construction is on schedule and the school will be ready to receive all Grade 7 and 8 students from the South/Central planning area for September 1 st, ) St Francis School Renovations Phase 2 of the construction process is on schedule and the school will be ready to receive the students from St. Michael School and new students within the new attendance boundary for September 1 st, ) Holy Cross The tender for the foundations for Holy Cross Catholic School was awarded at the regular Board meeting dated August 5 th, The construction schedule established a foundation completion date of October 1 st, Further to regular on-site visits and inspections by Denis Faucher and Yallowega Belanger Architects, several meetings were held with the contractor during the months of September and October as the contractor was not adhering to the foundation construction schedule. The contractor was advised that the delays in the foundation work would cause a delay in the school construction schedule therefore jeopardizing the school opening date of September 1 st, Additional meetings were held during November, and a revised foundation construction schedule was developed. The contractor again did not adhere to the revised schedule. Further to discussions with the Superintendent of Business, our solicitor and the Manager of Facilities, the architect Yallowega Belanger removed the work from the contractor on November 25 th, 2010 and transferred the remaining portion of the uncompleted foundation work to the contractor who had successfully been awarded the tender for the school construction. Therefore a single contractor has the remaining foundation work and the school construction tender. Given the above delays, Holy Cross Catholic School will not be completed for occupancy by August Administration is currently developing a contingency plan to be presented at the February Board meeting.

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