Dr. Alan Lee, Superintendent. 1. The meeting was called to order by Ms. Elizabeth Lowe, Board Chair.
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1 Page 1414 The Washington County School Board met in Regular Session on Monday, May 5, 2003, at 7:00 p.m. at the Washington County School Board Office. The following were present: Dr. Alan Lee, Superintendent Ms. Elizabeth Lowe, Chair Ms. Kathi Roark, Vice Chair Mr. Buckey Boone Mr. Bill Brooks Dr. Ron Ely Mr. Tom Musick Mr. Jimmy Wallace Mr. Stephen Clear, Clerk 1. The meeting was called to order by Ms. Elizabeth Lowe, Board Chair. 2. Determination of Quorum. 3. Mr. Ronald Walls led the Pledge of Allegiance. 4. Upon motion by Mr. Wallace, seconded by Mr. Brooks, by 7-0 vote, the school board meeting agenda was approved as amended. 5. Public Comment: Ms. Jane Cruey spoke about an issue of concern to her concerning AAU sports in Washington County. This year, a 6 th grader was allowed to play on a team with the 7 th and 8 th grade students. Sometimes 8 th graders are allowed to play Junior Varsity or Junior Varsity to play Varsity, depending on who the child is. She said some kids will not even go out for sports because they feel others will be chosen before them. Ms. Cruey requested a reply to her concerns. Ms. Lowe asked if anyone who did not sign up would like to speak during public comment. There were no persons desiring to speak. 6. Upon motion by Ms. Roark, seconded by Mr. Boone, by 7-0 vote, the minutes of the April 24, 2003, School Board Meeting were approved as amended. 7. Upon motion by Ms. Roark, seconded by Mr. Brooks, by 7-0 vote, the bills were approved to be paid from the funds, by the checks and in the amounts indicated: General: Check Nos $ 241, , , ,373, Food Service: Check Nos , , Textbook: Check No , Construction: Check No , The board was provided a Budget Recap dated The board was informed of the following Old Business, which will be brought back for action by the board at a future school board meeting: 5-Year Facilities Plan (Following Strategic Plan Development) Strategic Plan Gym Floor Issue (Pending Facilities Plan Approval) School Security (Still Gathering Information) Superintendent s Academic Award Criteria Collection of Fees for After-School Programs Regulation DJ (R), Purchasing Procedures (Form), Second Reading Discuss Core Values (6-2-03) Consider Draft School Calendar ( ) Policy Adoption, File No. IGBC, Parental Involvement, Second Reading ( ) Consider Xerography & Computer Paper Bids ( ) Bus Driver, Simple Retirement Plan ( )
2 Page Upon motion by Ms. Roark, seconded by Mr. Boone, by 7-0 vote, May 7 was proclaimed School Nurse Day and the week of May 5-9 was proclaimed School Nurse Week. 10. Upon motion by Mr. Brooks, seconded by Mr. Musick, by 7-0 vote, May 7 was proclaimed Child Nutrition Employee Appreciation Day, and the week of May 5-9 was proclaimed Child Nutrition Employee Appreciation Week. 11. Ms. Amy Merrihue spoke about mathematics education and presented the six principals of math (Equity, Curriculum, Teaching, Learning, Assessment, Technology) and how these principals are being used in our classrooms. 12. Upon motion by Dr. Ely, seconded by Mr. Wallace, by 7-0 vote, low bid, in the amount of $52,101.00, from Houghtaling and Associates for the purchase of a boiler, and $8, for the purchase of a cleaning system, for Patrick Henry High School was approved. 13. Upon motion by Mr. Wallace, seconded by Ms. Roark, by 7-0 vote, low bid, in the amount of $27,395.00, from McGraw/Morgan to install a boiler and do demolition work at Patrick Henry High School was approved. 14. Upon motion by Dr. Ely, seconded by Mr. Musick, by 7-0 vote, low bid, in the amount of $72,100.00, from Hill Ventilating & Air Conditioning, Inc. to furnish materials and install piping at the Technical School and Skill Center was approved. 15. Upon motion by Mr. Musick, seconded by Ms. Roark, by 7-0 vote, the Special Ed Annual Plan was approved as presented. 16. Upon motion by Mr. Brooks, seconded by Ms. Roark, by 5-2 vote (Mr. Boone and Dr. Ely opposed), the following policies were approved on first reading as presented: EB, School Crisis & Emergency Management Plan (Adopt) EBA, Buildings & Grounds Inspection (Adopt) EBAA, Reporting of Hazards (Adopt) EBBA, First Aid/CPR Certified Personnel (Adopt) EEAC, School Bus Safety Program (Adopt) EEACC, Student Conduct on School Buses (Replacement) 17. Upon motion by Mr. Wallace, seconded by Mr. Brooks, by 7-0 vote, School Board Policy Manual adoption, File No. DJF, Procurement Procedures, was approved on second reading as presented. 18. Upon motion by Mr. Musick, seconded by Ms. Roark, by 7-0 vote, School Board Policy Manual adoption, File No. DL, Payroll Procedures, was approved on second reading as presented. 19. Upon motion by Mr. Musick, seconded by Ms. Roark, by 7-0 vote, School Board Policy Manual replacement, File No. DLC, Expense Reimbursement (Travel), was approved on second reading as presented. 20. Upon motion by Ms. Roark, seconded by Mr. Brooks, by 7-0 vote, School Board Policy Manual adoption, File No. DM, Cash in School Buildings, was approved on second reading as presented. 21. Upon motion by Mr. Boone, seconded by Ms. Roark, by 7-0 vote, School Board Policy Manual replacement, File No. DO, Non-Locally Funded Programs, was approved on second reading as presented.
3 Page Upon motion by Dr. Ely, seconded by Mr. Wallace, by 7-0 vote, the agenda for the May 19, 2003, School Board Meeting was approved as amended. 23. Superintendent Update: Dr. Lee mentioned a previous proposal to create an additional position of Gifted Facilitator to be funded from Gifted Education money, and the Board indicated they would like for this to be a resolution. It will be brought before the School Board at the May 19 Meeting. Mr. Musick requested a copy of the job description for this position. The Washington County School Board has made a request of the Board of Supervisors for $709,000, and Mr. Reeter has recommended that we receive $400,000. The following is the Board of Supervisors meeting schedule: May 6- Agency Hearing; May 12-Public Hearing at Abingdon High School at 7:00 p.m.; May 19-Work Session at 7:00 p.m. 24. Board Update: Ms. Roark informed the Board of a conversation she had with a member of the Board of Supervisors who told her the Board of Supervisors are seriously committed to the schools, and they are making some difficult decisions. Ms. Roark visited Rhea Valley Elementary School for an after school kickoff of TV Turn Off Week. She also informed the Board she would be out of town on May 19. Mr. Wallace appreciated the information provided to the School Board by Mr. Walls about cafeterias. Mr. Brooks spoke about a letter Dr. Lee shared with them from a person in another county who had visited Watauga Elementary School and was very impressed. He appreciated the information provided to him on salary comparisons. He will also be out of town on May 19. Dr. Ely said he would like a response about the relationship between the school system and AAU sports. Dr. Lee told him there would be a response to this question. Mr. Boone visited Watauga Elementary when they were having Outdoor Learning. The teachers worked hard to develop different activities for a day of learning outside, and children were having fun. He feels it is important to provide teachers the opportunity to work together. He informed them he would be late for the May 19 meeting. Mr. Musick said that from conversations he has heard, people in our community are concerned about education and know the importance of school teachers. 25. Upon motion by Mr. Wallace, seconded by Mr. Boone, by 7-0 vote, closed session was declared, following a ten-minute break, pursuant to of the Code of Virginia to discuss the following: Section A (1) Consider Specific Individuals for Employment: Guidance Counselor (1), High School Guidance Counselor (1) High & Middle School Special Education, Severe Disabilities (1), High School Social Studies Teacher (1), High School Teachers (10), Elementary Schools Special Ed Teacher (1), Elementary School Consider Specific Individuals for Retirement: Media Specialist (1), High School Teacher (1), Middle School Teacher (1), Elementary School Consider Specific Individuals for Resignation: English Teacher (1), High School Head Girls Basketball Coach (1), High School Secretary/Bookkeeper (1), Elementary School Secretary (1), Special Ed 26. Upon motion by Ms. Roark, seconded by Mr. Wallace, by 7-0 vote, closed session ended, and the meeting returned to regular session.
4 Page Upon motion by Ms. Roark, seconded by Mr. Musick, by 7-0 vote, closed session was certified pursuant to of the Code of Virginia. 28. Upon motion by Mr. Brooks, seconded by Mr. Musick, by 7-0 vote, the following individuals were approved for employment: Regina Cox, Guidance Counselor, Abingdon High School Amy Fields, Guidance Counselor, Patrick Henry High & Meadowview Elementary Schools Sandra Williams, Special Education, Severe Disabilities, Abingdon High School Debra Edwards, Social Studies Teacher, Holston High School Sherrie Hale, Teacher, Abingdon Elementary School Jessica Hendrickson, Teacher, Abingdon Elementary School Crystal Hall, Teacher, Greendale Elementary School Wanda Rowland, Teacher, Greendale & Watauga Elementary Schools Michelle Gardner, Teacher, Meadowview Elementary School Sydney Rowland, Teacher, Meadowview Elementary School Sarah Mercer, Teacher, Rhea Valley Elementary School Ruth Qualls, Teacher, Rhea Valley Elementary School Rachel Floyd, Teacher, Valley Institute Elementary School Megan Jones, Teacher, Watauga Elementary School Carrie Taylor, Special Education, Watauga Elementary School 29. Upon motion by Ms. Roark, seconded by Dr. Ely, by 7-0 vote, the retirements of the following individuals were approved: Brenda Boling, Media Specialist, Abingdon High School, Effective July 1, 2003, to Participate in the Washington County Early Retirement Program Mike Hagy, Teacher, E. B. Stanley Middle School, Effective July 1, 2003, to Participate in the Washington County Early Retirement Program Sara Odum, Teacher, Abingdon Elementary School, Effective July 1, 2003, to Participate in the Washington County Early Retirement Program 30. Upon motion by Mr. Musick, seconded by Mr. Boone, by 7-0 vote, the resignations of the following individuals were approved: Cynthia Honeycutt, EnglishTeacher, Holston High School, Effective July 1, 2003 Cherie Henderson, Secretary, Special Services, Effective June 30, 2003 Emily Draper, Secretary/Bookkeeper, Valley Institute Elementary School, Effective April 29, 2003 Todd Coleman, Head Girls Basketball Coach, Holston High School, Effective April 23, Upon motion by Mr. Musick, seconded by Mr. Wallace, by 7-0 vote, the meeting adjourned., Chair, Clerk, Recorder
5 Page 1418 MOTION: Ms. Kathi Roark SECOND: Mr. Tom Musick CERTIFICATION OF CLOSED MEETING WHEREAS, The Washington County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, (D) of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia Law; WHEREAS, THEREFORE, BE IT RESOLVED, that the Washington County School Board hereby certifies that, to the best of each member s knowledge, (I) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed in the closed meeting to which this certification applies, and (II) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered. AYES: 7 NAYS: 0, Clerk Washington County School Board Meeting Date:
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