RECORD OF PROCEEDINGS Minutes of The London City School Board of Education Special Meeting

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1 I. CALL TO ORDER Marvin Homan- President II. III. IV. ROLL CALL: - Kristine Blind - Treasurer Mr. Homan- Present, Mr. Brooks- Present, Mr. Stahl- Present, Mr. Brown- Present, Mrs. Canney - Absent OPENING PERIOD OF MEDITATION/PLEDGE TO THE FLAG MOTION TO ADOPT THE AGENDA FOR THIS MEETING Mr. Brown moved, seconded by Mr. Brooks that the London City Board of Education adopt the agenda for this meeting. V. MINUTES OF PREVIOUS MEETING(S) Mr. Brooks moved, seconded by Mr. Stahl that the London City Board of Education approve the following meeting minutes: Regular Meeting April 21, 2015 VI. VII. VIII. IX. STUDENT ACHIEVEMENT Curriculum LMS/LHS Band ADMINISTRATIVE REPORTS o LES o LMS o LHS o Student Services o CIA PUBLIC PARTICIPATION TREASURER S REPORT Kristine Blind Discussion Items -Budget A. ROUTINE ITEMS 9.1 Fund Balance Report 9.2 Revenue Summary 9.3 Expenditure Summary 9.4 Checks Issued- Detail Report 9.5 Cash Reconciliation Report 9.6 Variance Report 9.7 Cash Balance History Summary 9.8 Cash Balance History - Detail Mr. Brown moved, seconded by Mr. Stahl that the London City Board of Education approve Routine Action items IX. 9.1 through

2 B. BUSINESS ITEMS 9.9 Recommendation to approve a payment to Buckeye Resource Inc., in the amount of $ , dated 3/30/15. This is for the Athletic Fundraising fund, with a purchase order dated 4/21/ Recommendation to renew a contract with HPC from 7/1/15 through 6/30/18. Cost will remain the same as FY15 at $8000 year. This is to provide Medicaid billing and reimbursement services Recommendation to accept a donation from the After-Prom Parent Committee to the Class of 2016 in the amount of $ Recommendation to approve a resolution regarding maintaining a minimum unreserved general fund cash balance, in accordance with the best practice recommendation of GFOA, October 2009: A RESOLUTION AFFIRMING AND DECLARING IT TO BE BOARD PRACTICE IN THE INTEREST OF SOUND FISCAL MANAGEMENT TO MAINTAIN AN UNRESTRICTED GENERAL FUND CASH BALANCE EQUIVALENT TO SIXTY DAYS OF GENERAL FUND OPERATING EXPENDITURES. WHEREAS, it has been the practice of the Board in recent fiscal years to seek to maintain an unrestricted general fund cash balance equivalent to days of general fund operating expenditures; and WHEREAS, the Board believes that the continuation of this practice is both prudent and sound fiscal management in the current environment; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the London City School District, County of Madison, State of Ohio, that: Section 1. The Board hereby affirms and declares it to be a financial philosophy of the Board and in the interest of sound fiscal management, that tax levies shall be pursued, and the School District s finances otherwise be managed, to ensure an unrestricted general fund cash balance equivalent to at least sixty days of general fund operating expenditures. Section 2. Promptly upon receiving any indication that such a cash balance may not be achieved at any point within the rolling five-year forecast period, the Treasurer shall report such a finding to the Board, along with the proposed options that the Board may consider. Section 3. This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Resolution were taken, and that all deliberations of this Board that resulted in those formal actions were held, in the meetings open to the public in compliance with the law. Section 4. This Resolution shall be in full force and effect from and immediately upon its adoption Recommendation to approve the FY15 updated Forecast as presented. (Appendix A) Mr. Brooks moved, seconded by Mr. Brown that the London City Board of Education approve Business Action items IX. 9.9 through

3 X. SUPERINTENDENT S REPORT Tom Ben Discussion Items A. POLICY AND GOVERNANCE 10.1 Second reading of the following policies and bylaws: (Appendix B) o 2114 Meeting State Performance Indicators o 2271 College Credit Plus Program o 2413 Career Advising o 5114 Nonimmigrant Students and Foreign-Exchange Students o 5340 Student Accidents o 5350 Student Suicide o 5460 Graduation Requirements o 8390 Animals on District Property o 8400 School Safety 10.2 First Reading of Student Handbooks for (Appendix C) Mr. Stahl moved, seconded by Mr. Brown that the London City Board of Education approve Policy and Governance items X.10.1 through 10.2 B. PERSONNEL 10.3 Recommendation to approve FMLA leave for Dana Topper Recommendation to approve FMLA leave for Wanda Culbertson Recommendation to approve Jennifer Baldwin to accept the assignment for home instruction for student ID # for the remainder of the school year due to a disciplinary change of placement. She will be paid $25/hour on timesheet basis Recommendation to approve the following summer school courses for 2015: Summer School Teacher 3 rd Grade Reading Guarantee Tutoring $25/hour for up to 16 days Academic Course: June 3 June 30 Algebra 1 Credit Recovery Class Cost: $40.00 per student $25/hour for up to 70 hours OGT Remediation Sessions: Five teachers to be paid up to 13 hours $25/hour 10.7 Recommendation to approve the following teachers to provide extended school year services to identified students. They will be paid $25/hour. Date range is from July 27, 2015 through July 31, 2015 and August 3, 2015 through August 7, Name 1. Marcia Severt 2. Julia McFarland 3. Kim McKinney 4. Jennifer Baldwin 3817

4 10.8 Recommendation to approve a two (2) year Administrative contract to Adelle Faulkner for 240 days of service. Effective beginning with the school year Recommendation to accept the resignation of Claire Spangler, LHS Intervention Specialist, effective at the end of the school year Recommendation to approve a continuing contract for the following classified individuals, starting with the school year: Name Position 1. Sherri Jones Secretary 2. Abigail Fisher Secretary 3. Kim Crumley Administrative Assistant to the Superintendent Recommendation to hire three LES library aides, Melanie McSeveney, Deb Oney and Kim Adams, not to exceed 55 hours per week for the school year Recommendation to accept the resignation of Todd Boyd as NHS Student Advisor for the school year Recommendation to approve the following volunteers for the school year. This is contingent upon a current negative background check. 3818

5 10.14 Recommendation to approve the following supplemental contracts for the school year at the board approved rate(s) of pay as negotiated. This is contingent upon a negative Bureau of Criminal Identification and the Federal Bureau Identification background fingerprint check, satisfactory completion of the Declaration Regarding Material Assistance/Non-assistance to a Terrorist Organization (ORC ), and timely presentation of the proper State of Ohio Department of Education certification for the area of assignment Mr. Brown moved, seconded by Mr. Brooks that the London City Board of Education approve Personnel Recommendation(s) X through Roll Call: AYES: Mr. Homan, Mr. Brooks, Mr. Brown, Mr. Stahl [4-0] Mr. Stahl moved, seconded by Mr. Brooks that the London City Board of Education approve Personnel Recommendation(s) X Roll Call: AYES: Mr. Homan, Mr. Brooks, Mr. Stahl [3-0-1] ABSTAIN: Mr. Brown Mr. Stahl moved, seconded by Mr. Brown that the London City Board of Education approve Personnel Recommendation(s) X Roll Call: AYES: Mr. Brown, Mr. Brooks, Mr. Stahl [3-0-1] ABSTAIN: Mr. Homan D. BUSINESS ITEMS Recommendation to approve the School Calendar. (Appendix D) 3819

6 10.16 Recommendation to approve the LES school fees as presented below: Kindergarten $31 First Grade $31 Second Grade $23 Third Grade $21 Fourth Grade $26 Fifth Grade $ Recommendation to approve the LMS school fees as presented below: Sixth Grade $19 Seventh Grade $14 Eighth Grade $ Recommendation to approve the LHS course fees. (Appendix E) Recommendation to approve the Overnight Trip Request for the LHS Band to attend band camp at Urbana University. The trip is scheduled for July 26, 2015 through July 31, (Appendix F) Recommendation to approve the student graduation list. (Appendix G) Recommendation to approve the resolution authorizing London City Schools membership to the Ohio High School Athletic Association for the school year. (Appendix H) Recommendation to apply for the 21 st Century Grant. (Appendix I) Mr. Brooks moved, seconded by Mr. Brown that the London City Board of Education approve Business Recommendation(s) X through XI. BOARD REPRESENTATIVES AND LIAISONS REPORT Tolles Board of Education Liaison Tax Abatement Committee Liaison BAC Liaison Liaisons with the London Academy London City Schools Foundation Board Liaison Student Achievement Liaison London Community Foundation Board/ Central Madison Joint Recreation District (CMJRD) Liaison Communications/Public Relations Committee OSBA Central Region Chapter Liaison Finance & Building/Grounds Committee London Community Organization 3820

7 XII. EXECUTIVE SESSION IF NEEDED *Board Discussion -Board Meeting time change to 6:30pm starting in June. -Work Session in June or July (last week of June not 25 th ) -Discuss potential volunteer recognition program. XIII. MOTION FOR ADJOURNMENT - 8:49pm Mr. Brooks moved, seconded by Mr. Stahl that the London City Board of Education adjourn its April 21 st regular board meeting. PRESIDENT ATTEST: 3821