ST. MARY C.S.S. PARENT COUNCIL TUESDAY, SEPTEMBER 22, Executive Members Name Attendance. Principal Mike O Brien P. Co-Chair Riyaz Hussein P

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1 ST. MARY C.S.S. PARENT COUNCIL TUESDAY, SEPTEMBER 22, 2015 Executive Members Name Attendance Principal Mike O Brien P Co-Chair Riyaz Hussein P Co-Chair Beatrice Povolo P Secretary Anne-Marie O Brien P Financial Secretary Lisa Cairns P Teacher Representative Melissa Wilson-Clark P Parish Representative Tomy Valookaran Ab Parent Representatives Parent Representative (Grade 9) Louella DiFrancesco P Parent Representative (Grade 10) Julie Roberts P Parent Representative (Grade 11) Lisa Allison P Parent Representative (Grade 12) Jill Williams P Parent Representative (French) Frances Quinn-Ford P Parent Representative Lynne Kulin Ab Other Attendees: Arnold Flowers Neil Castanheiro Rose Castanheiro Julia Tapp Sharlet Lobo Lesa Joshua Allison Jocko Patricia Bailey

2 CALL TO ORDER -R. Hussein called meeting to order at 7:00 pm Welcome & Opening Prayer Hail Mary Welcome and Introductions All M. O Brien & R. Hussein -all in attendance provided brief introduction name, student(s) name, past school attended, previous council experience AGENDA ITEMS Role of St. Mary C.S.S. Parent Council and Election Process B. Povolo -M. O Brien circulated nomination forms -B. Povolo briefly reviewed St. Mary C.S.S. Parent Council Executive Positions and election process: Executive Positions are as follows: Chair Co-Chair Secretary Financial Secretary (aka Treasurer) Parent Representatives and Grade Representatives (maximum of 12): o Grade 9 o Grade 10 o Grade 11 o Grade 12 o French o Parent Representative -candidates are elected to the Parents Council Executive through a nomination form -potential candidates are required to indicate on the nomination form their preferred position on the Executive. In the event that more than one candidate forwards their name for the same position, a vote or ballot election is held -each parent/guardian seeking election can be nominated in writing, by another individual -both the Nominator and the Candidate must have a child registered at the school, and must declare whether he or she is employed by the Durham Catholic District School Board -the expectation is that Executive members attend all meetings

3 Election of Executive -nomination forms were collected and M. O Brien confirmed Executive as follows: Executive Members Name Principal Mike O Brien michael.obrien@dcdsb.ca Co-Chair Riyaz Hussein riyaz.hussein@torontopolice.on.ca Co-Chair Beatrice Povolo bpovolo@me.com Secretary Anne-Marie O Brien aobrien@sympatico.ca Financial Secretary Lisa Cairns bulpsmom@gmail.com Teacher Representative Melissa Wilson-Clark melissa.wilsonclark@dcdsb.ca Parish Representative Tomy Valookaran tomy.valookaran@dcdsb.ca Parent Representatives Parent Representative (Grade 9) Louella DiFrancesco louella.difrancesco@durham.ca Parent Representative (Grade 10) Julie Roberts julier@rogers.com Parent Representative (Grade 11) Lisa Allison lisa7allison@gmail.com Parent Representative (Grade 12) Jill Williams sjwilliams@rogers.com Parent Representative (French) Frances Quinn-Ford fqf@rogers.com Parent Representative Lynne Kulin lynne.kulin@opg.com St. Mary CSS Parent Council Meeting Dates -B. Povolo explained format of a typical meeting: Opening Prayer Agenda Items Principal s Report New Business Closing Prayer -Council meetings are generally held on the first Wednesday of the month at 7:00pm in the St. Mary CSS Library: Wednesday, October 21, 2015 Wednesday, November 4, 2015 informal meeting/used Uniform Sale Wednesday, December 2, 2015 meeting and Christmas Social January 2016 defer for now, confirm at December meeting based on need Wednesday, February 3, 2016 Wednesday, March 2, 2016 Wednesday, April 6, 2016

4 Wednesday, May 4, 2016 Wednesday, June 1, 2016 Budget Update M. O Brien & R. Hussein -M. O Brien and R. Hussein provided brief overview of how council funds are managed and source of funds including: -major fundraiser Used Uniform Sale -$5.00 per student that is allocated to Parent Council from Ministry -L. Cairns confirmed our current balance is $10,736.66, which includes both the summer Used Uniform Sale and this year s $5.00/student allocation -advised M. O Brien that council would like to know approximate cost of this year s Graduation and potential asks from Teachers M. O Brien to report back on both at next council meeting Used Uniform Sale R. Hussein -explained for new parents format of used uniform sale, volunteer work required and 2 sales -all proceeds go back to council -current inventory of uniforms is substantial -discussed and agreed to organize and run a Fall sale: Wednesday, November 4, :00 pm 8:00 pm -volunteers are required: 1-Washing of uniforms (can pick up any time by contacting the office) 2-Set-Up of Used Uniform Sale on Wednesday, November 4 4:00 pm 3-Running of Sale cash collection, keeping inventory for sale tidy etc. -M. Wilson-Clarke will coordinate advertising both the sale and request for more donations on school website, daily announcements and through career cruising blasts Graduation it was decided by school admin to move this year s Graduation to a new facility -agreed should be a location in Durham Region (last year s held in Scarborough) -agreed there was a need for a larger facility to allow for student to invite more guests to attend -this year s Graduation will be held: Wednesday, June 29, 2016 from 6:00 pm 9: pm Kingdom Hall, Oshawa Non-Uniform Days -one time collection of $15.00 (10 non-uniform days) -in addition, DCDSB has requested schools host an additional non-uniform day, with all proceeds being directed to Syrian Refugees -M. O Brien clarified that all funds raised through non-uniform days are divided up between a number of charities

5 NEW BUSINESS Principal s Report M. O Brien -smooth start to the school year -enrollment has increased: As of May As of September a number of new staff have joined St. Mary -Morning announcements now take place at 10:10am instead of first thing allows for less interruptions during announcements and more orderly start to class First School Mass Wednesday, September 23, 2015 Arts Department -Band has begun practices -Choir has begun practices -School Musical will take place in November, 2015 Athletics -a number of fall sports have started -for more information, see school website: Retreat Leaders -120 students have been selected -Leadership training will take place at Marygrove Camp in two sessions -M. O Brien provided brief explanation of role of Retreat Leaders -for more information, see school website: St. Vincent s Kitchen -all students welcome to help prepare, assemble casseroles to later be delivered to St. Vincent s Kitchen for those in need in our community Federal Election -Monday, October 19, St. Mary CSS will be a Polling Station -St. Mary also holds a Student Vote and announces results St. Mary CSS Post-Secondary Fair Thursday, October from 6:30pm 9:00 pm First Non-Uniform Day -Thursday, September 24 th -$15.00/student will be collected in Home Rooms

6 Grade 9 Day -Wednesday, Sept 30, all day event, held at St. Mary CSS Parent Teacher Interviews -Thursday, October 22 -held prior to report cards and focus on assessment of learning skills of students ADJOURNMENT Meeting Adjourned Closing Prayer 8:20 pm Hail Mary Next St. Mary CSS Council Meeting Wednesday, October 21, 7:00 pm - St. Mary CSS Library St. Mary CSS Parent Council meetings usually take place on the first Wednesday of the month, from 7:00pm 8:00pm in the school library. All parents are welcome to attend the monthly Parent Council meetings and bring agenda items forward for discussion.