Presentation of Space Consolidation and Vacant Property Disposition Plans. Presented to the Board of County Commissioners February 09, 2010

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1 Presentation of Space Consolidation and Vacant Property Disposition Plans Presented to the Board of County Commissioners February 09, 2010

2 Space Consolidation Plan Plan Goal Optimize the use of County-owned space Adoption of the Plan will produce the following results: - Reduction in utilization of leased space - Corresponding reduction in General Fund expenses for leased space - Increased staff densities in existing County facilities - Optimization of adjacencies in existing County facilities 2

3 Property Disposition Plan Plan Goal Surplus Vacant Properties Adoption of the Plan will produce the following results: - Reduce inventory of unused scattered site properties - Generate revenue - Reduce General Fund expenditures for operating costs 3

4 Elements of Space Consolidation Plan Implementation The How of the Plan - Relocation of whole departments to and within Countyowned space Schedule The When of the Plan - 18 month schedule beginning in February Pending approval; ready to go Funding Financial impact of Plan implementation - One-time costs; recurring costs; and cost avoidance Flexibility Potential Plan adjustments - The Plan can be adjusted to accommodate potential changes resulting from the FY11 budget process 4

5 Proposed Relocations PROPOSED RELOCATIONS PROPOSED RELOCATIONS CURRENT LOCATION FUTURE LOCATION Building and Development Review Services 310 Court Street 440 Court Street - First, Second and Half of Third Floor Planning Department Bank of America - Eighth Floor 310 Court Street Clerk Audit Department 400 Cleveland - Fourth Floor 510 Bay Avenue Clerk Finance Department 400 Cleveland - Fifth Floor Utilities Building - Second and Third Floors Human Resources -Training STAR Center Gulf Coast Museum of Art Environmental Management 512 S. Ft. Harrison Gulf Coast Museum of Art Environmental Management 300 S. Garden Gulf Coast Museum of Art Office of Management and Budget 509 East Avenue, Second Floor 315 Court Street, Sixth Floor 5

6 Proposed Relocations - Aerial Proposed Relocations Aerial pdf 6

7 DREW ST GROVE ST CLEVELAND ST CLEVELAND ST PARK ST CLEVELAND ST TON AVE VIN FER N MARTIN LUTHER KING JR AVE N MYR DREW ST N GAR N OS DREW ST DREW ST DREW ST DREW ST DREW ST DREW ST DREW ST DREW ST SON AVE DREW ST DREW ST BOOTH AVE N PROSPECT AVE N EAST AVE GROVE ST GROVE ST N GARDEN AVE WATTERSON AVE N FT HARRISON AVE BOOTH AVE CLEVELAND ST N MYRTLE AVE CLEVELAND ST MILANO CT S PROSPECT AVE EWING AVE S PROSPECT AVE S EAST AVE N EAST AVE HENDRICKS ST N OSCEOLA AVE BOOTH AVE N MYRTLE AVE HENDRICKS ST 600 N. Garden Ave. LAURA ST 400 Cleveland St. NE CLEVELAND ST LAURA ST LAURA ST LAURA ST LAURA ST LAURA ST LAURA ST PARK ST PARK ST S FT HARRISON AVE S MY RTLE AVE PINELLAS TRL PINELLAS TRL PINELLAS TRL S GARDEN AVE S GARDEN AVE S GARDEN AVE N GARDEN AVE WATTERSON AVE N OSCEOLA AVE CLEVELAND ST CLEVELAND ST N FT HARRISON AVE CLEVELAND ST 14 S. Ft. Harrison Ave. CLEVELAND ST PADUA LN S OSCEOLA AVE PIERCE BLVD PIERCE S S MARTIN LUTHER KING JR AVE MALAGA CT THE PROMENADE S MY RTLE AVE PARK ST PARK ST PARK ST NATHANS LN DIVISION AVE 300 S. Garden Ave. FRANKLIN ST FRANKLIN ST FRANKLIN ST FRANKLIN ST S OSCEOLA AVE 440 Court St. MEMORIAL CSWY GOULD S MYRTLE AVE PINELLAS TRL S GARDEN AVE S FT HARRISON AVE GOULD ST CHESTNUT ST BROWNELL ST S MARTIN LUTHER KING JR AVE EWING AVE S PROSPECT AVE 310 Court St. EWING PL S PROSPECT AVE S MYRTLE AVE S EAST AVE MARKLEY ST S GARDEN AVE S FT HARRISON AVE OAK AVE 512 S. Ft. Harrison Ave. BAY AVE 315 Court St. CHESTNUT ST CHESTNUT ST CHESTNUT ST CHESTNUT ST 509 E. Avenue S. CHESTNUT ST OAK AVE BAY AVE S MY RTLE AVE ROGERS ST S EAST AVE ROGERS ST S FT HARRISON AVE ROGERS ST ROGERS ST ROGERS ST PALM AVE OAK AVE SPECT AVE S MYRTLE PINELLAS ALM AVE AK AVE ANGE AVE S MARTIN LUTHER BAY AVE 510 Bay Ave. ELLS CT IANA AVE BAY AVE LIME AV Y

8 Implementation The majority of the proposed moves are intended to occur in sequence The sequence of the moves is advantageous for the following reasons: Accommodates fiscal year events (budget, year-end closeout, lull, etc.) for moving departments Allows sufficient time for design and permitting activities Allows sufficient time for remodeling prior to backfilling Corresponds with the schedule for completion of the Public Works Emergency Responders Building 7

9 Funding Costs - Remodeling Based on $50/square foot - Furniture, Fixtures & Equipment Based on 25% of remodeling cost - Relocation Moving expenses - Operating Cost Increase Short-term cost during transition phase - Lease Buy-out Cost to buy-out existing lease - Utilities Building Lease Cost to lease space in Utilities Building 8

10 Funding Cost Avoidance - Lease cost avoidance - Savings based on seven (7) year projection - Approximate annual cost avoidance savings of $750,000 beginning in Year 3 (FY12) 9

11 Funding Pro Forma Pro Forma - Knowns and Assumptions xls Pro Forma - Current-New Expenses xls Pro Forma - Current-New-Income Pg xls 10

12 HR (Training) 01/31/12 Anytime with 60 days notice CPI INCREASES AMOUNT TERMS Planning Department $.50/SF Each Anniversary Date Clerk (Audit and Finance) 3% Annually HR (Training) 3% Annually ASSUMPTIONS UTILITY COST INCREASES RENOVATION COST FFE COST RELOCATION COST AMOUNT 5%/Year AMOUNT $50/SF AMOUNT 25% of Renovation Cost BASIS Men and Truck

13 PRO FORMA - CURRENT EXPENSES VS. NEW EXPENSES EXPENSES - CURRENT YEAR 1 (FY10) YEAR 2 (FY11) YEAR 3 (FY12) YEAR 4 (FY13) YEAR 5 (FY14) YEAR 6 (FY15) YEAR 7 (FY16) BDRS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PLANNING $302, $310, $317, $317, $317, $317, $317, CLERK (AUDIT/FINANCE) $317, $327, $327, $327, $327, $327, $327, BTS $181, $181, $181, $181, $181, $181, $181, OMB $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 HR TRAINING $112, $117, $121, $126, $131, $137, $142, DEM $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $914, $936, $948, $953, $958, $963, $969, $6,643, Total (Years 1-7) EXPENSES - NEW YEAR 1 (FY10) YEAR 2 (FY11) YEAR 3 (FY12) YEAR 4 (FY13) YEAR 5 (FY14) YEAR 6 (FY15) YEAR 7 (FY16) BDRS $93, $108, $0.00 $0.00 $0.00 $0.00 $0.00 PLANNING $0.00 $1,202, $0.00 $0.00 $0.00 $0.00 $0.00 CLERK AUDIT $43, $28, $29, $31, $32, $0.00 $0.00 CLERK FINANCE $1,124, $171, $171, $171, $171, $171, $171, BTS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 OMB $397, $235, $0.00 $0.00 $0.00 $0.00 $0.00 HR TRAINING $0.00 $563, $0.00 $0.00 $0.00 $0.00 $0.00 DEM $0.00 $1,146, $0.00 $0.00 $0.00 $0.00 $0.00 $1,659, $3,456, $201, $203, $204, $171, $171, $6,069, Total (Years 1-7) YEARLY DIFFERENCE - Current Expenses and New Expenses FY10-FY16 ($745,217.71) ($2,520,228.12) $746, $750, $753, $791, $797, CUMULATIVE DIFFERENCE - Current Expenses and New Expenses FY10-FY16 ($745,217.71) ($3,265,445.83) ($2,518,640.58) ($1,768,438.36) ($1,014,718.11) ($223,048.21) $574,109.59

14 PRO FORMA - NEW EXPENSES VS. INCOME YEAR 1 (FY10) YEAR 2 (FY11) YEAR 3 (FY12) YEAR 4 (FY13) YEAR 5 (FY14) YEAR 6 (FY15) YEAR 7 (FY16) YEARLY DIFFERENCE - Current Expenses and New Expenses FY10-FY16 ($745,217.71) ($2,520,228.12) $746, $750, $753, $791, $797, CUMULATIVE DIFFERENCE - Current Expenses and New Expenses FY10-FY16 ($745,217.71) ($3,265,445.83) ($2,518,640.58) ($1,768,438.36) ($1,014,718.11) ($223,048.21) $574, EXPENSES - NEW YEAR 1 (FY10) YEAR 2 (FY11) YEAR 3 (FY12) YEAR 4 (FY13) YEAR 5 (FY14) YEAR 6 (FY15) YEAR 7 (FY16) BDRS $93, $108, $0.00 $0.00 $0.00 $0.00 $0.00 PLANNING $0.00 $1,202, $0.00 $0.00 $0.00 $0.00 $0.00 CLERK AUDIT $43, $28, $29, $31, $32, $0.00 $0.00 CLERK FINANCE $1,124, $171, $171, $171, $171, $171, $171, BTS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 OMB $397, $235, $0.00 $0.00 $0.00 $0.00 $0.00 HR TRAINING $0.00 $563, $0.00 $0.00 $0.00 $0.00 $0.00 DEM $0.00 $1,146, $0.00 $0.00 $0.00 $0.00 $0.00 $1,659, $3,456, $201, $203, $204, $171, $171, $6,069, Total (Years 1-7) INCOME YEAR 1 (FY10) YEAR 2 (FY11) YEAR 3 (FY12) YEAR 4 (FY13) YEAR 5 (FY14) YEAR 6 (FY15) YEAR 7 (FY16) OSCEOLA 1 and 2 $1,275, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 STATION 17 $1,050, $0.00 $0.00 $0.00 $0.00 $0.00 $ S GARDEN $3,474, $0.00 $0.00 $0.00 $0.00 $0.00 $ S FT HARRISON $1,300, $0.00 $0.00 $0.00 $0.00 $0.00 $ OAK AVENUE $0.00 $520, $0.00 $0.00 $0.00 $0.00 $ ROGERS ST. $0.00 $305, $0.00 $0.00 $0.00 $0.00 $ BAY AVENUE $0.00 $0.00 $950, $0.00 $0.00 $0.00 $0.00 $7,099, $825, $950, $8,874, Total (Years 1-7) CUMULATIVE DIFFERENCE - New Expenses to Income $5,439, $2,807, $3,757, $3,757, COST AVOIDANCE $746, $750, $753, $791, $797, $3,839, GRAND TOTAL - CUMULATIVE DIFFERENCE + COST AVOIDANCE $7,597,387.75

15 Surplus Properties Five of the eight properties are currently vacant. The remaining three properties would be vacated as part of the Space Consolidation Plan Disposition now is the recommendation for five of the eight properties The recommendation for the remaining three properties is to revisit the timing of disposition in FY11 The revenue projection for disposition of the eight total properties is $8.8M 11

16 Clearwater Campus Aerial Clearwater Campus Aerial pdf 12

17 S MYRTLE AVE S MYRTLE AVE S MY S E PINELLAS TRL FRANKLIN ST S MYRTLE AVE PINELLAS TRL S EAST AVE S MYRTLE AVE S EAST AVE S MYRTLE AV PINELLAS TRL FRANKLIN ST CHESTNUT ST WELLS CT FRANKLIN ST CHESTNUT ST NDIANA AVE S GA S FT DI S O S GARDEN AVE S FT HARRISON AVE MEMORIAL CSWY S OSCEOLA AVE MEMORIAL CSWY FRANKLIN ST 311 Osceola Ave 305 Osceola Ave 300 S. Garden Ave. 300 S. Ft. Harrison FRANKLIN ST S GARDEN AVE S FT HARRISON AVE CHESTNUT ST MARKLEY ST OAK AVE S GARDEN AVE CHESTNUT ST S FT HARRISON AVE BAY AVE CHESTNUT ST CHESTNUT ST OAK AVE BAY AVE 510 Bay Ave. ROGERS ST ROGERS ST ROGERS ST ROGERS ST S FT HARRISON AVE PALM AVE 520 Oak Ave. 512 S. Ft. Harrison OAK AVE BAY AVE 201 Rogers St. ORANGE AVE URNER ST PALM AVE OAK AVE BAY AVE ORANGE AVE

18 Plan Challenges Logistics of large scale moves Timing; continuity of service; technology; parking Initial investment Modification of space usage for County departments in former Gulf Coast Museum of Art buildings Seasonal parking inconveniences at Pinewood Cultural Park 13

19 Next Steps Bring five properties to BCC for Board consideration Notification to affected departments Implementation of Plan schedule 14

20 Discussion and Questions 15

21 BUILDING LIST BY GEOGRAPHIC SECTION - OWNED AND LEASED Facility Name / Group Address City Northwest Section Court House (excl garage sf) 315 Court St Clearwater Old Court House 324 S Ft. Harrison Clearwater County Annex 400 S Ft. Harrison Clearwater Building Dept / DRS (excl garage sf) 310 Court St. Clearwater Public Works (excl garage sf) 440 Court St. Clearwater Environmental Management 512 S Ft. Harrison Clearwater Communications 333 Chestnut St. Clearwater North Cnty Service Center US 19 N Clearwater Leased Facilities Clerk/BTS 400 Cleveland St. Clearwater Community Development 600 Cleveland St. Clearwater Planning Department 600 Cleveland St. Clearwater Human Services 2189 Cleveland St. Clearwater Veterans Services 2189 Cleveland St. Clearwater Tax Collector - E-Center 314 S. Missouri Clearwater Tax Collector Gulf to Bay Blvd Clearwater Tax Collector US 19 N. Clearwater Property Appraiser US 19 N. Clearwater Tax Collector 743 Pinellas Av. Tarpon Springs Sheriff 737 Louden Av. Dunedin Sheriff 1080 Virginia Av. Dunedin Sheriff Gulf Blvd. Indian Shores Other Vacant 201 Rogers St. Clearwater Vacant 300 S. Ft. Harrison Clearwater Env Mngt - Water Quality 300 S Garden Av. Clearwater REM - Facility Operations 303 Chestnut St. Clearwater Vacant 305 Osceola Av. Clearwater Vacant 311 Osceola Av. Clearwater REM/BTS/Clerk's Records 509 East Av. Clearwater Vacant 510 Bay Av. Clearwater Employee Relations 520 Oak Av. Clearwater Vacant 631 Chestnut St. Clearwater REM - Facility Operations US 19 N Clearwater Garage Garage Garage Building List (2).xls Page 1 of 4

22 BUILDING LIST BY GEOGRAPHIC SECTION - OWNED AND LEASED Facility Name / Group Address City Northwest Section - MID Pinewood Cultural Park Largo CEL/County Extension Ulmerton Rd. Largo Hertiage Village th St. N. Largo Florida Botanical Gardens Walsingham Rd. Largo Gulf Coast Art Museum 12211A Walsingham Rd. Largo EMS Ulmerton Rd. Largo Admin & Com Cntr Bldg # 2 - Medical Supply Storage Animal Services Ulmerton Rd. Largo Public Safety Campus Ulmerton Rd. Largo Sheriff - Annex Sheriff - Bldg 100 Sheriff - Bldg 200 Sheriff - Bldg 300 Sheriff - Bldg 400 Sheriff - Bldg 500 Facility Operations Ulmerton Rd. Largo Medical Examiner Ulmerton Rd. Largo Fleet Management Complex 9685 Ulmerton Rd. Largo Fleet Mngt Admin & Shop Paint & Body Shop Prev Maint Shop Supervisor of Elections Starkey Rd. Largo Lease Facilities Tax Collector Starkey Rd. Human Resources 7887 Bryan Dairy Rd. Largo Sheriff Ulmerton Rd. Largo PW OPS Southwest Yard St. N. Largo Facility Name / Group Address City Northwest Section Brooker Creek 3940 Keystone Rd. Tarpon Springs Bldg #1 Bldg #2 Bldg #3 Environmental Management 3611 Fletch Haven Tarpon Springs Brooker Admin / Modulars 3620 Fletch Haven Tarpon Springs Env Mngt - Residence 999 Lora Lane Tarpon Springs Building List (2).xls Page 2 of 4

23 BUILDING LIST BY GEOGRAPHIC SECTION - OWNED AND LEASED PW OPS Central Yard US 19 N Clearwater PW OPS North Yard 4314 Alt US 19 N Palm Harbor Facility Name / Group Address City Southeast Section - CJC Criminal Justice Center th St. N. Clearwater Weedon Island Center 1800 Weedon Dr. NE St Petersburg Sheriff: S1-Tech Services th Av. N. Clearwater S2-Evidence & Prop th Av. N. Clearwater S3-Purchasing th Av. N. Clearwater Other: Clerk's Records th St. N. Clearwater Fleet Sub Station th St. N. Clearwater Annex Roosevelt Blvd. Clearwater Sheriff - Forensic Vehicle St. N. Clearwater Clerk's Print Shop St. N. Clearwater Sheriff Av N. Clearwater Sheriff - Purchasing Warehouse Automobile Blvd. Clearwater Sheriff's K9 Facility th Ave N. Clearwater Leased Facilities Sheriff's Hangar Spadco Dr N. Clearwater 5300 Building 5300 A Ulmerton Rd. Clearwater CVB/Econ Dev St. Clearwater Justice/Consumer Protection Roosevelt Blvd. Clearwater Clerk's Records Av. N. Clearwater PW OPS Mosquito Yard Av. N. Clearwater PW OPS Stormwater Yard Av. N. Pinellas Park Facility Name / Group Address City Southeast Section - SOUTH St Pete Judicial (incl Energy Plant) 545 1st Av. N. St Petersburg (excl garage sf) 501 Office Building (excl garage sf) 501 1st Av. N. St Petersburg South Cnty Service Center th St. N. St Petersburg PW OPS Southeast Yard Av. N. St Petersburg Leased Facilities Tax Collector Av. N. St Petersburg Garage Garage Building List (2).xls Page 3 of 4

24 BUILDING LIST BY GEOGRAPHIC SECTION - OWNED AND LEASED Human Services - STARS St. N. St Petersburg Other Social Services Bldg 647 1st Av. N. St Petersburg Connection Center th Av. N. St Petersburg Facility Name / Group Address City Detention Section County Jail Minimum I Minimum II A Barracks B Barracks C Barracks Female S C Laundry M S C Kitchen M S C Control Phase I Area A Phase I Area B Phase I C Wing Phase I D Wing Phase I E Wing Phase II G Wing Phase III F Wing 10 Guard Towers Ptec Shop Construction Admin Facility Management SASB Medical Wing Video Visitation Central Building Annex II - PSTA Healthcare Facility Name / Group Address City STAR CENTER 7887 Bryan Dairy Rd Largo Building List (2).xls Page 4 of 4

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