MINUTES of the Regular Meeting of the Board of Directors of the ENUMCLAW SCHOOL DISTRICT #216 6:30 p.m., District Office January 22, 2019

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1 MINUTES of the Regular Meeting of the Board of Directors of the ENUMCLAW SCHOOL DISTRICT #216 6:30 p.m., District Office January 22, 2019 I PRELIMINARY A. Call to Order: The regular meeting of the Board of Directors was called to order by Bryan Stanwood, President of the Board of Directors, at 6:30 p.m. in the boardroom of the district office. B. Pledge of Allegiance: Mr. Stanwood welcomed Enumclaw High School student, Gordon Crosby, who attended the meeting as an observer to complete one of his requirements to become an Eagle Scout. Mr. Stanwood asked Gordon to lead the pledge of allegiance to the flag. C. Roll Call: All board members were present except student representative Emma Murphy. Tyson Gamblin arrived at 6:54 p.m. D. Minutes: Mrs. Merrill moved and Mrs. Watterson seconded a motion to approve the minutes of the regular board meeting of December 17, 2018 and the board work study of January 7, 2019 as presented. A. Good News of the District: II BOARD OF DIRECTORS COMMUNICATIONS Mrs. Watterson expressed her thankfulness that Enumclaw School District made it through the recent wind storm without having to close down all schools, mentioning other districts were not as lucky. Black Diamond Elementary was closed one day due to loss of power, and will make up that day on March 22 nd, while other schools will remain closed as scheduled. Mr. Nelson later added that March 22 nd was built into the school calendar as a snow make-up day for emergency closures such as this. Transportation and food services will be provided to Black Diamond Elementary as normal on this day, and the school will operate on a normal Friday schedule. Foster Barnhart gave praise to the Enumclaw High School drama performers in the One Acts this month. He said all plays seemed to go perfectly. He also mentioned that a fellow student, Kaden Bolton, was able to direct one of the acts! Mr. Stanwood thanked Westwood and Thunder Mountain for producing exceptional presentations during the January work study meeting. He added that he loved to see the correlation between the schools and was very interested in learning the programs in place to help ease the transition from elementary to middle school.

2 B. Superintendent Update: January is School Board Recognition Month for the 24th year in a row, and Mr. Nelson began by acknowledging the board of directors for their hard work within the district. The board was given signed certificates and treats! Mr. Nelson then followed with a slide show of events and information. He began by presenting Mrs. Merrill with a certificate from WSSDA, celebrating over 25 years (27) of service to the school board! Next, he shared the announcement that Keri Marquand, Director of Student Support Services, would be retiring at the end of July She will be dearly missed by all! Mr. Nelson is continuing to work with groups interested in taking over for BASK to provide childcare in Black Diamond. He believes he has found someone to meet the desired values of the parents. January has been full of winter sports and activities! Last Friday, Bill Hawk, a former teacher and coach in the Enumclaw School District system, was inducted into the Enumclaw High School Athletic Hall of Fame. Tonight, the girls basketball team is playing their final home game and celebrating seniors during senior night. Mr. Nelson, like Foster Barnhart, attended the One Acts and was impressed and entertained by all those in participation! Director of Teaching and Learning, Jill Burnes, became a board member of the Enumclaw Chamber of Commerce and was recently installed by Mayor Jan Molinaro. The district makes an effort to have each member of the cabinet involved in city organizations to help build connections. Enumclaw High School has been working hard to keep taboo subjects out in the open for kids. The Unthinkable Campaign spans a large area of the temporary wall and contains positive affirmations and supportive materials for students. Deb and Tony Binion, of the Jordan Binion Project, provided posters and connected with students to display the posters on the same wall. The district will continue to promote mental health awareness! Mr. Nelson shared that January s Student of the Month for the Enumclaw Rotary Club was Emma McKeighen. A photo of Emma and her mother was shared. Mr. Nelson ended by inviting everyone to attend this year s State of Ed Address, Mr. Nelson s Neighborhood this Thursday, January 24 th, at 6:30 p.m. in the EHS Auditorium. He promises that Mr. McBeals will be very entertaining! C. Construction Update Ms. LeRoy updated the board on current construction projects. Progress photos of the high school building construction were shared. Enumclaw High School Budget: Forma $41,864,000 Contingency $2,400,000 Area 2 Closeout: Interior Punchlists are almost complete. Hardware and Access Control is focus of remaining items. Staff request list continues to be tracked. Furniture remaining items: Additional bookcases will be delivered in January 2

3 Deliveries: Bar Roof Joists and HM Door Jambs Areas 5: Placement of 6 Cap Break is complete. SOG pour and finish work is complete; footing drains installed. Below Grade Hydronic Water Piping is complete; Underground Electrical is ongoing. Underground Comm. Area 5 to Ag Building is complete. Backfill of building exterior is complete. Wall Framing/Sheathing of 1 st and 2 nd floors is ongoing. Core Board Wall at Grid WB is ongoing; Grid W2 begins on January 21 st. Wall Erecting/Framing at 1 st floor is complete; 2 nd floor is ongoing. LVL Wall Framing/Sheathing 1 st Floor Clearstory (Framed in place on building slab) is ongoing. Chiller Yard Locate and Layout are complete; Chiller Pad Prep is ongoing. Prep/Placement of Equipment Pads at Mechanical Mezzanine Deck is ongoing. Other Projects in Spring and Summer: AG improvements in April including new mechanical system New Readerboard and Sign Portable Improvements III HEARING OF PERSONS DESIRING TO ADDRESS THE BOARD AS A WHOLE No one present wished to address the board. 1. Payroll and Vouchers: IV ADMINISTRATION/BUSINESS Mr. Hatzenbeler presented the list of top ten expenditures in the district as follows: FORMA Construction Co., KCDA, Bryson Sales & Service of WA, Neeley Construction Company, Children s Therapy Center, Walter E. Nelson Co. of Western WA, Associated Petroleum Products, Heritage Bank & FORMA Construction, Overlake Hospital Medical Center. Mr. Hatzenbeler shared a list of the local businesses with which the district did $78, of business in the month of December. The district is pleased to support local businesses and purchase their products. Mr. Hatzenbeler reminded the audience that the board receives their packets a week ahead to review and ask any questions regarding the vouchers. After reviewing all vouchers, Mrs. McGann moved and Mrs. Watterson seconded to approve general fund vouchers in the amount of $549,187.17; capital projects fund in the amount of $1,186,373.11; associated student body fund in the amount of $37,212.52; transportation vehicle fund in the amount of $142,159.58; and ratification of the general fund payroll warrant for December in the amount of $3,954, Consent Agenda: 1. Annual Grant of $141,000 from the Muckleshoot Indian Tribe for the Enumclaw School District 2. Donation of $1,000 from Southwood PTA for the Southwood Elementary library. 3. CTE District Perkins Review and Plan for Personnel Report Certificated: 3

4 A. Retirement: 1. Jill Cook, Teacher, Westwood, Effective Classified: A. New Hire: 1. Robert Garcia, Assistant Groundskeeper, District Office, Effective B. Resignation: 1. Terra Higginbotham, Paraeducator, Southwood, Effective C. Leave Request: 1. George Bellack, Custodian, Sunrise, Effective D. Additional Assignment: 1. Vickie Elder, Driver Trainer, Transportation, Effective Tisha Riccardo, Driver Trainer, Transportation, Effective Elizabeth Lucas, Paraeducator, Southwood, Effective E. Coaching Authorization: 1. Tyler Crane, Assistant Boys Basketball Coach, EMS, Effective Michael Garasi, Assistant Boys Basketball Coach, TMMS, Effective The consent agenda was presented by Mr. Stanwood. Mrs. Merrill moved and Mrs. McGann seconded to approve the consent agenda. 3. Second Reading: Policy 2320: Field Trips, Excursions and Outdoor Education Mr. Nelson presented one policy for second reading and action: Mrs. McGann moved and Mrs. Merrill seconded to approve Policy First Reading: Policy 3141: Nonresident Students Policy 3144: Release of Information Concerning Student Sexual and Kidnapping Offenders Policy 3231: Student Records Mr. Nelson presented three policies for first reading and information. The policies will be presented again next month for second reading and action. 5. General Fund Report: Mr. Hatzenbeler presented the general fund report for the last month of the fiscal year % of the budget has been expended with 35.72% of revenues received. The beginning of the year fund balance was $5,525, Total resources available: $26,685, Expenditures to date: $18,517, Revenues to date: $21,160,311.55; Restricted for other items: $200,000.00; restricted for carry over: $1,766.00; Nonspendable FB-Inventory/Prepaid Items: $450,748.94; assigned to Capital Projects: $600,000.00; and commitment to economic stabilization: $3,100,000.00; and Unassigned fund balance: $3,816, Capital Projects beginning fund balance was $4,483, with an ending balance of $2,519,

5 The Debt Service Fund beginning fund balance was $1,578, with an ending balance of $370, ASB Fund beginning fund balance was $542, with an ending balance of $721, Transportation Fund beginning fund balance was $667, with an ending balance of $528, Mr. Stanwood asked Mr. Nelson if an executive session was necessary. Mr. Nelson stated that no executive session was necessary. No executive session was needed. V EXECUTIVE SESSION The board debriefed the meeting. VI BOARD PROCESS DEBRIEF This meeting adjourned at 7:11 p.m. VII ADJOURNMENT President, Board of Directors Secretary, Board of Directors 5