Minutes of Regular Meeting

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1 Minutes of Regular Meeting The Board of Trustees A Regular Meeting of the Board of Trustees of was held Monday, January 23, 2017, beginning at 7:00 PM in the Administration Office, 142 S. Fourth St., Van Vleck, Texas Members Present: Tony Kucera, Jr. President, Kurtis Brown Vice President, Terry Evans-Secretary, Terry Blackmon, Donnie O Connell, Bobbie Oncken, Kevin Ward District Personnel & Registered Guests: John R. O Brien, Superintendent Pat Hackworth, Supt. Secretary/Board Recording Secretary Gayle Blackmon, CPA, Asst. Supt. for Business Christie Dement, Asst. Supt. for Programs & Curriculum Principals: Sarah Roper, Shannon Jedlicka, Brandon Hood, Robert Blackmon-Athletic Director, Krystal Polk, Susan Reed, Harry Afadapa, Michelle Hughes and her associate, students, parents and community members. I. CALL TO ORDER Mr. Kucera called the meeting to order at 7:00 pm. A. Announcement of quorum and notice of meeting posting was made by Mr. Kucera B. Pledge of Allegiance to US Flag and Texas Flag C. Mission Statement: Van Vleck Independent School District, through a solidified partnership with the community, will innovatively challenge each student to achieve maximum potential and success in a positive, safe and stimulating environment. Kurtis Brown read the mission statement. D. Invocation John O Brien gave the invocation. E. Recognition 1. School Board Recognition Month: Presenter: John O'Brien thanked the board members for their service and presented them with certificates. Prior to the meeting, members and their spouses were served a Mexican food dinner at the Elementary Multi-Purpose Room. Students and staff also honored them with gift bags, posters and t-shirts. 1

2 2. Minutes-VVISD Board of Trustees-January 23, 2017-Pg 2 Chamber Teacher of the Year Mr. O Brien recognized and congratulated LaVernn Brown, O. H. Herman MS math teacher, who was chosen by the Bay City Chamber of Commerce as VVISD Teacher of the Year. 3. All-District Volleyball Honorees Krystal Polk presented the All-District and All-Academic Volleyball Honorees. 4. All-District Football Honorees Robert Blackmon presented the All- District and All-Academic Football Honorees. II. PUBLIC COMMENT: 30 Minutes there were no requests to address the Board. III. PUBLIC HEARING ON TEXAS ACADEMIC PERFORMANCE REPORT Presenter: Christie Dement reviewed the TAPR. The district met standard in all areas. She also reported on the ambiguity of the new A-F Accountability Ratings System that all Texas public school districts are now subject to, as developed by the Texas Education Agency. A. Report on Texas Academic Performance Report (TAPR) B. Receive Public Comments regarding TAPR IV. ADMINISTRATOR'S REPORTS A. Elementary Campus: Campus Data, Campus Activities B. Intermediate Campus: Campus Data, Campus Activities C. Middle School Campus: Campus Data, Campus Activities D. High School Campus: Campus Data, Campus Activities E. Athletic Director's Report V. SUPERINTENDENT'S REPORT A. Monthly Report: General Information and Operations VI. CONSENT AGENDA Motion by Mr. Evans, second by Mr. Brown to approve the following: A. Minutes of Previous Meeting of November 21, 2016 B. Payment of Bills for November 2016 and December 2016 C. Financial Summaries for November 2016 and December 2016 D. Cafeteria Reports of November 2016 and December 2016 E. Utility and Transportation Reports VII. NEW BUSINESS 2

3 A. Minutes-VVISD Board of Trustees-January 23, 2017-Pg. 3 Introduce and Visit with Michelle Hughes - TM Strategy and Design Group, LLC., and Discuss and Consider Facilities Advisory Committee Charter Ms. Hughes presented an overview of the facilities advisory committee charter and replied to questions from the Board and Mr. O Brien. Motion by Mr. Evans, second by Mr. Blackmon to approve the facilities advisory committee charter as presented. B. Consider and Approve Annual Financial Report for year ending August 31, 2016 Presenter: Susan Reed, CPA, introduced Mr. Harry Afadapa who has assumed ownership of her firm, Reed & Associates, P.C., and expressed confidence that Mr. Afadapa would continue the same quality of work as Reed & Associates, P.C should choose to employ his firm. Mrs. Reed thanked for allowing her to serve as an auditor for the past 27 years. She reviewed highlights of the annual financial report and reported no instances of material weakness in internal controls over financial reporting and compliance for local, state and federal funds. Mrs. Reed commended Superintendent O Brien and Asst. Supt. for Finance, Gayle Blackmon and the business office staff for a job well done. The ending fund balance is $1,760,965, an increase of $230,331. Motion by Mr. Brown, second by Mr. Blackmon to approve the Annual Financial Report for year ending August 31, 2016 as presented. C. Quarterly Investment Report -Presenter: Gayle Blackmon, CPA Motion by Mr. Brown, second by Mr. Blackmon, to approve as presented. Motion carried D. Consider Approval of Budget Amendment dated January 23, 2017 Motion by Mr. Brown, second by Mr. Blackmon to approve as presented. E. Accept $300 Donation Check from Van Vleck Lions Club to E. Rudd Intermediate School Student Council Motion by Mr. Brown, second by Mr. Blackmon to accept the donation. F. Accept $3000 Donation to Van Vleck FFA from The John & Carolyn Noonan Parmer Private Foundation Motion by Mr. Brown, second by Mrs. Oncken to accept the donation. G. Adopt Resolution concerning the A-F Accountability Rating System for Texas Public Schools Motion by Mr. Brown, second by Mr. O Connell to adopt the resolution as presented. H. Consider Approval of Board Policy FFA(Local): Student Welfare/Wellness and Health Services Motion by Mr. Evans, second by Mr. Blackmon to approve as presented. 3

4 Minutes-VVISD Board of Trustees-January 23, 2017-Pg. 4 I. Consider Approval of State Mileage Reimbursement Rates as of January 1, 2017 Motion by Mr. Brown, second by Mr. Evans to approve as presented. J. Consider Property/Casualty/Fleet Insurance Renewal Options and 2 year Interlocal Agreement Addendum with North American Solutions, dba PCAT and CPAT Mrs. Blackmon reviewed the renewal options that are most cost effective. Motion by Mr. Brown, second by Mr. Evans to approve as recommended and presented, with a 3-year policy renewal with CPAT(windstorm coverage) at a guaranteed annual premium of $222,855 and approval of the 2 year interlocal agreement with PCAT. VIII. CLOSED SESSION - TGC Personnel The Board went into closed session at 8:27 pm, as announced by Mr. Kucera, as authorized by Texas Govt. Code Section et seq A. Consider Resignation(s)(If Any) B. Consider Employment of Personnel (If Any) C. Superintendent's Annual Evaluation D. Consider Approval of Superintendent's Contract Renewal IX. RECONVENE INTO OPEN SESSION FOR ITEMS CONSIDERED DURING CLOSED SESSION Open session resumed at 9:09 pm and the following actions were taken: A. Accept Resignation: Motion by Mr. Evans, second by Mr. Blackmon to accept the resignation(retirement) of elementary teacher Cheryl Maloney, effective May 31, B. Employment of Personnel: Motion by Mr. Brown, second by Mr. Blackmon to employ Chloe Garza as middle school teacher/coach for the school year. C. Approval of Superintendent s Contract Renewal: Motion by Mr. Evans, second by Mr. Brown to approve renewal of the superintendent s contract for one year, for a total of 3 years. ADJOURNMENT: Motion to adjourn by Mr. Evans, second by Mr. Blackmon.. Meeting adjourned at 9:13 pm. Tony Kucera, Jr., President Board of Trustees Terry Evans, Secretary Board of Trustees 4

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