SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Open Agenda Meeting April 19, 2018 (6:00 p.m. Executive Session) 8:00 p.m. Public Session

Transcription

1 SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Open Agenda Meeting April 19, 2018 (6:00 p.m. Executive Session) 8:00 p.m. Public Session CALL TO ORDER AND ROLL CALL p.m MEMBERS PRESENT Mrs. Amy Boroff Ms. Deb Brody Dr. Cynthia Clancy Mr. Evan Murray Ms. Stephanie Suriani Ms. Tonya Williams Ms. Amy Winkler Dr. Karen Kulikowski, Vice President Ms. Nancy Bauer, President OTHERS PRESENT Margaret W. Hayes, Ed.D., Superintendent of Schools Deborah S. Saridaki, Business Administrator/Board Secretary Joan Mast, Ed.D., Assist Superintendent/ Curriculum, Instruction & Technology Casper P. Boehm, Jr., Esq., Board Attorney Peter N. Pitucco, Director of Human Resources Lisa Rebimbas, Director of Special Services MOTION FOR EXECUTIVE SESSION WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation and negotiations; and, WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and, WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter 231, IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private recess by this Board and administrative staff, and

2 April 19, 2018 Page 2 information pertaining thereto will be made available to the public as soon thereafter as possible and once the reasons for non-disclosure no longer exist. MEMBERS PRESENT Mrs. Amy Boroff Ms. Deb Brody Dr. Cynthia Clancy Mr. Evan Murray Ms. Stephanie Suriani Ms. Tonya Williams Ms. Amy Winkler Dr. Karen Kulikowski, Vice President Ms. Nancy Bauer, President PLEDGE OF ALLEGIANCE EXECUTIVE SESSION REPORT BOARD PRESIDENT S ANNOUNCEMENT The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains-Fanwood Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township Clerk of Scotch Plains and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted March 30, PUBLIC HEARING ON SCHOOL BUDGET Adoption of School Budget Move that the Board of Education adopts the school budget as follows: BE IT RESOLVED that the Scotch Plains-Fanwood Board of Education hereby approves submission to the Executive County Superintendent of Schools a final budget for the school year as follows:

3 April 19, 2018 Page 3 General Fund Budget $ 100,214,008 GF Budget Local Tax Levy 89,409,067 Special Revenue Fund 2,694,485 Debt Service Fund 1,409,450 DS Budget Local Tax Levy 1,409,450 Total General & Debt Levy 90,818,517 Total Budget $ 104,317,943 INSTRUCTIONAL UPDATE SPF Mascot Presentation, Dr. Heisey IN ACCORDANCE WITH SCOTCH PLAINS-FANWOOD PUBLIC SCHOOLS BYLAWS #0164 and 0165, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS AND (MAXIMUM 2 MINUTES PER SPEAKER.) COMMITTEE REPORTS Curriculum Finance Facilities Shared Services Negotiations Update Policy LETTERS TO THE BOARD 1-LET 2-LET 3-LET 4-LET Receipt of an dated April 6, 2018 from Donna Sicola (refer to in Executive Session) Receipt of an dated April 10, 2018, from Lucy Berse regarding school security Receipt of an dated April 11, 2018, from Mr. Phillips (refer to in Executive Session) Receipt of an dated April 11, 2018, from Scott Brelinsky regarding the hiring process

4 April 19, 2018 Page 4 SUPERINTENDENT S REPORT *1-S Out-of-District Placement Move that the Board of Education approves the following out-of-district placement: a) Student Case No.: Classification: OHI Age: 17 Placement: Cornerstone Day School Tuition Cost: $83, annually $19, days per diem cost Date of Placement: 4/16/18 Transportation: Transportation will be made available by Scotch Plains-Fanwood School District Reason for Placement: Student requires an out-of-district therapeutic educational placement 2-S Harassment, Intimidation, and Bullying Report Move that the Board of Education affirms the Superintendent s decisions in the ten March Harassment, Intimidation and Bullying cases reported in Executive Session on March 19 and March 29. Date of BOE Report HIB Investigations and Incidents Case Number March 19, March 19, March 19, March 19, March 19, March 19, March 29, March 29, March 29, March 29, Totals 10

5 April 19, 2018 Page 5 *3-S Field Trip Approval Move that the Board of Education approves the following field trips: Terrill Middle School students in seventh grade self-contained class (approx. 9) will visit the Scotch Hills Miniature Golf on May 30, This trip would allow the students to experience an outdoor activity and work on motor skills. Terrill Middle School Jazz Band students in seventh and eighth grade (approx. 47) and 3 Chaperones, to travel to Elephante Music in New Providence, NJ on May 15, 2018 to perform three genres of Jazz music for adjudication and feedback on how to sharpen their musical skills PERSONNEL AGENDA *1-PERS Approval of Superintendent s Personnel Report (Roll Call Vote) Move that the Board of Education approve the Superintendent s recommendations for personnel on the Personnel Report dated April 19, 2018 in the areas noted below: 1. Resignations/Terminations 2. Appointments 3. Change of Status 4. Leaves of Absence 5. Degree Status Change 6. Co-Curricular Appointments School Year 7. Auxiliary Employment 8. Coaching Appointments School Year 9. Substitute Staff as needed for School Year BUSINESS FUNCTIONS *1-BUS Approval of Staff Training Move that the Board of Education approves the Superintendent s recommendations for Staff Training reimbursement as indicated on the April 19, 2018 report.

6 April 19, 2018 Page 6 2-BUS Acknowledge Receipt of Disbursement Listings Move that the Board of Education acknowledge receipt of the following disbursement listings for the month of March, 2018 : Creative Summer Workshop Cafeteria Payroll Agency Account Petty Cash Music Account Athletic Account Elementary Student Activity High School Student Activity 3-BUS Receipt of Fire/Security Drill Reports Move that the Board of Education acknowledges receipt of the district schools Security and Fire Drill Reports for the month of March, BUS Continuation of Subscription Busing Program Move that the Board of Education approves continuation of the existing Subscription Busing Program at the rate of $625 (no change) for the school year. 5-BUS Monthly Tax Payments by Municipality Move that the Board of Education accepts the tax payment schedules for the Township of Scotch Plains and the Borough of Fanwood:

7 April 19, 2018 Page Tax Payments by Municipalities SCOTCH PLAINS FANWOOD Date Due Amount Date Due Amount July 2018 $6,065,895 July 2018 $1,688,471 August 2018 $6,065,894 August 2018 $1,688,464 September 2018 $6,065,894 September 2018 $1,688,464 October 2018 $6,065,894 October 2018 $1,688,464 November 2018 $6,065,894 November 2018 $1,688,464 December 2018 $6,065,894 December 2018 $1,688,464 January 2019 $5,693,597 January 2019 $1,688,464 February 2019 $5,693,596 February 2019 $1,688,464 March 2019 $5,693,596 March 2019 $1,688,464 April 2019 $5,693,596 April 2019 $1,688,464 May 2019 $5,693,596 May 2019 $1,688,464 June 2018 $5,693,596 June 2018 $1,688,464 $70,556,942 $20,261,575 General Fund $69,461,940 General Fund $19,947,127 Debt Service $1,095,003 Debt Service $314,447 $70,556,943 $20,261,574 6-BUS Sidewalks and Curb Repair at Various Schools Move that the Board of Education approves sidewalk and curb repairs for the schools listed below. Ed Data Bid #8550 Masonry, Concrete #24 B. Funds will be withdrawn from Operating Budget. Location Amount 1. Coles $ 23, Evergreen 65, High School 21, Park 1, School One 35,450 Total $ 147,730

8 April 19, 2018 Page 8 7-BUS Equipment Disposal - Piano Move that the Board of Education approves the disposal of a piano in poor, unplayable condition which is located at the high school. The original cost of the piano was xxx and will be replaced by a donated piano. 8-BUS Vendor to Perform Asset Inventory Move that the Board of Education approves Acclaim Inventory, LLC to perform an asset inventory/audit of the district that will include all reports, tagging of all new assets, re-tagging of all relevant assets and the complete file on disc for a total fee of $3,000 (no increase). 9-BUS Awards of Athletic Bid Move that the Board of Education approves the athletic bid awards conducted through Educational Data Services to the following vendors: Athletic Bid (Vendor) Amount Awarded ARC Sports $ Extra Innings Mount Laurel Leisure Sporting Goods 5, Massapequa Soccer Shop Metro Swim Shop M-F Athletic Passon's Sports/US Games/BSN Sports 43, Port Jefferson Sports R&R Trophy & Sporting Goods Co. 1, Riddell/All American 1, S&S Worldwide, Inc Sportsman's 5, Triple Crown Sports, Inc. 2, Varsity Spirit Fasion 1, Walters' Swim Supplies, Inc Winning Teams by Nissel, LLC Zams, Inc $63,271.50

9 April 19, 2018 Page 9 *10-BUS Replacement Roofing at Various Schools Move that the Board of Education approves the following resolution: WHEREAS, on April 13, 2018 eight bids were opened for Roofing Replacements of Coles, McGinn, Park, and Terrill schools; and, WHEREAS, on April 13, 2018, Laumar provided the lowest bid; Bid Results from Roofing Bid - 4/13/18 Contractors Bid Amount D.A. Nolt $2,838,768 Integrity 2,736,340 Laumar* 2,242,000 Makgroup 2,670,000 Northeast 2,515,800 Pravco 2,413,180 Roof Mgmt 2,923,829 Safeway 2,550,000 NOW, THEREFORE, BE IT RESOLVED that the Scotch Plains-Fanwood Board of Education awards contract to Laumar. Funding will be withdrawn from Capital Reserve. 11-BUS ELLI Grant Application Move that the Board of Education approves submission of the ELLI Grant Application for preschool plans and acceptance of funding in the amount of $49, BUS Business Reports Move that the Board of Education acknowledges receipt of Board Secretary s Reports, Treasurer of School Fund Reports, and Budget Adjustments:

10 April 19, 2018 Page 10 Pursuant to N.J.A.C. 6A:23A-16.10(c), the Board Secretary certifies that as of March 31, 2018, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(a); and that pursuant to N.J.A.C. 6A:23A-16.10(c), the Scotch Plains-Fanwood Board of Education, after review of the Board Secretary's and Treasurer's monthly financial reports, certifies that no major account or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(b). Therefore, Be It Resolved that the Board of Education approves receipt of Budget Adjustments, the Board Secretary s Report and the Treasurer of School Monies Report for the month ending March 31, BUS Bill List Move that the Board of Education approves bills for the period of March 26, 2018 to April 19, 2018 in the amount of $ NEW BOARD BUSINESS OTHER BOARD BUSINESS 1-OBB (a) Request to Attend Workshops (b) Workshop Reports 2-OBB Staff Appreciation Week 2018 Recommend that the Board of Education adopts and signs the following proclamation designating the week of May 7-11, 2018 as Teacher Appreciation Week:

11 April 19, 2018 Page 11 WHEREAS, teachers make public schools great; and WHEREAS, teachers work to open students' minds to ideas, knowledge and dreams; and WHEREAS, teachers keep American democracy alive by laying the foundation for good citizenship; and WHEREAS, teachers fill many roles, as listeners, explorers, role models, motivators and mentors; and WHEREAS, teachers continue to influence us long after our school days are only memories; NOW, THEREFORE, BE IT RESOLVED that the Scotch Plains-Fanwood Board of Education does hereby proclaim May 7-11, 2018 as Teacher Appreciation Week and May 8, 2018 as Teacher Appreciation Day and strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work. 3-OBB Retiree Resolutions Move that the Board of Education adopts the resolutions for the Scotch Plains- Fanwood School District retirees as completed by administrators: WHEREAS, (name) will retire on (date) after over (number) of years of service as a loyal member of the (school) staff; and, WHEREAS, (name) instructed students in grades ( ) through and worked with students in the District s (elementary, middle, high school); and, WHEREAS, (name) encouraged students to work hard to reach their potential and instilled optimism and confidence in the students; and, WHEREAS, (name) was a creative and caring teacher who earned the respect and affection of the students and the staff, the administration, and his/her colleagues in these many years of unselfish commitment to the District, NOW, THEREFORE, BE IT RESOLVED that the Scotch Plains-Fanwood Board of Education recognizes and commends (name) for his/her outstanding service and extends to him/her all best wishes for good health and happiness in his/her well-deserved retirement.

12 April 19, 2018 Page 12 APPROVAL OF MINUTES Move that the Board of Education approves the minutes listed below: 1. March 19, Open Agenda Meeting - Executive Session 2. March 19, Open Agenda Meeting 3. March 29, Regular Board Meeting - Executive Session 4. March 29, Regular Board Meeting IN ACCORDANCE WITH SCOTCH PLAINS-FANWOOD PUBLIC SCHOOLS BYLAWS #0164 and 0165, THE MEETING WILL BE OPENED FOR 15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.) SPEAKERS ADDRESSING BUSINESS FUNCTIONS AND OTHER BOARD BUSINESS WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS. GOOD OF THE ORDER ADJOURNMENT Move to adjourn UPCOMING SCHEDULED MEETINGS Thursday, April 26, Regular Meeting/Public Hearing and Budget Adoption 7:30 p.m. Administration Bldg. Thursday, May 10, 2018 Open Agenda Meeting 7:30 p.m. Administration Bldg. Thursday, May 24, 2018 Regular Public Meeting 7:30 p.m. Administration Bldg. Wednesday, May 30, 2018 Retiree Recognition 3:30 p.m. Evergreen School Monday, June 4, 2018 Student Recognition 7:30 p.m. Evergreen School Thursday, June 14, 2018 Open Agenda Meeting 7: 30 p.m. Administration Bldg. Thursday, June 28, 2018 Regular Public Meeting 7:30 p.m. Administration Bldg.