1. INVITEES/ATTENDEES * in attendance, ~ apologies sent, # absent, + substitute, - distribution only 2. AGENDA. Agenda, Minutes and Actions

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1 Agenda, Minutes and Actions Chair: Tammy Redgate Scribe: Kristy Lankhorst Date: 03/05/17 Time: 20:00 Location: Belper Arms 1. INVITEES/ATTENDEES * in attendance, ~ apologies sent, # absent, + substitute, - distribution only * ~ # + - Name * ~ # + - * Tammy Redgate (TR) ~ Tricia Ashcroft ~ Kelly Liggett (KL) ~ Dianne McCaskie * Karen Insley (KI) * Claire Edwards * Louise Dowling (LD) ~ Rachel Ballard ~ Judy Corder (JC) * Lucy Hollingsworth * Kristy Lankhorst (KrL) - Sue Ward (SW) ~ Shelley Hill (SH) - Linda Foster (LF) ~ Sam White (SaW) * Dianne O Donnell 2. AGENDA Item No. Subject Presenter 1. Apologies and Introductions TR

2 Item No. Subject Presenter 2. Previous minutes/actions KL 3. Vegetable Society TR 4. Summer Fayre LD 5. Family Day / Welcome Picnic Hicks Lodge TR 6. School Wish List TR 7. Financial Review KL 8. AOB ALL 3. MINUTES Agenda Item No. Main points, Discussions, Conclusions, Decisions, Next Steps 1. Apologies sent from Judy Corder, Sam White, Tricia Ashcroft, Shelley Hill, Dianne McCaskie, Rachel Ballard. Action No. (if appropriate) 2. Actions reviewed and updates provided below.

3 Agenda Item No. Main points, Discussions, Conclusions, Decisions, Next Steps 3. Vegetable Society FONBS would like to foster a close relationship with the village Vegetable Society. We feel this would be beneficial to the children, school and to the wider community. We would like to help the school in maintaining the vegetable garden within the school grounds in order to establish an interest in gardening across all ages. The School has advised that they do not want to lose the vegetable garden but they do not have time to maintain the garden. It has been discussed that FONBS could maintain the vegetable garden and work with the school to incorporate activities where the children could participate. Action No. (if appropriate) The Vegetable Society has provided pots and sunflower seeds to encourage children to grow sun flowers and enter a completion for the tallest sunflower at this year s vegetable show. Children would grow these at home during the summer holidays. Sunflower seeds will be handed out with instructions at the tuck shop on the 5 th May. The winner of the largest sunflower will be announced at the Vegetable Show. Measurements and a photo are to be put on the FONBS Facebook page before the winner is announced. 4. Summer Fayre A meeting has been held with the school and the date has been agreed for the Saturday 24th June. The Summer Fayre will be held this year at the Belper pub. The event will be run by the Belper and will be officially launched as The belper Arms Country Fayre supporting Friends of Newton Burgoland School. There will be a refreshments stall. Cakes can be delivered to the school on the Friday or to the Belper on Saturday. A full plan for the event has been put together and volunteers are being assigned. A sub-committee will be formed to manage this event. 5. Welcome Picnic FONBS have discussed an idea that instead of the Mallory Park sponsored bike ride, holding a welcome picnic in to introduce new families to the school and community. An idea was discussed to hold the event at Hicks Lodge in September. Bike riding can be organised as well as making use of the Gruffalo Spotters trail. Update: This idea has been discussed with the school and they are in favour of the event. We have confirmed with Wraggs Yard that the campout is currently planned for August, so there should be no clash of dates. It was also discussed the possibility of holding the event on the Wraggs Yard. It is proposed that the event could be held on a Friday after school. Advertising and attendance could be done through the FONBS Facebook page. This idea will be discussed with the school before taking any further

4 Agenda Item No. Main points, Discussions, Conclusions, Decisions, Next Steps 6. School Wish List Latest updates regarding the school wish list can be found in Section 6 of the minutes. Action No. (if appropriate) Finances Current balance sitting at Cheque for paid out since last meeting. This included costs for children defibrillator pads (new defibrillator placed in Swepstone Village Hall), Kindles + ebooks, Christmas Tea Towels and recent Author Visit. 8. AOB It was raised at the meeting that a number of Mum s struggle to attend the FONBS meeting on a Tuesday due to outside commitments. It was agreed to change the PFA meeting to the first Wednesday of the month to encourage a wider attendance. Update: The school has offered to hold meetings at the school to allow a more diverse group of parents. A date for the July FONBS meeting needs to be agreed with school. New starter leaflet needs to be completed asap and provided to school ACTION LIST Action No. Description Update Assigned To Target Date Status/Date Closed Set in date for last day of summer term 2017 (~13:00) for ice cream van. This has been added to the annual schedule and the date of 14th July has been booked with the Glyns ice cream van. Approx. cost 130 for 95 ice creams. TR 04/04/17 Closed

5 Look into whether we have had donations and possibility of rescheduling speak to Mallory Park and check available May/June dates Agree with SW approach to school tuck shop Provide PFA updates for web page to Tricia Ashcroft PFA to put plan together as to how school will develop the garden and involvement in Veg Society Discuss with school which items will be purchased on the school wish list Find out how much money the PFA has raised through EasyFundRaising.com. This needs to be publicised at school. Discussed potential family day at Hicks Lodge, current thought is September. Need to check with Wraggs yard camp out. School tuck shop will run through the Spring/Summer each fortnight on a Friday, commencing 5/5/17. A text will be sent from the school if the tuck shop can t take place due to bad weather. Names have been provided to Linda to setup training. PFA section of school website has been updated to reflect current members. Ask school how we take this forward. Carried forward. This will be covered through an annual scheduled which will be agreed with the school. School has requested that wish list items are parked for now due to other items such as whole school bus trip to National Arboretum. Money raised since last April is The Newsletter will advertise this to the parents. KL 04/04/17 Closed TR 03/05/17 Closed TR 03/05/17 Closed TR 07/06/17 In progress TR 03/05/17 Closed KL 06/06/17 Closed

6 Discuss with school if Mr Pop Up is being planned for this year and if PFA funding is required Agree with school if sunflower seeds can be planted in class or if they should be sent home with students Get quotes around bibs and flags. Speak with Sally Norton Obtain quote for pop up tent with school logo Schedule meeting with school to discuss details of the Summer Fayre The school have advised that Rhubarb Theatre will be used this year and will cost approx PFA to confirm that this will be funded. This has been added to the annual schedule in section 6 of the minutes. Sunflower seeds will be distributed at the Tuck Shop on Friday. A leaflet will be provided with instructions. It has been agreed that the bibs are no longer required and only a flag is needed. A price has been provided to school. School to order. Quote has been requested and now waiting for this to be returned. Meeting held with school 25th May. It has been agreed that the School Fayre will be held at the Belper Arms on the 24th June Schedule AGM Meeting has been scheduled for the 27th June KrL 07/06/17 Closed TR 03/05/17 Closed TR 07/06/17 In progress LD 07/06/17 In progress TR/LD 28/04/17 Closed KrL 03/05/17 Closed

7 Investigate if school can use library downloads Review plans for the New Starter event and discuss with school Confirm with school when July FONBS meeting can be held at school FONBS new starter leaflet and provide to school Multiple options have been investigated. Up to 10 books can be downloaded from Leicestershire Library using the app BorrowBox. An account is setup using your library card barcode and pin. There is also a company called xxx where schools can subscribe annually for 975 to gain access to ~1100 books so they can create their own online library. This information will be shared with the school. KrL 03/05/17 Closed KrL/KI 07/06/17 Open TR 07/06/17 Open KI 07/06/17 Open 5. NEXT MEETING(S) Date Time Location 07/06/17 20:00 Belper Arms, Newton Burgoland 27/06/17 20:00 Annual General Meeting, Belper Arms, Newton Burgoland w/c 03/07/17 TBC Newton Burgoland School. Need to confirm appropriate time and date with school. 6. APPENDICES:

8 2016/2017 School Year PFA Annual Schedule Month School Event Cost Status PFA Event Raised Status September Hicks Lodge picnic N/A October Halloween Disco 231 November Author Visit Jonathan Emmett 448 December Pantomime 595 PFA Tea Towels 1710 Dress Down Day - Chocolate hamper donation Christmas Fayre Hamper Raffle (Christmas Play) Children s Christmas gifts January February Author Visit Polly Ho-Yen 350 Valentine s disco N/A March Kindles + ebooks 600 April Easter Egg Hunt - 56 May School flag for events ~ 70 Confirmed June Whole school trip National Memorial 480 Confirmed Summer Fayre TBC In progress July Arboretum Rhubarb Theatre ~ 500 Not yet confirmed Last day of school ice creams (14 th July) School leavers trip TBC Confirmed TOTAL 3043 TOTAL Date booked. Need to confirm with school. 2016/2017 School Year Wish List Wish List Item Cost (or indicative*) Update Status 2 x Author Visits 850 Funds provided Kindles + ebooks 600 Funding of 600 provided to purchase both Kindles and ebooks

9 Support for trips/transport 480 School has requested funding for the whole school trip Agreed scheduled on the 20th June. Year 6 Leavers trip TBC Confirmed this will be covered by the PFA Agreed Bibs and flags for school 70* Currently obtaining quotes in order to proceed. In progress events such as Cross Country Welly Storage 600 School has requested for this to be placed on hold for now. On-hold

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