Minutes of the Meeting of the Programme Approval Board for Mid-Day Meal Scheme for the State of Uttarakhand

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4 GOVERNMENT OF INDIA MINISTRY OF HUMAN RESOURCE DEVELOPMENT DEPARTMENT OF SCHOOL EDUCATION AND LITERACY MID DAY MEAL DIVISION ******************************** Minutes of the Meeting of the Programme Approval Board for Mid-Day Meal Scheme for the State of Uttarakhand A meeting of the Programme Approval Board for Mid-Day Meal was held at New Delhi on under the Chairpersonship of Smt. Anshu Vaish, Secretary, Department of School Education and Literacy (SE&L), Government of India. The agenda before the PAB-MDM was to (a) review the status and progress of the implementation of the Mid Day Meal (MDM) Programme for the States/UTs of Uttarakhand, Delhi, Haryana and Rajasthan and (b) consider their Annual Work Plan and Budget (AWP&B) proposal for the MDM Scheme. A list of members who participated in the meeting is attached at Annexure-I. 2. Dr. Amarjit Singh, JS (EE-I), Department of School Education and Literacy, Govt. of India welcomed the Chairperson, members of PAB-MDM and other participants from the States and requested the representative of the State Governments to highlight the progress achieved during , best practices followed in the State, any constraints in implementation of the programme in the State and proposals for Uttarakhand 3.1 Ms. Sowjanya, Additional Secretary, Education, Govt. of Uttarakhand briefed the PAB members about the MDM Scheme in the State and made a presentation on the performance of the Mid Day Meal Scheme and initiatives taken by State Government in implementation of the Scheme. The Representative of the Ministry of Human Resource Development, Government of India presented an analysis of the Performance of the State in the implementation of Mid Day Meal Scheme during the first three quarters of the year , i.e. from April to December, The salient features of the presentations are as follows:- i) No. of Institutions: State has covered 12,781 primary level schools and 5146 upper primary schools under the Scheme against the PAB approval of under Primary 4

5 and 5271 under Upper Primary. Thus the achievement is 98.16% in Primary and 97.62% in Upper Primary levels. ii) No. of children: 6,24,441 and 3,86,599 children are enrolled in primary and upper primary schools respectively as on ,82,484 children in primary and 3,05,021 in upper primary have availed of mid day meal on average basis during to , against the PAB approval of children under Primary and 3,22,000 under Upper Primary. Thus the achievement is 88% in Primary and 95% in Upper Primary level. iii) No. of working days: The PAB-MDM had approved 170 working days for both primary and upper primary respectively for the first three quarters of Against this, State has served mid day meal for 186 working days for both primary and upper primary stage. Thus the achievement in terms of days on which the meals were served is 109% in both Primary and Upper Primary schools. iv) Availability & Utilization of Food grains: Considering that three-fourths of the year was over by , the districts should have lifted at least 80% of the allocated foodgrains as on and utilized about 75% of the allocation. The gross allocation for was 23,759 MTs and the availability of the food grain with the State was 16,326 MTs (69% of allocation). The State has utilized 17,472 MTs (74%) of the food grains allocation. v) Payment of cost of foodgrains to FCI: The FCI has submitted bills for Rs crore during to The State has made payment for Rs crore to the FCI. JS (EE-I) requested the State to clear the pending bills of FCI on Priority. vi) Utilization of Cooking Cost: The gross allocation for was Rs. 64 crores and the state has utilized 47 crore (74%) till JS (EE.I) observed mismatch in the utilization level of cooking cost vis.a.vis the no. of meals, as in case of District Uttarkashi, Tehri, Champawat and Bageshwar the cooking cost utilization was low and on the other hand it was high in the district of Rudraprayag and Haridwar. He requested the State Govt. to make district-wise analysis and take corrective measures. vii) Utilization of Transport Assistance: A sum of Rs.264 lakhs was available during as on as Central Assistance towards Transport Assistance. The State Govt. 5

6 has utilized 65% of the Transport Assistance during the period of to viii) Utilization of MME: A sum of Rs. 109 lakhs was available during as Central Assistance towards MME. The State Govt. has utilized Rs. 97 lakhs (89%) of the MME grant during the period from to The State has already submitted a MME Plan for the year JS(EE-I) clarified that the Centre s approval in respect of MME Plan is limited to the total expenditure incurred by the States/UTs i.e. it should fall within the prescribed limit. The allocation of expenditure for each function of the MME Plan of the States/UTs may be made as per the existing MDM guidelines. ix) Construction of Kitchen-cum-stores: Out of Rs Crore of Central assistance released towards construction of 4973 kitchen sheds during to for primary and upper primary stages, the State Govt. reported that 4950 kitchen sheds have been constructed and work is in progress for construction of 122 kitchen sheds as on Secretary(SE&L) advised the State Govt. to meet the additional requirement of funds, if any, from the state s own resources as there is no provision in the scheme to provide additional funds for the Kitchen-cum-stores which were already sanctioned by the PAB-MDM. x) Procurement of Kitchen Devices: Central assistance of Rs Crore has been released towards procurement of units of kitchen devices during to for primary and upper primary stages. The state reported 100% physical and 65% financial progress. JS(EE-I) suggested that contribution by Community, including NRIs, may be sought for providing plates etc. to the children. xi) Cook-cum-Helpers: Central assistance was released for cook cum- helpers for the period from April 2010 to March At present, cook-cum-helpers are engaged in the State and as per the prescribed norms for engagement of cook-cumhelpers. The State Govt. has utilized only Rs crore out of the allocated Rs crore towards honorarium for cook-cum-helpers (77.52%). 6

7 Secretary (SE&L) sought clarification as to whether this amount was actually paid on time to the cook-cum-helpers. The State representatives informed that this amount was being released to the districts for making payment to cook-cum-helpers. Secretary (SE&L) advised the State to expedite the payment of honorarium to cook-cum-helpers. xii) School Health Programme: The State has reported the number of schools covered was out of which only 1826 schools are covered under School Health Programme. JS(EE-I) observed that the coverage of schools under School Health Programme was very low i.e. only 10% and that the matter needs serious consideration by the State. As the health factor plays a major role in keeping up the attendance of the children and in improvement of their academic performance the state should take appropriate steps to cover maximum number of schools under School Health Programme in convergence with NRHM. JS (EE-I) further enquired as to whether the children suffering from refractive errors are issued spectacles. He further suggested that a science teacher could be trained in every school to identify the children with this defect so that they could be given proper treatment and provided spectacles as this would reduce the rate of dropouts from the school. xiii) State Level Steering and Monitoring Committee (SSMC): The State representative informed that the latest SSMC meeting was held on Secretary (SE&L) asked the State Govt. to conduct meeting of SSMC more regularly at least twice in a year in order to monitor the implementation of the MDM Scheme and adopt corrective measures wherever necessary. She emphasized that the representatives of MDM Division of MHRD and the Monitoring Institute may be invited to these meetings. The Monitoring Institute may be instructed to make a presentation of their observations before the Chairperson of the SSMC. xiv) Evaluation Study by the Monitoring Institutes:. A study on the implementation of the MDM Scheme was made by National Institute of Administrative Research, Mussoorie, during the period of Oct 2010 to March 2011 in 3 selected districts of Uttarakhand. i) Almost 70% of the visited schools do not have proper kitchen sheds. ii) In about 80% of the visited schools the grains are stored in the class rooms of the schools or in the head teachers office. 7

8 iii) iv) 40% of the sample schools in hilly districts like Pauri and Uttarkashi did not have potable water facility in their school premises. Community participation is very low and needs strengthening for more qualitative improvement in MDM and other activities. v) There should be wider dissemination of the information regarding MDM and its norms which are being revised time to time. vi) vii) The monitoring mechanism requires strengthening at all levels. Health check-ups were not carried in almost 95% of the visited schools. Secretary (SE&L) expressed concern over the fact that the foodgrains are stored in the classroom and requested the State to complete the construction of kitchen-sheds. She also advised them to ensure the availability of potable water in all the schools and to have the School Health Programme implemented seriously. JS(EE-I) emphasized the need for strengthening the monitoring mechanism to overcome these shortcomings. 8

9 xv) OVERALL PERFORMANCE SCORE CARD Toilet Facility 8.7 Drinking Water 8.7 Inspection 10.0 School Health 1.5 TA 8.0 Kitchen Devices 10 Institution Kitchen Shed 9.9 Children 9.9 Working Days 11 FG Utilisation 9.9 Payment to FCI 7.5 Cooking Cost 10 MME 10 JS(EE-I) advised the State Govt. to focus on the areas where the performance has been low as per the score card, viz. School Health Programme, Payment to FCI, provision of drinking water in all the schools etc. 9

10 4. PAB-MDM approvals for : Based on the discussions and achievement under this Scheme during financial year , the PAB-MDM approved the following for quantifying the Central Assistance for Uttarakhand for Mid Day Meal Scheme for :- No Details No. of Institutions No. of Children Approved by PAB-MDM 1 No. of Children & Institutions Primary 1.1 Govt. + Govt. aided + LB schools EGS Mad/Maq NCLP TOTAL (A) Upper Primary 1.5 Govt. + Govt. aided + LB schools EGS/AIE Mad/Maq TOTAL (B) GRAND TOTAL (A) +(B) No. of Working days 2.1 Primary Upper Primary NCLP No. of Cooks-cum Helpers 1105* 1105 *PAB approval was 31539, cook-cum-helpers already engaged by the state, additional 1105 cook-cum-helpers required by state during year

11 4. Kitchen-cum-store Total Institutions (PY+UPY) Total Sanctioned till Const. through convg. Gap State s Proposal for PAB-MDM approved It was mentioned that the above quantification is only an estimate for release of Central Assistance during under MDM Scheme. This scheme clearly provides that every student attending the Institutions, eligible to be covered under the Scheme will be served mid day meal on all school days. Therefore, the State will provide meal to all such students irrespective of the approved number of student and working days. In the event of State govt. finding on the basis of attendance register maintained at school level that the average number of children availing mid day meal and the working days are more than the above, it may approach the GOI with evidence at the earliest for enhancement of Central Assistance. D/o School Education & Literacy with the approval of the Secretary will take a decision in this regard and put up the matter for post fact approval to the PAB-MDM. The above position should be clarified to all the field functionaries, so as to enable all the eligible institutions to ensure that every student attending school is fed on all school working days irrespective of the above approvals and submit their proposal for enhancing the resources, if needed, to their higher authority. The working of Central Assistance for the State of Uttarakhand for based on the above mentioned number of children and no. of working days as approved by the PAB-MDM is enclosed as Annexure-II. 11

12 Annexure-I List of Participants 1. Ms. Anshu Vaish, Secretary(SE&L), Ministry of Human Resource Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi. 2. Dr. Amarjit Singh, Joint Secretary(EE.I), Ministry of Human Resource Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi. 3. Ms. Rita Chatterjee, Joint Secretary(MDM), Ministry of Human Resource Development, Department of School Education & Literacy, Shastri Bhavan, New Delhi. 4. Ms. Surina Rajan, Principal Secretary, Education, Govt. of Haryana 5. Ms. Manisha Pawar, Secretary, Education, Govt. of Uttaranchal 6. Ms. Sovjanya, Additional Secretary, Education, Govt. of Uttaranchal 7. Shri Mahavir Meena, Dy. Commissioner, MDM, Rajasthan 8. Jh iadt ;kno] funs kd] eksfyd f k{kk] funs kky; eksfyd f k{kk] f}rh; Lrj] f k{kk lnu] lsdvj&5] iapdqyk ¼gfj;k.kk½ 9. Shri Suresh K. Bhandari, Special Director, Directorate of Education, GNCT of Delhi 10. Shri R.K. Kunwar, Additional Project Director,, State Project Director, SSA Uttarakhand, Dehradun 11. Dr. Kavita Sharma, Department of Elementary Education, NCERT, Sri Aurobindo Marg, New Delhi 12. Shri R.S. Sharma, Institute of Development Studies, Jaipur 13. Dr. Upender Singh, Centre for Development Communication & Studies, Jaipur 14. Prof. Rajender Singh Yadav, Department of Education, Kurukshetra University, Kurukshetra, Haryana 15. Ms. Poonam Singh, Associate Professor, NIAR, LBSNAA, Mussoorie, Uttarkhand 16. Shri R.S. Rathore, Nodal Officer, Shiv Charam Mathur Social Policy Research Institute, Jaipur 17. Ms. Priyadarshini Vijmsri, Project Director, Centre for the Study of Developing Societies, 29, Rajpur, Road, Delhi 18. Shri T.K. Singh, Project Coordinator, CSDS, 29, Rajpur, Road, Delhi 19. Shri M.K. Agarwal, ADE(MDM), Directorate of Education, GNCT of Delhi 20. Shri P.K. BIsht, JD(MDM), Nanoor Khera, Taphovan Marg, Dehradun, Uttarakhand 21. Shri Ganga Prasad, Finance Controller, State Project Office, Uttarakhand, Dehradun 22. Shri Jagdish Singh Sajwan, Field Investigator, State Project Office, Uttarakhand, Dehradun 23. Shri Sanjeev Joshi, Field Investigator, State Project Office, Uttarakhand, Dehradun 24. Shri Vinod Kumar, Directorate of Education, GNCT of Delhi 25. Shri S.K. Tyagi, Directorate of Education, GNCT of Delhi 26. Shri Ambuj Kumar, Directorate of Education, GNCT of Delhi 27. Ms V. Jayanthi, Under Secretary, Ministry of HRD, Dept. of SE&L, New Delhi 28. Shri B.D. Shivani, Under Secretary, Ministry of HRD, Dept. of SE&L, New Delhi 29. Shri Satish Kumar, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi 12

13 30. Shri B.R. Meena, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi 31. Ms. Pushpa Gautam, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi 32. Shri Vijay Kumar, Section Officer, Ministry of HRD, Dept. of SE&L, New Delhi 33. Shri Ravindra Kumar Mishra, Chief Consultant, NSG-MDM, Ed.CIL 34. Shri Dinesh Pradhan, Consultant (MIS), NSG-MDM, Ed.CIL 35. Shri K.K. Sharma, Consultant, NSG-MDM, Ed.CIL 36. Dr. Anindita Shukla, Consultant, NSG-MDM, Ed.CIL 37. Dr. Mridula Sircar, Consultant, Plan Monitoring, NSG-MDM, Ed.CIL 38. Shri Bhupendra Kumar, Consultant, Plan Monitoring, NSG-MDM, Ed.CIL 39. Ms. Seema Bhardwaj, Research Assistant, NSG-MDM, Ed.CIL 40. Ms. Reena, Research Assistant, NSG-MDM, Ed.CIL 41. Shri Devender Kumar, Research Assistant, NSG-MDM, Ed.CIL 13

14 ANNEXURE-II 4.1 Food grains: UTTARAKHAND QUANTIFICATION OF CENTRAL ASSISSTNCE FOR No. Stage Approved by PAB-MDM Quantity in MTs. No. of Children No. of Working days 1 Primary (@ 100 gms) Upper Primary (@150 gms.) NCLP(@100 gm) TOTAL Cost of Foodgrains, Cooking cost, MME and Transport Assistance: Sl. No. I. Primary Component/norm Amount admissible (Rs. In lakhs) 1 Cost of 5650/- per MT for MT rice Cooking Cost (i) Central Share - Cooking Rs.2.17 per child per day ( x 235 days x Rs. 2.17) (ii) State Share - Cooking Rs per child per day (531000x 235days x Rs. 0.72) Transportation Rs per MT Honorarium to cook-cum-helpers (i) Central Share - (21498 x Rs.900 x 10 months)

15 (ii) Minimum State Share - (21498 x Rs.100 x 10 months) Management Monitoring and Evaluation (MME) 1.8% of cost of foodgrains, cooking cost, cost of transportation and honorarium to cook-cum-helpers TOTAL(1+2(i) +3+4(i)+5) II. Upper Primary 1 Cost of 5650/- per MT for MT rice Cooking Cost (i) Central Share - Cooking Rs per child per day ( x 235 days x Rs. 3.25) (ii) Minimum State Share - Cooking Rs per child per day ( x 235 days x Rs. 1.08) Transportation Rs per MT Honorarium to cook-cum-helpers (i) Central Share - (11146 x Rs.900 x10 months) (ii) Minimum State Share - (11146 x Rs.100 x10 months) Management Monitoring and Evaluation (MME)1.8% of cost of foodgrains, cooking cost, cost of transportation and honorarium to cook-cum-helpers TOTAL(1+2(i) +3+4(i)+5)

16 III. NCLP 1 Cost of 5650/- per MT for 6.99 MT rice Cooking Cost (i) (ii) Central Share - Cooking Rs per child per day (224 x 312 days x Rs. 2.17) Minimum State Share - Cooking Rs per child per day (224 x 312 days x Rs. 0.72) Transportation Rs per MT Management Monitoring and Evaluation (MME) 1.8% of cost of foodgrains, cooking cost and cost of transportation 0.04 TOTAL(1+2(i) +3+4(i)+5) 2.03 Grand Total IV. *Kitchen cum Store proposal for 4855 Units during Central Share - for 4855 units 2 Minimum State Share - for 4855 units Total *as per the rates projected by the State in accordance with the revised norms based on plinth area. 16

INFORMATION OF THE SCHOOL REQUIRED TO BE UPLOADED ON WEBSITE

1 INFORMATION OF THE SCHOOL REQUIRED TO BE UPLOADED ON WEBSITE 1. Name of the School with address: Springdales Children s School Nayagaon, Rawatbhata Road (Strictly as per Affiliation sanction Letter or