CBSE-CCEDATA Software OPERATIONAL & USER MANUAL (Ver 1.0)

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1 Compilation and Uploading of Assessment Data For Scholastic and Co-Scholastic Areas/Activities at Secondary School Examination Under CONTINUOUS AND COMPREHENSIVE EVALUATION (CCE) SCHEME CBSE-CCEDATA Software OPERATIONAL & USER MANUAL (Ver 1.0) CENTRAL BOARD OF SECONDARY EDUCATION Shiksha Kendra, 2, Community Centre Preet Vihar, Delhi , India

2 Central Board of Secondary Education: Delhi Operational/ User Manual For Compilation and Uploading of Assessment Data for Scholastic and Co-Scholastic Areas/ Activities at Secondary School Examination under Continuous and Comprehensive Evaluation (CCE) Scheme CBSE-CCEDATA software shall enable the Schools affiliated with the Board to enter Marks in Scholastic Areas-Part 1(A) and Descriptive indicators/ Grades in Scholastic Areas Part 1(B), Co-Scholastic Areas-Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B) under Continuous and Comprehensive Evaluation (CCE) Scheme. General Instructions: Visit Board s website and click on Public Portal Click on the link Compilation and Uploading of Assessment Data for Session Session means : Class IX and : Class X F or login on CBSE website, use your affiliation number as User-ID and password as given by you at the time of submission of on-line data for Classes IX/ X/ XI/ XII. Note For interaction with it is mandatory to use your affiliation number as User-ID and password as given by you at the time of submission of on-line data for Classes IX/ X/ XI/ XII. T h e schools are expected to ensure that the data uploaded for each candidate is accurate in all respects and the schools must retain a copy of the data after the same has been uploaded on CBSE s website for future record. The data once uploaded would not be altered by the school under any circumstances. If any changes or mistakes come to the notice of the school during checking of final list generated from Board s website, the same may be corrected in the hard copy with red ink, attested by the Principal and sent to the concerned Regional Officer in a sealed envelope superscribed as CONFIDENTIAL. The staff of the school involved in this activity must be permanent/ regular, trust-worthy and competent so that all information provided to the Board is accurate and correct in all respects. In the interest of School s own candidates, schools are advised to start compiling and uploading the required assessment data before the last dates to avoid the possibility of dis-connection / inability / failure to log on to the Board s website on account of heavy load on internet / website jam during the last few days. In case, assessment data is not uploaded in time, result of the School may get delayed. For any query or help in this regard, contact following Help Lines during working days between AM to PM : Telephone General , ccedata.cbse@nic.in to 590 (10 lines) Regional Office, Ajmer ccedata.roajmer@gmail.com Regional Office, Panchkula , ccedata.ropanchkula@gmail.com Regional Office, Guwahati , , ccedata.roguwahati@gmail.com Regional Office, Chennai ccedata.rochennai@gmail.com Regional Office, Allahabad , , ccedata.cbse@nic.in Regional Office, Delhi , , ccedata.rodelhi@gmail.com , Regional Office, Bhubaneswar , , ccedata.cbse@nic.in Regional Office, Patna , , ccedata.cbse@nic.in 1

3 CONTENTS 1.0 Activities to be done for Compilation and Uploading of Assessment Data for Session Introduction to CCE Scheme 3.0 How to Download & Install Software on School Computer 3.1 System Requirement 3.2 IMPORTANT INSTRUCTIONS: 3.3 Steps to be followed for Downloading & Installing Software on school computer 4.0 Features of CBSE-CCEDATA software 4.1 How to Open/Run CBSE-CCEDATA Software installed on School Computer 4.2 Main menu options available Examination, Settings Exit 4.3 Different sub-options available within Examination Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B) Roll No wise Subject Code/ Skill Code Updation Subject wise Max Mark Assigner Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry Posting of Marks and Descriptive Indicator/ Grade from Excel files Updation of Marks and Descriptive Indicators/Grades Generation of Reports 4.4 Different sub-options available within Settings Import (Download) Registered Candidates data Export (Upload) Term Wise Marks and Descriptive Indicators/ Grades Change Password Exam Locking Help 5.0 Downloading Registered Candidate s Database, Selection and Updation of Subject Codes/Skill Codes 5.1 How to download Registered Candidate s Database from CBSE website 5.2 Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) & Part 3(B) How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) in downloaded Candidate s Database How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part 3(B) in downloaded Candidate s Database 5.3 Actions required in downloaded Registered Candidate s Database : C-1 Printing of Check List-1 : Roll No wise subjects offered by the candidate under Scholastic Areas Part 1(A) and Skills opted under Co-Scholastic Activities Part 3(A) & 3(B) C-2 Checking the correctness of Subjects/ Skills opted by Candidates under Scholastic Areas Part 1(A) and Skills opted under Co-Scholastic Activities Part 3(A) & 3(B) C-3 Updation of Subject Code/ Skill Code corrections, if any in subjects under Scholastic Areas Part 1(A) and skills Co-Scholastic Activities Part 3(A) & 3(B) C-4 Assigning Maximum Mark for each assessment and each subject 6.0 Requirement of Data for Academic session Nomenclature for creation of Excel files 6.2 Steps to be followed for creation of Excel files through CBSE-CCEDATA software 2

4 6.3 Format of Excel Files and Valid Marks Format of Excel Files for entry of Marks in Subjects under Scholastic Areas 1(A) Format of Excel Files for entry of Descriptive Indicators/Grades under Scholastic Areas 1(B), Co-Scholastic Areas 2(A) & 2(B) and Co-Scholastic Activities 3(A) & 3(B) Valid Marks and Descriptive Indicators/Grades 6.4 Steps to be followed for entry of Marks and Descriptive Indicators/ Grades in created Excel files Schools having required Assessment/Exam record in Paper Form : (a) Steps to be followed for entry of Marks obtained in created Excel files (b) Steps to be followed for entry of Descriptive Indicators/ Grades obtained in created Excel files Schools having required Assessment/Exam record in Electronic Format i.e. records already Computerized (a) Steps to be followed for creation of Marks file from computerized Database with the school to Excel file format under Scholastic Areas Part-1(A) (b) Steps to be followed for creation of Descriptive Indicators/ Grades file from Computerized Database with the school to Excel files format under Scholastic Areas Part-1(B) Co-Scholastic Areas Part 2(A) Co-Scholastic Areas Part 2(B) Co-Scholastic Activities Part 3(A) Co-Scholastic Activities Part 3(B) 6.5 Posting of Marks and Descriptive Indicators/ Grades entered in Excel files to CBSE-CCEDATA software 6.6 Action required after Posting of Marks and Descriptive Indicators/ Grades from Excel files to CBSE-CCEDATA software : Printing of Check List of Marks from CBSE-CCEDATA software Printing of Check List of Descriptive Indicators/ Grades from CBSE-CCEDATA software Updation of Marks and Descriptive Indicators/ Grades in CBSE-CCEDATA software Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE- CCEDATA software 7.0 How to Export/ upload assessment data from school computer through CBSE-CCEDATA software to CBSE web server 7.1 Steps to be followed for Uploading TERM and Class wise Assessment data to CBSE server 8.0 How to Print Final List with Marks and Descriptive Indicators/ Grades posted from CBSE Server 9.0 Example: How to supply Assessment Data 3

5 1.0 Activities to be done for Compilation and Uploading of Assessment Data for Session The following Steps 1 to 24 must be followed in sequence for Compilation and uploading of required assessment data: Steps Activity Reference/ Section 1 Visit Board s website and click on Public portal. 2 Click on Compilation and Uploading of Assessment Data for Session For login on Board s website, use your affiliation number as User-Id and password as given by you at the time of s u b m i s s i o n o f o n - l i n e d a t a f o r C l a s s e s I X / X / X I / X I I. 4 Download E-Manual and take printout of E-manual and read it carefully before start of 3.3 work 5 Download CBSE-CCEDATA software and install software on your school computer Features of CBSE-CCEDATA software and how to Run CBSE-CCEDATA software on 4.1 your school computer 7 Download Registered Candidates Database from CBSE Server Skill Code Selection and Updation for optional skills under Co-Scholastic Activities Part 5.2, 5.2.1, (A) and Part 3(B) 9 Print Check List of Subjects opted by the Candidates under Scholastic Areas 1(A) and Co- 5.3, 5.3.1, Scholastic Activities 3(A) & 3(B) 10 Correction/Updation of Subject Codes/ Skill Codes under Scholastic Areas 1(A) and Co Scholastic Activities 3(A) & 3(B), if any 11 Steps 9 and 10 be repeated till there is no error as Subjects corrections cannot be done later on. 12 Assign Maximum Marks for various Assessments/ Exam conducted by the School under Scholastic Areas 1(A) 13 Creation of Excel Files for Mark Entry for Scholastic Areas 1(A) and Descriptive Indicator/ 6.0, 6.1, 6.2 Grade Entry for Scholastic Areas 1(B) and Co-Scholastic Areas/ Activities 2(A), 2(B), 3(A) and 3(B) 14 Format of Excel Files and Valid Marks Mark Entry for Scholastic Areas 1(A) and Descriptive Indicator/ Grade Entry for Scholastic Areas 1(B) and Co-Scholastic Areas/ Activities 2(A), 2(B), 3(A) and 3(B) (Only 240 characters are allowed in Descriptive Indicators ) 16 Printing of Check List of Marks Entered for Scholastic Areas 1(A) and Descriptive Indicator/ Grade Entered for Scholastic Areas 1(B) and Co-Scholastic Areas/ Activities 2(A), 2(B), 3(A) and 3(B) in Excel Files and Checking of the lists. Corrections if any are done in Excel files (Only 240 characters are allowed in Descriptive Indicators. If Descriptive Indicators are more than 240 characters, only the first 240 character shall be taken ) 17 Repeat Steps 15 and 16 till all the lists are error free (a), 6.4.1(b) 6.4.2(a), 6.4.2(b) 18 Posting of Marks and Descriptive Indicators/ Grades from Excel files to CBSE-CCEDATA 6.5 software. 19 Printing of Check List of Marks and Descriptive Indicators/ Grades Posted in CBSE- 6.6, 6.6.1, CCEDATA software and check the check list. Corrections, if any, is done through the CBSE-CCEDATA software 20 Updation of Marks and Descriptive Indicators and Grades in CBSE-CCEDATA software Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE-CCEDATA software 22 Uploading Term and Class wise Assessment data (i.e. Marks and Descriptive Indicators/ Grades) to CBSE Server, Class IX Term II Class X Term I Class X Term II 23 Printing of Final Report from CBSE Server for each Academic Session i.e.: Class IX Term II Class X Term I & II 24 Send Final Report to the concerned Regional Officer in a sealed envelope and retain a copy for future record for each Academic Session : Class IX Term II Class X Term I & II , By Post 4

6 2.0 Introduction to CCE Scheme: The scheme of Continuous and Comprehensive Evaluation (CCE) for classes IX and X has been introduced w.e.f. Academic session and is to be followed in all schools affiliated with the Board (Secondary and Senior Secondary). The salient features of the scheme are Secondary School Examination (Session : ) means Academic year : Class IX and : Class X Each academic year has been divided into two terms : Term I - April to September (Jan to June for winter closing schools) Term II - October to March (July to December for winter closing schools) All the students shall be required to undergo various assessments in Scholastic Areas and Co- Scholastic Areas/ Co-Scholastic Activities in Classes IX and X. The term-wise weightage for Formative Assessments and Summative Assessments are as follows: Term I and Term II will have following weightage: Term I : FA1 (10%) + FA2 (10%) + SA1 (20%) = 40% Term II: FA3 (10%) + FA4 (10%) + SA2 (40%) = 60% Formative Assessments: FA1 (10%) + FA2 (10%) + FA3 (10% ) + FA4 (10% ) = 40% Summative Assessments: SA1 (20%) + SA2 (40% ) = 60% 2.1 Scholastic Areas and Co-Scholastic Areas/ Co -Scholastic Activities f or various assessments : Part 1(A) - Scholastic Areas Academic Performance: Sub I & Sub II Any two prescribed languages as per Scheme of Studies (Out of the two languages one shall be English or Hindi) Sub III, Sub IV & Sub V Mathematics, Science & Social Science Sub VI - Additional Subject (optional): A candidate may offer any one additional subject as per Scheme of Studies Candidate with Learning Disabilities may offer: English or Hindi and any four out of - Mathematics, Science, Social Science, Other one/ two Languages (s), Commerce, Painting, Music, Home Science and Foundation of Information Technology. Part 1(B) Scholastic Areas Academic Performance: Work Experience Art Education Physical and Health Education/ Games Part 2 Co- Scholastic Areas: Part 2 A Thinking Skills Life Skills Social Skills Part 2 B - Attitude and Values towards Emotional Skills Teachers School-mates School Programmes Environment Value Systems Descriptive Indicators and Grades on Five Point Scale to be given as A+, A, B+, B, C Descriptive Indicators and Grades on Five Point Scale to be given as A+, A, B+, B, C Descriptive Indicators and Grades on Three Point Scale to be given as A+, A, B 5

7 Part 3 Co- Scholastic Activities: Part 3 A (Any two of following to be assessed) Literary & Creative Skills Scientific and ICT Skills Visual & Performing Arts Organizational & Leadership Skills Part 3 B Physical and Health Education (Any two of following to be assessed) Sports/Indigenous sports (Kho-Kho etc NCC/NSS Scouting and Guiding Swimming Gymnastics Yoga First Aid Gardening/Shramdaan Work Education Descriptive Indicators and Grades on Three Point Scale to be given as A+, A, B Descriptive Indicators and Grades on Three Point Scale to be given as A+, A, B Note: Class IX had only Term II i.e. FA3, FA4 (20 % weightage each) and SA2 (60% weightage) as the Scheme was introduced from Term II. 2. Marks under Part 1(A) are to be provided Term wise for each of the Classes IX and X, for all assessments and for all subjects. 3. Descriptive Indicators and Grades under Part 1(B), Part 2(A) & 2(B) and Part 3(A) & 3(B) are to be provided for Class IX and Class X separately for each Activity for entire year. Please provide Descriptive Indicators within the prescribed word limit of 240 characters. Excess Characters if any shall be truncated (i.e characters beyond 240 if entered shall not be considered). This can be done by excluding Candidate s Name, using telegraphic language etc in description. The schools are required to provide following Marks and Descriptive Indicators / Grades for each candidate for Session as per schedule indicated against each term: Class Academic Session IX Term Activity Schedule II Part 1(A) - Marks for FA3, FA4 and SA2 for all subjects by 15 th March.,2011 Part 1(B), Part 2 and Part 3 - Descriptive Indicators and Grades for each activity for entire year I Part 1(A) - Marks for FA1, FA2 and SA1 for all subjects by 31 st March, 2011 X II Part 1(A) - Marks for FA3, FA4 and SA2 * for all subjects by 20 th April,2011 Part 1(B), Part 2 and Part 3 - Descriptive Indicators and Grades for each activity for entire year SA2 *: In Class X , SA2 shall be either School Conducted or Board Conducted. Schools have to supply Marks for those appearing for School Conducted SA2. For Board Conducted SA2 Marks would be available with the Board. Note: Winter bounds schools to supply complete data by 31 st March,

8 2.2 SUBJECT CODES USED UNDER SCHOLASTIC AREAS and CO-SCHOLASTIC AREAS/ ACTIVITIES Part 1(A) Subject Codes used under Scholastic Areas: Languages Other than Languages 101 ENGLISH COMM. 041 MATHEMATICS 184 ENGLISH LNG & LIT. 086 SCIENCE 087 SOCIAL SCIENCE 002 HINDI COURSE-A 085 HINDI COURSE-B 031 MUSIC CAR.VOCAL 032 MUSIC CAR.INS.MEL. 003 URDU COURSE-A 033 MUSIC CAR.INS.PER. 303 URDU COURSE-B 034 MUSIC HIND.VOCAL 035 MUSIC HIND.INS.MEL 004 PUNJABI 036 MUSIC HIND.INS.PER 005 BENGALI 006 TAMIL 049 PAINTING 007 TELUGU 064 HOME SCIENCE 008 SINDHI 009 MARATHI 165 FOUNDATION OF I T 010 GUJARATI 011 MANIPURI 154 ELEM. OF BUSINESS 012 MALAYALAM 254 ELEM BOOK-K & ACCY 013 ORIYA 354 TYPEWRITING-ENG 014 ASSAMESE 454 TYPEWRITING-HINDI 015 KANNADA 016 ARABIC 017 TIBETAN 018 FRENCH 019 PORTUGUESE 020 GERMAN 021 RUSSIAN 023 PERSIAN 024 NEPALI 025 LIMBOO 026 LEPCHA 094 JAPANESE 095 BHUTIA 096 SPANISH 097 KASHMIRI 098 MIZO 099 BAHASA MELAYU 122 COMM. SANSKRIT Part 1(B) Skill Codes used under Scholastic Areas: 500 WORK EXPERIENCE 501 ART EDUCATION 502 PHYSICAL & HEALTH EDUCATION/ GAMES 7

9 Part 2 Skill Codes used under Co-Scholastic Areas: Part-2(A) Life Skills Part-2(B) Attitude and Values towards 511 THINKING SKILLS 521 TEACHERS 512 SOCIAL SKILLS 522 SCHOOL-MATES 513 EMOTIONAL SKILLS 523 SCHOOL PROGRAMMES 524 ENVIRONMENT 525 VALUE SYSTEMS Part 3 Skill Codes used under Co-Scholastic Activities: (I) Under Co-Scholastic Activities Part-3(A) - any two are to be selected as opted by candidate 531 LIT&CRT LITERARY & CREATIVE SKILLS 532 SCI& ICT SCIENTIFIC & ICT SKILLS 533 VIS&ART VISUAL & PERFORMING ART 534 ORG&LDR ORGANIZATIONAL & LEADERSHIP SKILLS (II) Under Co-Scholastic Activities Part-3(B) - any two are to be selected as opted by candidate 541 SPORT SPORTS/INDIGENOUS SPORTS(KHO-KHO ETC.) 542 NCC/NSS NCC/NSS 543 SCT&GD SCOUTING & GUIDING 544 SWIM SWIMMING 545 GYM GYMNASTICS 546 YOGA YOGA 547 F.AID FIRST AID 548 GDN/SDN GARDENING/ SHRAMDAN 549 W.ED WORK EDUCATION 8

10 3.0 How to Download & Install Software on school computer 3.1 System Requirement: The Software can be downloaded on school computer having following configuration: Operating System - Windows XP service pack 2 Internet connection Laser printer installed in the system with paper size A4 100 MB free disk space Virus free environment with Antivirus software installed Best view Minimum resolution 1024 x 768 Microsoft Office 2003/2007 with Excel Winzip or winrar 3.2 IMPORTANT INSTRUCTIONS: Internet connection is needed to download E-Manual/ Software/ Registered Candidate s Database from CBSE web server and Uploading Assessment Data to CBSE web server. However, Data Entry of Marks can be done without Internet connection. Software should be downloaded on the School s computer which has Internet connection and where Mark and Descriptive Indicators/ Grades are to be finalized. Software can be run only on one computer on which it has been downloaded. Software and Registered candidates data have to be downloaded ONLY ONCE. Marks and Descriptive Indicators/ Grade entry in created Excel files can be done on different computers ( i.e. created Excel files be copied to other computers where Marks and Descriptive Indicators/ Grade data is to be entered) 3.3 Steps to be followed for Downloading & Installing Software on school computer: 1. Visit Board s website and click on Public portal. 2. Click on Compilation and Uploading of Assessment Data for Session For login on Board s website, use your affiliation number as User-Id and password as given by you at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials, the following screen is displayed 4. Under Option DOWNLOAD, following three sub-options are available: E -M a nual Dat a Collection Softwar e Regist ered Ca ndida te D ata P rofor ma f or incoming candi dat es (TC) 9

11 10 5. Click on E-Manual and download it on your computer. Take printout of E-Manual and read it carefully before start of work. 6. Click on Data Collection Software and save the software on your computer in a folder. (Example : Create folder with name CBSE-CCE. 7. Open this folder and extract the files from the downloaded software file (WinZip/ Winrar should be installed in your computer) 8. The following 3 files shown in the folder after extraction are Setup.exe CBSE-CCEDATA.CAB Setup.LST 9. Double click the file SETUP.EXE. 10. Follow instructions while installation of software 11. After installation, 'CBSE-CCEDATA software installed successfully' message is displayed 12. A short cut icon 'CBSE-CCEDATA' is made on the desktop

12 4.0 Features of CBSE-CCEDATA software 4.1 How to open/run Software installed on School Computer Double Click the icon CBSE-CCEDATA on your desktop and software would get opened Use default user name as ADM and default password as CBSE. Once the default name & password have been entered, Main menu window shall appear Note: 1. Assessment data is highly sensitive and should be out of reach of common person. In order to keep up the sanctity of the job, the staff of the school involved in this activity must be trust-worthy and competent. 2. The Principals are advised to change the password and the changed password may be noted for future use and kept confidential to avoid misuse. 3. In case, the changed password is lost/ forgotten, the complete work may have to be done again. 4. For Assistance, if any please contact CBSE Help Line. 4.2 Main menu options available are (on top left hand side of the screen) : Examination, Settings, Exit 4.3 Different sub-options available within the Examination are: Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B) Roll No wise Subject Code/ Skill Code Updation Subject wise Max Mark Assigner Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry Posting of Marks and Descriptive Indicator/ Grade from Excel files Updation of Marks and Descriptive Indicators/Grades Generation of Reports 4.4 Different sub-options available within the Settings are: Import (Download) Registered Candidates data Export (Upload) Term Wise Marks and Descriptive Indicators/ Grades Change Password Exam Locking Help Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B): The purpose of this window is to allow schools to select and update skill code opted by candidates under Co- Scholastic Activities Part 3(A) & 3(B) in Candidate s Database (i.e. List of Candidates-LOC). How to select and update skill code is mentioned in detail in Section 5.0 Roll No wise Subject Code/ Skill Code Updation: The purpose of this window is to update/ correct subject code opted by candidates under Scholastic Areas Part 1(A) and skill code opted by candidates under Co-Scholastic Activities Part 3(A) & 3(B) in Candidate s Database (i.e. List of Candidates-LOC). How to update subject code/ skill code is mentioned in detail in Section 5.0. Subject wise Max Mark Assigner: The purpose of this window is to assign the Maximum Mark under Scholastic Areas Part 1(A) for all Formative & Summative Assessments conducted by the school. Please note the weightage for Formative and Summative Assessments is fixed and cannot be edited. How to assign Maximum Mark is mentioned in detail in Section

13 Creation of Excel files for Marks and Descriptive Indicator/ Grade Entry: The purpose of this window is to create Excel files through CBSE-CCEDATA software for Marks and Descriptive Indicator/ Grade entry. How to create Excel files is mentioned in detail in Section 6.0 Posting of Marks and Descriptive Indicator/ Grade from Excel files to CBSE-CCEDATA software: The purpose of this window is to post Marks and Descriptive Indicator/ Grade from Excel files to CBSE-CCE DATA software. How to import/ upload is mentioned in detail in Section 6.0 Updation of Marks & Descriptive Indicators/ Grades: The purpose of this window is to make correction in Marks obtained by students in subjects under Scholastic Areas Part 1(A) in various Formative Assessments and Summative Assessments. Also to make corrections in Descriptive Indicators/ Grades in skills under Scholastic Areas Part 1(B) and Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B). How to make corrections is mentioned in detail in Section 6.0. Generation of Reports: The purpose of this window is to generate and print following reports: Check List 1 : Printing of Check List - Roll No wise subjects offered by the candidate under Scholastic Areas Part 1(A) and Skills opted under Co-Scholastic Activities Part 3(A) & 3(B) How to generate and print is mentioned in detail in Section Check List 2 : Printing of Check List of Marks Posted - Class-Term/ Subject/ Roll No wise Marks entered under Scholastic Areas Part 1(A) How to generate and print is mentioned in detail in Section Check List 3 : Printing of Check List of Descriptive Indicators/ Grade Posted - Class/ Roll No wise Descriptive Indicators/ Grades entered for following: Part- 1(B) all skills under Scholastic Areas Part-2(A) all skills under Co-Scholastic Areas Part-2(B) all skills under Co-Scholastic Areas Part-3(A) all skills under Co-Scholastic Activities Part-3(B) all skills under Co-Scholastic Activities How to generate and print is mentioned in detail in Section Check List 4 : Printing of Check List of Missing Marks and Descriptive Indicators/ Grade Class-Term/ Roll No wise or any Error cases How to generate and print is mentioned in detail in Section Import (Download) Registered Candidates data The purpose of this window is to import/download Registered Candidate s Database from CBSE server to school computer. How to import/ download is mentioned in detail in Section 5.0. Export (Upload) Term Wise Marks and Descriptive Indicators/Grades To export/upload term wise Marks and Descriptive Indicator/ Grade data from school computer to CBSE web server. How to export/ upload is mentioned in detail in Section

14 Change Password: The purpose of this window is to allow school principal to change password on school computer for CBSE- CCEDATA software. Steps to be followed for changing password, if required: 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Go to Settings Menu and Click 4. Go to Change Password and click 5. Enter : Old Password New Password Confirm Password 6. Click update 7. The old Password will get changed to New Password 8. The changed password may be noted for future use and kept confidential to avoid misuse. Exam Locking: From security point of view, Exam Locking System has been provided so that once activated; it would disable the provision of feeding marks/ corrections any further. This control is at the discretion of the school Principal. Exit: The purpose of this option is to ensure that user can exit the application after necessary work. 13

15 5.0 Downloading Registered Candidate s Database, Selection and Updation of Subject Codes/ Skill Codes : 5.1 How to download Registered Candidate s Database from CBSE website : List of Candidates (LOC) for Class X for Academic Session registered from school for School Conducted as well as Board Conducted with Roll No to the school computer shall be downloaded from CBSE website. Note: 1. Database can be downloaded ONLY ONCE. 2. No addition or deletion of Roll Number is permitted in this database 3. Correction of Candidate s Name, Mother s Name, Father s Name and Date of Birth are not permitted in this database. For any correction in these, please contact the concerned Regional Office. Steps to be followed for downloading Registered Candidate s Database: 1. Visit Board s website and click on Public portal. 2. Click on Compilation and Uploading of Assessment Data for Session For login on Board s website, use your affiliation number as User-Id and password as given by you at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials the following screen is displayed 4. Under Option DOWNLOAD, following three sub-options are available: E -M a nual Dat a Collection Softwar e Regist ered Ca ndida te D ata P rofor ma f or incoming candi dat es (TC) 5. Click on Registered Candidate Data, the following screen is displayed 14

16 15 6. Save the file ExcelDataFiles_canddata xls (where indicates your school code) on your computer in any folder (Example in folder CBSE-CCE created while downloading software.) Note If other than Excel file is being downloaded (in Internet Explorer 6 or lower versions), save the file in any folder. Open the folder, Right click the saved file, choose option open with, choose Microsoft Office Excel. Save the file using Save as option and in box that open choose the file name as canddata xls (where indicates your school code) and file type as Excel Workbook (.xls)

17 7. After saving the file logout from web 8. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 9. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 10. Click OK button 11. Go to Settings Menu 12. Choose options Import (Download) Registered Candidates data 13. Click on Browse button and choose the folder where you have saved the canddata xls file. 14. Click Import button. Importing Data. It may take a few minutes. Please wait message is displayed on the screen. 15. List of Candidates (LOC) for Class X for Academic Session registered from school for School conducted as well as Board conducted with Roll No shall be downloaded on school computer and a message (nnn) Registered candidates data imported successfully. shall be displayed on your computer where nnn indicates the Number of candidates registered from your school 16. Click OK button. 17. Click Close to come back to main-menu 5.2 Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) and 3(B) in downloaded Candidate s Database Following skill codes opted by the candidates under Co-Scholastic Activities Part-3(A) and 3(B) are to be updated in downloaded Candidate s Database: (II) Under Co-Scholastic Activities Part-3(A) - any two are to be selected as opted by candidate 531 LIT&CRT LITERARY & CREATIVE SKILLS 532 SCI& ICT SCIENTIFIC & ICT SKILLS 533 VIS&ART VISUAL & PERFORMING ART 534 ORG&LDR ORGANIZATIONAL & LEADERSHIP SKILLS 16

18 (II) Under Co-Scholastic Activities Part-3(B) - any two are to be selected as opted by candidate 541 SPORT SPORTS/INDIGENOUS SPORTS(KHO-KHO ETC.) 542 NCC/NSS NCC/NSS 543 SCT&GD SCOUTING & GUIDING 544 SWIM SWIMMING 545 GYM GYMNASTICS 546 YOGA YOGA 547 F.AID FIRST AID 548 GDN/SDN GARDENING/ SHRAMDAN 549 W.ED WORK EDUCATION How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part 3(A) in downloaded Candidate s Database : 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B) 5. Choose Co-Scholastic Activities Part-3(A) from Skill Group drop down menu 6. Click Edit - to display candidates list 7. Candidates List is displayed on the Screen with boxes under Skill codes 8. Choices Save, Close, Select All, Deselect All is highlighted on the screen Select All to select the chosen Skill code for all candidates. De-select all to de-select the chosen Skill code for all candidates. Save - to save any changes done. Close - to come back to main-menu. 9. Click appropriate skill code (for Skill Names refer 5.2(I) above). And Either Click Select All to select the skill for all candidates 17

19 (OR) Click individual boxes next to the Candidates to select or de-select candidates offering the particular skill A Maximum of 2 skills can be chosen If more than 2 skills are selected, an error message is displayed on the screen Already 2 skill codes have been selected. Only 2 Skills can be chosen 10. Click Save button to save any changes done. Saved successfully. shall be displayed. 11. Click OK button 12. Repeat steps 5 to 11 for Co-Scholastic Activities Part-3(B) 13. Click Close button to come back to main-menu Note: If Skill Code under Co-Scholastic Activities Part 3(B) has been selected and updated using Section 5.2.1, then is not required to be done How to select and update Skill codes opted by candidates under Co-Scholastic Activities Part 3(B) in downloaded Candidate s Database : 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Skill Code Selection under Co-Scholastic Activities Part 3(A) & 3(B) 5. Choose Co-Scholastic Activities Part-3(B) from Skill Group drop down menu 6. Click Edit - to display candidates list 7. Candidates List is displayed on the Screen with boxes under Skill codes 8. Choices Save, Close, Select All, Deselect All is highlighted on the screen Select All to select the chosen Skill code for all candidates. De-select all to de-select the chosen Skill code for all candidates. Save - to save any changes done. Close - to come back to main-menu. 9. Click appropriate skill code (for Skill Names refer 5.2(II) above). And Either Click Select All to select the skill for all candidates 18

20 (OR) Click individual boxes next to the Candidates to select or de-select candidates offering the particular skill A Maximum of 2 skills can be chosen If more than 2 skills are selected, an error message is displayed on the screen Already 2 skill codes have been selected. Only 2 Skills can be chosen 10. Click Save button to save any changes done. Saved successfully. shall be displayed. 11. Click OK button 12. Repeat steps 5 to 11 for Co-Scholastic Activities Part-3(A) 13. Click Close button to come back to main-menu 5.3 Action required in downloaded Registered Candidate s Database: Following actions are required in downloaded Registered Candidate s Database: C-1 Printing of Check List-1 : Roll No wise subjects offered by the candidate under Scholastic Areas Part 1(A) and Skills opted under Co-Scholastic Activities Part 3(A) & 3(B) C-2 Checking of correctness of Subjects/ Skills opted by Candidates under Scholastic Areas Part 1(A) and Skills opted under Co-Scholastic Activities Part 3(A) & 3(B) C-3 Updation of Subject Code/ Skill Code corrections, if any in subjects under Scholastic Areas Part 1(A) and skills Co-Scholastic Activities Part 3(A) & 3(B) C-4 Assigning Subject Wise Max Mark to each Assessment/Exam conducted by the school Class Academic Session Term Assessment/ Exam IX II FA3, FA4, SA2 X I II FA1, FA2, SA1 FA3, FA4, SA C-1 Steps to be followed for Printing of Check List-1 Note: a. If Skill Codes under Co-Scholastic Activities Part 3(A) & 3(B) have not been selected and updated as per Section or Section 5.2.2, the Check List-1 can not be generated and printed. So select and update Skill Codes under Co-Scholastic Activities Part 3(A) & 3(B) as per Section and Section b. Schools shall print Check List using a printer attached with the school s computer. The Printer settings are set for A4 size paper with Landscape printing with all side margins set to If error message Report width is greater than page width is displayed on the screen, the Printer must be set for A4 size paper with landscape printing with all side margins set to Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Generation of Reports 19

21 5. Choose Check List Click Preview 7. The List of Candidates with the subjects offered by the candidates is displayed on the screen. 8. Click Print icon at top left hand corner and Print window is displayed 9. Click Print to take print out of Check List Click X at right hand top corner to close the Preview screen. 11. Click Close button to come back to main-menu 20

22 5.3.2 C-2 Checking the correctness of Subject Codes/ Skills Codes opted by Candidates The Check list Check List 1 generated using steps C-1 be checked for correctness of subjects offered under Scholastic Area Part 1(A) and Skills opted under Co-Scholastic Activities Part- 3(A) and 3(B). Corrections, if any are marked with red ink, on printed list. The corrections in this list be updated using steps in C C-3 Updation of Subject Code / Skill Code corrections Steps to be followed for updation of Subject Code/ Skill Code corrections, if any, marked in the Check List-1 in step C-2: Note: Subject corrections can not be done later. Therefore, it must be ensured that all Subject corrections under Scholastic Areas 1(A) and Co-Scholastic Activities 3(A) & 3(B) are carried out before proceeding further. 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Roll No. wise Subject Code/ Skill Code updation 5. Enter Roll No. of the candidate for which correction is to be made and press Enter key If the Roll No. entered is a valid Roll No., the Candidate Name, Mother Name, Father Name is displayed on the screen If the Roll No. entered is an incorrect Roll No., an error message Please enter a valid Roll No. is displayed on the Screen, Click OK button and follow step The subjects and skills offered by the candidate is displayed 7. To make correction Click Edit 8. Click the Subject or Skill in which you want to make the correction. Using the drop down menu of the subjects/skills choose the Subject / Skill you want to choose. 9. Once the subject/ skill updations has been completed click Save button 10. Saved successfully is displayed on the screen. Click OK button 21

23 11. Repeat step 5 to 10 for all corrections to be made by entering the Roll No. 12. Once updation for all candidates is over Click Close to come back to main-menu 13. Roll No. wise list of Updations carried out is displayed for verification. This list may be printed and checked. Corrections, if any, are carried out by repeating steps 1 to 13 till there is no error C-4 Assigning Maximum Mark for each assessment and each subject 1. It is felt that Schools might have conducted different Assessment/ Exam in different subject under Note: Scholastic Areas Part 1(A) out of different Max Marks. So, provision has been made for Assigning Subject wise Max Mark to each Assessment /Exam conducted by the school in each Term. 2. Though School may have different Maximum Marks for different Assessment/ Exam in different subject, the Term-wise weightage for Formative Assessments and Summative Assessments for session shall remain fixed as follows: C l a s s I X T e r m I I : FA3 (20%) + FA4 (20%) + SA2 (60%) = 100% C l a s s X T e r m I : FA1 (10%) + FA2 (10%) + SA1 (20%) = 40% Term II : FA3 (10%) + FA4 (10%) + SA2 (40%) = 60% 3. The CBSE-CCEDATA software will automatically fix required Term wise weightage for Formative Assessments and Summative Assessment for session Steps to be followed for Assigning Subject Wise Max Mark to each Assessment/Exam conducted by the school 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Subject wise Max Mark Assigner 5. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Exam from Exam drop down menu Class IX FA3 Class IX FA4 Class IX SA2 Class X FA1 Class X FA2 Class X SA1 Class X FA3 Class X FA4 Class X SA2 7. The subjects offered by the School are displayed as per Screen below : 22

24 8. Enter Maximum Marks assigned by the school for the selected Assessment/ Exam for all subjects If school has conducted exams for all the subjects with the same maximum marks - then enter maximum mark for one subject and click the Apply All button to assign the same maximum mark to all subjects instead of typing for all subjects individually. Click Save button to save the changes. If school has conducted exams with different maximum marks for all the subjects - then enter maximum mark for each subject displayed individually. Click Save button to save the changes. 9. Saved successfully is displayed on the screen. 10. Click OK button 11. Repeat step 5 to 10 for all assessments. 12. Once this is done for all Assessments/ Exams and for all subjects Click Close to come back to main-menu 13. Subject Wise Max MARK assigned for all Assessments/ Exams is displayed on the screen. This list may be printed and checked. Corrections if any be carried out by repeating steps 1 to 12 till there is no error. 23

25 6.0 Requirement of Data for Academic Session : The schools are required to provide following Marks and Descriptive Indicators / Grades for each candidate for Session as per schedule indicated against each term: Class Academic Session Term Activity Schedule Part 1(A) - Marks for FA3, FA4 and SA2 for all subjects IX II by 15 th March.,2011 Part 1(B), Part 2 and Part 3 - Descriptive Indicators and Grades for each activity for entire year I Part 1(A) - Marks for FA1, FA2 and SA1 for all subjects by 31 st March, 2011 Part 1(A) - Marks for FA3, FA4 and SA2* for all subjects X II Part 1(B), Part 2 and Part 3 - Descriptive Indicators and Grades for each activity for entire year by 20 th April,2011 SA2 *: In Class X , SA2 shall be either School Conducted or Board Conducted. Schools have to supply Marks for those appearing for School Conducted SA2. For Board Conducted SA2 Marks would be available with the Board. Winter bounds schools to supply complete data by 31 st March, Note: Class IX had only Term II i.e. FA3, FA4 (20 % weightage each) and SA2 (60% weightage) as the Scheme was introduced from Term II. 2. Marks under Part 1(A) are to be provided Term wise for each of the Classes IX and X, for all assessments and for all subjects. 3. Descriptive Indicators and Grades under Part 1(B), Part 2(A) & 2(B) and Part 3(A) & 3(B) are to be provided for Class IX and Class X separately for each Activity for entire year. It is expected that most of the schools might be having candidate wise required data for various assessment for Scholastic Areas Part 1(A), Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co- Scholastic Activities Part 3(A) & 3(B) in electronic form i.e. already computerized. In view of this, the system has been designed and developed to Post Marks and Descriptive Indicators/ Grades data from Excel files to CBSE-CCEDATA software. This will have following advantages: avoid repetitive data entry by those who have already computerized facilitate data entry in Excel format by those who have not yet computerized Based on updated Candidate s Master Database created under Section 5.0, Excel files with Roll No and Candidates Name (without Marks and with out Descriptive Indicators/ Grades) shall be created through CBSE-CCEDATA software. 6.1 Nomenclature for creation of Excel files shall be as follows For Secondary School Examination (Session: ), Nomenclature of Excel files created shall be: (a) For Scholastic Areas Part 1(A) : Class Academic Session Term Assessment/ Exam Excel File for SUB Folder / Directory IX II X I II FA3 FA4 SA2 FA1 FA2 SA1 FA3 FA4 SA2 2009_Class IX FA3_SUB.xls 2009_Class IX - FA4_SUB.xls 2009_Class IX SA2_SUB.xls 2010_Class X - FA1_SUB.xls 2010_Class X - FA2_SUB.xls 2010_Class X - SA1_SUB.xls 2010_Class X - FA3_SUB.xls 2010_Class X - FA4_SUB.xls 2010_Class X - SA2_SUB.xls Note: 1. SUB indicates three digits Subject Code. (Example: 041 for Mathematics) 2. Excel files for all subjects offered by the candidates in the school shall be created. 2009T2 2010T1 2010T2 24

26 (b) For Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B): Class Academic Session Excel File Folder /Directory 2009_Class IX _1B.xls for Scholastic Areas Part-1(B) 2009_Class IX _2A.xls for Co-Scholastic Areas Part-2(A) IX _Class IX _2B.xls for Co-Scholastic Areas Part-2(B) 2009_Class IX _3A.xls for Co-Scholastic Activities Part-3(A) 2009_Class IX _3B.xls for Co-Scholastic Activities Part-3(B) 2009T2 X _Class X _1B.xls for Scholastic Areas Part-1(B) 2010_Class X _2A.xls for Co-Scholastic Areas Part- 2(A) 2010_Class X _2B.xls for Co-Scholastic Areas Part-2(B) 2010_Class X_3A.xls for Co-Scholastic Activities Part-3(A) 2010_Class X_3B.xls for Co-Scholastic Activities Part-3(B) 2010T2 6.2 Steps to be followed for creation of Excel Files through CBSE-CCEDATA software Excel files shall be created Year (Academic Session) i.e. Class/ Term/ Assessment wise under Scholastic Areas Part-1(A) for Marks entry - for all subjects offered in the school as per Section 6.1(a) Excel files shall be created Year (Academic Session) i.e. Class wise for Scholastic Areas Part-1(B), Co- Scholastic Areas Part-2(A) & 2(B) and Co-Scholastic Activities Part-3(A) & 3(B) for Descriptive Indicators/ Grades entry for entire year as per Section 6.1(b). 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Create Excel Files for Mark and Descriptive Indicators/Grade Entry 5. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Term from Term drop down menu Class IX Term II Class X Term I Class X Term II 7. Choose Folder/Directory where you want to store the Excel files created 8. Excel files for Class / Term are created in the sub-folder 2009T2 / 2010T1/ 2010T2 in the folder/ directory selected by you. 9. Repeat steps 5 to 8 for required Year and Term 10. Once this is done for all Assessments/ Exams and for all subjects Click Close. List of Excel files created are displayed on the screen. 25

27 Note: Sub-folder 2009T2 shall have Excel files required for Class IX Term II 2010T1 shall have Excel files required for Class X Term I 2010T2 shall have Excel files required for Class X Term II List of Excel Files created are displayed on the Screen. Take a printout and use this printout as a check list for monitoring and supervision of Marks and Descriptive Indicators/ Grades entry. Tick each file as and when Descriptive Indicators/ Grades entry is over. Created Excel files are copied on other computers where Marks and Descriptive Indicators/Grade is to be entered. 6.3 Format of Excel Files and Valid Marks and Descriptive Indicators/ Grades : Format of Excel Files for Mark Entry in Subjects under Scholastic Areas 1(A) Column Name Column Description SESSION or EXAM SUBJCODE SUBJNAME ROLLNO NAME MAX.MARK MARK OBTAINED Class IX FA3 or Class IX FA4 or Class IX SA2 (for Term II) Class X - FA1 or Class X - FA2 or Class X - SA1 (for Term I) Class X FA3 or Class X FA4 or Class X SA2 (for Term II) Subject Code under Scholastic Areas 1(A) Subject Name Roll No allotted to the candidate Candidate s Name Maximum Marks for an Exam FA1/ FA2/ SA1/ FA3/ FA4/SA2 Marks obtained out of Maximum Marks for an Exam Note: For Subject Code and Subject Name refer Section Format of Excel Files for entry of Descriptive Indicators /Grades under Scholastic Areas 1(B), Co-Scholastic Areas 2(A) & 2(B) and Co-Scholastic Activities 3(A) & 3(B) Column Description Column Description SESSION or EXAM Class IX or Class X SKILLCODE Skill Code under Scholastic Areas 1(B), Skill Code under Co-Scholastic Areas 2(A), 2(B) Skill Code under Co-Scholastic Activities 3(A),3(B) SKILLNAME Skill Name ROLLNO Roll No allotted to the candidate NAME Candidate s Name GRADE Grade obtained by the Candidate in the Skill DESCRIPTION Descriptive Indicator in the Skill Note: For Skill Code and Skill Name refer Section Valid Marks and Descriptive Indicators/Grades : Only valid Marks and Descriptive Indicators/ Grades are to be entered. (a) Valid Marks shall be: Numerical Value upto one place of decimal (Example: 37.5) AB, BC, DA, IM, TC in special cases as per reasons given below in (c) Note: AB Absent BC - Board Conducted SA2 in Class X. Applicable for Class X only DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only IM If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only TC If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School (b) Valid Grades shall be as follows for: Scholastic Areas Part 1(B) - A+, A, B+, B, C Co-Scholastic Areas Part 2(A) - A+, A, B+, B, C Co-Scholastic Areas Part 2(B) - A+, A, B Co-Scholastic Activities Part 3(A) - A+, A, B Co-Scholastic Activities Part 3(B) - A+, A, B AB, DA, IM, TC in special cases as per reasons given in (c) 26

28 Note: AB Absent DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only IM If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only TC If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School Descriptive Indicators should be with in the prescribed limit of 240 characters (c) Enter following under Marks obtained and Descriptive Indicators, Grade column for reasons as indicated against each: S.No Reason Marks obtained 1 If the candidate is Present : Marks for Class IX Term II - FA3, FA4, SA Class X Term I - FA1, FA2, SA1 Class X Term II - FA3, FA4, SA2* Provide Marks obtained in Numeric Descriptive Indicator Grade Descriptive Indicators/ Grades under Areas/ Activities 1(B), 2(A) & 2(B) and 3(A) & 3(B) for entire year: Class IX Class X *Class X Term II - SA2 Board conducted BC Provide Descriptive Indicator Provide Valid Grade obtained Provide School Conducted Marks obtained in Numeric 2 If the candidate is Absent for an Assessment/ Exam AB Be left blank AB 3 If the candidate has passed Class X and is appearing for Up gradation of Performance. 4 Transfer from outside the CBSE system - If the candidate has been admitted in your school directly in Class X from a school not affiliated with the CBSE. For Class IX (Since Class IX Marks and Descriptive Indicators/ Grades shall not be available For Class X , Marks and Descriptive Indicators/ Grades to be entered For Class IX (Since Class IX Marks and Descriptive Indicators/ Grades shall not be available) For Class X , Marks and Descriptive Indicators/ Grades to be entered 5 Transfer within the CBSE system - If the candidate has been admitted in your school from a school affiliated with the CBSE IM Be left blank IM Provide Provide Marks obtained Descriptive in Numeric Indicator DA Be left blank DA Provide Marks obtained in Numeric Provide Descriptive Indicator Provide Valid Grade obtained Provide Valid Grade obtained Required Marks and Descriptive Indicators/ Grades should be obtained from previous school and entered. Please ensure before entry that the Marks of such candidates are converted out of Maximum Marks applicable in your school for each assessment and in each subjects 6 If the candidate has registered and allotted Roll no. in your School and is transferred to other CBSE school : a) For outgoing Candidates: Marks and Descriptive Indicators/ Grades should be provided if available for full Term. b) For incoming Candidates (Transfer cases) : Required Marks and Descriptive Indicators/ Grades should be obtained from previous school Provide Marks obtained in Numeric Provide Marks obtained in Numeric, if available (OR) TC Provide Descriptive Indicator Provide Descriptive Indicator if available (OR) Be left blank Provide Valid Grade obtained Provide Valid Grade obtained, if available (OR) TC Download Proforma For incoming candidates (Transfer Cases) (Proforma-1) available on Board s website and fill up the Marks and Descriptive Indicator/ Grade. 27

29 6.4 Steps to be followed for entry of Marks and Descriptive Indicators/Grades data in created Excel Files Note Files created in Excel 2007 shall not be readable in Excel 2003 or lower versions Schools having required Assessment/Exam record in paper form: 6.4.1(a) Steps to be followed for entry of Marks obtained in created Excel Files 1. Use created Excel files as per Section 6.2 only for ENTRY of Marks 2. Choose one file out of created files say 2009_Class IX FA3_041.xls (Example: For , Class IX, Term II, FA3, Subject Code-041 Mathematics) 3. Open 2009_Class IX- FA3_041.xls in Microsoft Office Excel 4. Enter only the Marks obtained by the candidate in , Class IX, Term II, FA3 in subject Code 041 Mathematics under MARKOBTAINED column as per Section 6.3.3(c) 5. Print Check List of Marks entered using File, Print options in Excel File 6. Check Check List and mark corrections, if any with red ink on printed Check List 7. Make correction, if any in this Excel file 8. Repeat steps 5 to 7 till all corrections are made and data is error free 9. Choose other files out of created files and repeat above steps 1 to 8. This process shall continue till all subjects under Scholastic Areas Part-1(A) for a Term in the school are complete. Use printout of Excel Files created in Section 6.2 for monitoring and supervision of Marks entry. Tick each file as and when Mark entry is over. Note a. Above process shall be repeated for , Class IX, Term II for FA3, FA4 and SA2 b. Same process shall be repeated for , Class X, Term I for FA1, FA2 and SA1 c. Same process shall be repeated for , Class X, Term II for FA3, FA4 and SA (b) Steps to be followed for entry of Descriptive Indicators/Grades obtained in created Excel Files 1. Use created Excel files as per Section 6.2 only for ENTRY of Descriptive Indicators/ Grades 2. Choose one file out of created files say 2009_Class IX_1B.xls (Example: For Class IX for all Scholastic Areas Part 1(B)) 3. Open 2009_Class IX_1B.xls in Microsoft Office Excel 4. Enter only the Descriptive Indicators/ Grades obtained by the candidate against particular Skill in Class IX for Scholastic Areas Part 1(B) as per Section 6.3.3(c) Note: School has options to enter Descriptive Indicators/ Grades as follows: In case, the record is maintained by the school Candidate/ Skill wise Sort Excel file 2009_Class IX_1B.xls in the sequence of Roll No/ Skill Code and enter Descriptive Indicators/ Grades In case, the record is maintained by the school Skill / Candidate wise Sort Excel file 2009_Class IX_1B.xls in the sequence of Skill Code/ Roll No and enter Descriptive Indicators/ Grades 5. Print Check List of Descriptive Indicators/ Grades entered using File, Print options in Excel File 6. Check Check List and mark corrections, if any in Descriptive Indicators/ Grades with red ink on printed Check List 7. Make corrections, if any in this Excel file 8. Repeat steps 5 to 7 till all corrections are made and data is error free 9. Choose other files i.e. 2009_Class IX_2A.xls, 2009_Class IX_2B.xls, 2009_Class IX_3A.xls 2009_Class IX_3B.xls and repeat above steps 1 to 8. This shall complete entry of Descriptive Indicators/ Grades for Class IX for entire year. 28

30 Use printout of Excel Files created in Section 6.2 for monitoring and supervision of Descriptive Indicators/ Grades entry. Tick each file as and when Descriptive Indicators/ Grades entry is over. Note: Above process shall be repeated for Class X also Schools having required Assessment/Exam record in Electronic Format i.e. records already Computerized Enter/Tag Roll No allotted by the Board to the candidate in computerized Database with the school 6.4.2(a) Steps be followed for creation of Marks file from computerized Database with the school to Excel file format under Scholastic Areas Part-1(A) Convert Marks data from computerized Database with the school under Scholastic Areas Part 1(A) as per Excel file format in Section 6.2 along with Marks as per Section 6.3.3(c) for Class IX Term II for FA3, FA4, and SA2 for all subjects offered in the school Class X Term I for FA1, FA2, and SA1 for all subjects offered in the school Class X Term II for FA3, FA4, and SA2 for all subjects offered in the school Note: 1. The Column Name should be maintained as per created Excel files (6.3.1) 2. Individual Excel files may be created Class/ Term/ Assessment/ Subject wise or combined Excel file for all assessments and all subjects under Scholastic Areas Part 1(A) for Class/ Term wise may be created as per Section 6.2 along with Marks as per Section 6.3.3(c) 3. Under MARKOBTAINED column in Excel files, valid marks shall be Numeric value OR AB Absent BC - Board Conducted SA2 in Class X. Applicable for Class X only DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only IM If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only TC If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School 6.4.2(b) Steps to be followed for creation of Descriptive Indicators/ Grades file from computerized Database with the school to Excel file format under: Scholastic Areas Part-1(B) Co-Scholastic Areas Part -2(A) Co-Scholastic Areas Part -2(B) Co-Scholastic Activities Part- 3(A) Co-Scholastic Activities Part -3(B) Convert Descriptive Indicators/ Grades data from computerized Database with the school under Scholastic Areas Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B) as per Excel file format in Section 6.2 along with Descriptive Indicators/ Grades as per Section 6.3.(3c) for: Class IX Class X Note 1. The Column Name should be maintained as per created Excel files (6.3.2) 2. Individual Excel files may be created Class/ Skill wise or combined Excel file Class wise for all skills under Scholastic Areas Part-1(B), Co-Scholastic Areas- Part 2(A) & 2(B) and Co-Scholastic Activities- Part 3(A) & 3(B) as per Section 6.2 along with Descriptive Indicator/ Grade as per Section 6.3.3(c) 3. Under GRADE column in Excel files, valid grades OR AB Absent DA - Direct Admission in Class X from a school not affiliated with CBSE. Applicable for Class IX only IM If Candidate is appearing for Upgradation of Performance. Applicable for Class IX only TC If Candidate has been registered and allotted Roll No in your school and is Transferred to other CBSE School 29

31 6.5 Posting of Marks and Descriptive Indicators/Grades entered in Excel files to CBSE-CCEDATA software : 1. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 2. Click Examination 3. Choose Option Posting of Marks and Descriptive Indicators/Grade from Excel Files 4. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Term from Term drop down menu Class IX Term II Class X Term I Class X Term II 6. Choose Mark or Descriptive Indicators/Grades 7. Choose Folder/Directory where the Excel Files with Marks/Descriptive Indicators/Grade are located 8. Click OK button to post the Marks and Descriptive Indicators/Grades from Excel Files 9. Errors List if any, occurred during posting of Marks and Descriptive Indicators/Grades shall be shown on the screen. Error List should be printed and checked for the error and should be corrected 10. Click Print icon at top left hand corner and Print window is displayed 11. Click Print to take print out of Error List. 12. Click X at right hand top corner to close the Preview screen. 13. Repeat steps 5 to 12 for required Year and Term 14. Click Close to come back to main-menu. 30

32 6.6 Action required after Posting of Marks and Descriptive Indicators/ Grades from Excel files to CBSE-CCEDATA software: Action Required Reference FOR Scholastic Subjects under Part 1A for all subjects in each Term 1. Printing of Check List of Marks from CBSE-CCEDATA software Subject wise As per for each Term 2. Checking of correctness of Marks Manual action 3. Updation of Marks errors, if any Subject wise for each Term as per Section Printing of Blank Marks/Descriptions/Grades/Error List As per Section FOR Co-Scholastic Areas/ Activities under Part 1(B)/2(A)/2(B)/3(A)/3(B) for all Skills in each Class 5. Printing of Check List of Descriptive Indicators /Grades from CBSE-CCE As per DATA software for Class IX and Class X separately for entire year 6. Checking of correctness of Descriptive Indicators /Grades Manual action 7. Updation of Descriptive Indicator/ Grade errors, if any Skill wise for Class as per Section IX and Class X separately for entire year 8. Printing of Blank Marks/Descriptions/Grades/Error List As per Section Printing of Check list of Marks from CBSE-CCEDATA software: Steps to be followed for Printing of Check List of Marks posted 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Generation of Reports 5. Choose Check List 2 6. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Term from Term drop down menu Class IX Term II Class X Term I Class X Term II 8. Choose appropriate Subject group from Subject Group 9. Choose appropriate Subject from Scholastic Subjects Part 1(A) 10. Click Preview and Check list of Marks posted for the subject chosen is displayed on the screen Screen for: check list of Marks in Scholastic Areas - Part 1(A): 31

33 11. Click Print icon at top left hand corner and Print window is displayed 12. Click Print to take print out Check List Click X at right hand top corner to close the Preview screen. 14. Repeat steps 6 to 13 for required Year and Examination 15. Click Close to come back to main-menu. Note: should be repeated for all subjects offered by the candidates in the school under Scholastic Areas 1(A) for each Term i.e Class IX Term II, Class X Term I and Class X Term II Printing of Check List of Descriptive Indicators/ Grades from CBSE-CCEDATA software: Steps to be followed for Printing of Check List of Descriptive Indicators and Grades posted 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Generation of Reports 5. Choose Check List 3 6. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Co-Scholastic Subject group from Subject Group drop down menu 8. Click Preview and Check list of Descriptive Indicators/Grade posted for the subject chosen is displayed on the screen Screen for check list of Descriptive Indicators/ Grades under Scholastic Areas - Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B): 32

34 9. Click Print icon at top left hand corner and Print window is displayed 10. Click Print to take print out Check List Click X at right hand top corner to close the Preview screen. 12. Repeat steps 6 to 11 for required Year 13. Click Close to come back to main-menu. Note: should be repeated for Class X also Updation of Marks and Descriptive Indicators and Grades in CBSE-CCEDATA software 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Click Examination 4. Choose Option Updation of Marks and Descriptive Indicators /Grades 5. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Term from Term drop down menu 7. Choose appropriate Subject group from Subject Group drop down menu 8. Choose appropriate Subject from Subject drop down menu 9. The Marks and Descriptive Indicators/ Grades posted for the Term is displayed on the Screen 10. Maximum mark for the Subject chosen, Total No. of Candidates in the school are displayed under General Information 11. Buttons Save, Delete and Close are highlighted. And a table AB TC IM DA and BC are also displayed. Delete to delete all the marks for the chosen subjects for all the candidates. Save - to save any changes done. Close - to come back to main-menu. Note: Delete button should be used cautiously. In case, posting of assessment data for subject in a Term has been done wrongly for all candidates, you can correct it by following either one of the two ways 1 or 2 below. 1. Do not use Delete button. Using 6.6.3, enter assessment data one by one for all candidates. 2. Use Delete button, Correct the assessment data in the respective Excel file from where it was posted and post it again using steps in 6.5 Screen for: Updation of Marks in Scholastic Areas - Part 1(A): 33

35 Screen for Updation of Descriptive Indicators/ Grades under Scholastic Areas - Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B): 12. The scroll bar may be moved up and down to view the Marks and Descriptive Indicator /Grades posted for the candidates. 13. Click on the cell of Mark and Descriptive Indicator / Grade of the candidate in which correction for Mark and Descriptive Indicator / Grade has to be made. Make the correction Enter the changed marks. If AB, TC, IM, DA or BC are to be entered, Press Alt + Down arrow key. Choose from the drop down menu any of the values. 14. Repeat Step 12 to 13 for all corrections to be made 15. Click Save to store the corrections made in the database 16. Roll No. wise Check list of Updations carried out is displayed on the screen 17. Click Print icon at top left hand corner and Print window is displayed 18. Click Print to take print out Updation List. 19. Click X at right hand top corner to close the Preview screen. 20. Repeat Step 5 to 18 for all subjects in Scholastic Areas Part 1A and Co-Scholastic Areas/Activities I(B), 2(A), 2(B), 3(A) and 3(B) 21. Click Close Printing of Blank (Missing) Marks/Descriptions/Grade or Error List from CBSE-CCEDATA software: Steps to be followed 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 34

36 3. Click Examination 4. Choose Option Generation of Reports 5. Choose Check List 4 6. Choose appropriate Year from Year drop down menu Class IX Class X Choose appropriate Subject group from Subject Group drop down menu Screen for: blank Marks or error list in Scholastic Areas - Part 1(A): Screen for blank descriptive indicators/grades of Descriptive Indicators/ Grades under Scholastic Areas - Part 1(B), Co-Scholastic Areas Part 2(A) & 2(B) and Co-Scholastic Activities Part 3(A) & 3(B): 35

37 8. Click Preview and Check list of Blank Marks/Descriptive/Grades or Error List for the subject group is displayed on the screen 9. Click Print icon at top left hand corner and Print window is displayed 10. Click Print to take print out Check List Click X at right hand top corner to close the Preview screen. 12. Repeat steps 6 to 11 for required Year 13. Click Close to come back to main-menu. 36

38 7.0 How to Export/ upload assessment data from school computer through CBSE CCEDATA software to CBSE web server: Assessment data is to be Exported/ Uploaded as follows: Class Academic Session Term Marks and Descriptive Indicators / Grades Assessments/ Year-Class and Term IX II Scholastic Areas under 1(A) Marks FA3, FA4, SA2 ( Class IX Term II) Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A) and 3(B) Descriptive Indicators/ Grades for entire year Class IX X I II Scholastic Areas under 1(A) Marks Scholastic Areas under 1(A) Marks Co-Scholastic Areas/ Activities under 1(B), 2(A), 2(B), 3(A) and 3(B) Descriptive Indicators/ Grades for entire year FA1, FA2, SA1 ( Class X Term I) FA3, FA4, SA2 ( Class X Term II ) Class X 7.1 Steps to be followed for Exporting/ Uploading TERM and Class wise assessment data to CBSE server: 1. Open the CBSE-CCEDATA software by double clicking CBSE-CCEDATA icon in the desktop of your computer 2. Select the user id ADM and enter password - CBSE if not changed - Changed password if changed 3. Go to Settings Menu 4. Choose options Export (Upload) Term Wise Marks and Descriptive Indicators/Grades 5. Choose appropriate Year from Year drop down menu. Class IX Class X Choose appropriate Term from Term drop down menu. Class IX - Term II Class X - Term I Class X - Term II 7. Click on Change Folder/Directory and choose folder to same the Mark and Descriptive Indicators/Grade Data 8. Click Process 37

39 9. If any of the candidates is without Mark or Descriptive Indicators/ Grades or any error, the data will not be uploaded and Error Message Please do complete Mark or Descriptive Indicators/ Grades Entry for the Term is displayed and an Error List for which the mark is blank are displayed on the Screen. Follow Section for Marks or Descriptive Indicators/ Grades updation for the error cases Follow Section 7.0 again after finishing Mark or Descriptive Indicator/ Grade entry for a Term 10. Following Excel File is created in sub Folder Upload Data on the chosen folder as per the chosen class and Term. Class / Term Excel File in Folder Class IX Term II upload data/class IX TERM II.XLS Class X Term I upload data/class X TERM I.XLS Class IX Term II upload data/class X TERM II.XLS 11. Once the Excel File has been created, The message Data uploaded successfully is displayed on the screen and List of Files created for exporting of Mark and/descriptive Indicators and Grade to CBSE Server is displayed on the screen. This list shall be taken and kept for reference. 12. Click Close to come back to main-menu 13. Marks entered from school computer shall be uploaded only once for a TERM from your school computer to CBSE Server. Once uploaded to CBSE Server, no more corrections can be done on the school Computer for that TERM. Even if corrections are done on school computer, data cannot be uploaded. 14. Visit Board s website and click on Public portal. 15. Click on Compilation and Uploading of Assessment Data for Session For login on Board s website, use your affiliation number as User-Id and password as given by you at the time of submission of on-line data for Classes IX/X/XI/XII. After checking the credentials the following screen is displayed 17. Click on Mark and Descriptive Indicators/Grade data under Upload sub-menu 38

40 18. Click on Browse button and choose the corresponding Excel file for Class and Term from the folder where you have saved the files created for exporting of Marks and Descriptive Indicators/Grade to CBSE Server (steps 7 to 11). Class / Term Excel File in Folder Class IX Term II upload data/class IX TERM II.XLS Class X Term I upload data/class X TERM I.XLS Class IX Term II upload data/class X TERM II.XLS 19. Click on Import (Upload) button 20. Marks entered from school computer shall be uploaded only once for a TERM from your school computer to CBSE Server. Once uploaded to CBSE Server, no more corrections can be done on the school Computer for that TERM. Even if corrections are done on school computer, data cannot be uploaded. 21. If any of the candidates is without Mark or Descriptive Indicators/ Grades, the data will not be uploaded / with invalid marks/ data uploaded for wrong Term, an appropriate Error Message is displayed on the screen. Follow Section for Marks or Descriptive Indicators/ Grades updation for the error cases Follow Section 7.0 again after finishing Mark or Descriptive Indicator/ Grade entry for a Term 22. If data upload is successful, a message Data successfully uploaded into CBSE Server shall be displayed on your computer. 39

41 8.0 How to Print Final List with Marks and Descriptive Indicators/ Grades Posted from CBSE server Steps to be followed are: 1. Visit Board s website and click on Public portal. 2. Click on Compilation and Uploading of Assessment Data for Session For login on Board s website, use your affiliation number as User-Id and password as given by you at the time of submission of on-line data for Classes IX/ X/ XI/ XII. 4. Click Reports 5. Click on Report Name and choose Final List Choose appropriate Class o Class IX Term I ( ) o Class X Term I & II ( ) The heading of this List will be FINAL LIST OF ASSESSMENTS MARKS FOR CLASS SESSION -. The printer settings may be set for A4 size paper with Landscape printing with all side margins set to 0.25 and Print this FINAL LIST Final Report should be checked thoroughly and mistakes, if any, be corrected with Red Ink and duly attested by the Principal. Each page of the Final List should be duly attested by the Principal and be sent to Respective Regional Officer in a sealed envelope superscribed as CONFIDENTIAL A copy of the Final List should be retained by the School as office copy. 40

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