Record Book. For use by all Alabama 4-H Beef It Up! Project members. Name of club in which I am completing this project:
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1 Record Book For use by all Alabama 4-H Beef It Up! Project members Name: Age as of January 1: Grade: 4-H county: 4-H year: Years in project: Name of club in which I am completing this project: Club leader or program coordinator s name:
2 End of Year Signatures At the end of the 4-H year, when your record book is complete, your 4-H Beef It Up! coordinator will ask to see this record book. I hereby certify as the exhibitor of this project that I personally have been responsible for the care of this animal, for record keeping, and for completion of this record book. I am aware that this record book may be on display after the Beef It Up! Show, thus all content will be appropriate. Youth Signature: Date: I, the parent/guardian, certify that my son/daughter has completed this project, has completed this record book, and has complied with all rules and regulations. I give permission for this record book to be displayed to the public and will ensure that all content is appropriate. Parent/Guardian Signature: Date: Check with your local 4-H staff to determine when your record book needs to be submitted and any additional guidelines or rules for completion. Brigid McCrea, Extension Specialist, 4-H Youth Development, 4-H Animal Programs Material is adapted and used by permission of Rutgers Cooperative Extension and Michigan Cooperative Extension. For more information, contact your county Extension office. Visit The Alabama Cooperative Extension System (Alabama A&M University and Auburn University) is an equal opportunity educator and employer. Everyone is welcome! New October 2017, 4HYD HYD by the Alabama Cooperative Extension System. All rights reserved. 2 Alabama Cooperative Extension System
3 Table of Contents Keeping a Record Book 4 Guidelines for the 4-H Beef It Up! Record Book 4 Setting Goals 4 Tell Us About Your Project Animal 5 Taking Inventory 6 Tracking Your Progress 7 Project Communications 8 Animal Care and Management 9 My Feed Steer Project Animal 10 My Work Record 11 Project Finances 11 Other Beef Programs or Activities 16 Looking Back 17 Knowledge and Skills I Gained 18 Feed Tag Information 19 Important Lessons 20 Telling My Story 20 My 4-H Story 20 Thinking Ahead 21 Appendix 22 Record Book Scorecard 24 4-H Beef It Up! Record Book 3
4 Keeping a Record Book Keeping a record book is an important part of the Beef It Up! Project. You will use it to set goals for the project year, document your accomplishments, and record important data on your animal. A record book is not meant to be a chore. It is a way for you to gain valuable knowledge and skills as you learn how to do the following: organize yourself set reasonable goals for yourself demonstrate what you ve learned this year from the goals you reached use what you learned in your 4-H project this year to compare your progress and successes from year to year explain what you ve learned keep track of the costs of your project gather information needed to apply for awards and scholarships complete applications and resumes for jobs and college meet requirements to participate in your county s Junior Achievement contest or the state Senior Achievement Competition, where the top-placing individual is awarded a trip to National 4-H Congress as an official Alabama delegate Guidelines for the 4-H Beef It Up! Project Record Book Record keeping starts with possession of your beef animal and ends with the state Beef It Up! Show. Check with your local 4-H staff to determine when your record book needs to be submitted and any additional guidelines or rules for completion. Setting Goals The beginning of the project year is a good time to think about what you would like to do or learn in 4-H during the upcoming months. Set at least three goals for yourself (see Appendix for ideas). You may aim for more goals or choose goals that are not listed. Don t be afraid to challenge yourself. Write your goals below and your plan for reaching each goal. Be sure to get the needed signatures. My Goals This Year What I Need to Do to Reach This Goal Example: I will learn how to give a public presentation. Attend county public presentation workshop. Have my leader and parents help me pick a topic that will be good for me. Practice my presentation. Give the presentation at a club. 4 Alabama Cooperative Extension System
5 Signatures for Goal Setting I will work toward the above goals I have set for myself for the upcoming 4-H year to the best of my ability. Member signature: Date: I will support my child s goals for the upcoming 4-H year. Parent/Guardian signature: Date: I will help support this member s goals for the upcoming 4-H year. Beef It Up! coordinator signature: Date: Tell Us About Your Project Animal Check all that apply. I purchased my two animals from the Extension Office for $ I keep my project animal(s) in a facility at my home. I attended the mandatory meeting. I will be the one taking care of my project animal. 4-H Beef It Up! Record Book 5
6 Taking Inventory List all the equipment and supplies you own at the start of your project. If you own several of the same item, you do not have to record each one (for example, list five water buckets instead of listing each water bucket separately). If the cost is not known, estimate the value. When you purchase new equipment and supplies, list these items in the (E1) Equipment Expenses section. Item Year Aquired Description Cost (If Purchased) Value Example: 1 feed scoop 2015 yellow, 1-foot long with handle $5.00 $5.00 Total Value of equipment and supplies (Add all values of equipment and supplies and put this number in the box to the right.) 6 Alabama Cooperative Extension System
7 Tracking Your Progress It is best to record your activities shortly after completing them; that way, you won t forget important events. Accomplishments Include the types of activities you engaged in this year, such as events participated in; leadership roles (offices held, committees led); special meetings and clinics; community service; public speaking; field trips; county 4-H fair; awards or recognitions earned; and shows and competitions. Name of Event/ Activity Date and Location What I Did Level (club, county, state, national) Award or Recognition Earned? 4-H Beef It Up! Record Book 7
8 Placings and Prizes If you competed in any other beef show, record the dates, places, and prize money you won. Date Location Shown Placing Prize Project Communications List all communications activities related to the Beef It Up! Project. Date Type of Communication (speech, demonstration, newsletter, newspaper article, radio, YouTube video, local cable/tv show) Title Location (school, club, city, county, regional, state, or national) 8 Alabama Cooperative Extension System
9 Animal Care and Management Because your project is a living creature, it requires regular care and management. Explain what you regularly do for or with your animal on a daily, weekly, monthly, and yearly basis. Be as specific as possible. Do not forget to list the following: feeding and watering practices disease prevention (biosecurity, proper ventilation, reduce bird contacts) cleaning coops/cages, food and water containers manure removal checking and repairing as needed: coops, cages, brooders What I Do for My Project Animal Daily Weekly Monthly Yearly 4-H Beef It Up! Record Book 9
10 My Project Animal ID Number Name Breed Date of Birth Purchased/ Raised Cost/ Value* Starting Weight (A) Date (B) Finished Weight (C) Date (D) Amount of Gain (E = C-A) *For cost/value, use either the purchase cost of your calf or the market value of the animal at the time of the beginning weight. Rate of Gain E/(D-B) 10 Alabama Cooperative Extension System
11 My Work Record Date Work Activity Time Spent Example: 1/1/17 Built feed trough 2 hours Example: 1/1/17 Feeding and caring for my steer for the month 10 hours
12 Project Finances It is important to keep track of the money you spend on the Beef It Up! Project. Use this section to add up the cost to complete your project. (E) Expenses List the items you purchased or used for your project and their costs. This includes veterinarian and medical supplies, feed, and other materials, supplies, and equipment used to care for your project animal. You may attach more pages if necessary. Expenses are divided into four categories: Equipment (E1), including hardware for repairing pens Feed (E2) (reminder: cost of feed = the number of pounds of feed the price per pound; when using homegrown feeds, list feed cost at market value) Health/medical (E3), including veterinarian and medicine costs Other (E4), such as purchasing animals, breeding charges, shows, transportation (E1) Equipment Expenses Date Description of Expense (include quantities) Cost ($) Example: 12/15/16 Example: 1 feeder $25.00 E1 Total (Add up all expenses from above and put the number in the box to the right) (You may add more copies of this page if necessary.) 12 Alabama Cooperative Extension System
13 (E2) Monthly Feed Record Worksheet Month Kind of Feed Price Per Pound Amount of Feed Total Cost Example: SEPT Corn $0.045/lb 600 $27.00 TOTALS Note: Record feed as it is fed to your animal. Total Feed Total Feed Cost **To calculate cost, multiply price per unit of feed times amount of feed 4-H Beef It Up! Record Book 13
14 (E3) Health/Medical Expenses (including veterinarian and medicine) Date Description of Expense (include quantities) Cost ($) Example: 07/16/17 Veterinary visit $85.00 E3 Total (Add up all expenses from above and put the number in the box to the right.) (E4) Other Expenses Date Description of Expense (include quantities) Cost ($) Example: 03/15/17 Beef It Up! Project fee $30.00 E4 Total (Add up all expenses from above and put the number in the box to the right.) 14 Alabama Cooperative Extension System
15 (I) Income List any income received from your project this year. For instance, sales of any project-related items or cash prizes from contests or exhibitions. Income also may include composted manure or paid speaking engagements. It is possible that your project had no income. If so, enter none under description and 0 under Total Income. Remember, if products were consumed at home, list what you would have paid for them in the local store or what you would have received in cash if you sold the product. (I) Income Date Description of Income (include quantities) Cost ($) Example: Show premium $ Sold 1 steer at auction $ Total Income (Add up all income from above and put the number in the box to the right.) List the locations and/or individuals to which you marketed your 4-H steer H Beef It Up! Record Book 15
16 (N) Net Project Cost or Profit If your project earned more than it cost, then your project made a profit! But don t worry if you did not make money. Most likely, you spent more on your 4-H project than you earned from it. Although a business aims to earn a profit, a 4-H project is meant for learning. The important lesson here is that most activities have costs and you must be careful to spend money wisely. Now let s find out your net profit or loss. Gather the numbers from your total expenses and total income and write them below. If income was greater, you have a profit. Total Expenses (include value of equipment and project animals) Total Equipment Expenses (E1 page 10) $ Total Feed Expenses (E2 page 11) $ Total Healthy/Medical Expenses (E3 page 12) $ Total Other Expenses (E4 page12) $ Total Expenses (Add up all expenses and put the number in box to the right.) $ Net Project Cost or Profit Total Equipment Expenses (from above) $ Total Income (I page13) $ Net Project Cost or Profit (Subtract total income from total expenses.) $ Here is other information you need to know as you wrap up the Beef It Up! Project. What is your break-even price (cost per pound)? $ (total expenses the finished weight of your animal = break-even price) What is the current selling price of feeder cattle (per pound)? $ Could you make a profit by selling your Beef It Up! animal on the open market? Why or why not? How could you decrease your break-even price to make a larger profit without decreasing the quality of your project animal? 16 Alabama Cooperative Extension System
17 Other Beef Programs or Activities List any other programs or activities you participated in during the past year that are related to the Beef It Up! Project (for example, Livestock Quiz Bowl, Livestock Skillathon, Junior Beef Expo). Project or Event Name Dates Looking Back What I Learned This Year Complete this section at the end of the 4-H year. It is meant to help you realize all that you learned during the past year. My Goals Completed Look back at the goals you set for yourself at the beginning of the year. Use the space below to show how well you did in reaching your goals. If you added new goals during the year, include them, as well. My Goals for This Year Example: I will learn how to give a public presentation. How I Met My Goals I attended county public presentation workshop. I had to change my topic three times. I should have practiced my presentation more before I gave it at the club meeting. I will start planning and practicing earlier next year! 4-H Beef It Up! Record Book 17
18 Knowledge and Skills I Gained There are many things to learn in 4-H. Check each item below that you learned or improved in during the Beef It Up! Project. Personal Skills ability to set goals for myself ability to organize myself ability to finish something I started ability to pay attention to instructions knowledge of my project pride in myself and my accomplishments ability to make something with my hands ability to follow directions willingness to try something new ability to accept change ability to keep records of important information ability to take responsibility for my own words and actions awareness of what is important to me awareness of what I am interested in ability to get more information about something I am interested in ability to satisfy my curiosity about a new subject ability to deal with winning and losing gracefully ability to be careful and practice safety knowledge of how to explore a career interest ability to make wise choices and decisions knowledge of new words and how to use them knowledge of how different things relate to each other ability to keep track of finances ability to give the 4-H Pledge People Skills ability to listen to other people ability to lead others ability to solve problems ability to participate in a meeting ability to work with adults ability to give a public presentation ability to feel comfortable speaking in front of a group ability to help others succeed awareness and understanding of my strengths and weaknesses ability to make new friends ability to get along with other youth willingness to accept people who are different from me ability to work with others on a committee ability to work with the club to complete a community service project ability to work with other youth willingness to respect someone else s feelings 18 Alabama Cooperative Extension System
19 Feed Tag Information Attach a tag or label from one feed bag being used for your 4-H Beef It Up! Project. 1. What is the main ingredient of this feed? 2. Is this a medicated feed? 3. What is the crude protein level of this feed? 4. What production level or type of animal is this feed designed for (market animal, lactating animal, growing animal, maintenance)? 5.How much of this product do you feed daily to your animal and how did this feeding change over time? Place Feed Tag Here 4-H Beef It Up! Record Book 19
20 Important Lessons Think about all the skills you learned as part of the Beef It Up! Project. Now list the three most important ones to you: The Three Most Important Things I Learned Telling My Story Use this space to write a story that explains what you gained this past year in 4-H. Keep in mind the knowledge and skills that you checked. Use specific examples that are unique to you whenever possible. Feel free to relate what you learned in 4-H to school, family, or other activities in your life. Use extra pages, if needed. Attach photos or clippings if it helps to tell your story better. Be sure to label them with captions if you do. My 4-H Story 20 Alabama Cooperative Extension System
21 My 4-H Story (continued) 4-H Beef It Up! Record Book 21
22 Thinking Ahead My Goals for Next Year Now is a good time to begin thinking about what you would like to do or learn in 4-H next year. List some of your goals for next year and how you plan to accomplish them. My Goals for Next Year What I Need to Do to Reach This Goal Attach additional pages to this record book if needed. 22 Alabama Cooperative Extension System
23 Appendix Beef Knowledge and Skills Following are goals to consider for the project year. You also may add skills that are not listed. Don t be afraid to challenge yourself! Beginning Skills Item # Beef Knowledge or Skill BIU-1 Identify breeds of beef. BIU-2 Select a breed/variety for your project animal. BIU-3 Understand 4-H beef records. BIU-4 Identify at least ten beef body parts. BIU-5 Identify animal management problems, stress factors, and direct factors causing disease. BIU-6 Identify equipment needed to raise a beef animal. BIU-7 Calculate the average daily gain for your beef animal. BIU-8 Bathe your project animal. BIU-9 Demonstrate one or more beef showmanship techniques. BIU-10 Show your Beef It Up! Project animal. BIU-11 Organize a small beef showmanship contest. BIU-12 Tour a cattle farm. BIU-13 Identify criteria for a healthy beef animal. BIU-14 Learn at least three common cattle diseases. BIU-15 Calculate the cost of gain for your beef animal. BIU-16 Participate in a 4-H Livestock Quiz Bowl. Intermediate Skills Item # Beef Knowledge or Skill BIU-17 Identify another five cuts of beef. BIU-18 Label the parts of a cattle digestive system and give one function for each part. BIU-19 Describe the differences between two beef animals. BIU-20 Recognize helathy and unhealthy cattle. BIU-21 Identify parts and functions of a beef animal skeleton. BIU-22 Identify sources of nutrients. BIU-23 Identify ten more body parts. BIU-24 Help others learn cattle management practices. BIU-25 Identify and control cattle parasites. BIU-26 Conduct a livestock skillathon. BIU-27 Stock a first aid kit for your project animal. BIU-28 Administer medication to your animal. BIU-29 Learn how to do beef showmanship. BIU-30 Investigate beef industry careers and/or a cattlemen s association. BIU-31 Participate in the state 4-H Livestock Judging Contest. BIU-32 Participate in the state 4-H Livestock Quiz Bowl and Skillathon. Advanced Skills Item # Beef Knowledge or Skill BIU-33 Control rodents and predators. BIU-34 Outline a herd health program. BIU-35 Conduct a livestock judging contest. BIU-36 Learn how to grade cuts of meat. BIU-37 Set up a livestock quiz bowl. BIU-38 Create a video presentation. BIU-39 Plan and conduct a cattle judging clinic for at least ten people. BIU-40 Outline a plan for managing a small herd. BIU-41 Participate in 4-H Meats Judging. BIU-42 Teach a younger member how to do beef showmanship. BIU-43 Make a web of possible cattle careers and divide into categories. BIU-44 Shadow someone in a cattle-related career. Personal Development Activities Following are personal development goals to consider for the project year. You also may add goals that are not listed. Again, don t be afraid to challenge yourself! Item # Personal Development Activity PD-1 Participate in 4-H Livestock Quiz Bowl, Meats Judging, Livestock Judging, or Livestock Skillathon PD-2 Participate in a community pride project celebrating 4-H Beef It Up! PD-3 Help prepare a display or booth related to 4-H Beef It Up! activities. PD-4 Serve as a member of a club committee. PD-5 Attend 4-H Camp. PD-6 Participate in your county fair. PD-7 Assist at a 4-H Beef It Up! Show. PD-8 Serve as a host for a 4-H meeting, making everyone welcome. PD-9 Provide refreshments for a club meeting. PD-10 Help plan a fun activity for your club. PD-11 Help with club/county 4-H fund-raisers. PD-12 Write a newspaper story for your club about 4-H Beef It Up! PD-13 Serve as a chairperson of a club committee. PD-14 Arrange for a speaker to talk to your 4-H Beef It Up! group. PD-15 Make arrangements for your club to go on a field trip. PD-16 Attend the National 4-H Livestock Judging Contest. PD-17 Attend National 4-H Youth Congress. PD-18 Attend National 4-H Conference. PD-19 Explore careers related to the beef industry. PD-20 Assist a younger member in preparing a public presentation. PD-21 Assist a younger member at a 4-H Beef It Up! Show. 4-H Beef It Up! Record Book 23
24 Record Book Scorecard Leave this page blank. The person judging your book will complete the scorecard. Points Possible Scoring Criteria Neatness Juniors: legible writing, one color ink, well-organized Seniors: typed, no spelling errors, appropriate grammar Completeness all pages and sections, complete thoughts and ideas Signatures obtained member, parent/guardian, county/regional coordinator Accuracy no math errors, factual statements made Project work goals set, evidence of work throughout the year, goals accomplished, book completed by 4-H member, not an adult 4-H participation meetings, clinics, workshops, other 4-H beef programs such as Livestock Quiz Bowl, Livestock Judging, Meats Judging, Livestock Skillathon Project story well-written, original, creative, complete thoughts, grammar, mechanics Photos, clippings, etc. at least one photo included, not more than four pages Points Awarded by Judge 100 Total Points Earned by 4-H er Scoring: Blue, Red, 74 or below White Judges Comments: 24 Alabama Cooperative Extension System
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