1. Why is the ability to present orally important? 2. What are the components of an effective oral presentation?

Transcription

1

2 1. Why is the ability to present orally important? 2. What are the components of an effective oral presentation? Structuring the presentation Preparing of the presentation Preparing to present Presenting Summary

3 Engineers must communicate Good communicators advance But it is hard Oral communications can be intimidating You must connect with your audience Nothing should be explained in a way that it cannot be understood by an intelligent 12 year old. - Einstein

4 Develop a number of (five) main points Tell em, Tell em, Tell em Rehearse (Verbal, Vocal, Visual) Pay attention to your audience Pace your presentation

5 The five parts of a presentation 1. Introduction 2. Objective 3. Overview 4. Presentation 5. Summary (Conclusion)

6 Is the message clear? Be careful not to hide the major points. Most people remember five or less key points. They may remember one or less points you think important. SUMMARIZE the most important points/concepts/facts in the conclusion slide.

7 1. Tell them what you are going to Tell them 2. Tell them 3. Tell them what you told them Introduce an "agenda" or set of goals for the presentation Provide content and information Summarize the presentation.

8 Start with the Last Slide! When you are ready to create your presentation, forget the details for a minute, forget the presentation's organization Write your conclusion or summary slide first! Emphasize the most important points. Build your presentation around them.

9 Start Early Presentations tend to take longer than expected. Enhancements and last minute changes are normal. Think About Your Slides 24 point font or larger A half dozen bullets per slide Limit the Whiz-bang stuff Communicate ideas and information instead of dazzling people with fancy graphics. You want your audience discussing your content, not your presentation style. Don t read your slides, let them be a guide If you don t have content have color John Peeples Avoid You gave a great presentation,.. What it was about?

10 Don t Do Wing it Wander presentations that lack focus Read from your notes Take long pauses to compose thoughts Rehearse

11 Make it real Review the entire presentation With the same tools and in the same room if possible Plan to present, not to recite Have a backup plan If the computer of projector dies If the plane loses your luggage

12 Dress Appropriately Present, Don t Recite. Reading notes can convince your audience that you are unprepared. Pace the Presentation Stay in the time allowed 2 minutes a slide is a good guideline. Less than 10 seconds, throw out the slide More than several minutes, consider multiple slides. Keep your audience interested. Distribute Handouts if Appropriate

13 Some Fear Presentations More than Death. Only because the presentation is imminent Speak" to one or two members of the audience. Observe others, but concentrate on just a few. Keep in touch with your audience Face and Observe your Audience. Don't hide behind the computer. Make eye contact. Are they attentive? Are they fidgeting or checking their watches? Taking notes (smiles and nods), or taking naps (blank stares)?

14 Three Approaches 1. Field questions during the presentation. 2. Answer questions at the end of the presentation 3. Defer questions to private communications You are the Best Judge. Retain control of the flow of the presentation. If you defer questions, follow through as promised. I don t know can be an acceptable answer.

15 Remember The Five Commandments Develop five main points Tell em, Tell em, Tell em Rehearse Pay attention to your audience Pace your presentation

16 Types Oral and/or written Formal or informal Keep the report factual May not require an outline or conclusion slide A summary slide can be helpful if the report is complex Avoid speculation Be inclusive Cost, Quality and Delivery Highlight progress Highlight issues Save time for contingency discussions

17 Team reports Formal, oral and written Provide electronic pptx. files as written report Content Title page with team members One page project overview Initial schedule (MSProject Gantt Chart) Preliminary budget Preliminary Bill of Materials (BOM) Risk analysis Issues and concerns

18 Will not require project overview May be formal or informal (no slides) Must include Progress since last report Issues and concerns If formal must also include Updated schedule and budget report Updated BOM

19 You have minutes on Wednesday, 10/18. Put real effort into this, it will move your project forward. Share the burden across the entire team.

20