Introduction to Moodle 2 Getting Started

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1 Introduction to Moodle 2 Getting Started Table of Contents Browsers... 2 Gaining Access to Moodle The Course Homepage... 2 Docking Blocks... 3 Setting Up Your Course... 4 Editing the Course Homepage... 6 Adding General Information... 6 Adding a Document by Drag & Drop... 7 Adding a Document as a File... 7 Linking to a Web Site... 9 Adding an Image Setting Up a Week or a Topic Changing a Section Heading Adding another Web Page Storing Files in a Folder Seeing What the Students See Making Changes Adding an Assignment Adding a Discussion Forum Deleting Stuff Displaying Each Section on a Different Page Making a Course Available to Students Using the Moodle Gradebook Using Moodle to Record Attendance Appendix: Grading Aggregation Moodle 2 Getting Started Page 1

2 Browsers Moodle 2 s features work best with the Chrome, Firefox, Internet Explorer 10 or Safari 6 browsers. Some of its features, such as drag & drop, do not work in Internet Explorer 9 or Safari 5. Gaining Access to Moodle 2 In mywofford, click on the Moodle 2 link in the System Links section. You will see an overview of your courses. There may be several listed. The current courses will be at the bottom of the list, shaded in gray. Click on the course for which you want to create a home page. The Course Homepage At the beginning, your course Homepage will look something like this. The Homepage has three columns. The left and right columns contain blocks that display menus and other useful information. The center section is where you will put information about your course. Moodle 2 Getting Started Page 2

3 Docking Blocks The blocks in the left and right columns take up a lot of space on the screen. If you like, you can dock the blocks so they appear as tabs on the left of the Moodle window. To dock a block, click to the right of the blue line in the icon in the upper right corner of the block. Docked blocks appear as tabs on the left side of the Moodle window. The contents of the block become visible if you point the mouse at its tab. If the appearance of your course page is dependent on the blocks being docked, you will need to tell your students about it. Each user must dock blocks on his or her own Moodle page Moodle 2 Getting Started Page 3

4 Setting Up Your Course The first thing you need to do is set up your course. Click on Edit Settings in the Settings block menu. This will bring you to an Edit Course Settings page. Most of the course already will be set up. Here are some things you might want to change. One of your choices will be to arrange your Moodle course Homepage with a weekly or topics format. The default setting is topics. You also can specify how many topics or weeks you wish to display. You can specify the course layout: whether you want all sections of the course to be displayed on one page or each section to be displayed on a separate page. We will go into this option later in these instructions. Moodle 2 Getting Started Page 4

5 We will use the Weekly format in these instructions. If you plan on using the gradebook, you may want to leave Show gradebook to students set to Yes. I usually set this to No until I have the course page and gradebook set up. By default, the course page will not be available to students in your class. I recommend leaving it unavailable until you have the course page set up. Click on Save Changes at the bottom of the page when you are finished Moodle 2 Getting Started Page 5

6 Editing the Course Homepage Now we can start to edit the Homepage. Click on the Turn editing on button in the upper right of the Moodle window. Adding General Information Now, let s move to the center column that contains specific information about your course. First we will put in the course s title and brief description. With editing on, click on the text edit icon in the General section at the top of of the Moodle window. In the text editing workspace, enter the name of the course. Designate it as the largest heading, Heading 1, and Center the text. You also can add some descriptive text below the tile, if you should so desire. Click on Save changes when you are finished. Moodle 2 Getting Started Page 6

7 You will see the text at the top of the Moodle page. Adding a Document by Drag & Drop NOTE: This does not work for Internet Explorer 9 or Safari 5 You probably will want to post a Word or PDF document, such as a syllabus or course schedule, on the Course Homepage. With most browsers, you can easily add the file for the document by drag and drop. Adding a Document as a File If you cannot use drag & drop to add a document, click on Add an activity or resource Moodle 2 Getting Started Page 7

8 You will see a window with a list of activities and resources. Select File under Resources. Then click on Add. In the Adding a new File window, enter the Name of the file and a Description of the file. The click on Add under Content. In the File picker that appears, click on Upload a file. Moodle 2 Getting Started Page 8

9 Then Choose the file using its location on your own computer. When the file has been chosen, Upload it. When this process is complete, you should see an icon for the file in the Select files area. When you are through, click on Save and return to the course at the bottom of the Adding a new File window. Links to the documents now will be on the Homepage. You can post any kind of file: Word, Excel, PDF, PowerPoint, audio, video, etc. Linking to a Web Site You also can add a link to an external web site. Let s add a link to the Honor Code on the Wofford web site: Click on Add an activity or resource and select URL from the Resources list. Moodle 2 Getting Started Page 9

10 Do the following in the Adding a new URL window that appears. 1. Enter the Name of the hyperlink 2. Enter a Description of the hyperlink 3. Paste in or enter the URL for the hyperlink 4. Change Display to Open. 5. Click on Save and return to course at the bottom of the page. Moodle 2 Getting Started Page 10

11 Adding an Image You may want to add your picture and contact information in the heading of your page. After you are finished, the General section at the top of the course page will look like this when the editing has been turned off. Click on the Text Edit icon for the General section of the course page, which will be located directly above the document and URL links you have added. In the set of Edit icons, click on the Toggle full screen icon to show a larger editing window. Add the text shown below and space all the text down one row to separate it from the title. Locate the cursor in the position indicated in this picture. Moodle 2 Getting Started Page 11

12 Click on the Insert Image icon in the set of text editor icons. In the Insert/Edit Image window that appears, click on Find or upload an image. Do the following in the File Picker window. 1. Click on Upload a file 2. Click on Choose File 3. Find the file on your computer. When you have selected it you should see its name beside the Choose File button 4. Click on Upload this file. You should see the picture in the Preview section at this point. Enter a name in the Image description text box. Click on the Appearance tab. Moodle 2 Getting Started Page 12

13 Under the Appearance tab specify the following: Set the Alignment to Right Set the Horizontal Space to 10. This creates some space around the picture so that the text won t run right up to its borders. Set the Border to 1. Note that you can change the dimensions of the image if you so desire. Click on Insert when you are ready. Toggle the full-screen icon again so you are back to the smaller editing window. The picture may not be visible in this view. In this case, you will see the name you gave it. Click on Save Changes. Setting Up a Week or a Topic Let s set up one of the weeks (or topics, if that is what you are using) to give students information about course activities for that week. We will do the following: 1. Change the section heading 2. Add some descriptive text for the week s activities 3. Create another page describing the students assignments for the week. 4. Store three PDF documents in a folder on the Moodle page. Moodle 2 Getting Started Page 13

14 Changing a Section Heading We will do this by editing the summary for the week (or topic). Click on the Edit summary icon under the week or topic heading. Do the following: 1. Uncheck the Use default section name box 2. Enter a new Section Name (In this example, Aug 28 Sep 3: Big Data ) 3. Inside the text editing box, press the Enter key to space down one row. 4. Enter some descriptive text for the topic. 5. Click on Save Changes Moodle 2 Getting Started Page 14

15 Adding another Page You are not limited to putting all the course information on the main course page. We can add other pages linked from the main course page. Let s add another page describing the students assignments for the week. Click on Add an activity or resource in this section of the course page. Select Page under Resources and click on Add. Enter a name and a brief description of the page. In the Page Content section, enter what you want the students to see when they go to this page. When you are ready, click on Save and return to course. Moodle 2 Getting Started Page 15

16 You will see a link to the new page on the main course page. If you click on the link, you will see the new web page with the content that you entered. You can return to the main course page by clicking on either the browser s back arrow or the name of the course in the navigation string (WEC1 in this example). Moodle 2 Getting Started Page 16

17 Storing Files in a Folder If you are furnishing links to several documents on a Moodle page, long lists of links can get out of hand and create a very long page requiring a lot of scrolling to navigate. If these documents are related to each other in some way for instance part of the same assignment you can store them all in a folder on the Moodle page to cut down the clutter. Suppose that you want the students to read three PDF files as part of their assignment. Let s set up a folder to hold the files. Click on Add an activity or resource and add a Folder. Do the following on the Adding a new Folder.. page. 1. Give the folder a name 2. Add a description of the folder. 3. Suppose that you would like to display this description on the course page to explain what is in the folder. In this case, check Display description on course. 4. Drag and drop the files into the folder. 5. Click on Save and return to course. Moodle 2 Getting Started Page 17

18 On the main course page, you will see a link to the folder. Because we have chosen to display the description of the folder, you also will see the description below the name of the folder. If you click on the folder link, you will see a window with links to the contents of the folder. Seeing What the Students See At this point, it might be useful to check what the students are going to see when they use the course Homepage. In the Settings block, click on Switch role to and then Student. This will display the course page as a generic student will see it. When you are through being a student, click on Return to my normal role at the top of the page. Moodle 2 Getting Started Page 18

19 Making Changes If you want to edit the content of an activity or resource, click on the Update icon in the string of icons to the left of the link. If you want to edit only the title of an activity or resource, click on the Edit Title icon in the string of icons to the left of the link Adding an Assignment Suppose that you want to assign a writing assignment. You want the students to submit the completed assignment as a Word document. You also want to be able to do two things after the assignment has been graded. Comment on the student s work Return an electronic copy of the document that you marked up in Word, maybe with red text, when you were reviewing it in the process of grading it. Click on Add an activity or resource and add an Assignment. The page for setting up an assignment is a long one, with many choices to be made. The following page outlines a few of these choice. Moodle 2 Getting Started Page 19

20 1. Give the assignment a Name 2. Add instructions to the students about what they need to do for the assignment 3. Specify when the assignment is available and the deadline for submissions. If you don t want to do this, uncheck the Enable boxes. 4. Tell Moodle NOT to notify you when assignments are submitted (unless you want a lot of messages). 5. If students are to submit assignments as a file, such as a Word document, set File Submissions to Yes. If you choose Online text, they can answer the assignment on Moodle. 6. If you want to give students feedback, set Feedback Comments to Yes. 7. If you want to return annotated copies of the Word document to students, set Feedback files to Yes. 8. Enter the Maximum Grade for the assignment. (I chose 50 in this example.) 9. If you have set up your gradebook, enter the Gradebook Category under which the assignments should be placed. 10. Click on Save and return to course. Moodle 2 Getting Started Page 20

21 Adding a Discussion Forum You may want to post topics designed to encourage an online discussion among the students in your class. Let s post some discussion topics. There are two steps to creating a discussion forum in Moodle: 1. Creating the forum 2. Adding topics to be discussed in this forum A. Creating a Forum First the forum. Click on Add an activity or resource and add a Forum. Enter the name and a brief introduction to the forum. Save and return to course when you are finished. This only sets up a framework for the forum. We now must add a topic to discuss. Moodle 2 Getting Started Page 21

22 B. Adding a Discussion Topic To add discussion topics to the forum we just created, click on the link to the forum on the course page. Click on Add a new discussion topic. Enter the Subject of the discussion and the Question you want to ask to stimulate the discussion. I recommend selecting I don t want copies of posts to the forum unless you are fond of messages. Click on Post to forum. You should see the discussion topic posted on the forum. If you click on the link to the topic, you will see the question. Moodle 2 Getting Started Page 22

23 Deleting Stuff If you have decided not to use a particular resource or activity, you can remove it from the course page. When editing is on, you will see a line of icons to the right of each resource and activity. One of the icons is an X, which stands for delete. If you click on this icon, the resource or activity will be deleted. Displaying Each Section on a Different Page If you are furnishing a lot of information on Moodle, your course page quickly can become very long, which requires a lot of scrolling to reach the bottom. The page shown at the right is a good example of the screen overload that occurs when you furnish a lot of information on Moodle. This can be fixed in Moodle 2 by displaying each section of the course on a separate web page. Moodle 2 Getting Started Page 23

24 In the Settings block, choose Edit Settings In the Edit Settings page, select the Course Layout to be Show one section per page. Save changes. When you display one section per page, the main course page will display only the section headings. Each section heading is a link to another page that contains the information for that section. Moodle 2 Getting Started Page 24

25 Making a Course Available to Students When you begin, a course by default is not available to students so they cannot see the Moodle page as you develop it. When you are ready, you can make the course available so that students have access to it. To make a course available, select the Settings block and then Edit Settings. Change Availability to This course is available to students. Using the Moodle Gradebook Using the Moodle gradebook is optional, but is a good application of Moodle if you give many grades in a course. Once you have the gradebook set up, Moodle will do all the averaging. All you need to do is enter the grades. The gradebook also is an excellent way to keep students informed about their progress in the course. A. An Example Course Let s assume that grades will be given for the following activities in your course Assignment #1 50 pts Discussion #1 25 pts Exam #1 100 pts Assignment #2 50 pts Discussion #2 25 pts Exam #2 200 pts Assignment #3 50 pts B. Categories and Items The Moodle gradebook classifies activities in terms of categories and items. Item: An activity for which you record a grade. o The seven activities listed above all are items in the gradebook Category: A set of similar items. o For the example course above, there would be three different categories: Assignments, Discussions, and Exams We will start out the gradebook for a course by entering categories. When the categories are there, then we will add the items Moodle 2 Getting Started Page 25

26 C. Starting the Gradebook Open your Moodle course page and click on Grades in the Settings block menu. This will bring you to the Grader Report version of the gradebook, which should show your student names, but, other than the assignment we already have entered, will be devoid of grading categories and items. Using the menu in the upper left corner of the gradebook, change to the Simple View under Categories and items. D. Adding Categories First we will add the three categories: Assignments, Discussions, and Exams Click on Add category Moodle 2 Getting Started Page 26

27 Start with the Assignments category. Add Assignments as the name. Generally we will want to leave the maximum grade on the category at 100%. Moodle treats the maximum grade in a category as a percentage. Click on Save Changes Do the same for the Exams and Discussions categories. At this point, the Simple View should look something like the picture on the right. Save Changes. Moodle 2 Getting Started Page 27

28 E. Weighted Mean of Grades 1 At this point, we need to tell the gradebook the relative point values of the different categories. Exam #1 100 pts Exam category = 300 pts Exam #2 200 pts Assignment #1 50 pts Assignment category = 150 pts Assignment #2 50 pts Assignment #3 50 pts Discussion #1 25 pts Discussion category = 50 pts Discussion #2 25 pts One way of doing this is to change the aggregation method for the course to weighed mean of grades and use the category point values as weights. 2 1 See the Appendix for an explanation of how weighted mean of grades works. 2 There is another way: putting the category point totals in the Category total boxes in the Simple View. I have had problems with this method automatically checking the Extra Credit boxes, which creates problems in the gradebook., so I avoid it. Moodle 2 Getting Started Page 28

29 Change the Aggregation for the course to Weighted mean of grades. This will open up a Weight column. Put the appropriate weights (300, 150, and 50 respectively) in the weight boxes for the categories. Click on Save changes. E. Adding Grade Items We now have all the categories specified in the gradebook. Next, we need to add the grade items Grade items are items for which you will enter a grade in the gradebook. In our example, we are using the grade items shown below along with their maximum grades Exam #1 100 pts Assignment #1 50 pts Discussion #1 25 pts Exam #2 200 pts Assignment #2 50 pts Discussion #2 25 pts Assignment #3 50 pts Let s add the Exam grade items first. Make sure that you have Saved changes. Click on Add grade item. Enter Exam 1 as the Item Name. Set the Maximum grade as 100. Choose Exams as the Grade category Save changes. Moodle 2 Getting Started Page 29

30 Repeat the above for the other exam, giving it a maximum grade of 200. When you have done this, the Simple View of the course structure should show two exams in the Exams category. Save changes. Repeat the above for the two Discussions. Set Maximum grade to 25 for each discussion Choose Discussions as the Grade Category Save your changes F. Moving a Grade Item or Category When we created Assignment #1 on the main course page, it automatically inserted it in the grade book, which had not yet been set up. Now that the gradebook is set up, we would like to move the Assignment #1 grade item into the Assignments category. Click on the Move icon in the Assignment #1 row. (The up-down arrows icon.) Moodle 2 Getting Started Page 30

31 You now will see rectangles surrounded by dotted lines in each of the places it is possible to move this grade item. Click on the rectangle below the Assignments category, where we would like the Assignments #1 grade item to be. This will move the assignment to its proper place. When we enter the other two assignments, we will make sure and place them in the Assignments category. Your gradebook now is set up We have remember that we set the maximum category totals to 100. The category total is expressed as a percent, so the 100 represents 100%. The Extra Credit boxes should be unchecked. 3 3 If you want to give extra credit for an item or category, please ask me about how to do it. Moodle 2 Getting Started Page 31

32 F. The Grader Report To see the gradebook in which you enter grades, select View, Grader report from the Choose an action menu. We have set the gradebook up with four sections: one for each of the categories and one for the entire course. Each category of grades includes a Category Total: Don t enter anything in the category total boxes. Moodle will automatically calculate the category total as a percent. For example, suppose two exam grades of 80 and 150 have been entered. The maximum grades on the two exams are 100 and 200, respectively. The maximum possible is 300 pts. The grade then is 230/300 = 76.67% A grade item in the gradebook is not counted if nothing has been entered. If you enter a zero for a grade item, then it will be counted. Moodle 2 Getting Started Page 32

33 H. Entering Grades To enter grades in the gradebook, click on Turn editing on in the upper right corner of the Grader Report. Enter the grades in the boxes that appear. When you move the cursor over one of the boxes, the name of the student will appear. When you have entered a set of grades, click on the Update button at the bottom of the grader report page. I. Setting Your Grade Scale The default grade scale in Moodle is the following: A: 93% A-: 90% B+: 87% B: 83% B-: 80% and so forth If you use a different grade scale for a course, you can change the grade scale used by Moodle for the course. Select Edit, Letters, Edit to edit the grade letters. Check Override site defaults. Enter your grade scale and then Save changes. Moodle 2 Getting Started Page 33

34 J. Displaying both Percentage and Letter Grade in Gradebook It is helpful to display not only the percentage in the course grade, but also the corresponding letter grade. To set up your grade\book with this type of display, go into the gradebook and turn editing on. When editing has been turned on in the gradebook, you will see an Edit icon under the name of the course. Click on this edit icon. Change the Grade display type to Percentage (letter) or Letter (percentage). Note: If you see a much simpler display than the one above, click on Show advanced. Save changes. Turn editing off. Moodle 2 Getting Started Page 34

35 Using Moodle to Record Attendance A. Setting Up Attendance To set Moodle up so that you can record attendance, click on Add an activity or resource and then Attendance. If you give an attendance grade in your class, then select the number of points it counts in the Grade section. Otherwise select No grade. If you select No grade then attendance will not show up in the gradebook. If you select a point value then it will. 4 Save and return to the course. You now will see Attendance included in the list of links in the weekly outline. Click on the Attendance link. You will see a screen that looks something like the picture on the right. You need to tell Moodle when your classes are. To do this, click on the Add tab. 4 It is possible to include attendance in your gradebook without giving a point value. In this case you will be able to see a record of attendance in the gradebook, but it will not count toward the total grade. If you want to do this, please see me and I will tell you how. Moodle 2 Getting Started Page 35

36 Do the following in the Add session screen: 1. Check Create multiple sessions 2. Enter the start and end dates of your course. 3. Enter the duration of your class, which would be one hr for MWF classes 4. Check the days on which your class meets (in this example, MWF). 5. Click on Add sessions. You be told that the sessions have been automatically generated and then you will return to the Add session screen. Next, click on the Settings tab. This screen allows you delete attendance variables that you do not use. For example, I do not keep track of whether students are late, so I will delete the Late: category. You also can set point values for the various categories if you like. Click on Update when you are ready. Moodle 2 Getting Started Page 36

37 B. Recording Attendance When you are ready to record attendance during or after class, click on the Attendance link on the course page. You will see a list of days looking something like the picture on the right. In this example, Moodle is set up to display class days for a particular Week. You can change the display to All, All Past, etc, To record attendance for a particular day, click on the green circle for that day. You then can record people using the grading categories you have chosen. Note: An easy way to record attendance is to click on the P link, which will record all students in the class as present. Then you can change the few who are absent, late, or excused. Moodle 2 Getting Started Page 37

38 Appendix: Grading Aggregation I have had several questions about the difference between Simple weighted mean of grades and Weighted mean of grades. Here is a brief, if somewhat mathematical explanation of what they mean. A. Simplest Weight Mean of Grades You almost always want to use simplest weighted mean of grades when you are averaging Grade Items. Simplest weighted mean of grades uses the point values of the grade items as weights. This amounts to computing the percent for the category as a simple percentage. For example, suppose you are giving two exams, one of which counts 100 points and the other 200 points. You have the exam category set up to use simplest weighted mean to calculate the average for this category. Suppose that a student receives the following grades on the two exams Exam 1: 80/100 Exam 2: 180/200 Moodle calculates the student s percent for this category as follows. % = 260/300 = 86.67% Moodle 2 Getting Started Page 38

39 B. Weighted Mean of Grades You need to use weighted mean of grades when you are averaging categories in the gradebook. The gradebook in these instructions is set up to use the Weighted Mean of Grades aggregation type to calculate the course grades. Here is an example in which we use the point totals for each category as weights. Item Student s Grade Maximum Category Weight Assignment # Assignment # Assignment # Discussion # Discussion # Exam # Exam # Moodle 2 Getting Started Page 39

40 The percentages for each category are as shown below Assignments: 120/150 = 80.00% Discussions: 42/50 = 84.00% Exams: 260/300 = 86.67% The course grade is a weighted average of the category totals, expressed as percentages ( )( ) ( )( ) ( )( ) Moodle 2 Getting Started Page 40

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