SuccessMaker. Administrator guide

Transcription

1 SuccessMaker Administrator guide SuccessMaker i

2 Document last updated March 2016 Copyright Pearson Education Ltd or one or more of its direct or indirect affiliates. All rights reserved. Pearson, SuccessMaker, and Perspective are trademarks or registered trademarks, in the U.K., U.S. and/or other countries, of Pearson Education Ltd. or its affiliates. Other trademarks are the property of their respective owners. Use of trademarks or company names implies no relationship, sponsorship, endorsement, sale, or promotion on the part of Pearson Education Ltd. SuccessMaker ii

3 CONTENTS 1 SUPPORT 1 Contact guide 1 Digital Support 1 Customer Services 1 2 LEARNING MANAGEMENT SYSTEM 2 Signing in to SuccessMaker 2 Help 3 Announcements 3 Administrator home page 4 Organisations 4 Users 8 System database setup 14 Messages 22 3 ADMINISTRATIVE REPORTS 23 Tasks prior to teacher orientation 23 Running administrative reports 24 Areas of difficulty report 24 Areas of difficulty report Administrator options 25 Areas of difficulty report Administrator results 26 Cumulative performance reports 31 Cumulative performance report Administrator Options 31 Cumulative performance report Administrator results 32 Cumulative performance aggregate report options 33 Cumulative performance aggregate report results 34 Last session report 37 Last session report Administrator options 37 Last session report Administrator results 38 Prescriptive scheduling reports 42 Prescriptive scheduling report Administrator options 42 Prescriptive scheduling report Administrator results 43 Prescriptive scheduling aggregate reports 46 Prescriptive scheduling aggregate report options 46 Prescriptive scheduling aggregate report results 47 Prescriptive scheduling aggregate by teacher 50 Prescriptive scheduling aggregate by teacher options 50 SuccessMaker iii

4 Prescriptive scheduling aggregate by teacher results 51 Pupil performance reports 53 Pupil performance report Administrator options 53 Pupil performance report teacher and Administrator results 54 System enrolment and usage report 61 System enrolment and usage report Administrator options 61 System enrolment and usage report Administrator results 62 SuccessMaker iv

5 1 SUPPORT If you want to find out more about SuccessMaker, or if you need support with using the system, you can access the SuccessMaker support website at: successmaker.pearson.com If you need technical help, you can contact Digital Support (details below). Contact guide You can contact Pearson for product support, customer service or sales information using the details below. Digital Support Digital Support is your first point of contact for questions and information concerning Pearson products. Telephone: +44 (0) (Calls cost 3p per minute plus your phone company's access charge) Office hours: Monday to Friday (ecluding bank holidays). Customer Services Contact Customer Services for information on contracts, support renewals, billing, order or shipment status and other queries. By By phone: (Calls cost 3p per minute plus your phone company's access charge). By post: Customer Services Pearson Education Ltd Freepost ANG2041 Harlow CM20 2JE SuccessMaker 1

6 2 LEARNING MANAGEMENT SYSTEM You can use the Pearson system terminal to manage the Learning Management System (LMS). Signing in to SuccessMaker You will need a username and password which you should have received from your school s SuccessMaker Administrator. You can write your username and password below: Username: Password: To sign in to SuccessMaker: 1. Launch the program, which should take you to the start page (Figure 2.1). Then click on the Click to sign in button. Figure Key in your username and password where indicated (Figure 2.2), then click Sign in. Figure 2.2 SuccessMaker 2

7 Help You can use the Help feature (Figure 2.3) to access useful information and step-by-step instructions. On most SuccessMaker screens, the Help button is in the upper right corner or at the bottom. Features include: The contents tab, with a menu of the different sections. You can click on a title to access that section. The inde tab, with indeed keywords in alphabetical order. A search feature allowing you to search by keyword. A glossary with key terms and their definitions. Figure 2.3 Announcements You can access real-time SuccessMaker information using the Announcements button/link on the Administrator interface (Figure 2.4). The SuccessMaker team will use this feature to communicate important information about upcoming feature releases, software updates and issues with third-party software. Figure 2.4 SuccessMaker 3

8 Administrator home page There are four major section on the Administrator home page (Figure 2.5): Organisations Users Reports Messages. Figure 2.5 Organisations You can carry out a number of tasks using the Organisations section (Figure 2.6) of the Administrator home page for your school: Manage licenses Edit data settings Edit organisation details Add organisation. Figure 2.6 SuccessMaker 4

9 Managing licenses You can add, delete and transfer licenses. A license is considered in use only when a pupil is running the course. It may be useful to keep track of the number of maths and reading licenses your organisation has. Licenses tab The Licenses tab (Figure 2.7) gives a list of your licenses. For each license, the following information is given: Ep. date: Epiration date # Seats: Number of available concurrent users # In Use: Number of licenses currently in use # Denials: Number of users unable to log in during the last seven days Options: Links allowing you to transfer and remove licenses. Figure 2.7 Transferring licenses Occasionally, you may need to share licenses with other organisations. This feature lets you do this easily. To transfer a license: 1. In the Licenses tab, click Transfer for the license you want to transfer. This calls up the transfer license window (Figure 2.8). 2. Enter the number of users that you want to transfer in the field provided. 3. Select the organisation to which you want to transfer the licenses from the dropdown menu, then click OK. Figure 2.8 SuccessMaker 5

10 Editing data settings Proficiency scale data settings You can customise the appearance of pupil performance data using the proficiency scale settings. You can find the recommended proficiency scale settings in Figure 2.9. Changing the default settings is not recommended. Figure 2.9 Changing other data settings Your school s SuccessMaker Administrator will help you determine the optimal settings for you. To set the recommended settings (Figure 2.10): 1. Confirm that the user assets disk space allocation is set to Set require pupil demographic data to no. 3. Set capture research data to yes. 4. Click save to save any changes, then click eit edit organisation. Important: The edit server settings feature is for Pearson engineer use only. Figure 2.10 Editing school details 1. In the Organisations section, click the Details tab (Figure 2.11). 2. Edit the school organisation data, then click Save. Figure 2.11 SuccessMaker 6

11 Managing the holiday schedule The Manage holiday schedule link opens the Holiday scheduler (Figure 2.12). This scheduler allows you to add and remove holidays for your school. You can also enter a brief description for each of the holidays you add and show a cumulative list of scheduled holidays, ecluding weekends. Since the prescriptive scheduling reports suite's calculations are based on school days, adding the holidays ensures the calculations more accurately reflect current pupil progress and target forecasts. Figure 2.12 Adding holidays 1. Log on to the Pearson system terminal interface. 2. On the home page, locate the drop-down menu net to Organisation. Make a selection. 3. Click Manage holiday schedule. 4. Type the start date in the Select start date field or select it using the calendar. 5. Type the end date in the Select end date field or select it using the calendar. Note: Some browsers may not let you use the calendar. If the calendar is disabled, you will have to key in the start and end dates manually. 6. If you wish, you can type a description for the holiday. 7. Click Add holidays. Removing holidays 1. Log on to the Pearson system terminal interface. 2. On the home page, locate the drop-down menu net to Organisation. Make a selection. 3. Click Manage holiday schedule. 4. Type the start date of the holiday you want to remove in the Select start date field or use the calendar to select it. 5. Type the end date of the holiday you want to remove in the Select end date field or use the use the calendar to select it. Note: Some browsers may not let you use the calendar. If the calendar is disabled, you will have to key in the start and end dates manually. 6. Click Remove holidays. SuccessMaker 7

12 Users You can use the Users section (Figure 2.13) of the System Administrator home page to: Transfer pupils Manage groups Add users. Figure 2.13 Transferring pupils A Pearson or System Administrator can transfer one or more pupils between organisations. To transfer a pupil: 1. Log on to the Pearson system terminal interface. 2. If transferring pupils from one school, select it from the home page. If transferring pupils from more than one school do not choose a school and proceed to the net step. 3. In the Users pane, click Transfer pupils. 4. To choose pupils from a list, choose their level and opt to display all active pupils in the window named Step 1 of 3: Search pupils to transfer. Click Net. Table 2.1 Field descriptions Field School Search year Search users Description Select a school. Select a year. Enter a user name or user ID. 5. In the Step 2 of 3: Select to transfer window, tick the check bo for each pupil you want to transfer, then click Net. The Step 3 of 3: Select destination window will show the number of pupils you have chosen to transfer. 6. Select a school in Transfer to, then click Transfer. The Transfer successful window should appear, giving a list of all pupils who were transferred. Adding new groups 1. On the home page, select the relevant school/organisation from the Organisation list. 2. Click Manage groups in the Users section. Note that you can search for groups here. 3. Click Add group. 4. Enter a name for the group in the Name field. It s recommended that the name is descriptive and include things such as the teacher s name, course and year. SuccessMaker 8

13 The recommended naming convention is: year (two digits), dash, teacher name; e.g. 04-Smith. Write the naming convention for your Group names below: 5. Click Save. The Group added to window appears. 6. To add more groups, click Add another group and repeat steps 4-5. Figure 2.14 Adding users to a group After you add a user to an organisation or school, you can add that user to a group. To add users to a group: 1. From the Administrator home page, click Manage groups in the Users pane. 2. You can find the group by selecting the school and year, then select the group. Click Go. 3. Tick the check boes for the groups to which you want to add users, then click the Add user to groups button. The Select users to add to groups window appears. 4. In the list of users, tick the check bo for the users you want to add, then click the Add selected users button. Removing groups If you have permission, you can permanently remove a group from an organisation. To remove a group: 1. From the Administrator home page, click Manage groups in the Users pane. 2. In the Groups window, select the school, year, and group, then click Go. 3. Tick the check bo for the group, then click Remove. Note that this permanently deletes the group from the management system. User types There are five user types and each type have their own set of permissions. Table 2.2 outlines the rights granted to each user type. The user types: System Administrator: Has global rights at the school level. School Administrator: Performs tasks for their assigned schools Teacher: Performs pupil-related tasks, such as adding or editing pupil information, group management, course management and reporting. By default, teachers can only manage their pupils but can be authorised to change information for other pupils. Pupil: Can view only their own assignments and work in courses. SuccessMaker 9

14 Table 2.2 User permissions User type Description of rights System Administrator School Administrator Teacher Pupil Maintain server settings Add organisations Edit organisation details View organisation data settings Maintain system data settings (research and demographic data, report thresholds) Manage holiday schedule View list of licenses for all schools Transfer, add and edit licenses View and maintain data and user rights for same level users and lower View and maintain data for pupil users only Reassign a School Administrator Add a pupil belonging to any teacher or group Delete one or more user accounts, including all reporting data Delete one or more teacher user accounts Delete one or more System Administrator or School Administrator accounts Reassign a pupil to any other teacher within the same school Transfer pupils from one school to another (one school at a time) Import teachers Import pupils View log files of the imported pupils Table 2.2 User permissions (cont ) SuccessMaker 10

15 User type Description of rights System Administrator School Administrator Teacher Pupil Post messages Manage pupil usernames and passwords Add pupil groups View pupil groups Modify pupil groups Delete pupil groups Assign groups to teachers within the school Change the owner of a group View a group profile Assign courses to pupils and groups Add group assignments View, edit, activate or deactivate group assignments View group assignments View pupil assignments View a course list Edit course settings Customise a course by concept Customise a course by standard View a learning objective Table 2.2 User permissions (cont ) SuccessMaker 11

16 User type Description of rights System Administrator School Administrator Teacher Pupil View course and fluency details Assess, save and delete pupil fluency files Manage pupil fluency files and file settings Save fluency files to disk or remove files Access Print Partners View standards View goal monitoring details View pupil performance details Generate reports Generate aggregate reports Eport data Access LMS Help View the assignment list Launch assignments Adding new users 1. On the Administrator home page, select the school from the Organisation list, then click Add users in the Users pane. 2. Fill in the required fields (Figure 2.15), select the new user s role (Pupil, Teacher, System Administrator or School Administrator) from the User type list. Click Net. 3. Enter the required user information, including a unique username. Usernames and passwords are case-sensitive and can be 3-20 characters in length. Using all lower-case letters in each user name is recommended. 4. Click Save. 5. To add more users, click Add another user and repeat steps 2 4. When you finish adding users, click Eit add users to see a list of all users in the organisation. SuccessMaker 12

17 Figure 2.15 Recommended username/password convention First name + last name (all lowercase) as the username (e.g. janedoe) or the unique pupil ID. Use 1234 as a generic password and allow teachers to change it. Important: Use all lowercase letters or all uppercase letters for the user name and password to minimize errors during a later import process. Deleting a pupil If you have System Administrator or School Administrator user rights, you can permanently delete one or more pupils and all associated performance data and reporting information from an organisation. To delete a pupil: 1. On the home page, click Users on the menu bar. 2. Set the search criteria for the pupil to be deleted, then click Go. 3. Tick the check bo for each pupil you want to remove, then click Remove. 4. In the confirmation pop-up, verify that the number of pupils to be deleted is correct. 5. Type delete and click OK to confirm the permanent deletion. 6. If the message one or more pupils are currently logged in and cannot be removed appears, click OK and repeat the steps after these pupils finish their active session and log off. The check boes for the pupils that could not be deleted remain selected in the Users window. 7. If the pupil is logged on but is not in an active session: a. Reset the pupil s password in the Profile tab. b. Log off from the SuccessMaker product. c. Log back on to SuccessMaker using the pupil s user name and reset password. Log off to close the pupil s session. d. Log back on to SuccessMaker as an Administrator and repeat steps 1 6 to delete that pupil s profile. SuccessMaker 13

18 System database setup You can avoid having to register each teacher and pupil individually in the Learning Management System by importing data. Administrators can use the Import feature to do this from the Pupil Information System (SIS) or to run the End-of-year import and rollover process after upgrading to the latest version of SuccessMaker. There are three import types: 1. Teacher import using eternal data 2. Pupil import using eternal data 3. End-of-year import and rollover using LMS data from the previous year or a combination of eternal data and previous year data. If you want to assign pupils to teachers during an import: If importing from eternal data only: you MUST import the teachers first and then import a pupil file in which they are associated to their new teacher. End-of-year import and rollover: you must use teacher and pupil files created from eternal data in which the pupils are associated to their new teacher. Note: In some school settings, such as middle schools, you may choose to import pupils without their being assigned to teachers and manually group them. If you are not sure, contact your school s SuccessMaker Administrator for recommendations. Import files All import types use information in comma separated values (CSV) files. There are three file types (although not all are used in each import type). Table 2.3 CSV files for import CSV file Teacher file Pupil file SuccessMaker upgrade files Description You set this file up using your school SIS and the appropriate column headers. A template is available as a CSV file on the support site successmaker.pearson.com. You can also use the Help feature to manually set up your column headers. You set this file up using your school SIS and the appropriate column headers. A template is available as a CSV file on the support site successmaker.pearson.com You can also use the Help feature to manually set up your column headers. The SuccessMaker upgrade installation creates three CSV files these are only used for the end-of-year import and rollover. These are: 1. Teacher eport data: contains teacher profile data from the previous year with passwords reset to match the teacher s username. 2. Pupil eport data: provides the pupil profile data eported from the previous year. The pupils in this file are promoted to the net year during the upgrade. Pupil passwords are reset to match their usernames. Pupil-teacher relationships are not retained in this file so pupils will be assigned to the Unassigned pupils group. SuccessMaker 14

19 For best results, do not modify the CSV file to include the pupilteacher relationship until the initial import and end-of-year rollover process has been completed. Otherwise, the pupils will be assigned to the teachers but the assignments will be permanently owned by the Unassigned teacher user and cannot be changed. Custom courses from the import will not appear in the My custom courses tab in the Teacher Dashboard. 3. Assignments pupil data: provides the pupil assignments eported from the previous year Default maths and reading courses are assigned based on the previous year's assignments. Custom-by-settings assignments with IP on prior to the upgrade installation are created and assigned. Note that their assignment options are reset to the default settings. Assignment course levels are rounded down to the nearest quarter. For eample, if the year-ending course level was 4.74, the new assignment is set to If, however, the year-ending course level was 4.75, it will remain at The course levels for assignments not eecuted by a pupil prior to the upgrade are set to the pupils' new year. Assignments from the rollover are owned by the Unassigned teacher user. The custom courses from the rollover do not appear in the My custom courses tab in the Teacher Dashboard but are accessible through the School course repository tab. AFTER completing the initial end-of-year import and rollover, see step 11 in the end-of-year rollover import process procedure to establish the pupil-teacher relationship and set the correct assignment ownership. The assignments_pupils_data.csv should NOT be edited in any way. Setting up the CSV files using eternal data To set up the import fields, you will need your CSV files or the templates, obtainable from the support site successmaker.pearson.com or the Help feature in the System Administrator interface. Minimum data fields for teacher import Teacher s username: This needs to be determined before the import and must be unique for each teacher in the organisation. See recommended user name/password naming convention for naming recommendations or ask your school s SuccessMaker Administrator. Teacher s first name and last name: First names and last names should be in separate columns. Teacher s user ID: Because the user ID must be unique, schools typically use the user name for this field. Teacher s password: This password does not need to be unique, but for security reasons, we recommend that it is. Teachers can change their own passwords in the management system so an option is to assign all teachers a universal password and have them change it once they log in. SuccessMaker 15

20 If the CSV file contains an invalid entry for the year, the pupils will be imported with a year of Not Specified. See Help for more information. Data fields must be in the order shown in Figure 2.16 or in the file import templates. Figure 2.16 Minimum data mapping requirements for pupil import To import pupils, the CSV file s data fields must meet the following requirements: The header names should match the LMS data field names. The data file should contain a header row that defines the data sequence. The data file should contain records with fields separated by a comma. The data file should only contain pupil data. The data file should contain at least the minimum data elements required for import. If you plan to assign pupils to teachers using the import, you must: Include the teachers usernames. These names must eactly match the corresponding usernames in your teacher import CSV file. Include the column headers teacherfirstname and teacherlastname in your CSV file. It is not necessary to include any data in these columns. Minimum data fields for pupil import Username: The username must be unique. It is case-sensitive and needs to be at least three characters long. Pupil s first name and last name: First names and last names should be in separate columns. Pupil ID: The unique identifier assigned to a pupil. Pupil level: The level of the pupil. If the CSV file contains an invalid entry for year, the pupils will be imported with a level of Not Specified. See Help for more information. Password: This is case-sensitive and needs to be at least three characters long. It does not have to be unique. If the password column for a pupil in the CSV file is left blank, the password will be set to match the username field. SuccessMaker 16

21 Data fields must be in the order shown in Figure 2.17 or in the file import templates. See Help for additional information on the data fields. Figure 2.17 Data fields for linking pupils to teachers using the import For best results when using the end-of-year import and rollover, do not modify the CSV file to include the pupil-teacher relationship until the initial import and end-of-year rollover process has been completed. If you rollover custom-by-settings courses, the pupils will be assigned to the teachers but the assignments will be permanently owned by the Unassigned teacher user and cannot be changed. Custom courses from the import will not appear in the My custom courses tab in the Teacher Dashboard. If you are unsure whether you should associate teachers with pupils at the time of import, refer to Help, contact your school s SuccessMaker Administrator, or call Digital Support on 44 (0) prior to performing the end-of-year import and rollover. Note that calls to Digital Support cost 3p per minute plus your phone company's access charge. Confirm that teachers are imported prior to importing the pupil file and include these additional fields to associate pupils with teachers: teacher username, teacher first name, and teacher last name (Figure 2.18). Figure 2.18 It is strongly recommended to use the pupil s school ID number as the username, password and identification number. Import process Importing teachers You should verify that the CSV file s data fields meet the following requirements before using it to import teachers into the system: Header names match the LMS data field names. File contains a header row that defines the data sequence. File contains records with fields separated by a comma. SuccessMaker 17

22 File contains only teacher data. File contains at least the minimum data elements required for import: Username First name (teacher s first name) Last name (teacher s last name) User ID (teacher s ID). To import or append teachers: 1. Verify the following: The CSV file is accessible from the computer where the import process is initiated. You have administrative rights to browse the folders to locate the CSV file and import teacher information. 2. On your home page, select the school organisation and product where you want to import the teacher information. Ensure the teacher belongs to the school selected on the home page. 3. Click the Import button in the Users pane. 4. In the import window, browse and select the CSV file to be imported and click Open. The CSV file is imported. Importing pupils If you want to assign pupils to teachers using the Import function, you must import the teachers first. To import pupils: 1. Before you start the import process, verify the following: The CSV file contains the required minimum data, including the header row, and adheres to the formatting requirements. The CSV file is accessible from the computer where the import process is initiated. You have administrative rights to browse the folders to locate the CSV file and import pupil information. The teacher already eists in the LMS prior to importing pupils for that teacher's user name; otherwise, the pupils will be assigned to the Unassigned group. 2. From the Administrator home page, select the organisation from the Organisation list, then click Import. 3. Navigate to the location of the CSV file to import and click Open. The CSV file is imported. Importing teachers, pupils and assignments with end-of- year rollover You can process teachers, pupils and assignments at the same time when importing. If importing separately, import them in this order: teacher, pupil, courses/assignments. To enrol pupils as Unassigned: If you used the default courses as your main course in the prior year and you wish to associate pupils with teachers simultaneously, create teacher and pupil CSV files using eternal data from your SIS. For a breakdown of the steps, see setting up the CSV files using eternal data. SuccessMaker 18

23 If you used custom-by-settings courses as your main courses during the prior year, it is best to establish the teacher relationship AFTER the rollover process is complete by following the procedures listed below. 1. Before you begin, verify the following: The CSV files are accessible from the computer where the import process will be initiated. You have administrative rights to browse the folders to locate the CSV files. 2. On the home page, confirm or select the organisation for the import and rollover. If you select a school and the CSV files contain data for other schools, the records for the other schools will fail to import. 3. Click the Import button in the Users pane. 4. In the Import window, click Browse to the right of Teacher file, then select the teacher CSV file to be imported. 5. Click Browse to the right of Pupil file, then select the pupil CSV file to be imported. 6. Select the highest year you want to import in Year. If a pupil above the selected year already eists in the system, the pupil will not be deleted from the system and any data fields that differ from the pupil's record in the system will be updated. 7. To import the previous year's assignments, click Browse to the right of Course file, then select the assignments_pupils_data.csv file. 8. Click Go. 9. When the import and rollover process is complete, the progress notification window disappears and an Import results window appears. 10. Click OK to close the Import results window, then click View log in the Users pane to view details of the import. See verification of import records for more information on the Import file log. 11. After completing the import and end-of-year import and rollover process, you can use the Import feature again to update the pupils records as follows: If you used the original, unedited pupil_eport_data.csv to import your pupils, you can now run a second pupil import using the Pupil_Minimum_withTeacher.csv template or a custom CSV to establish the pupil-teacher relationship and the correct assignment ownership. See importing pupils for more information. After this second import, pupils and their assignments will belong to the teacher designated in the second import. To change pupil passwords from their usernames to your preferred password, run a second pupil import using a custom CSV or the Pupil_Minimum_withTeacher.csv template with the pupil password data. See importing pupils for more information. Verification of import records After completing the import, verify that the pupil information was successfully imported. To verify the import in the LMS: 1. Click View log in the Users pane. The Import file log window appears. 2. If more than one Job ID is listed, check the Date/time started column to ensure that you are looking at the correct log. SuccessMaker 19

24 Table 2.4 Verifying import records Field Description Job ID Job identification number, e.g. 12. Source file Type The name of the CSV file used for the import. Teacher, pupil or course. Status Job status, e.g. Complete, Incomplete errors, or Partial complete. Date/time started Date or time when the job started. Uploaded by Records uploaded Username of whoever initiated the import task. Number of records uploaded. Options Remove deletes unneeded logs. Use cautiously because the log is deleted immediately. View details shows the details of an error or incomplete import. 3. Was the import successful? If the import process succeeded, the status is shown as Complete. Click Eit log. If the import process failed, the status is Incomplete - errors. See Determining reasons for import failures in Help. 4. Verify pupils are in the system. Select a few names from the CSV file that was just imported. 5. On the home page, select the organisation and product where you imported the pupils. 6. Click Users on the menu bar, type the username in Search users, then click Search. 7. Find the account in the list and verify the data matches the CSV file. If an imported pupil could not be assigned to a teacher, the pupil is placed in the Unassigned group which is viewable by administrators only. Assigning imported pupils to a teacher This refers to the process if it was not done during the import or end-of-year import and rollover. Before carrying this out, confirm teachers have already been entered into the organisation either manually or using any Import or Rollover function. To assign imported pupils to a teacher: 1. From the Administrator home page, select the organisation from the Organisation list. 2. Click Manage groups in the Users section. 3. In the All groups list, select Unassigned pupils. Click Go. SuccessMaker 20

25 4. Tick the check boes to select the pupils you wish to assign to a teacher. 5. Select Assign pupils to a teacher. 6. Select the teacher name from the list. 7. Select Assign to teacher. Adding imported pupils to a group You should confirm that the groups have already been entered into the organisation before completing these steps. To add imported pupils to a group: 1. From the Administrator home page, select the school from the Organisation list. 2. Click Manage groups in the Users section (Figure 2.19). Figure In the list, select All groups. 4. Double-click on the name of the appropriate group. 5. In Edit group, click the Users tab, then click Add users to groups. 6. In the Display: All teachers list, select the appropriate teacher. 7. In Display: All years, select the appropriate year, then click Search. 8. Tick the check boes net to the pupils you want to add to the group. You can select the entire list by selecting the check bo at the top of the column (Figure 2.20). 9. Click the Add selected users button. Figure 2.20 You can find more information using the Help feature under Importing pupils or teachers in the Contents tab. SuccessMaker 21

26 Messages Messages can be posted internally to Administrators and System Administrators only. Figure 2.21 To post a message: 1. On the home page, click the Post message button. The Post messages from window (Figure 2.21) appears. 2. Select the user type in Send new message to. By default, messages are sent to all Administrators. 3. Type the tet in Message. 4. Click the Post message button. The message notification appears in the Messages pane of each recipient's Home page. 5. To post another message, click the Add new message for posting button, and follow the instructions from Step 3. When you are finished sending messages, close the Post message from window. To remove a message: 1. On the home page, click the Post message button. The Post messages from window (Figure 2.21) appears. 2. Under the User type and date sent section, click the Remove message button for that message. SuccessMaker 22

27 3 ADMINISTRATIVE REPORTS The Learning Management System helps you analyse pupil performance by generating reports on skills and standards for individual pupils and groups. You can view reports from the Administrator home page. Figure 3.1 Administrative reports are pre-defined reports that can be customised by setting parameters and saving them as a favourite report. You can save a report as a PDF file or CSV file. In addition to individual and group reports, three aggregate report options are available: Prescriptive scheduling Prescriptive scheduling by teacher Cumulative performance. Tasks prior to teacher orientation Before any SuccessMaker orientation can be provided to teachers, the System Administrator MUST complete the following tasks: 1. Perform the teacher and pupil imports. 2. Run the system enrolment and usage report (Figure 3.2) and have it available during the teachers initial training so that they can identify their usernames, groups and pupils. Directions for these tasks are outlined in this guide. SuccessMaker 23

28 Running administrative reports 1. On the home page, select a school, and then click on the report name in the Reports pane. 2. Select the report options on the Report options screen and click Go. To reset the report options to the default settings and close the screen without saving the changes, click Cancel. 3. In the Report viewer, select from the following options in the toolbar: Eport data: Eports report data in the format of the data eport, including the CSV. Eport report: Eports selected report pages in the selected format. Print report: Prints selected report pages in the selected formats, including HTML and PDF. Figure 3.2 Areas of difficulty report The areas of difficulty report lists the skills in maths and reading courses with which the selected groups of pupils are having difficulty. The report groups pupils by these skills to allow the teacher to determine which pupils require assistance and/or intervention. System Administrators can also filter the data according to demographic criteria if this is specified in the pupils profiles. Running the areas of difficulty report weekly is recommended, but it can be run as often as necessary. SuccessMaker 24

29 The information on this report includes the abbreviation of the strand name, the strand level in which a particular skill is not mastered, a description of the skill in which pupil is having difficulty and the date in which the skill was determined as not mastered. The areas of difficulty report will be generated only for default and edit-by-settings courses. It will not be generated for custom-by-concept and custom-by-standard courses. Areas of difficulty report Administrator options Table 3.1 Administrator options for the areas of difficulty report Option Description Pupil selection summary View the number of groups and pupils selected for the report. Choose subject Course selection Additional grouping Remove page breaks Sort Display Mask pupil display Dates at risk Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil Select maths or readings course assignments. Select one or more courses to include in the report. Course selection is limited to default and custom-by-settings for maths and reading. Course subject selection is required before running the report. Select how the pupil information is grouped in the report. Check this bo to remove page breaks from the report. Choose how the information is sorted in the report. Choose how the pupil name is displayed in the Pupil column of the report. Check this bo to disguise pupil names on the report. Clear the bo to display pupil names. Select the number of weeks for the date calculations of when the skill was evaluated as At Risk. Default since IP selection will include entire course history for each pupil. Select one or more schools. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 25

30 Areas of difficulty report Administrator results There are four parts to the areas of difficulty report: header, summary, body of report and legend (see Figures 3.3 and 3.4 for a sample reading report, and 3.5 and 3.6 for a sample maths report). Information in the header Report title Course name Date and time when the report was run School Information in the body Strand: Name of the strand. Teacher Year Group Level: The strand level in which a specific skill is not mastered. Skill description: Description of the skill the pupil is having difficulty with. Pupil: Pupil s first and last name, and either the Pupil ID or their username, based on the option selected in the Report options screen. Date at risk: Date when the skill was assessed as Not Mastered. Information in the summary Total skills at risk: Total number of distinct skills presented in this report. Total pupils at risk: Total number of distinct pupils presented in this report. Options This section gives a summary of the selections done on the Report options screen. If the report is run for Groups, the results will be sorted first by Group, then Strand and then Strand level. If run for Pupils, the results will be sorted first by Strand, then Strand level. SuccessMaker 26

31 Figure 3.3 Areas of difficulty report Reading page 1 of 2 (teacher) SuccessMaker 27

32 Figure 3.4 Areas of difficulty report Reading page 2 of 2 (teacher) SuccessMaker 28

33 Figure 3.5 Areas of difficulty report Maths page 1 of 2 (teacher) SuccessMaker 29

34 Figure 3.6 Areas of difficulty report Maths page 2 of 2 (teacher) SuccessMaker 30

35 Cumulative performance reports The cumulative performance and cumulative performance aggregate reports give information about a pupil or group s performance and progress. Information in the cumulative performance report includes pupils current course level, performance in the eercises, the total time spent in sessions for individual pupils and the average time spent for the group. System Administrators can also filter the data according to demographic criteria if demographic information is included in the pupils profiles. Running the cumulative performance report weekly is recommended but you can run it as often as necessary. The cumulative performance aggregate report gives School Administrators a snapshot of the fidelity of the implementation and shows where adjustments in scheduling and performance need to be made. Information in this report includes the mean current course level, mean performance in the eercises and the mean total time spent in sessions for the group. System Administrators can also filter the data according to demographic criteria if demographic information is included in the pupils profiles. This report can be run as needed Cumulative performance report Administrator Options Table 3.2 Administrator options for the cumulative performance report Option Description Pupil selection summary Choose subject Course selection Additional grouping Remove page breaks Sort Display Mask pupil display Show pupil performance for Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil View the number of groups and pupils selected for the report. Select maths or readings course assignments. Select one or more courses to include in the report. Course subject selection is required before running the report. Select how the pupil information is grouped in the report. Check this bo to remove page breaks from the report. Choose how the information is sorted in the report. Choose how the pupil name is displayed in the Pupil column of the report. Check this bo to disguise pupil names on the report. Clear the bo to display pupil names. Select all dates or specify a date range using the selected date range calendar. Select one or more schools. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 31

36 Cumulative performance report Administrator results Information in the header Report title Assigned course name Report dates Report run: Date and time School Teacher Year Group Information in the report body Pupil: First, middle and last names of the pupils (e.g. John Q. Doe), sorted by last name. Level data Assigned course level: Course level assigned to the pupil. Current course level: Course level at which pupil is working in the course. If they are in Initial Placement, the field shows as In IP. IP level: Course level at the end of IP. Gain: Measure of the pupil s eposure to content that is indeed in terms of level. Gain is calculated as the difference between the pupil s current course level and the pupil s placement level. During the IP process, the Gain since IP field displays In IP. Level data (if using the Select date range report option) Assigned course level: Course level assigned to the pupil. End date level: Course level at which the pupil is working at the end of the selected date range. If in IP at the time, the field shows as In IP. Start date level: Course level at which the pupil is working at the start of the selected date range. If in IP at the time, the field shows as In IP. If IP has occurred within the selected date range, (IP) displays with the IP Level. Gain (within date range): Measure of the pupil s eposure to content that is indeed in terms of level. Gain is calculated as the difference between the pupil s end date and start date course levels. If both End date level and Start date level are In IP, the Gain column displays In IP as well. Usage Time spent: Time the pupil has spent in the course. During IP, the field shows as In IP. Total sessions: Total number of sessions the pupil has taken. Instructional performance Eercises correct: Total number of eercises the pupil has answered correctly. Once IP is complete, IP performance results are not included in this figure. For reading assignments, this figure includes all content ecept Independent practice and prerequisites. Eercises attempted: Total number of eercises the pupil has attempted. Once IP is complete, IP performance results are not included in this figure. For reading assignments, this includes all content ecept Independent practice and Pre- requisites. SuccessMaker 32

37 Eercises percent correct: Percentage of eercises the pupil answered correctly. Once IP is complete, IP performance results are not included in this figure. Mastery Skills assessed: Total number of skills with a status other than In progress, as determined by Motion for maths and reading. Skills mastered: Total number of skills mastered. If a date range is specified, the value is NA. Skills percent mastered: Percentage of skills the pupil mastered against the number of skills completed or judged in the assigned course. If a date range is specified, the value is NA. AP (Acceptable Performance): For maths, AP is achieved when 90% or more of the judged skills are mastered. For reading, AP is achieved when 75% or more of the judged skills are mastered. If a date range is specified, the value is NA. Summary Data The summary data fields include the following information, summarised by assignment: Mean: Average of all selected pupils for whom actual data is displayed in the report, ecluding Session date. Any row with (- -) is not included in this calculation. Standard deviation: Standard deviation of all selected pupils in the report, ecluding date. Any row with (- -) is not included in this calculation. % of Pupils with AP: Percentage of pupils with AP for whom actual data is displayed in the report. Options A summary of the Report options screen selections chosen for this report. Legend A brief description of the abbreviations and symbols that appear in the report data. Cumulative performance aggregate report options Table 3.3 Aggregate options for the cumulative performance report Option Description Pupil selection summary Choose subject Course selection Additional grouping Remove page breaks Sort Select schools View the number of groups and pupils selected for the report. Select maths or reading course assignments. Select one or more courses to include in the report. Course subject selection is required before running the report. Select how the pupil information is grouped in the report. Check this bo to remove page breaks from the report. Select how the information is sorted in the report. Select one or more schools. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 33

38 Cumulative performance aggregate report results Eamples of cumulative performance reports can be seen in Figure 3.7 and 3.8 for maths and reading, respectively. Information in header Report title Assigned course name Date and time the report was run Year. Information in the body of report School (# of pupils): The school name and the number of pupils included in the report. Level data (mean) Current course level: Mean course level for all assigned pupils in each school. IP level: Mean course level at the end of IP. Gain: Measure of the school s eposure to content that is indeed in terms of level. Mean gain is calculated as the difference between the school s mean current course level and the school s mean placement level. Usage (mean) Time spent: Mean time the school has spent in the course. Total sessions: Mean total number of sessions taken by all the assigned pupils in the school. Instructional performance Eercises correct: Mean total number of eercises answered correctly by all the assigned pupils in the school. Once IP is complete, IP performance results are not included in this figure. For reading assignments, this figure includes all content ecept Independent practice and prerequisites. Eercises attempted: Mean total number of eercises attempted by all the assigned pupils in the school. Once IP is complete, IP performance results are not included in this figure. For reading assignments, this includes all content ecept Independent practice and prerequisites. Eercises percent correct: Mean percentage of eercises answered correctly by all the assigned pupils in the school. Once IP is complete, IP performance results are not included in this figure. Mastery Skills assessed: Mean total number of skills with a status other than In Progress, as determined by Motion for maths and reading. Skills mastered: Mean total number of skills mastered. If a date range is specified, the value is NA. Skills percent mastered: Mean percentage of skills mastered by all the assigned pupils in the school against the number of skills completed or judged in the assigned course. Percent pupils with Acceptable Performance (AP): For maths, AP is achieved when 90% or more of the judged skills are mastered. For reading, AP is achieved when 75% or more of the judged skills are mastered. SuccessMaker 34

39 Summary data The summary data fields include the following information, summarised by assignment: Mean: Average of all selected pupils for whom actual data is shown in the report. Any row with (- -) is not included in this calculation. Standard deviation: Standard deviation of all selected pupils in the report. Any row with (- -) is not included in this calculation. Options A summary of the Report options screen selections chosen for this report. Legend A brief description of the abbreviations and symbols that appear in the report data. Figure 3.7 Cumulative performance report maths (aggregate) SuccessMaker 35

40 Figure 3.8 Cumulative performance report reading (aggregate) SuccessMaker 36

41 Last session report This type of report gives information about the last completed session for groups of pupils and for individual pupils in the group. The information includes performance, indicated by the number, and percentage, of attempted and correctly answered eercises. It also includes information about the date and duration of the pupil s last session. Running the last session report weekly is recommended but it can be run as often as necessary. Last session report Administrator options Table 3.4 Administrator options for the last session report Option Description Pupil selection summary Choose subject Course selection Additional grouping Remove page breaks Sort Display Mask pupil display Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil View the number of groups and pupils selected for the report. Select maths or readings course assignments. Select one or more courses to include in the report. Course subject selection is required before running the report. Select how the pupil information is grouped in the report. Check this bo to remove page breaks from the report. Choose how the information is sorted in the report. Choose how the pupil name is displayed in the Pupil column of the report. Check this bo to disguise pupil names on the report. Clear the bo to display pupil names. Select one or more schools. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 37

42 Last session report Administrator results Refer to Figure 3.9 and 3.10 for eamples of a last session report for maths and reading, respectively. Information in the header Report title Assigned course name Date and time the report was run School Teacher Year Group. Information in the report body Pupil: First and last name, pupil ID or pupil username depending on which option was selected in the Report options screen. Level Current course level: Current average level of all active strands in the course. Current course level is an indicator of where a pupil is working in the course. If in IP, field displays In IP. Raw performance Eercises correct: Total number of eercises the pupil has answered correctly in the last session. For reading assignments, this figure includes all content ecept Independent practice and prerequisites. Eercises attempted: Total number of eercises the pupil has attempted in the last session. For reading assignments, this figure includes all content ecept Independent practice and prerequisites. Eercises percent correct: Percentage of eercises the pupil answered correctly in the last session. For reading courses, this figure includes all content ecept Independent practice and prerequisites. Eercises correct/attempted Instructional (reading): Number of attempts for all instructional-level content in the session, ecluding Independent practice, prerequisites and IP content. The column displays the correct answers above the number of attempts and is sorted by the number of correct answers. If fluency was part of the reading session, an (F) indicator is shown with the instructional data. Independent practice (reading): Number of attempts for all Independent practice content in the session. The column displays the correct answers above the number of attempts. Remediation (reading): Number of attempts for all Pre-requisite content in the session. The column displays the correct answers above the number of attempts. Usage Help used: Number of times Show answer (in maths) or Help (in reading) was used. Time spent: Total time the pupil spent in the course during the last session. Early eits will be noted with an asterisk (*). Total sessions: Total number of sessions for the assigned course. Session date: Date of last session. SuccessMaker 38

43 Summary data Mean: Average of all selected pupils for whom actual data is shown in the report, ecluding session date. Any column with (--) is not included in this calculation. Standard deviation: Standard deviation of all selected pupils in the report, ecluding session date. Any column with (--) is not included in this calculation. Options and legend The Options section provides a summary of the Report options screen selections for this report. The legend at the bottom of the report includes a brief description of the abbreviations and symbols that appear in the report date. SuccessMaker 39

44 Figure 3.9 Last session report maths (teacher) SuccessMaker 40

45 Figure 3.10 Last session report reading (teacher) SuccessMaker 41

46 Prescriptive scheduling reports The prescriptive scheduling, prescriptive scheduling aggregate and prescriptive scheduling aggregate by teacher reports are forecasting tools that enable you to monitor pupil progress and adjust schedules to reach performance goals. By specifying a time frame and a target level for each year, the report can provide projections of where the pupil will be at the targeted date and, based on the pupil's current rate, the additional amount of time in the course for the pupil to achieve the target level. System Administrators can also filter the data according to demographic criteria if this is specified in the pupils profiles. Forecasting algorithms in the prescriptive scheduling reports require pupils to follow their regular, set schedule for the four weeks prior to the report being run for the most accurate interpretation of the reported data. This means the report should not be run immediately following a long break between pupil sessions. For the most accurate data after a break, please wait 20 school days after returning to regular sessions before running the report. Prescriptive scheduling report Administrator options Table 3.5 Administrator options for the prescriptive scheduling report Option Description Pupil selection summary Choose subject Course selection Set target date by Set target level per year Remove page breaks (per level) Sort Display Mask pupil display View the number of groups, pupils, schools, teachers and years selected for the report. Use the down arrow to select maths or reading courses. You must select a subject before you can choose a course. After choosing a subject the Selection summary shows one school, all teachers, all years and all groups but is dynamically updated as selections are made in the Select pupils by section. Select one of the default maths or reading courses. The default courses are the only ones that can be used to run the prescriptive scheduling report. Specify the amount of time the pupil has to reach the forecasted level either by selecting the number of weeks using Weeks from today or by choosing a specific date using the calendar. Set the levels the pupils are to achieve for each available year. Levels are calculated using the enrolled year for each pupil. Tick the check bo to remove page breaks from the report. Select how the information in the report is sorted. Select how the pupil name is displayed in the pupil column of the report. Tick the check bo to disguise pupil names on the report. Clear the check bo to display pupil names. SuccessMaker 42

47 Table 3.5 Administrator options for the prescriptive scheduling report (cont ) Option Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil Description Select one or more schools. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. Prescriptive scheduling report Administrator results The report output consists of five parts: header, body of report, summary data, options and legend. An ecerpt from a prescriptive scheduling report for a maths course is given in Figure Header Report title Assigned course name Target level Target date School days to target Report body Report run: Date and time School Teacher Year Group Pupil: First and last name, pupil ID or pupil username, based on the option selected on the Report options screen. Performance data Current course level: Level at which the pupil is currently working in the course. If the pupil is in IP, the first level of entry into a course, this field shows as In IP. IP level: Course level at the end of IP. Start level: If the IP setting is off, this column shows the level at which the pupil started working in the course. If the IP setting is on, this column is not displayed. Time since IP: Calculation of total time spent since IP completion. Time: If the IP setting is off, this column shows the time the pupil has spent in the course. If the IP setting is on, this column is not displayed. Skills percent mastered: Percentage of the most recent 20 skills judged for mastery. If less than 20 skills have mastery status, this field displays (- -). Current rate Session length setting: Session length setting for the pupil assignment. SuccessMaker 43

48 Average min/day: Average number of minutes spent per day, based on the latest 20 school days of activity, including the day the report is generated. (This calculation includes any sessions completed on weekends and holidays within the 20-school-day date range.) Current learning rate: Rate at which the pupil is making progress in the course. This field shows one of the following rates: Baseline: All pupils are given a baseline until they have clocked approimately seven hours of course work after IP completion. The learning rate can then be accurately calculated. Low: Below average learning rate Medium: Average learning rate High: Above average learning rate Current forecast Time: The projected amount of time the pupil will spend in the course. This is the product of the average minutes per day they spend and the number of days remaining. Level: Projected course level for the pupil at the end date based on the Current learning rate. Prescription Add l sessions to target: Based on the Session length setting, the number of additional sessions (rounded up) needed to complete the Add'l time to target. Add'l time to target: Based on the current level, the additional amount of time needed to reach the Target level. Add'l min/day to target: Additional number of minutes (per day) recommended to increase the pupil's current average min/day in order to reach the Target level by the Target date. Eample: If a pupil is currently averaging 10 minutes per school day in the Average min/day column and the Add'l min/day to target column recommends increasing the current rate by an additional 5 minutes per school day, the pupil needs to spend a total of 15 minutes per school day in order to reach the Target level by the Target date. Summary data The information in the summary is summarised by assignment: Mean: Average of all selected pupils for whom actual data is display in the report, ecluding Session date. Any column with (- -) is not included in this calculation. Standard deviation: Standard deviation of all selected pupils in the report, ecluding Session date. Any column with (- -) is not included in this calculation. Options A summary of the Report options selections for this report. Legend A brief description of the abbreviations and symbols that appear in the report data. SuccessMaker 44

49 Figure 3.11 Prescriptive scheduling report eceprt maths (teacher) SuccessMaker 45

50 Prescriptive scheduling aggregate reports The prescriptive scheduling aggregate report is a forecasting tool that enables you to monitor progress for an entire school and adjust schedules to reach performance goals. By specifying a time frame and a target level for each year within a school, the report can provide projections of where the school will be at the targeted date and, based on the current rate, the additional amount of time in the course for the school to achieve the target level. Forecasting algorithms in the prescriptive scheduling reports require pupils to follow their regular, set schedule for the four weeks prior to the report being run for the most accurate interpretation of the reported data. This means the report should not be run immediately following a long break between pupil sessions. For the most accurate data after a break, please wait 20 school days after returning to regular sessions before running the report. Prescriptive scheduling aggregate report options Table 3.6 Aggregate options for the prescriptive scheduling report Option Description Pupil selection summary Course selection Set target date by Set target level per year Remove page breaks (per level) Sort Select school View the number of groups, pupils, schools, teachers and years selected for the report. Select one of the default maths or reading courses. The default courses are the only ones that can be used to run the prescriptive scheduling report. Specify the amount of time the pupil has to reach the forecasted level either by selecting the number of weeks using Weeks from today or by choosing a specific date using the calendar. Set the levels the pupils are to achieve for each available year. Levels are calculated using the enrolled year for each pupil. Tick the check bo to remove page breaks from the report. Select how the information in the report is sorted. Select one or more schools. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 46

51 Prescriptive scheduling aggregate report results The report output consists of five parts: header, body of report, summary data, options and legend. An eample can be seen in Figure Header Report title Assigned course name Target level Target date School days to target Report run: Date and time School Year Report body School Population Pupils included: Number of pupils included in the report Pupils not included: Pupils for which the report cannot generate projection data, including those in IP, without gain and more than 3.0 levels below target. Performance data Current course level (mean): Mean level at which the included pupils are working at present. IP level (mean): Mean IP level of the included pupils. Start level (mean): If the IP setting is off, this column shows the mean course level at which the included pupils started working. If the IP setting is on, this column does not display. Time since IP (mean): Mean time spent in the course since IP completion by the included pupils. Time (mean): If the IP setting is off, this column gives the mean amount of time spent in the course by the included pupils. If the IP setting is on, this column does not display. Percent pupils with AP: Number of pupils in the school with AP divided by the total number of included pupils in the school Percent pupils at target level: Number of included pupils in the school who are at or above the Target Level divided by the total number of included pupils. Projections Projected end level (mean): Mean of the projected course levels for all included pupils at the set end date. Percent pupils to achieve target level: Number of included pupils projected to reach target level divided by the total number of included pupils. SuccessMaker 47

52 Prescription Average add'l min/day to target (for pupils projected below target): The recommended average number of additional minutes needed to increase the pupils' current rates to reach the school's Target level by the Target date. This is based on the most recent 20 school days of activity. Summary data The following information is summarised by assignment: Mean: Average of all selected pupils for whom actual data is display in the report. Any column with (- -) is not included in this calculation. Standard deviation: Standard deviation of all selected pupils in the report. Any column with (- -) is not included in this calculation. Options and legend The Options section gives a summary of the selections made on the Report options screen for this report. The legend at the bottom of the report includes a brief description of the abbreviations and symbols that appear in the report data. SuccessMaker 48

53 Figure 3.12 Prescriptive scheduling maths (aggregate) SuccessMaker 49

54 Prescriptive scheduling aggregate by teacher The prescriptive scheduling aggregate by teacher report shows prescriptive data by teacher for a specific year at a single school. The purpose of this report is to enable Administrators to see how forecasting projections compare across groups of pupils at the same year and level. Pupil data is aggregated by the teachers to whom pupils are originally assigned in the SuccessMaker database. School Administrators and teachers can use this data to monitor pupil progress and modify implementations for groups of pupils. Forecasting algorithms in the prescriptive scheduling reports require pupils to follow their regular, set schedule for the four weeks prior to the report being run for the most accurate interpretation of the reported data. This means the report should not be run immediately following a long break between pupil sessions. For the most accurate data after a break, please wait 20 school days after returning to regular sessions before running the report. Prescriptive scheduling aggregate by teacher options Table 3.7 Aggregate by teacher options for the prescriptive scheduling report Option Description Pupil selection summary Choose subject Course selection Set target date by Set target level per year Remove page breaks (per level) Sort Select school View the number of groups, pupils, schools, teachers and years selected for the report. Use the down arrow to select maths or reading courses. You must select a subject before you can choose a course. Select one of the default maths or reading courses. The default courses are the only ones that can be used to run the prescriptive scheduling report. Specify the amount of time the pupil has to reach the forecasted level either by selecting the number of weeks using Weeks from today or by choosing a specific date using the calendar. Set the levels the pupils are to achieve for each available year. Levels are calculated using the enrolled year for each pupil. Tick the check bo to remove page breaks from the report. Select how the information in the report is sorted. Select one or more schools. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 50

55 Prescriptive scheduling aggregate by teacher results The report output consists of five parts: header, body of report, summary data, options, and legend. Figure 3.13 shows an eample. Header Report title Assigned course name Target level Target date School days to target Report run: Date and time School Year. Report body Teachers: First and last name of teachers (e.g. Jane Doe), sorted by last name. Population Pupils included: Number of pupils for each teacher included in the report. Pupils not included: The number of pupils, for each teacher, who are still in IP, have no gain (gain = 0.00) post IP or who are three or more levels below target. Performance data Current course level (mean): The average level at which the pupils assigned to each are presently working in the course. IP level (mean): The average IP level for pupils assigned to that teacher. Start level (mean): If the IP setting is off, this column shows the mean course level at which the pupils included in the report started working. If the IP setting is on, this column does not display. Time since IP (mean): The average time spent in the course since IP completion for the included pupils for that teacher. Time (mean): If the IP setting is off, this column shows the mean time spent in the course by the included pupils. If the IP setting is on, this column does not display. Percent pupils with Acceptable Performance (AP): The percentage of pupils for that teacher who have AP status. Percent pupils at target level: The percentage of pupils for teacher who are at the Target level. Projections Projected end level (mean): The average projected level the pupils will have achieved on the Target date. Percent pupils to achieve target level: The projected percentage of pupils who will have reached the Target level by the Target Date. Prescription SuccessMaker 51

56 Average add'l min/day to target (for pupils projected below target): The recommended average number of additional minutes needed to increase the pupils' current rates to reach the school's Target level by the Target date. This is based on the most recent 20 school days of activity. Summary data The following information is summarised by assignment: Mean: Average of all pupils included in the report for whom actual data is displayed. Any column with (- -) is not included in this calculation. Standard deviation: Standard deviation of all pupils included in the report. Any column with (- -) is not included in this calculation. Options and legend The Options section provides a summary of the Report options selected for this report. The legend at the bottom of the report includes a brief description of the abbreviations and symbols that appear in the report data. Figure 3.13 Prescriptive scheduling aggregate by teacher SuccessMaker 52

57 Pupil performance reports The pupil performance report gives detailed information about pupil performance and progress in a course. The report includes cumulative and recent performance information in both maths and reading, and identifies specific areas of difficulty in a course. This report also provides information about the pupil s use of the Help resource and the number of time-outs. Running this report weekly is recommended but it can be run as often as necessary. Pupil performance report Administrator options Table 3.8 Administrator options for pupil performance report Option Description Pupil selection summary Choose subject Course selection Display Mask pupil display Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil View the number of groups and pupils selected for the report. Select maths or reading course assignments. Select one or more courses to include in the report. Course selection is limited to default and custom-by-settings for maths and reading. Course subject selection is required before running the report. Select how the pupil name is shown in the Pupil column of the report. Tick the check bo to disguise pupil names on the report. Clear the check bo to display pupil names. Select one or more schools. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. Administrator options for pupil performance reports also include pupil data options, at least one of which much be set to yes for the report to be run. You are given the option to include: Performance summary Performance by strand Areas of difficulty Recent history data (the number of weeks to display is also required). SuccessMaker 53

58 Pupil performance report teacher and Administrator results The report output depends on the report options selected. Refer to Figure 3.14 and 3.15 for a sample maths report and Figure 3.16 and 3.17 for a sample reading report. Header Report title Pupil name Course name Report run: Date and time School Teacher Year Group. Report body The body of the report could include the following information: Summary IP performance summary IP level: Course level at the end of IP. IP correct: Total number of eercises the pupil answered correctly for IP. IP attempted: Total number of eercises the pupil attempted for IP. IP percent correct: Percentage of eercises the pupil answered correctly out of the number of eercises they attempted for IP. IP time spent: Total time pupil spent in IP. Placed: Date the pupil eited IP and was placed in the course Performance Summary Level data Assigned course level: Course level assigned to the pupil. Current course level: Course level at which pupil is working in the course at present. If in IP, the field displays In IP. IP level: Course level at the end of IP. Gain: Measure of the pupil s eposure to content that is indeed in terms of level. Gain is calculated as the difference between the pupil s current course level and the pupil s placement level. During the IP process, the Gain since IP field displays In IP. Instructional performance Eercises correct: Total number of eercises the pupil answered correctly in the course since they completed IP. SuccessMaker 54

59 Eercises attempted: Total number of eercises the pupil has attempted since IP was completed. For reading courses, this includes all content ecept Independent practice and prerequisites. Eercises percent correct: Percentage of eercises the pupil answered correctly since IP was completed. Mastery Computation Retention Inde (CRI) (for maths): Percentage of computation skills answered correctly when presented in review. Retention Inde (RI) (for reading): Percentage of retention eercises answered correctly when presented in review. Skills mastered: Number of skill objectives considered mastered within the assigned course. Skills assessed: Total number of skills since IP was completed with a status other than In progress, as determined by motion for maths and reading. Skills percent mastered: Percentage of skills the pupil mastered against the number of skills assessed in the assigned course. If a date range is specified, the value is NA. Support Tutorial used (maths): Total number of times maths tutorials were used across all sessions, including IP. Help used, Audio repeats used, Report card views, Glossary used: Total number of times these support features were used across all sessions, including IP. Usage Time spent: Total time pupil spent in the course since completion of IP across all sessions. During IP, this field displays In IP. Total sessions: Total number of sessions the pupil has taken, including IP. Average session time: Average amount of time pupil spent in each session, including IP. Performance by strand cumulative (reading) Strand: Name of the strand. Strand level: Pupil's current level in the strand. Eercises correct: Total number of eercises answered correctly in each strand. Eercises attempted: Total number of reading eercises pupil attempted. Eercises percent correct: Percentage of eercises answered correctly in each strand. Performance by strand cumulative (maths) Strand: Name of the strand. Strand level: Pupil's current level in the strand. Skills mastered: Number of skill objectives achieving a status of Mastered within the strand. Skills assessed: Number of skill objectives attempted with the strand. Percent skills mastered: Percentage of skills the pupil mastered against the number of skills completed in the strand. SuccessMaker 55

60 Areas of difficulty (maths) Skills in delayed presentation: If the pupil is struggling with the content of a lesson, SuccessMaker s adaptive agent makes a decision to place an activity in delayed presentation. This means that motion withholds the presentation of content that is too challenging. The content they struggled with is presented again later, after the pupil has had the opportunity to receive instruction elsewhere or acquire the skill through further work and practice. For skills in Computation strands, the skill is immediately presented the net time the strand is chosen. If not mastered in delayed presentation, the status of the Computational strand skill is set to Not mastered. Skills in delayed presentation 2: Skills from the Application strands that were not mastered during delayed presentation. If not mastered in delayed presentation 2, the status of the Application strand skill is set to Not mastered. Skills not mastered: Lists the most recent skills that have not been mastered and the dates they were last attempted. The range is defined by the Recent history data setting on the Report options screen. Strand: Name of the maths strand with the specific, at risk, skill objective. Level: Course level of the skill. Skill description: Learning objective identifications (LO IDs) and description of the skills that the pupil has not mastered. Date at risk: Date the skill status was set. Areas of Difficulty (Reading) Skills at risk: If the pupil is struggling with the content of a lesson, SuccessMaker s adaptive agent makes a decision to place an activity in delayed presentation. This means that motion withholds the presentation of content that is too challenging. The content they struggled with is presented again later, after the pupil has had the opportunity to receive instruction elsewhere or acquire the skill through further work and practice. Skills not mastered: Information about the skills that have not been mastered. Strand: Name of the strand related to the at risk reading skill. Level: Course level at which the skill was set to At risk status. Skill description: Description of the skill at risk. Date at risk: Date the skill status was determined to be not mastered. Other performance (Independent practice and Remediation) Eercises correct: Total number of eercises answered correctly in each phase. Eercises attempts: Total number of reading eercises the pupil attempted in each phase. Eercises percent correct: Percentage of eercises answered correctly in each phase. Legend A brief description of the abbreviations and symbols that appear in the report data. SuccessMaker 56

61 Figure 3.14 Pupil performance report maths (teacher) page 1 of 2 SuccessMaker 57

62 Figure 3.15 Pupil performance report maths (teacher) page 2 of 2 SuccessMaker 58

63 Figure 3.16 Pupil performance report ecerpt reading page 1 of 2 SuccessMaker 59

64 Figure 3.17 Pupil performance report ecerpt reading page 2 of 2 SuccessMaker 60

65 System enrolment and usage report The system enrolment and usage report gives pupil enrolment information and high-level usage statistics for maths, reading and custom courses. The information includes the total amount of time spent for all courses, the total number of sessions, the average session time and the date of the last session. Before teachers are given an orientation to SuccessMaker, the System Administrator must have completed the teacher and pupil imports. The System Administrator must have the system enrolment and usage report available for the teachers initial training so that they can identify their usernames, groups and pupils. System enrolment and usage report Administrator options Table 3.9 Administrator options for the system enrolment and usage report Option Description Pupil selection summary Course selection Additional grouping Remove page breaks Sort Mask pupil display Select pupils by: School Select pupils by: Teacher Select pupils by: Year Select pupils by: Group Select pupils by: Pupil View the number of schools, teachers, years, groups and pupils selected for the report. Select one or more courses to include in the report. Course subject selection is required before running the report. Select how the pupil information is grouped in the report. Tick the check bo to remove page breaks from report. Select how the information is sorted in the report. Tick the check bo to disguise pupil names on the report. Clear the check bo to display pupil names. Select a school. Select one or more teachers assigned to the course. Select one or more years. Select one or more pupil groups. Select one or more pupils. You can choose to filter results by demographics. By default, all demographic filtering fields are set to all. SuccessMaker 61

66 System enrolment and usage report Administrator results A sample report can be found in Figure Header Report title Assigned course name Report run: date and time School Teacher Year Group. Report body Pupil: First name and last name of pupil. Pupil information Username (login): Unique name used by the pupil to log on to the courseware. Pupil ID: Unique identifier assigned to each pupil. Enrolment & time spent SM maths: Total amount of time pupil spent on maths assignments. SM reading: Total amount of time pupil spent on reading assignments. Custom courses: Total amount of time pupil spent on custom courses. Usage Total time spent: Total amount of time the pupil spent in selected courses, including IP. Total sessions (minimum of 1 assignment): Total number of sessions the pupil has taken. Average session time: Average amount of time the pupil spent across all selected courses. Last session date: Date of the pupil's last session. Summary data The following information is summarised by assignment: Mean: Average across all selected pupils for whom actual data is displayed in the report Standard deviation: Standard deviation of all selected pupils in the report Options A summary of the selections on the Report options screen for the report. Legend A brief description of the abbreviations and symbols that appear in the report data. SuccessMaker 62

67 Figure 3.18 System enrolment and usage report For additional reports and information, use the Help feature and go to the Running reports sections in the contents tab. This resource provides detailed information on the reports types available, report options and result interpretation. SuccessMaker 63