SIMS Learning Gateway for Parents and Carers

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1 SIMS Learning Gateway for Parents and Carers applicable to onwards Mini Guide

2 Revision History Version Change Description Date Initial Release 18/03/2013 Capita Business Services Ltd All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, translated or transmitted without the express written consent of the publisher. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Capita Doc Ref: SLGParent7150/HBK/180313/CR Providing Feedback on Documentation We always welcome comments and feedback on the quality of our documentation including online help files and handbooks. If you have any comments, feedback or suggestions regarding the module help file, this handbook (PDF file) or any other aspect of our documentation, please publications@capita.co.uk Please ensure that you include the module name, version and aspect of documentation on which you are commenting. Capita SIMS, Franklin Court, Priory Business Park, Cardington, Bedfordshire MK44 3JZ Tel: Fax: info@capita-sims.co.uk Web:

3 C Contents 01 Introduction... 1 Introduction... 1 Prerequisites... 1 Supported Internet Browsers... 1 Security Getting Started... 3 Logging into the SLG Site... 3 Introduction to the Home Page of the SLG Parent Site... 4 Logging out of the SLG Site Managing Your User Account... 7 Introduction... 7 Viewing Your User Account Details... 7 Change Your Password... 8 Changing Your Security Question & Answer... 8 Forgotten Your Password?... 9 Consolidating SLG User Accounts Viewing Your Child's Information My Children Dashboard Latest Announcements Headlines Today s Attendance Events My Children Links Student Dashboard Viewing Student Documents Viewing Report Cards Viewing Homework Viewing Detailed Information For Your Child Detailed Student Information Student Classes Student Session Attendance Student Lesson Attendance Student Conduct Student Assessment... 40

4 05 Entering Data Collection Sheet Information Introduction Entering Data Collection Sheet Information Entering Student Details Entering Contact Information Entering Medical Information Entering Meals and Dietary Information Entering Travel Information Entering Cultural Information Reviewing and Submitting Data Sheet Information Index... 51

5 01 Introduction 01 Introduction Introduction Prerequisites Introduction... 1 Prerequisites... 1 Security... 1 All schools have a database in which student information is stored and this information is accessed through software called a Management Information System (MIS). The SIMS Learning Gateway (SLG) Parent site enables parent/carers to access the SIMS school database over the Internet. The SIMS Learning Gateway now supports the use of mobile devices for parent/carers and students (please refer to the SIMS Learning Gateway Mobile Views mini guide for details). In order to access the SLG Parent site, you need a reliable, fast Internet connection (basic broadband is sufficient). Please check the following list of supported browsers to make sure that your Internet browser is compatible: Supported Internet Browsers Internet Browser PC Mac Google Chrome 21 Internet Explorer 8.x Internet Explorer 9.x Mozilla Firefox 15 Safari 5.x NOTE: SLG support for Internet Explorer 10 is scheduled for Summer SLG support for Safari 6.x is scheduled for Summer SIMS Learning Gateway for Parents and Carers 1

6 01 Introduction Security The data stored and made available by schools via the SIMS Learning Gateway is highly sensitive, and therefore security must be a priority. It is your responsibility to ensure that your user name and password are kept private. Whilst the software has been designed to prevent access to highly personal student information, access to the site must be protected. IMPORTANT NOTE: Always ensure that you log out of the SLG site and close the browser, otherwise you may leave it open for use by unauthorised persons. 2 SIMS Learning Gateway for Parents and Carers

7 02 Getting Started 02 Getting Started Logging into the SLG Site... 3 Introduction to the Home Page of the SLG Parent Site... 4 Logging out of the SLG Site... 5 Logging into the SLG Site 1. Using a web browser (please see Supported Internet Browsers on page 1), enter the URL (web address) of the school's SIMS Learning Gateway. 2. A login screen is displayed. Enter the login details that have been provided to you by the school. IMPORTANT NOTE: Do not select the Remember my password check box (if one is available) when logging into the site, because this may enable anyone with access to your computer to log into the site. 3. If this is the first time you have logged into your SLG site, you may be asked to change your password. SIMS Learning Gateway for Parents and Carers 3

8 02 Getting Started Introduction to the Home Page of the SLG Parent Site When you log into the SLG Parent Site, the Home page is displayed. The look and layout may differ depending on how the school has configured the site, but the names of the menus and the options available will be the same. School-specific content. Parent-specific links. When you are logged into the SLG Parent site, the SIMS Learning Gateway menu in the navigation bar on the left displays parent-specific links. 4 SIMS Learning Gateway for Parents and Carers

9 02 Getting Started Logging out of the SLG Site 1. Click on the Welcome <your name> link at the top of the page to display the user menu. 2. Select Sign Out to log out of your SLG site. A confirmation dialog is displayed. 3. Click the Yes button to sign out or click the No button if you wish to stay logged in and return to the site. SIMS Learning Gateway for Parents and Carers 5

10 02 Getting Started 6 SIMS Learning Gateway for Parents and Carers

11 03 Managing Your User Account 03 Managing Your User Account Introduction Introduction... 7 Viewing Your User Account Details... 7 Changing Your Security Question & Answer... 8 Forgotten Your Password?... 9 Consolidating SLG User Accounts... 9 Click the My Account Page link on the navigation bar on the left to display the My Account page. From here you can: view your personal details change your password change your security question and answer. Viewing Your User Account Details The View My User Account panel displays the contact information the school holds for you. If any of these details are incorrect or incomplete, please contact the school. SIMS Learning Gateway for Parents and Carers 7

12 03 Managing Your User Account Change Your Password IMPORTANT NOTE: If the school has set up the option to reset your password, you must perform this procedure immediately after logging into your SLG site. 1. In the Change My User Account Password panel, enter your Old Password. 2. Enter your new password in the New Password and Confirm New Password fields. NOTE: There may be a password policy you have to comply with, to make sure it is hard for other people to guess your password. For example, it may have to contain at least one capital letter and one number, and be sufficiently different from passwords you have used in the past. 3. Click the Change button. If your change of password is not successful, you are given the reason why and the opportunity to try again. Changing Your Security Question & Answer 1. In the Change Security Question and Answer panel, enter a question into the Security Question field. NOTE: The question must be something that only you know the answer to, but at the same time is easy to remember. Examples include your mother s maiden name, your first school or favourite pet. 2. Enter the answer in the Security Answer field. 3. Click the Change button. If your change of question and answer is not successful, you are given the reason why and the opportunity to try again. More Information: Forgotten Your Password? on page 9 8 SIMS Learning Gateway for Parents and Carers

13 03 Managing Your User Account Forgotten Your Password? The school may have made the Request New User Account Password feature available, so that if you have forgotten your password, a new one can be ed to you. If you have forgotten your password and this feature is not available, please contact the school for assistance. To reset your password, proceed as follows: 1. Using a web browser, enter the URL (web address) provided by the school for resetting your password. The Request New User Account Password page is displayed. 2. Enter your User Name and click the Continue button. 3. Enter your Security Answer to the Security Question and click the Request button. If the password is requested successfully, the following message is displayed and a temporary password is ed to you. NOTE: If you have attempted and failed to answer the security question, you are advised to contact the school for assistance. 4. Follow the procedure to Change Your Password (please see Change Your Password on page 7). When prompted, enter the temporary password provided to you in the Old Password field. SIMS Learning Gateway for Parents and Carers 9

14 03 Managing Your User Account Consolidating SLG User Accounts If you have more than one SLG account, these can be combined into one account via the Consolidate My User Accounts panel, enabling you to view all your information using a single user name and password. For example: A teacher whose child or children attend the school that they work in will have both a teacher account and a parent account. These can be combined, so that when they log into SLG, they can view both the Teacher and Parent sites. If the LA hosts the SLG sites for all its schools, a parent/carer whose child or children attend different schools can combine all their SLG accounts and access all their children s information using a single login. To consolidate accounts, proceed as follows: NOTE: Any documents you uploaded to SLG whilst logged into the current user account will still be accessible after consolidation. However, it will not be possible to edit or delete documents that you uploaded to SLG via your other accounts before consolidation. 1. In the Consolidate My User Accounts panel, enter the User Name and Password of the account you wish to consolidate with the account you are currently logged into. 2. Click the Continue button to display a list of user names that can be consolidated. 3. Select the radio button next to the user name that you wish to use for the consolidated user account. 4. Click the Consolidate button. The accounts are now consolidated. NOTE: If you are using an SLG user account that was previously consolidated and you wish to separate the accounts, please contact your school to make a formal request for your user account to be unconsolidated. 10 SIMS Learning Gateway for Parents and Carers

15 04 Viewing Your Child's Information My Children Dashboard Viewing Detailed Information For Your Child My Children Dashboard The My Children Dashboard displays key information about your child or children and contains five main areas: Latest Announcements Headlines Today s Attendance Events Latest Announcements My Children Links (provides access to the Student Dashboard and the Data Collection Sheet and others). The Latest Announcements panel displays school and parent/carer-related announcements. To view a complete list of announcements, click on the announcement text. Headlines The Headlines panel displays important information about your child or children at a glance. Information that might be provided includes attendance percentage, lateness, achievements, behaviour information and key performance indicators (KPIs) for the current academic year. Click the arrow to play the headlines in an ordered slideshow. Click a slide to stop the slideshow. Click again to restart the slideshow. Click a circle to view an individual headline. SIMS Learning Gateway for Parents and Carers 11

16 Today s Attendance The Today s Attendance panel displays the attendance information (by lesson) for your children for the current day. To view the attendance information for a child, click on their name. To view your child s lesson attendance history, click the History button. Click a child s name to display their lesson attendance information. Click the History link to display detailed attendance information for the current month. Click a triangle to expand the week and view the lessons. Click a lesson to view details, including the attendance mark recorded for your child. 12 SIMS Learning Gateway for Parents and Carers

17 Navigate to a different month or year by clicking the desired month name or year. Displays the total number of attendance marks recorded in the month. Attendance Mark Definition Present Approved Educational Activity, Attendance Not Required, Authorised Absence Unauthorised Absence No Mark Entered Events The Events panel displays as-it-happens information in a number of areas. Information that might be provided includes lateness, unauthorised absences, achievements, behaviour incidents and any comments that teachers have entered in the register. Click the More Details link to display all the information about the event. Move your cursor over the left or right side of the box to reveal scroll buttons. Click to Prev/Next to view all events. Click the Close button to return to the My Children Dashboard. SIMS Learning Gateway for Parents and Carers 13

18 Filtering Events by Date Range To filter events by date range: 1. Click the Filter button. Filter button 2. Select the desired date range from the Dates drop-down list. 3. To choose an arbitrary date range, click Date Range and select the required start and end dates. Filtering Events by Child or Event Type To filter the displayed events by individual child or by event type: 1. Click the Filter button. Filter button 14 SIMS Learning Gateway for Parents and Carers

19 2. To filter by child, choose the child from the Children drop-down list and click the Go button. 3. To filter by event type, choose the event type from the Event Type drop-down list and click the Go button. My Children Links The My Children Links panel provides hyperlinks to view the details of your children that currently attend the school. If enabled by your school, you can see the following hyperlinks: Student Dashboard View key information (attendance, conduct, current performance and assessment) for a child. View Documents View assessment and profile reports for a child. Previous Report Cards View previous report cards for a child (this link will only be visible if the student has been included in one). Homework View homework assigned to a child. Data Collection Sheet A wizard that allows you to review and change information for a child online. If you have children or a child at more than one SLG school, you can consolidate your SLG accounts and view information on your child or children at other schools. Some schools may also enable you to view information if a child has already left the school. More Information: Consolidating SLG User Accounts on page 9 Viewing Homework on page 26 Viewing Student Documents on page 22 Viewing Report Cards on page 23 SIMS Learning Gateway for Parents and Carers 15

20 Student Dashboard The Student Dashboard allows you to view essential student information at a single glance. The Dashboard comprises up to five web parts, depending on your school's information requirements: Student Details (Student Registration Information) Attendance (Session Attendance Summary) Conduct (Conduct Summary) Key Performance Indicators (Student Assessment KPIs) Assessment (Student Assessment Summary). 16 SIMS Learning Gateway for Parents and Carers

21 Accessing the Student Dashboard Parent/carers can view the Student Dashboard for a child by selecting My Children Dashboard from the navigation bar on the left, then scrolling down to My Children Links and clicking on the Student Dashboard link. Using the Web Parts on the Student Dashboard You can obtain detailed and further related information by clicking anywhere in a web part to activate it, then: hovering over an element (a coloured bar or heading) to display essential information, e.g. points (behaviour/achievement) or percentage (attendance) clicking an item in the legend to turn the corresponding information off/on using the scroll buttons to view a breakdown of the information, e.g. by type (conduct <> achievement <> behaviour) using the buttons: all web parts feature a more info button in the top right-hand corner and where appropriate a display a Calendar icon, which will redirect you to related pages in the student record or calendar views for detailed information and allow you to define a period to view. Viewing Student Details The Student Details web part provides basic student registration information such as Preferred Name, Class and Year Group. Click the more info button in the top right-hand corner to view details of the student information held by the school. Additional buttons at the bottom of the web part provide quick access to the Student Timetable and, if available, the Data Collection Sheet (for parent/carers only). SIMS Learning Gateway for Parents and Carers 17

22 More Information: See Student Timetable on page 32 See Entering Data Collection Sheet Information on page 43 Viewing Attendance Information The Attendance web part provides information on a pupil/student's session attendance in a colour-coded, graphical format. Hovering over an entry will display attendance details broken down by Present (green), Unauthorised Absence (red) and Authorised Absence (blue), the number of sessions and the percentage. Clicking the Calendar icon opens a drop-down menu allowing you to choose to view conduct details by year or term. Select a time period to view information for the selected period. 18 SIMS Learning Gateway for Parents and Carers

23 Clicking the more info button in the top right-hand corner of the web part opens the calendar. Each calendar month provides a breakdown of attendance per session per day and clicking on a session displays teacher information, recorded lesson mark and minutes late. Viewing Conduct Information The Conduct web part provides information on student conduct, colour-coded and in graphical format. Hovering over an entry will display attendance details broken down by Achievement: <positive number> and Behaviour: <negative number> and Week <No.>. Clicking the Calendar icon displays a drop-down menu allowing you to choose to view conduct details by year or term. Clicking on the items in the legend at the bottom of the web part turns their display on/off. Use the scroll buttons to view details by conduct type and the composition of conduct points. Hovering over each bar displays a pop-up showing <conduct type: points>. SIMS Learning Gateway for Parents and Carers 19

24 Clicking the more info button in the top right-hand corner of this web part redirects to the Student Conduct Summary panel that provides full details of all incidents and achievements held by the school. More Information: See Student Conduct on page 38 Viewing Key Performance Indicators The Key Performance Indicators web part provides a window on the latest results (grades) attained by the pupil/student for the most recent assessment(s) of an Aspect. Hovering over an entry will display the full subject title. This information can be tailored as required by the school. Clicking the more info button in the top right-hand corner redirects to the Student Assessment Summary panel, which provides full details of all assessments and achieved grades by term and date. More Information: See Student Assessment on page SIMS Learning Gateway for Parents and Carers

25 Viewing Assessment Information The Assessment web part provides summary information about assessments in a colour-coded, graphical format. By plotting achieved grades (result sets) over one or more Aspects, it gives a clear visual indication of trends by subject. If several graphs are available, scroll buttons will be displayed. Hovering over an indicator enlarges the plotted point on a line graph and displays <aspect>: <grade> information. Graph lines or bars can be turned on/off by clicking on the corresponding name in the legend. Clicking the more info button in the top right redirects to the Student Assessment Summary panel, which provides full details of all assessments and achieved grades by term and date. More Information: See Student Assessment on page 40 SIMS Learning Gateway for Parents and Carers 21

26 Viewing Student Documents The Student Documents panel provides access to profile and assessment reports that have been published for your child. Click the triangle to display all the reports in a category. Categories are assigned by the school. Similar reports are grouped together. Click the List button to display all reports as a list with the most recent on top. Click the By Category button to sort reports. To view an online report, proceed as follows: 1. In the Student Documents panel, locate the report you wish to view. Use the By Category and List buttons to help locate the report you require. 22 SIMS Learning Gateway for Parents and Carers

27 2. Click the report you wish to view to display the File Download dialog. 3. Click the Open button to display the online report. IMPORTANT NOTE: Microsoft Windows Vista, Windows 7 and Windows 8 users might be prompted for their log in credentials. If prompted, enter your SLG User name and Password again and click the OK button to view the online report. NOTES: Schools can choose to publish online reports as Microsoft Word or Adobe PDF files. To view Word files, Windows users will need Microsoft WordPad or Microsoft Office installed on their computer. Mac users will need TextEdit or Microsoft Office installed on their computer. For Windows users only (except Windows 8 users) if you do not have Microsoft Office installed, you can download the Microsoft Word Viewer to view, print and copy Word documents ( To view PDF files, you will need Adobe Acrobat Reader installed on your computer, available from Adobe ( SIMS Learning Gateway for Parents and Carers 23

28 Viewing Report Cards The Student Report Card displays any behaviour incident report cards that have been published for your child. NOTE: You may not see all the information displayed below. Each school can choose which details are displayed in report cards. Click Basic Details to view more information. To view behaviour target marks for a different date, select the date from the Targets for drop-down list. Place the cursor over a behaviour target name to read a description. Initials of member of staff who recorded the marks/comments. Behaviour target not achieved. Behaviour target achieved. The lesson or session for which the behaviour target mark was recorded. Additional report cards are highlighted in grey. The currently selected report card has a highlighted arrow. Active report cards are highlighted in blue. Teachers can record targets for a range of behaviours. A check for a behaviour target indicates that the target was achieved for that lesson. A cross indicates that the behaviour target was not achieved for the lesson. Behaviour Target Achieved Behaviour Target Not Achieved 24 SIMS Learning Gateway for Parents and Carers

29 Although your child s school may have their own behaviour targets, the following table provides a brief description of the default behaviour targets. Behaviour Target Code DISR PUNC HOME DISP EQUI STAF Description Student avoided disrupting other students. Student arrived to lesson on time. Student supplied homework. Student displayed self-discipline. Student brought the correct equipment for lesson. Student followed staff instructions without question. Viewing Basic Details of Report Cards By default, when a report card is viewed, the information in the Basic Details panel is not displayed. However, clicking Basic Details displays additional information about the incident recorded on this report card. NOTE: You may not see all the information displayed below as schools can choose to hide behaviour incident information. Report card details. Details of any behaviour incidents associated with the report card. SIMS Learning Gateway for Parents and Carers 25

30 Viewing Homework The homework timeline displays subject, homework titles and descriptions for current, previous and, if enabled by the school, future assignments for a child in order of date due. The current week, last week and next week are displayed by default. The current day is highlighted. Homework records (blue bars) are displayed according to their due date, with the nearest due date on top. Use the scroll buttons to view homework assignments. Click the Scroll Left button to view assignments set a fortnight ago or earlier and the Scroll Right button to view assignments due to be started or completed in a fortnight or later.. Scroll Left Scroll Right To view homework details, click on the required homework bar. A pop-up displays the subject, the homework title (if applicable), details of the task and any supporting information (e.g. recommended learning materials or useful websites), the due date, days left to complete the work and who set the homework. 26 SIMS Learning Gateway for Parents and Carers

31 Viewing Detailed Information For Your Child You can use the more info buttons in the web parts on the Student Dashboard to view detailed information being held by the school for each pupil/student. Detailed Student Information The Student Basic Information panel provides key information on your child, to view this panel click the more info button in the top right-hand corner of the Conduct, Key Performance Indicators or Assessment web parts on the Student Dashboard to display the Student Summary page, and then scroll to the top of the page. Student Basic Information To view additional student information, click the More Student Details link at the bottom of the panel or the more info button at the top of the Student Details web part on the Student Dashboard to display the Student Details page. If the information held for your child is not correct or incomplete, you can use the Data Collection Sheet link on the My Children Links panel to submit updated information to the school. The Student Details page enables you to view any of the following information panels: Student Registration Information SIMS Learning Gateway for Parents and Carers 27

32 Student Address Information Student Telephone and Information Student Family Home Information 28 SIMS Learning Gateway for Parents and Carers

33 Student Medical Information y Student School History Information SIMS Learning Gateway for Parents and Carers 29

34 Student Additional Information SEN Summary Information Student Classes The Student Classes panel provides a list of classes for the selected Effective Date. It also provides links for accessing the Student Group Details page and the Student Timetable. To access this panel, click the more info button in the top right-hand corner of the Conduct, Key Performance Indicators or Assessment web part on the Student Dashboard to display the Student Summary page, and then scroll to the bottom of the page. 30 SIMS Learning Gateway for Parents and Carers

35 To select a date for the classes you wish to view: 1. Click the Calendar icon adjacent to the Effective Date field and select a date. 2. Click the Refresh button to update the display. To display the Student Group Details page, click on a link in the Class Name column. The Student Group Details page displays the class Supervisor and a list of class members. SIMS Learning Gateway for Parents and Carers 31

36 You can move between pages by clicking the arrows in the Page bar and change how many Items per page are displayed by selecting a number from the drop-down list. Student Timetable The Student Timetable page is accessible via the Student Dashboard by clicking the <Student Name> Timetable button on the Student Details web part. To change the timetable view, select the Day, Week or Month button. Use the arrow buttons next to the date (range) at the top to change the date (range) being displayed. 32 SIMS Learning Gateway for Parents and Carers

37 You can set an alert on a class if desired. Double-click an entry to open the details for a class, then click on Alert Me and provide a contact . Student Session Attendance The Student Session Attendance Summary panel displays an analysis of session marks. The school day is split into two sessions: morning (AM) and afternoon (PM). Session attendance marks keep a record of a child s presence at session registration. You can also view this panel by clicking the more info button in the top right-hand corner of the Conduct, Key Performance Indicators or Assessment web part on the Student Dashboard to display the Student Summary page, and then scrolling to this panel. SIMS Learning Gateway for Parents and Carers 33

38 Click the More Session Attendance Details link to display the Student Session Attendance Details page, in which you can view the marks recorded in the register for each session. The Session Code Break Down table describes what the various session marks mean. To view the session marks for another week or month: 1. Click the Calendar icon and select an End Date. 2. Select the Week View or Month View radio button. 3. Click the Refresh button to update the display. 34 SIMS Learning Gateway for Parents and Carers

39 Student Lesson Attendance The Student Lesson Attendance Summary panel displays an analysis of lesson marks. Lesson attendance marks are used by secondary schools to keep a record of a student s attendance at each lesson. You can also view this panel by clicking the more info button in the top right-hand corner of the Conduct, Key Performance Indicators or Assessment web part on the Student Dashboard to display the Student Summary page, and then scrolling to this panel. Click the More Lesson Attendance Details link or the Lesson Absences link at the bottom of the panel to display the Student Lesson Attendance Details page, which provide access to two panels: Student Lesson Attendance Details Student Lesson Absences. The Student Lesson Attendance Details panel displays your child s timetable, with the marks recorded in the register for each lesson. The Lesson Codes table describes what the various lesson marks mean. SIMS Learning Gateway for Parents and Carers 35

40 You can move between pages by clicking the forward/backward arrows in the Page bar. To view the timetable for another week: 1. Click the Calendar icon and select an End Date from the pop-up calendar. 2. Click the Refresh button to update the display. 36 SIMS Learning Gateway for Parents and Carers

41 The Student Lesson Absences panel provides a search for lesson absences in the current academic year (that can be narrowed by type of absence). To view absences within a specific date range: 1. Select the check boxes for the type of absence you wish to view. 2. Click the Calendar icon adjacent to the From field and select a From date (the earliest date from which you want to view absences). SIMS Learning Gateway for Parents and Carers 37

42 3. Click the Calendar icon adjacent to the To field and select a To date (the latest date to which you want to view absences). 4. Click the Refresh button to update the display. Student Conduct The Student Conduct Summary panel provides a list with details of Achievements and Behaviour events for the selected Academic Year. It is accessible via the more info button on the Assessment web part of the Student Dashboard. You can also view any current or previous report cards by clicking the Actively on Report or Previous Report Cards hyperlinks in the Behaviour section. 38 SIMS Learning Gateway for Parents and Carers

43 Select an Academic Year from the drop-down list and click the Refresh button to update the display. You can move between pages by clicking the arrows in the Page bar and change how many Items per page are displayed by selecting a number from the drop-down list. More Information: Viewing Report Cards on page 23 SIMS Learning Gateway for Parents and Carers 39

44 Student Assessment The Student Assessment Summary panel displays all of your child's assessment results for the selected date range. It is accessible via the more info button on the Assessment web part of the Student Dashboard. To view assessment results within a specific date range: 1. Select the check boxes for the type of absence you wish to view. 2. Click the Calendar icon adjacent to the From field and select a From date (the earliest date from which you want to view assessment results). 40 SIMS Learning Gateway for Parents and Carers

45 3. Click the Calendar icon adjacent to the To field and select a To date (the latest date to which you want to view assessment results). 4. Click the Refresh button to update the display. You can move between pages by clicking the arrows in the Page bar and change how many Items per page are displayed by selecting a number from the drop-down list. SIMS Learning Gateway for Parents and Carers 41

46 42 SIMS Learning Gateway for Parents and Carers

47 05 Entering Data Collection Sheet Information 05 Entering Data Collection Sheet Information Introduction Introduction Entering Data Collection Sheet Information If enabled by your school, you can use the Data Collection Sheet wizard to submit changes to important details about your children to their school. The school will review your submissions and incorporate the updates into their database. You can use SLG to update student details, contacts, medical information, meals and dietary information, travel information and ethnic cultural information. NOTE: You may not see all the information described below, as schools may choose to prevent some student information from being updated online. After submitting a data collection sheet for a child, the Data Collection Sheet hyperlink disappears from the My Children Links panel for that child. The hyperlink will become available again when the school has incorporated the changes that you submitted into the database. Entering Data Collection Sheet Information The Data Collection Sheet wizard can be used to review and update the information that the school stores for your child. To access the Data Collection Sheet wizard, click the Data Collection Sheet button displayed in the top right-hand corner of the Student Details web part on the Student Dashboard or select the relevant hyperlink displayed on the My Children Links panel on the My Children Dashboard page. NOTE: If a child attends another school, click the Take me to <Student Preferred Name>'s School Site hyperlink to switch to their school. SIMS Learning Gateway for Parents and Carers 43

48 05 Entering Data Collection Sheet Information To edit and submit updated information about your child, proceed as follows: 1. In the navigation bar on the left of the Home page, click the My Children Dashboard hyperlink to open this page. 2. Scroll down to the My Children Links panel, then click the Data Collection Sheet hyperlink to display the Welcome page of the Data Collection Sheet wizard. You must complete each step of the wizard in order. Use the Save & Continue and Save & Back scroll buttons to advance to the next or return to the previous step. Click the Start Again? hyperlink in the top right-hand corner of the page to cancel any changes without saving and return to the Welcome page. 44 SIMS Learning Gateway for Parents and Carers

49 05 Entering Data Collection Sheet Information Entering Student Details The Student Details page enables you to review and edit your child's name, date of birth, gender, addresses, addresses and telephone numbers. NOTES: All students require a current home address. It is not possible to have multiple home addresses at the same time. However, you can add a home address with a future Start Date, if, for example, you know that you will be moving house on a specific day. If you choose to edit a home address, you will be asked if you would like to update all the contacts that also live at the same address. Select the check box next to each person to whom you wish to apply the address changes. SIMS Learning Gateway for Parents and Carers 45

50 05 Entering Data Collection Sheet Information Entering Contact Information The Contacts page enables you to review and edit the basic details, addresses, addresses and telephone numbers of the contacts for your child. 46 SIMS Learning Gateway for Parents and Carers

51 05 Entering Data Collection Sheet Information Entering Medical Information The Medical page enables you to review and edit the information about the medical practice with which your child is registered and any medical conditions or disabilities that your child has. SIMS Learning Gateway for Parents and Carers 47

52 05 Entering Data Collection Sheet Information Entering Meals and Dietary Information The Meals and Dietary page enables you to review and edit your child's meal schedule (e.g. Home, Packed Lunch, Other School, etc.) for each day of the week as well as to enter any dietary requirements. 48 SIMS Learning Gateway for Parents and Carers

53 05 Entering Data Collection Sheet Information Entering Travel Information The Travel page enables you to review and edit your child's travel information, including Travel Mode and Travel Route. Entering Cultural Information The Ethnicity page enables you to review and edit details of your child's ethnic and cultural background. SIMS Learning Gateway for Parents and Carers 49

54 05 Entering Data Collection Sheet Information Reviewing and Submitting Data Sheet Information The Finish page enables you to review a summary of the changes that you have made throughout the wizard before submitting them to the school. Click the links at the top to collapse or expand the tree view or click on a plus (+) sign or step, e.g. Address, to view details of the change. Select the Start Again? link in the top right-hand corner of the page to cancel all changes without saving and return to the Welcome page. 50 SIMS Learning Gateway for Parents and Carers

55 I Index Index A accessing student dashboard C changing password... 8 security question and answer... 8 E editing data collection sheet password... 8 security question and answer... 8 L logging out of the SLG Parent site... 5 M my account page... 7 my children dashboard P passwords changing... 8 requesting new... 9 R requesting new user account password... 9 S security... 2 changing question and answer... 8 requesting a new password... 9 SLG Parent site logging out... 5 student assessment page student classes page student conduct page student dashboard assessment attendance conduct key performance indicators student details student lesson attendance page student session attendance page system security... 2 U user account details... 7 using dashboard widgets V viewing my account page... 7 reports user account details... 7 W web parts data collection sheet43, 45, 46, 47, 48, 49 events headlines latest announcements student assessment student classes student conduct student lesson attendance student session attendance student specific... 4 today s attendance view reports SIMS Learning Gateway for Parents and Carers 51

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