INTRODUCTION TO PROJECT MANAGEMENT

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1 INTBUS10 JUNE 2013 EXAMINATION DATE: 7 JUNE 2013 TIME: 14H00 16H00 TOTAL: 100 MARKS DURATION: 2 HOURS PASS MARK: 40% (PH-57) INTRODUCTION TO PROJECT MANAGEMENT THIS EXAMINATION PAPER CONSISTS OF 3 SECTIONS: SECTION A: CONSISTS OF: (i) 10 MULTIPLE-CHOICE QUESTIONS (10 MARKS) (ii) 10 TRUE OR FALSE QUESTIONS (20 MARKS) ANSWER ALL THE QUESTIONS SECTION B: SECTION C: CONSISTS OF 2 SHORT QUESTIONS ANSWER BOTH QUESTIONS CONSISTS OF 2 LONG ANSWER QUESTIONS ANSWER BOTH QUESTIONS (20 MARKS) (50 MARKS) INSTRUCTIONS: 1. Read the following instructions carefully before answering the paper, as failure to act upon them will result in a loss of marks. 2. Write your answers in your answer book, which is provided in the exam. 3. Ensure that your name and student number are clearly indicated on your answer book. 4. Write your answers in either blue or black ink in your answer book. 5. Read each question very carefully before you answer it and number your answers exactly as the questions are numbered. 6. Begin with the question for which you think you will get the best marks. 7. Note the mark allocations for each question give enough facts to earn the marks allocated. Don't waste time by giving more information than required. 8. You are welcome to use diagrams to illustrate your answers. 9. Please write neatly we cannot mark illegible handwriting. 10. Any student caught cheating will have his or her examination paper and notes confiscated. The College will take disciplinary measures to protect the integrity of these examinations. 11. If there is something wrong with or missing from your exam paper or your answer book, please inform your invigilator immediately. If you do not inform your invigilator about a problem, the College will not be able to rectify it afterwards, and your marks cannot be adjusted to allow for the problem. 12. This paper may be removed from the examination hall after the examination has taken place. DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 1 OF 7

2 SECTION A (30 MARKS) ANSWER ALL THE QUESTIONS (i) MULTIPLE-CHOICE QUESTIONS Choose the correct option for each of the following. Write only the question number and your chosen answer. For instance, if you think that the correct answer for number 1 is, then write it as Which one of the following would be the biggest problem you would encounter in the processing of information? the accessibility of the information the processing method of the information the reliability of the information the retrieval of the information after processing 2. Which one of the following points must you take into consideration when analysing a Gantt chart? any benefits and costs of making a change request if the activities that are behind schedule are catching up the implication of the schedule change on other elements omissions and errors made during the planning of the project 3. Which one of the following is a factor that could affect the level of subdivision? the quality of each work element the quantity of each work element the training hours of each work element the labour hours of each work element 4. Which one of the following is the main purpose of the bar chart? is mainly used as a procurement tool is mainly used as a tool to project risks is mainly used as a planning and control tool is mainly used as a administrative and networking tool 5. Which one of the following is a method you can use to estimate the duration of an activity? intuition equation formula assessment DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 2 OF 7

3 6. Which of the following elements does the evaluation matrix not consist of? the BOM document a confirmation page, indicating the supplier's banking details the tender date and tender number a cover page, indicating the supplier's name 7. Which one of following steps would you find in the supplier's sourcing cycle? the assessment and analysis of captured data the reviewing of profitable ventures the reviewing of past performances of sources the confirmation of marketing campaigns 8. Elements of risk come into effect: at the change control phase. at the review control phase. at the brainstorming phase. at the implementation phase. 9. Which one of the following is the purpose of a stakeholder analysis? to direct costing and planning to decentralise management accountability to determine the needs of and expectations of all the stakeholders to outline how the project's objectives will be achieved 10. Which one of the following equations would you use to calculate the float of an activity? LF ES for every activity LS ES for every activity EF LF for every activity ES EF for every activity [10] (ii) TRUE OR FALSE QUESTIONS Indicate whether the following statements are true or false. Motivate all your answers. 1. The project charter or terms of reference document, officially acknowledges the existence and start of a project. 2. The Delphi technique is the most commonly used estimating technique for project cost. 3. The purpose of the handover meeting is to end the project formally. 4. The general rule of a meeting is that the chairperson, secretary and treasurer should be present. DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 3 OF 7

4 5. The law of large numbers states that as you decrease the size of the sample, the more closely its statistics will resemble the parameters of the population. 6. In statistics, the advantages of the mode are that it makes use of every item in the data set and is mathematically exact. 7. The network diagram is a technique associated with the total planning process of a project. 8. Performance evaluation is a method you can use to estimate the duration of an activity. 9. Progress in a project should as a rule, be reported at the beginning, at midpoint and at the end. 10. Goodwill with suppliers is developed by eliminating the competition. [10 2 = 20] [30] DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 4 OF 7

5 SECTION B: SHORT QUESTIONS (20 MARKS) ANSWER BOTH QUESTIONS QUESTION 1 Name the procurement control documents that you should use. (3) List the four types of response that you can have to elements of risk. (4) Identify the three ways in which risk can be transferred to another party (3) [10] QUESTION 2 Outline the characteristics of an objective contained in the acronym 'SMART'. (5) Draw an example of the BOM document. (4) Which document is used for the project budget? (1) [10] [20] DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 5 OF 7

6 SECTION C: LONG ANSWER QUESTIONS (50 MARKS) ANSWER BOTH THE QUESTIONS QUESTION 1 A matrix organisational structure would be appropriate to outline the scope of work of a project and to determine the needs of the cooperation. Draw an example of a matrix organisational structure. (You may use the company as an example where you are currently working). (8) Briefly explain what the vertical and horizontal lines in the matrix structure represent. (2) Identify the advantages of using a matrix organisational structure. (15) [25] QUESTION 2 You are the project manager for ZOO's Engineering (Pty) Ltd, a company whose income is derived from the landscaping of security residential complexes. The company, using the work breakdown structure, identified the following activities for a particular project: Activity number Description 100 draft a project charter 200 draw Gantt chart 300 prepare premises 400 conduct a close out meeting 500 do a feasibility study 600 create a cash flow statement 700 procure plants and shrubs 800 inspect and rectify problems 900 prioritise stakeholders 101 apply the CPM 201 complete landscaping 301 hand over irrigation procedure Increase the management and control of the project by indicating the following in table format: the phases in which the activities should be performed and; the required input and output of each phase. Use the following suggested format for the table: DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 6 OF 7

7 Phase Phase Phase Phase Input Input Input Input Process Process Process Process Output Output Output Output (20) Advise ZOO's Engineering on the method they should apply to shorten the duration of the project. Include an example using two or more of the above activities. (5) [25] [50] Section A: 30 marks Section B: 20 marks Section C: 50 marks TOTAL: 100 MARKS DAMELIN CORRESPONDENCE COLLEGE JUNE 2013 PAGE 7 OF 7

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