Killeen Independent School District

Transcription

1 Killeen Independent School District on eschoolplus Version: 1.4 Author: Amy Demel

2 Table of Contents Introduction... 3 Course Requests/Modeled Schedules... 4 Course Requests... 4 Modeling a Student Schedule... 7 Student Schedules... 9 Entry View... 9 Mass Entry View Grid View Student Course Detail Student Schedule History Changing Schedules Adding a Course to a Student Schedule in Entry View Dropping or Deleting Student Courses in Entry View Making Schedule Changes Using Mass Entry Trailing Marks from One Course to Another Trailing Marks and Report Cards Re-Adding a Previously Dropped Course Restoring Preserved Schedules Examples of Typical Schedule Changes Load/Unload/Lock/Erase Scheduled Courses Student Schedules Report eschoolplus Scheduling Quick Reference Appendix I Scheduling Tips - Mark Reporting Information Tips for Schedule Changes at the End of Marking Periods Appendix II Scheduling Tips for Early Withdrawals Scheduling Tips for First Semester Early Withdrawals Scheduling Tips for End-of-Year Early Withdrawals Appendix III Certify Scheduling Edits Tip Sheet How to Open your Certify Edits Certify Scheduling Edits What should I do? of

3 Introduction Welcome to eschoolplus. This manual provides information on the following topics: Modeling student schedules using student course requests. o Only use before school starts OR for students new to the district during the current school year. o You will not be able to use the Model function if the student has ANY dropped courses from your building or another KISD building. Adding, Dropping, Deleting courses from a student schedule o Add Date is the first day the student is expected to be in class o Drop Date is the last day the student is expected to be in class o Option to Delete courses that student never attended Making schedule changes Trailing grades from dropped courses Running report of student schedules - 3 of

4 Course Requests/Modeled Schedules This chapter will cover: Adding Student Course Requests Adding Alternate Course Requests Modeling Course Requests o Only use for students new to the district during the current school year or if using before the school year begins. You will not be able to use the Model function if the student has ANY dropped KISD courses from the current school year. Course Requests Student Center > Search/Select Student > Scheduling > Course Requests Use this page to add or change a student s course requests. You can also use this page to run the Student Scheduler to schedule a student who is new to the school district after the start of the year. Add or change a course request by entering the appropriate code, then click Save. Add a Student/Course Alternate request by clicking the icon for the course and specifying for which course the request is an alternate, optional. Delete a course request by checking the Delete box, then click Save. After entering requests, you can use the Model option to create a student schedule. Create a model schedule for the student by entering requests then click Model. o Only use before school starts or if a student is new to the district during the current school year. The Model option does not display on the Course Requests page if the Student Scheduler is currently running; if the student s schedule was preserved when the student was withdrawn from a building; or if the student has dropped courses which contain student data. If the student has attended any KISD during the current school year, you will not be able to model a student s schedule. If the student has any dropped courses from the current school year, you will see the warning below on the student s course request page. You will not have the Model option. You will need to manually enter the student s courses through the Entry, Mass Entry or Grid page. - 4 of

5 Sample Course Requests Page Course Requests Information Section Requests Tab Course Section Code identifying the course in your building's Course Catalog. Normally you will leave this blank. If you want the student to be scheduled into a specific section of the course, enter a section. Note: If the Master Schedule has not yet been created for the building, you cannot enter a section. Description Credit Description of course as entered in the Course Catalog. Displays the number of credits for course. For block courses, the system shows the sum of credits for the blockettes. All credit amounts come from the Course Catalog. The system tracks Total Credits for all the student's requested courses and updates the sum when you make changes in the Requests tab. Overload Teacher Leave this box unchecked. - 5 of

6 Marking Periods eschoolplus Normally you will leave this blank, unless you need to specify which marking periods the student needs to take the course. If you are entering multiple marking periods, separate with a comma. Alternate Information Move the mouse pointer over the icon to display alternate information for the request. The icon displays in gray when the course is defined as an alternate. To make a request an alternate or to change alternate information, click the icon for the request. Use Student/Course Alternate so you can specify for which course it is an alternate. Prerequisite Override KISD not using at this time. Lock Request Locking a request prevents a guardian or student from removing it in HAC or Career Planner. Scheduler Parameters Tab These settings may need to be changed only when you are using the Model option to schedule a single student. If student has dropped courses, you will not have the Model option. Date Active in Courses Enter the add date to use when scheduling the student with the Model option. Override Seat Counts If this box is checked when you run the Student Scheduler, the system will schedule students into course-sections that are full. If you do not have security to override seat counts, you cannot enter a value. - 6 of

7 Override House/Teams eschoolplus Check this box if you do not want to restrict courses based on house/teams. If you do not have security to override house/teams, you cannot enter a value. Ignore Course Priorities Leave blank. Schedule Course Alternates and Student Alternates Leave blank. Student Course Alternates Leave blank unless you want the Student Scheduler to schedule student course alternate requests if the student cannot be scheduled into the corresponding regular request. Preserve Schedule Leave checked. Balance Criteria When modeling schedules, leave at default. Maximum Tries Leave at default. Student Timeout in Seconds Leave blank when modeling schedules. Use Balancing Leave blank. Maximum Imbalance Leave blank. Same Period for Same Teacher Leave blank. Scheduler Course Sort Leave at default. Course Recommendations Tab KISD is not using at this time. Modeling a Student Schedule Student Center > Search/Select Student > Scheduling > Course Requests > click Model This page displays the results after running the Model option from the Course Requests page. For each request, it lists whether a course was modeled (fit into the student's schedule). If a course is modeled, the course-section, description, meeting times, teacher, and room display. You can then decide whether to keep the model as a real schedule or discard the modeled schedule. - 7 of

8 Note: The Model option does not display under the following conditions: if the student scheduler is currently running; if the student's schedule was preserved when the student was withdrawn from a building; or if the student s dropped courses contain data for attendance or mark reporting. Modeling Course Requests Select Student Center > Search/Select Student > Scheduling > Course Requests o Only use this feature before school starts or on students new to the district during the current school year. On the Course Requests page, enter the student's requests. Click the Scheduler Parameters tab. Enter the Date Active in Courses, and change parameters, as needed. Click Model. A pop-up window displays processing information. When the scheduler has finished processing, the Modeled Schedule page displays. You can keep or discard the model schedule or view the Schedule Grid. o o o If you click Keep, the model is saved as a real schedule, and the Student Schedule page displays. If you click Discard, a confirmation dialog displays. Click Yes to delete the model. The Course Requests page displays the requests for the student. If you click Schedule Grid, courses are displayed on the Student Schedule Grid page. Click Keep or Discard or Click Requests to return to the Modeled Schedule page. Sample Modeled Schedule Page - 8 of

9 Student Schedules eschoolplus The Student Center has several options you can use to view Student Schedule information: Student Schedule Entry View Student Schedule Mass Entry View Student Schedule Grid View Student Schedule History to view courses that were scheduled in prior years. Entry View Student Center > Search/Select Student > Scheduling > Entry Use this page to view, add, or update scheduled or modeled courses for a student. Modeled Student Schedule - if you make changes to a schedule, such as adding new courses, dropping courses, or updating information, the schedule is considered modeled until you click Keep. Student Schedule - the actual saved schedule that the student will follow. This page displays courses in period order, as defined in the Scheduling Center. On the Student Schedule Entry page you can: View/print the Class List of students in this course by clicking the Course-Section number link. From the Class List, you can click any student to access their schedule. Open the Student Course Detail page to update or drop a course by clicking the Course-Section description link. Change which courses are displayed by checking or unchecking boxes in the Display Settings section at the bottom of the page. Click Save as Default if you want the selected marking periods to always be used when viewing students. Add a new course by clicking Quick Add or New. The Quick Add option opens the Master Schedule Search and allows you to add multiple courses at the same time. The New option opens the Student Course Detail page. Print a copy of the schedule by clicking Printable. View the student's schedule in a grid format by clicking Grid. Save a modeled schedule as an actual one by clicking Keep. Remove a modeled schedule and revert to the previous schedule (if one existed), by clicking Discard. The application displays a confirmation dialog. Click Yes to delete the model. The previous schedule for the student displays. Change the status of a student's active courses to Locked by entering a check in the Select box for a course, then clicking Lock. This status prevents the Student Scheduler from dropping the courses. To select all courses, enter a check in the Select box in the header row. Change the status of a student's locked courses to Active by entering a check in the Select box for a course, then clicking Unlock. - 9 of

10 eschoolplus Delete a course by entering a check in the Select box for the course, then clicking Clear. If you delete a course using this option, the changes to the student's schedule are not modeled and you cannot undo this action. The application displays a confirmation dialog. Click Yes to clear the row(s) or click No to cancel. If the student has Attendance, Report Card, IPR, or Gradebook information for the course(s), you will not have the appropriate security resource to delete the course(s). Change a schedule with a status of Preserved to a status of Active by clicking Restore. The Restore option displays only if the schedule has been preserved. A preserved schedule is created if the student was withdrawn from the building and the user selected to preserve the schedule. Sample Student Schedule Page Student Schedule Page Information The Course-Section description for a course scheduled in another building displays in italics. If a student is scheduled for a course in another building, the building number is identified in the Building column. The Course-Section description for a Dropped course displays in maroon italics. In the Display Settings section, you can change the view of a student's courses to include dropped courses or to include only courses that meet in the checked marking periods. The latter option is useful if you have semesterized courses. To view dropped courses: In the Display Settings section, enter a check in the Show Dropped Courses box to display any dropped courses for the student. To view only selected marking periods: In the Display Settings section, enter a check in the box for each marking period to show for the student. Only courses that meet in any of the checked marking periods will display. To use the current settings as the default display settings: Click Save As Default of

11 Mass Entry View eschoolplus Student Center > Search/Select Student > Scheduling > Mass Entry Use this page to add, update, or drop multiple courses for a student and to display the student's current schedule. You can make multiple changes to the schedule and then click Keep to save the schedule or Discard to return to the last schedule that was kept for the student. Sample Mass Entry Page Mass Entry Page Information To display more columns on the page, hide the menu by clicking < < Hide on title bar. To display the menu again, click Show > >. To delete a course, click in the Clear column for the course. Only delete a course if the student never attended the course. If the student has Attendance, Report Card, IPR, or - 11 of

12 Gradebook information, you will not have the appropriate security resource to delete the course. You would need to drop the course in this case. To view and print the Class List of students scheduled for a course, click the Course-Section number link. From the Class List, you can click a student's name to access that individual's Student Schedule page. If you do so, you will navigate away from the Mass Entry page. To display the Student Course Detail page for the student, click the Course-Section description link. You can also hover the mouse pointer over the link to display information for the session (Marking Periods, Cycles, Primary Teacher, and Room). Status indicator lets you know if a record has been saved (green) or not saved (red). Additionally, the indicator is yellow when the course cannot be saved because a warning was issued. Move the mouse pointer over the indicator to display the warning. Note: You cannot click Keep if any course has a warning status. If it is an yellow indicator, you will need to click on it and decide how to proceed after reading the warning. Check Show Course Building to display the course building between the Clear and Period Columns. Check Show Mark Reporting Information to display the First MP, Last MP, Mark Issued By, and Ungraded columns to the right of the Date Dropped field. If your building does not store report card information for courses, uncheck this box to hide the Mark Reporting Information section. Check Show Trail From Information to display fields for trailing to the right of the Marks Issued By column. You can only trail marks from courses that have been dropped, that have the same marking pattern as the course to which you are trailing, and that the student has received a mark for. Check Show Dropped Courses to display the courses that the student has dropped. The course description displays in red to indicate that the course was dropped. Select the sort to use to display courses. You can sort courses by Period, Building, Course, Course Description, Status, Date Added, Date Dropped, First MP, or Last MP. Period - Sorts by period, course. Building - Sorts by building, period, course. Course - Sorts by course, section. Course Description - Sorts by course description, section. Status - Sorts by status, period, course. Date Added - Sorts by date added, period, course. Date Dropped - Sorts by date dropped, period, course. First MP - Sorts by first marking period, period, course. Last MP - Sorts by last marking period, period, course of

13 Grid View eschoolplus Student Center > Search/Select Student > Scheduling > Grid Use this page to view or change the student's schedule in a grid format. The grid displays the periods or timeslots and marking period weeks down the side and the cycle days across the top. On the Student Schedule Grid page, you can: Change the settings for the grid display by clicking Show Settings link. Specify the information you want to display in the grid and click Save to refresh the grid and save the settings. Open the course detail by clicking the course link. To add a course, click a blank cell. The Master Schedule Search pop-up window will display. Information for the cell you clicked will default into the search fields. To update a course, click on the course link. This will open the Student Course Detail. View more information for a course by moving the mouse pointer over a course link. The course's room, teacher, and used seats display in a tooltip. Print a copy of the schedule by clicking Printable. Save a modeled schedule by clicking Keep. Remove a modeled schedule, reverting to any existing one, by clicking Discard. The application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays. Display the Student Schedule page by clicking Entry. Sample Settings Section Settings Section To display this section, click Show Settings link. To close this section, click Hide Settings link. View By Timeslot - to display rows for the timeslots for the building. Period - to display rows for the periods for the building. View Weeks Check which marking periods you want to view of

14 View Cycle Days Check which cycle days you want to display in the grid. Non-Standard Periods Check if you want to display a non-standard period in the grid. For example, you would check this box if you wanted to see courses scheduled for a zero-hour period defined as a nonstandard period because most students are not scheduled for a course during the period. Dropped Courses Check if you want to display courses that the student has dropped. If a course is dropped, the word dropped displays after the course's code and name in the grid. Student Schedule/Modeled Student Schedule Section This section displays the grid for the student's schedule. If the heading of this section is Modeled Student Schedule, then the grid for the student's model schedule is displayed. The grid has rows for the periods or timeslots and marking period weeks and columns for the cycle days. You can click the course link in a cell to display the Student Course Detail for the course.. A color key to the background colors for cells displays at the bottom of the page. Default colors include: Pink: Multiple courses meet during the same period/timeslot and day. This background indicates a potential conflict. White: This is an empty cell showing where the student is not scheduled to attend a course. You can click on the cell to add a course. Dark Gray: Period does not meet on a cycle day. If your building has more than one duration type, each duration type will display in a specific color. Sample Student Schedule Grid Page - 14 of

15 Student Course Detail eschoolplus The Student Course Detail page allows you to add or update scheduled course information for a student. You can access this page through the Entry, Mass Entry, or Grid view of the student schedule. This chapter describes accessing it through the Entry view. Student Center > Search/Select Student > Scheduling > Entry > click course description link On the Student Course Detail page, you can: Change when the student attends the course by clicking the Scheduling tab, changing the appropriate fields, then clicking Save. Change mark reporting information for a student by clicking the Mark Reporting tab, changing the appropriate fields, then clicking Save. Drop a course by entering a Date Dropped, and, if marks are stored for the course, enter Mark Reporting information to indicate which marks are stored, then click Save. Trail mark and attendance information from a dropped course to another course on the Trail History tab. This tab displays only if your building is configured to allow Trailing Marks in the Scheduling Configuration. You will not trail during the first marking period of a course. Sample Student Course Detail Page Fields This page is divided into multiple sections and tabs. Course Information Section Course-Section Code and description identifying the course-section being scheduled for the student of

16 Building The building where the student is taking the course. Modeled eschoolplus Checked indicates that a course is modeled. Modeled courses become part of the actual schedule when you click Keep on the Schedule Entry page. Course Status Indicates the course status. A - Active - indicates that the course may be either modeled or scheduled. L - Locked - indicates that future runs of the Student Scheduler cannot replace this course. To lock a course, use the Lock button on the Student Schedule page. D - Dropped - indicates that the course has been dropped. P - Preserved - indicates that the course has been preserved. If a student is withdrawn from school, but is expected to return, the schedule can be preserved by choosing the Preserve Schedule option in Entry/Withdrawal. Note: Do not use preserved schedule if the student will enroll in another KISD campus. Course Enrollment Information Section Current View Select the add/drop period for which you want to view information. Information for the selected date range displays in the fields in the Mark Reporting tab, Scheduling tab, Trail History tab, and District-Defined tab. Date Added Indicates the first day the student should attend the course. Date Dropped The last day the student should have attended the course. If you enter a drop date, update the Mark Reporting section as needed. Ungraded (KISD not using this function) Mark Reporting Tab First MP to Receive Marks If a student started a course late, enter the first marking period in which the student should receive a grade. Last Mark Issued By If student is from out of district and you will be manually entering previous MP grades, enter the first MP that exists for the course. If student is from in-district and you will be trailing grades, enter the first MP that the student will receive a grade from your campus for the course and then trail from the previous like-course. Indicates whether the Teacher (T) or Office (O) should enter the grade for a dropped course. Select Teacher (T) when the teacher will need to load the report card grade for the current marking period, but the student is dropping the course early. Only select No Marks (N) if you do not want to retain any marks for the course. Existing marks will be deleted. Do not use this option if you are trailing marks from this course of

17 Last MP to Receive Marks eschoolplus For a dropped course, the last marking period in which the student should receive a grade. Example: The course is dropped in the first week of marking period 3, so the student will not receive a grade in that marking period. Set the Last MP to Receive Marks to MP2. Scheduling Tab Cycles Checked if the session meets on the cycle day. Marking Periods Checked if the course meets in this marking period. The add and drop dates for the coursesection determine whether the student was attending the class during a given marking period and the values entered on the Mark Reporting tab determine the marking periods for which marks can be issued. Trail History Tab This tab displays if your building is configured to allow Trailing Marks in the Scheduling Configuration. Trailing information is entered if you want the marks from a course a student has dropped to be shown in Mark Reporting as if they were part of the new course. Building (To/From) The building where the student is taking or took the course. Course-Section (To/From) Code identifying the course-section trailed to/from. You can search for all or part of the course code, section, and/or description. The search will only return courses that are valid for trailing. Description Description of the course-section. District-Defined Tab (KISD not using this tab) - 17 of

18 Student Schedule History eschoolplus Student Center > Scheduling > History > select a student On the Student Schedule History page, you can: Open the student's schedule by clicking on the current school year heading. Open the course detail by clicking the course description link for a current school year course. Sample Student Schedule History Page - 18 of

19 Changing Schedules eschoolplus This chapter provides information on the following topics: Adding a Course in Entry View o Do not add a course with an add-date after the course is completed. Dropping or Deleting a Course Making Schedule Changes Using Mass Entry Re-Adding a Previously Dropped Course Trailing Marks from One Course to Another Trailing Marks and Report Cards Examples of Typical Schedule Changes Restoring Preserved Schedules Adding a Course to a Student Schedule in Entry View You can add a course in the Entry View with either the New or Quick Add options. Use New if you know the course and section number. Use Quick Add if you need to search for courses and sections. As soon as a course is added or dropped, the student s schedule is changed to a Modeled status. To save the schedule, you must click Keep. Note: Do NOT add a course with an add-date that is after the course has completed. Example: Student enrolls during second semester therefore, you would not add a first semester course to the schedule since the first semester course has completed. To add a course with the New option: 1. Select Student Center > Scheduling > Entry > select a student. 2. Click New to open the Student Course Detail page. 3. Enter the course, section, and date added. 4. Adjust information in the Mark Reporting tab, the Scheduling tab, and the Trailing tab, if necessary. 5. Click Save to return to the Student Schedule page and view your modeled schedule. You can then add another course, if desired. 6. When you have finished adding courses, you can Keep or Discard the modeled schedule. If you click Keep, the changes are saved as a real schedule. If you click Discard, the model is deleted and the previous schedule displays. To add a course with the Quick Add option: 1. Select Student Center > Scheduling > Entry > select a student. 2. Click Quick Add to open the Master Schedule Search page of

20 3. Important: Verify/Update the Date Added field. 4. Enter all or part of the course information and click Search. 5. Click on the correct course and then click OK to return to the Schedule Entry page and view your modeled schedule. You can then add another course to the schedule, if desired. 6. When you have finished adding courses, you can Keep or Discard the modeled schedule. If you click Keep, the changes are saved as a real schedule. If you click Discard, the model is deleted and the previous schedule displays. Dropping or Deleting Student Courses in Entry View If you drop a course with a date on or after the start of school, a dropped course record is saved. You can indicate when the last marks should be entered. If the add and drop date are the same day, the system considers the student to have been in class for one day. If the student is scheduled into a course in error and has never attended, use Delete Course (or drop the course with an add and drop date before the first membership day of school). If the student has Attendance, Report Card, IPR, or Gradebook information, you will not have the appropriate security resource to delete the course. If the student attended the class for at least one day, you must Drop the course. To drop a course in the Entry View and keep a record: 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, click the course description link of the course to be dropped. 3. Enter the Date Dropped in the Course Information section of the Student Course Detail page. To keep a record, the date must be on or after the first membership day of school. 4. Click the Mark Reporting tab. Verify/Update the Last Mark Issued By field and the Last MP to Receive Marks field, if necessary. 5. Click Save to return to the Student Schedule page and view your modeled schedule. You can then add or drop another course, if desired. 6. When you have finished dropping courses, you can keep or discard the model schedule. If you click Keep, the model is saved as a real schedule and the Student Schedule page displays. If you click Discard, the application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays of

21 To delete a course and keep no record of it: 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, click the course description link of the course to be deleted. 3. To remove all record of the course from the student's schedule, click Delete. The application displays a confirmation dialog. If you click Yes to delete the course, you will be returned to the Student Schedule page and can view your modeled schedule. You can then add or drop another course, if desired. 4. When you have finished, you can keep or discard the model schedule. If you click Keep, the model is saved as a real schedule and the Student Schedule page displays. If you click Discard, the application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays. To delete a course or multiple courses on the Student Schedule page: If you delete a course using this option, the changes to the student's schedule are not modeled and you cannot undo this action. If the student has Attendance or Mark Reporting (Report Card, IPR, or Gradebook) data for the course(s), you will not have the appropriate security resource to delete the course(s). 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, enter a check in the Select box for each course you want to delete, then click Clear. 3. The application displays a confirmation dialog. Click Yes to clear the selected records, or click No to cancel. Making Schedule Changes Using Mass Entry The Mass Entry page allows you to make multiple changes to a student's schedule from one page. To make schedule changes: 1. Select Student Center > Scheduling > Mass Entry > select a student. 2. Make changes to the schedule as needed. Note: If you are replacing a course, you must drop the current course before you add the course you want to schedule in its place. 3. Once you have completed a change in a row, click on another row. Mass Entry will validate data. The status indicator to the left lets you know if the modeled course is valid or if there are issues that need to be resolved. You can move the mouse pointer - 21 of

22 over the indicator to see information about the errors. You must be able to save all records before you can select to keep a schedule. 4. Once all courses have the green status indicator, you can click Keep to save the schedule for the student. If you do not want to save the schedule changes you've made, click Discard. The application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays. 5. After you keep the schedule, you can click Printable to print the schedule for the student. To delete a course: eschoolplus Only delete a course if the student never attended the course. If the student attended the course for even one day, you should drop the course so that you can track the student's attendance for the course. If the student has Attendance, Report Card, IPR, or Gradebook information, you will not have the appropriate security resource to delete the course. 1. Click in the Clear column for the course you want to delete. 2. The application displays a confirmation dialog. Click Yes to clear or click No to cancel. To drop a course: 1. In the Date Dropped field, enter a drop date for the course. Use the last date that the student should have attended the course. 2. In the Last MP field, specify the last marking period for which the student will receive a grade for the course. 3. In the Mark Issued By field, indicate whether marks should be issued for the last marking period by the teacher (T), office (O), or no marks (N). To add a course: 1. In the blank row at the bottom of the schedule, click on the drop down icon in the course-section area. This will open the Master Schedule Search page. Use this page to find the course-section you want to add. If you use this search, enter the Date Added to use for the selected course of

23 You can search for multiple values if you enter a comma-delimited list of values. For example, to search for courses that meet in period 1 or 2, enter 1,2 in the Period field. From the Master Schedule Search page, double click the course you want to add to return to the Mass Entry page. Note: Do NOT add a course with an add-date that is after the course has completed. Example: Student enrolls during second semester, therefore you would not add a first semester course to the schedule since the first semester course has completed. 2. Set the First MP value to the appropriate marking period. If a student started a course after the course has started, enter the first marking period in which the student should receive a grade. o o If student is from out of district and you will be manually entering previous MP grades, enter the First MP that exists for the course. If student is from in-district and you will be trailing grades, enter the First MP that the student will receive a grade from your campus for the course and then trail from the previous like-course. The First MP on the new course must be after the Last MP for the course from which you are trailing. 3. If you are trailing marks from a previously dropped course, select the building and course-section from which you want to trail marks. You can only trail marks from a course if both courses have the same marking patterns and meet for the same marking periods, and if the student has marks entered for the course you are trailing from. Trailing Marks from One Course to Another If a student drops one course, but you want the marks for that course to appear in a course added to the student's schedule, you should trail the marks. The system will print the appropriate course on report cards, based on the last marking period selected. In order to trail, both courses must have the same marks issued and meet in the same marking periods. Note: If you trail before the last marks have been issued for the old course, you will need to run the scheduling synchronization option to have the marks appear under the new course. For more information, refer to Trailing Marks and Report Cards. To trail marks, you need to first drop the existing course and then add the new one. Your building must be configured to allow Trailing Marks in the Scheduling Configuration. This will not be enabled until the beginning of MP2. Example: Courses meet for four marking periods. A student drops English II at the end of marking period 2. The Last MP To Receive Marks is set to marking period 2 on this course. The student adds a new English II. The First MP To Receive Marks is set to marking period 3, and you trail from previous the English II class of

24 On the report card for marking period 2, the first English II course will show. On the report card for marking period 3, the new English II course will show, including the marks from the previous English II for the first two marking periods. To drop the course being trailed from: 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, click the course description link of the course to drop. 3. Enter the Date Dropped in the Course Information section of the Student Course Detail page. 4. On the Mark Reporting tab, indicate who enters the last mark in the Last Mark Issued By field. Do not use the No Marks option. 5. In the Last MP To Receive Marks field, select the last marking period in which the student receives a mark for this course. 6. Click Save. 7. Continue to the next procedure. To add the course being trailed to: 1. Select Student Center > Scheduling > Entry > select the student, if necessary. 2. On the Student Schedule page, click New to add the new course. 3. Select the course you want to add. 4. In the Date Added field, enter the first date that the student should attend the class. 5. On the Mark Reporting tab, verify that the First MP To Receive Marks is set to the first marking period in which the student will get marks in the new course. This must be AFTER the Last MP to Receive Marks on the dropped course. 6. On the Trail History tab, a. Enter the building of the dropped course in the From: Building column. b. Enter the Course-Section or you can enter the course code and search through any dropped courses for the student that are available to trail. 7. Click Save. 8. On the Student Schedule page, review your modeled schedule. 9. When you have finished, you can keep or discard the model schedule. If you click Keep, the model is saved as a real schedule and the Student Schedule page displays. If you click Discard, the application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays of

25 Trailing Marks and Report Cards You can trail marks from a dropped course to a scheduled course if you want the course you are adding to include the marks, comments, and absences from a dropped course for Report Cards. This topic illustrates the effect of dropping a course and trailing marks by showing the mark information displayed on the Mark Entry by Student page as a course is dropped and trailed to another course. To access the Mark Entry by Student page, select Student Center > Mark Reporting > Report Card Summary, then click the link for the course you dropped. 1. The student was in a yearlong course, 109-4, for semester 1. The student's report card records for M1, M2, exam and Sem for course are shown. 2. The student is dropping the class at the beginning of semester 2. On the Student Course Detail page, you drop course and set the Last MP field to Receive Marks to M2. The student's report card records for course after the scheduling synchronization was run are shown. 3. On the Student Course Detail page, you add course and set the First MP to Receive Marks field to M3 because the first marking period which marks will be entered for course is marking period On the Trail History tab, trail from course to course The student's report card records for course after running the scheduling synchronization using the Mark Entry By Student page are shown of

26 Re-Adding a Previously Dropped Course To re-add a previously dropped course, you need to add another Add Date for the course. To re-add a course: 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, enter a check in the Show Dropped Courses box in the Display Settings section at the bottom of the page. 3. Click the course description link of the course to be re-added. 4. Enter the Date Added in the blank field below the add date for the previous date range in the Course Information section of the Student Course Detail page. Do NOT delete the previous date spans! 5. Click the Current View option button for the new date. The Mark Reporting tab switches to display the fields that correspond to your new Date Added. 6. On the Mark Reporting tab, verify the First MP to Receive Marks is the marking period in which you are re-adding the course. 7. Click the Current View option button for the previous add and drop date combination. Check to make sure the entries on the Mark Reporting tab are still correct for that date span. 8. Click Save to return to the Student Schedule page and view your modeled schedule. You can then add or drop another course, if desired. 9. When you have finished updating courses, you can keep or discard the model schedule. If you click Keep, the model is saved as a real schedule and the Student Schedule page displays. If you click Discard, the application displays a confirmation dialog. Click Yes to delete the model. The previously saved schedule for the student displays of

27 Restoring Preserved Schedules Use this page to restore a schedule that was preserved when a student withdrew from school. The new add date for the schedule is the newest entry date for the student. Schedules can also be restored when re-enrolling students. Note: The student must be actively enrolled in the building before you can restore the student's schedule. To restore a preserved schedule: 1. Select Student Center > Scheduling > Entry > select a student. 2. On the Student Schedule page, check the status of the student's courses. If the status is Preserved, you can continue. 3. If the student is returning to the same building, click Restore. If the student is coming from another building, click Drop All. 4. If you clicked Restore, the schedule is restored in a modeled state. Click Keep. The model is saved as a real schedule. If you clicked Drop All, then you may proceed in scheduling the student into your building. Examples of Typical Schedule Changes This topic uses scenarios to illustrate why you would use specific procedures to make scheduling changes for a student. Note: If a student has Attendance, Report Card, IPR, or Gradebook information for a course, you will not have the appropriate security resource to delete the course. In these cases, the course would need to be dropped. Scenario 1: Student is dropping a course that the student never attended. Second semester is fast approaching and students want to change their schedules for second semester. How do you drop a class the student never attended? If the student never actually sat in the classroom, you can safely delete the course without affecting the student's Attendance records. If the student attended the course for even one day, you should drop the course. Scenario 2: Student attended the course, but is dropping the course before marks are issued. A student attended a course for one week and then decided the course was not what the student was expecting. How do you drop a class that the student attended, but for which the student will not receive grades? - 27 of

28 If a student attended a class for as little as one day, the student is not eligible to receive a grade. But attendance and gradebook information needs to be retained so you must drop the course, rather than delete it. When you drop the course, set the Last Mark Issued By field on the Mark Reporting tab of the Student Course Detail page to No Marks. Scenario 3: Student received grades for a course, but is dropping the course before it is completed. A student attended semester one of a year-long class and received a semester grade. The student wants to drop the class before the second semester begins. How do you drop the class, but retain the first semester grade the student received? In this scenario, the course should be dropped and set to receive marks up to and including the last marking period of the first semester (MP2). When you drop a course for which you want to retain marks, update the Last MP To Receive Marks value on the Mark Reporting tab to be equal to the last marking period for which the student should be graded for the course. For example, if you are dropping the course after the end of semester 1 which is marking period 2, but before you would require that the student receive a grade for marking period 3, enter marking period 2 for the Last MP to Receive Marks. Scenario 4: Student received grades for a course, but is dropping the course and the marks earned for the course should be trailed to a new course. A student has been attending English class period 1. She is transferring to a section of the same English class that meets in period 4. The student has grades for marking periods 1 and 2 that should be transferred to the new course-section. When a report card or transcript is printed, these two course-sections should appear as one course. How do you drop the class, but transfer course information to another class? In this scenario, the first course-section should be dropped and set to receive marks up to MP 2. The second course-section should be added and set to receive marks in the first marking period for which a grade will be issued for this course, in this case MP3. Then, for course 2, you will click the Trail History tab and select to trail from course 1. Trailing Rules: There are rules that the courses must meet in order for you to trail marks from one course to another. Both courses must have the same mark types issued. For example, both courses must require the same mark types, i.e. 9week, Sem. You cannot trail marks if one course receives an Exam mark and the other does not. Both courses must meet in the same marking periods. For example, you cannot trail grades from a course that meets marking periods 1 and 2 to a course that meets marking periods 3 and 4. The drop and add dates for the courses must not overlap. For example, if course 1 is dropped on 10/28/2007, it can be trailed to a course added on 10/29/2007 or later. You cannot trail grades to a course that started before the date you used to drop course 1. At least one mark must be entered for the course you are trailing from of

29 Load/Unload/Lock/Erase Scheduled Courses Scheduling Center > Student Scheduler > Scheduled Course Load/Unload/Lock/Erase Use this page to add (load), drop (unload), replace, or lock one or more courses for groups of students enrolled in the selected building. You can also delete all courses for the selected students by running the option for a date prior to the first day of school. Note: The Scheduled Course Load/Unload/Lock/Erase option will not drop a course that has been locked. You must first unlock the courses. The drop date has the following effects: Drop Date Before School Starts: Course will be deleted. And no record will be kept. Drop Date After School Starts: A dropped course record is kept. The Last MP To Receive Marks and Mark Issued By will be set based on your building s scheduling configuration. You need to check the students schedules to verify the accuracy of the Mark Reporting Information. Mass Loading, Unloading, Replacing, Locking, or Erasing Student Schedules: 1. Select Scheduling Center > Student Scheduler > Scheduled Course Load/Unload/Lock/Erase. 2. Click Search and use the advanced search to search for the students to be updated. The search will not be limited to students enrolled in your building, unless you specifically enter the information in the search filter. Click Search. 3. Select the correct building. 4. Choose Action: 1 - Mass Load - to add the courses you enter below to the selected students' schedules, if the courses fit into their schedules. 2 - Mass Unload - to drop the courses you enter from the selected student schedules. 3 - Mass Replace - to enter the old course and the new course for each replacement to be made. The new course must fit into the students schedules or it will not be added. Same period to same period is a good rule of thumb. 4 - Mass Lock - to change all courses to a status of Locked for the selected students. 5- Mass Lock Select - to change the status of the courses you enter to a status of Locked. If a selected student does not have the course, a message will state this in the log. 6 - Erase All - to delete all courses for the selected students. This is an extremely powerful option - always back up the database before running. It cannot be run after the start of school. 5. Insert an Add or Drop Date if the chosen Action requires one. 6. If you are loading, unloading, replacing, or locking specific courses, enter the courses-sections to be added and/or removed. 7. If you are Mass Replacing, two sections of fields display in the Courses section. Course-Section to Drop Course-Section to Add 8. Carefully check the students in the list at the bottom of the page. If a student should not be included, click the Remove checkbox on that student's row and then click Remove. 9. Click Run to run the mass update. 10. Check the log file for any messages of

30 Student Schedules Report eschoolplus You can run a report that will contain student schedules for all of your students or you can filter for a set of particular students, if desired. Scheduling Center > Reports > Post-Scheduler > Student Schedules. Building o Building of the students to include in the report. Report Mode o Full Page - to fit as much as possible onto a page by using a smaller font. o Half Page - to print two schedules per page, if possible. Print as of Date o Determines the students and courses to include in the report. Student courses with a Date Added after this date or Date Dropped before this date will not be included in the report. o If you are running before school has started, use the first day of school. o Students included in the report can be further limited by the Start Date and End Date. Today - to use today as the last date to check. This option is useful if you schedule the report to run periodically. By Date - to use a set date as the end date of your report. Marking Periods o Select each marking period to include in the report. High Schools may want to run it for MP1, MP2 for first semester and MP3, MP4 for second semester. Include MBS Students o Leave unchecked. Print Students Without Courses o Checked if you want to print schedules for students who do not have scheduled courses. Unchecked to only print students who have scheduled courses. o When checked, the report ignores the values entered for the Print as of Date, Start Date, and End Date fields. Print Locker Number o Checked if the student's locker number should print on the schedule. Print Course Fees o Leave unchecked. Schedule Version o Indicates the type of information to include on the schedule and the number of schedules to print. Office - to add the student's house/team and phone number fields to the header section and the course's house/team, course status, and resolved conflict indicator to the course section of the report. The office version also uses text formatting to indicate whether a course is a resolved conflict, is locked, is a blockette, is an MBS Course, and/or is defined as a study hall. Student - to print a copy for each student or guardian who has the Scheduling print flag checked. Most campuses use this version. Address o If you selected to print the full page student version of the report, this field indicates the address to print on the schedule. None - if you do not want to include an address. Student - to print the student's address on the schedule. The report will display, "To the Parents or Guardian Of:" above the student's address. Guardians - to print the guardian's name and address on the schedule of