ANNUAL REPORT TEMPLATE

Transcription

1 ANNUAL REPORT TEMPLATE Department: Greek Life 1. Please document results of strategies from your Planning Document using the following template: Goal Strategies Intended outcomes (those listed in the Planning Document) Evidence of whether or not outcomes were achieved* Unintended/ Other outcomes (not listed in the Planning Document) How will your assessment data shape this strategy in the future? How did this strategy support the Strategic Plan? The Vision for Students? If you did not undertake the strategy please explain Strengthen data management system to provide accurate information of chapter/council performance and activities for university use including community service participation numbers and funds raised through philanthropic activities. Strengthen cross-council and intercouncil relationships 1. Create seamless electronic forms and documents 2. Discover and maintain current technology trends that are user friendly and efficient for chapter/council members. 3. Utilize Community Service & Greek Advisor to oversee data collection and management. 4. Offer training to students responsible for managing data in their organization. 1. Attend the Mid- American Greek Council Association (MGCA) Conference in effort to strengthen 1. Students will know what information our office seeks from them and how to submit it. 2. Student will demonstrate proper data management for individual chapters. 3. Information will be readily available for administration including marketing and annual report submissions. 1. Students gain an increased awareness of other organization activities. 2. Students will 1. Collection of additional data ie. UID numbers, phone numbers, etc. due to changes in data collections and grade reports for the University 1. Completion of online reporting by students 2. Completion of chapter rosters in timely manner 1. Participation in Greek Week events increased despite attendance not being required. 1.Due to the simplicity of the data collection process, it was unnecessary to train students on how to complete the information requested and complete pre- and post- tests 1. Completion of a campus-wide EBI Assessment for more accurate results 1. By having students responsible for their own chapter information, it demonstrates autonomy and personal responsibility 1. By having students discuss their differences in an open environment they N/A N/A

2 3. Strengthen relationships and provide training for Greek alumni advisors by fostering a networking environment and continuous education on current issues regarding Greek organizations & university policies. Increase membership in Greek cross-council relationships and build the Greek community 2. Restructure Greek Week with All Greek Programming Board to focus more on community building and less on competition 3. Explore opportunities to restructure Homecoming involvement with Student Activities so that all councils and chapters have equal representation 1. Conduct an advisor training focusing on procedures and policies and departments role with Greek organization. 2. Host advisor roundtables twice each semester to discuss issues and give updates regarding the university 3. Increase the visibility of Greek Affairs staff to reiterate university support 1. Train new and existing council executive boards to identify importance of collaborations among organizations. 3. Greek leaders will build relationships across chapters and embrace diversity in the Greek community 1. Advisors will recognize how to have an effective relationship with department. 2. Advisors will identify needs and concerns they have that we can address or resolve. 1. Greek leaders will demonstrate effective 2. Presidents decided to select future Homecoming /Greek partners Sing the semester the activity takes place. This decision favors groups who were not represented in the past 1. After comparing the recruitment numbers from 1. It is concluded that the drop in numbers is due to were able to develop an inclusive and interactive community focusing on understanding and respect of individual and group differences 2. By starting the changes in behavior patterns students begin to develop effective social change skills 1. Recruitment helps new students establish a This strategy was not undertaken this year. This summer we are taking steps to complete an advisor workshop and ensure we are using our advisors effectively. Due to funding issues, we were unable to bring

3 organizations recruit for all councils 2. Train Greek Seekers to assist with Summer recruitment efforts 3. Collaborate with Admissions to get information on incoming students 4. Ensure that website is user friendly and informative. 5. Bring Phired Up Recruitment team to campus for recruitment chairs, presidents, etc. to get the training needed for recruiting quality members 6. Explore other opportunities to potentially bring new Greek organizations to campus to help foster additional interest in Greek life. recruitment practices for their chapters % of full time students between 18 and 24 are involved in Greek life. 3. Increased diversity in Greek organizations. 4. Greek leaders will possess the ability to recruit for all Greek organizations in order to increase overall involvement in Greek organizations Interfraternity and Panhellenic Councils the Fall 2009 numbers were down about 16 per council. This may be contributed to recent changes to provide a more realistic view of Greek life and attempt to focus on relationship building between chapter members and potential new members 2. Notation of recruitment plans for our campus as well as researching the plans of similar institutions has caused the Panhellenic Council to progress aggressively to the No Frills recruitment that the National Panhellenic Conference suggests for the new millennium 3. Major themes of those who dropped from recruitment were issues related the growing pains from a shift in recruitment plans and execution. After the process is concrete, the numbers should improve. 2. Costs for Panhellenic Recruitment has significantly dropped to less than half of the cost in years past connection to the University of Memphis before and soon after the semester begins 2. Chapter members develop integrity and make ethical decisions during recruitment periods and throughout the remainder of the year to uphold the values of the organizations Phired Up Recruitment team to campus to train our students

4 to money, lack of transparency, and disinterest in chapter members *Evidence should include results from the assessment plan from your Planning Document, along with any other data you would like to present - qualitative or quantitative (participation numbers, income generated, etc). If you did not complete the assessment plan outlined in your Planning Document, please explain. You should also include participant quotes here. 2. Please include results from programs/services not included in your Planning Document below: Program/Service Intended Outcomes Evidence of whether or not outcomes were achieved How will your assessment data shape this program/service in the future? Greek President s Class Identify the issues that threaten the future of Greek life at the University of Memphis as well as the values that can bring the community together. Examine the issues of competition and rivalry that exist in the community and brainstorm ways to alleviate these issues in order to foster unity. Understand the importance of fraternal values and ritual. Learn the value of effective communication and the importance of cooperative and working relationships with other chapter presidents. Many students indicate a positive difference in Before/After scores (>4) for items reflecting an awareness or appreciation of diversity in the Greek community. This indicates that there is still a need for an inter-council educational component in the course and that many students are finding those conversations about council differences beneficial The networking items show significant increases compared to other items (related to the relationships formed between presidents and councils and with administrators). It seems that relationships-building and networking are very high priorities for students in the course. Seeing that networking is important to our incoming chapter Presidents, we will shift our President s class to a 8-week class to offer an opportunity to learn more about their position, the Greek community, and each other We will maintain and emphasize the other areas of significance throughout the 8 week course and continue to identify areas of improvement for future classes Understand the resources available on campus and how they can enhance Several students indicated a positive difference in their awareness of event

5 chapters growth. Lead discussion and debates relating to Greek issues in order to offer insight on different points of views. Understand the importance and challenge of their current position as chapter/council president. Appreciate diverse views, opinions, and backgrounds for better understanding of each other and the University community. Develop an action plan to improve the success of each chapter. planning issues. Considering the fact that we have dealt with quite a few problems over the past year related to groups not planning adequately for events, this might be an area that we need to emphasize a bit more. Other areas of significant increase include goal-setting, conflict management, balance and time management, and delegation. These key areas of leadership development seem to be essential basics for this course that should be a priority no matter what shape the course takes in the future. Greek Leadership Summit Offer an opportunity for chapter leadership to give feedback and present ideas for improvement in Greek Life Students gave viable feedback on the following topics: Orientation University Image Website Campus Safety Council Interrelations University Center Greek Leadership Training & Transition New member Education Housing All Greek Events We will revisit the ideas given and attempt to meet the needs as a Greek Community and Greek Life office

6 3. Report any additional data that demonstrates how your department supports the persistence and graduation of students. Tables or charts are appreciated. SEE ATTACHMENT (Insert Greek Affairs Persistence Data) 4. What is your BHAG? List evidence that supports that you are making progress toward it. JUSTIN 5. List any awards or other notable accomplishments by the department, individual staff or students: 6. Photos suitable for publication should be placed in YOUR O Drive and notify Pat of the location.

7 Chapter Retention Rates 2010* Alpha Tau Omega 12 Bids Accepted; 9 New Initiates 75% Retention Kappa Alpha 8 Bids Accepted; 1 New Initiate 12.5% Retention Lambda Chi Alpha 22 Bids Accepted; 20 new Initiates 91% Retention Phi Gamma Delta 7 Bids Accepted; 8 New Initiates 115% Retention Pi Kappa Phi 11 Bids Accepted; 11 New Initiates 100% Retention Sigma Alpha Epsilon 17 Bids Accepted; 10 New Initiates 59% Retention Sigma Chi 23 Bids Accepted; 15 New initiates 65% Retention Sigma Phi Epsilon 20 Bids Accepted; 12 New Initiates 60% Retention Zeta Beta Tau 20 Bids Accepted; 3 New Initiates 15% Retention Interfraternity Council Total 140 Bids Accepted; 89 New Initiates 63% Retention Alpha Delta Pi 18 Bids Accepted; 14 New Initiates 77% Retention Alpha Gamma Delta 17 Bids Accepted; 19 New Initiates 111% Retention Delta Gamma 17 Bids Accepted; 19 New Initiates 111% Retention Kappa Delta 18 Bids Accepted; 16 New Initiates 88% Retention Phi Mu 19 Bids Accepted; 19 New Initiates 100% Retention Pi Beta Phi 16 Bids Accepted; 13 New Initiates 81% Retention Sigma Kappa 6 Bids Accepted; 12 New Initiates 200% Retention Panhellenic Council Total 111 Bids Accepted; 112 New initiates 101% Retention Alpha Phi Alpha 19 Membership Invitations; 19 New Initiates 100% Retention Alpha Kappa Alpha 44 Membership Invitations; 44 New Initiates 100% Retention Kappa Alpha Psi 13 Membership Invitations; 13 New Initiates 100% Retention Phi Beta Sigma 7 Membership Invitations; 7 New Initiates 100% Retention Zeta Phi Beta 13 Membership Invitations; 13 New Initiates 100% Retention Sigma Gamma Rho 5 Membership Invitations; 5 New Initiates 100% Retention Iota Phi Theta 12 Membership Invitations; 12 New Initiates 100% Retention National Pan-Hellenic Council 113 Membership Invitations; 113 New Initiates 100% Retention *Based on Summer/Fall 2009 Recruitment numbers for Panhellenic and Interfraternity Council and Fall 2009 OR Spring 2010 numbers for National Pan-Hellenic Council Percentages over 100% indicate chapters who participated in Continuous Open Bidding after the Fall 2009 Formal Recruitment period.

8 Community Service and Philanthropy Report 2010* Alpha Delta Pi: 970 hours $11,000 raised Sigma Phi Epsilon: 1240 hours $9,000 raised Alpha Tau Omega: 6400 hours $5,000 raised Lambda Chi Alpha: 400 hours $830 raised Sigma Chi: 860 hours $9,000 raised Delta Gamma: 680 hours $9,500 raised Pi Beta Phi : 600 hours $7,000 raised Alpha Gamma Delta: 600 hours $10,500 raised Phi Mu: 500 hours $9,500 raised Kappa Delta: 380 hours $10,000 raised Sigma Kappa: $2,000 raised Sigma Alpha Epsilon: 1020 hours $2,000 raised Alpha Phi Alpha: 960 hours $200 raised Total Community Service Hours 14,610 Total Philanthropy Dollars Raised $83,530 *Figures based on chapters who reported to the Greek Life office via the 2010 Chapter of Excellence Awards

9 Greek Grade Report Fall 2009 Overall Chapter Rankings Sem. Cum. New Member 1. Alpha Gamma Delta Sigma Phi Epsilon Phi Mu Pi Beta Phi Lambda Chi Alpha Delta Gamma Greek Women GPA Kappa Delta Alpha Delta Pi Alpha Kappa Alpha Phi Gamma Delta Pi Kappa Alpha Sigma Chi Sigma Kappa All Greek GPA Sigma Alpha Epsilon All Women GPA Delta Sigma Theta Greek Men GPA Non Greek Women GPA Pi Kappa Phi Sigma Gamma Rho All University GPA Alpha Tau Omega Kappa Alpha All Men GPA Non Greek Men GPA Alpha Phi Alpha Greek Grade Requirement Zeta Beta Tau Phi Beta Sigma Zeta Phi Beta Omega Psi Phi Iota Phi Theta Kappa Alpha Psi

10 Greek Grade Report Spring 2010 Overall Chapter Rankings Chapter Sem. Cum. New Member 1 Sigma Phi Epsilon Lambda Chi Alpha * 3 Alpha Gamma Delta Pi Beta Phi Alpha Delta Pi Phi Mu * 7 Kappa Delta Alpha Kappa Alpha Delta Gamma Greek Women GPA Sigma Chi All Greek Pi Kappa Phi Sigma Alpha Epsilon Phi Gamma Delta Sigma Kappa Greek Men GPA Alpha Tau Omega All Women GPA 2.72 All Men GPA 2.70 Non-Greek Women GPA All Non Greek Non-Greek Men GPA Sigma Gamma Rho Delta Sigma Theta Pi Kappa Alpha Zeta Phi Beta Alpha Phi Alpha Phi Beta Sigma Kappa Alpha Zeta Beta Tau * 24 Kappa Alpha Psi Iota Phi Theta Greek Grade Requirement Omega Psi Phi *denotes a new member class of one and their grade point average will not be listed **Starting Fall 2010 chapter memberships that do not have a total chapter membership of ten (10) will NOT be listed in the Overall Chapter Ranking Report