WASC Chairs New Chair Orientation

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1 Accrediting Commission for Schools Western Association of Schools and Colleges WASC Chairs New Chair Orientation Marilyn George, Ed.D. Associate Executive Director Accrediting Commission for Schools, WASC

2 Webinar Goals Understand the basic WASC chair expectations Previsit Preparation Personal Preparation Work with School Work with School: The Schedule Work with Visiting Committee Members The Visit 2

3 Personal Preparation Participate in training Understand self-study process Know and understand WASC criteria, parameters, revised accreditation status information 3

4 WASC Accreditation: An Ongoing Journey 4

5 WASC Accreditation Focus on Learning (FOL): An Ongoing School Improvement Process For 20 years, WASC FOL process has asked schools two questions: How do you know that all students are achieving schoolwide learner outcomes or global competencies? essential core knowledge and skills? Are you doing everything possible to support students being prepared for the future? 5

6 WASC FOL Accreditation Cycle of Quality Assess Reassess Self-Study Focus on Learning Visit Plan Implement Followup 6

7 Summary: Focus on Learning (FOL) Self-Study Process What? What is the ideal based upon? Vision, Mission, Schoolwide Learner Outcomes WASC criteria and indicators Academic standards Now What? What and how will we modify? So What? What currently exists? How effective is it? What should be in the schoolwide action plan? 7

8 Suggested Committees for Follow-up Dept./Subject Area Groups PLCs, Small Learning Communities Schoolwide Focus Groups Leadership Team 8

9 Self-Study Process and Product 9

10 Self-Study: Schoolwide Action Plan 10

11 WASC FOL Accreditation Cycle of Quality Assess Reassess Self- Study Focus on Learning Visit Plan Implement Followup 11

12 The Visit: Visiting Committee (VC) Members WASC VC Members Strengthen School s Core Work Improving Student Learning 12

13 The Visit: Are Students Achieving as Global Citizens? 13

14 The Visit by Fellow Educators: Purpose Based on WASC criteria, school s purpose and schoolwide learner outcomes and self-study, the Visiting Committee (VC)* Provides insight about student learning and school program Validates school program Celebrates school strengths Provides recommendations on growth areas Prepares a written report for school and Commission Recommends an accreditation status Commission takes action * Visiting Committee chair/members: team size based on school size, spends 3 ½ days at school (4 ½ days in Asia) 14

15 Accreditation Status Factors: VC Recommendation and Commission Action To what extent is the school demonstrating quality student achievement/improvement? 1. Meeting the WASC international criteria and indicators 2. Clear globally minded purpose and schoolwide learner outcomes 3. Quality processes to analyze student achievement 4. Action plan aligned to areas of greatest need 5. Capacity to implement/monitor action plan 6. Total involvement and collaboration 7. Use of prior accreditation findings 15

16 WASC Cycle of Quality 16

17 Accreditation Status Six-Year Accreditation Status -Progress Report at mid-cycle -Progress Report and One-day visit at mid-cycle -Progress Report and Two-day visit at mid-cycle One Year Probationary Status with an In-depth Progress Report and a Two-Day Visit Accreditation Status Withheld 17

18 Sample Status Recommendation Form 18

19 WASC Basic Status Ballot WASC accreditation is an ongoing six-year cycle of quality whereby the school demonstrates the capacity, commitment and competence to support high-quality student learning and ongoing school improvement. The Visiting Committee's CONFIDENTIAL recommendation to the Accrediting Commission: Six-Year Accreditation Status with a Required Mid-cycle Progress Report: There is compelling evidence that the school needs little, if any, additional support for high-quality student learning and the implementation, monitoring, and accomplishment of the schoolwide action plan, including the identified critical areas for follow-up.* Six-Year Accreditation Status with a Required Mid-cycle Progress Report and One-Day Visit: There is compelling evidence that the school needs additional support, feedback, and encouragement in strengthening student achievement and the school s program through the schoolwide action plan that includes the identified critical areas for follow-up.* Six-Year Accreditation Status with a Required Mid-cycle Progress Report and Two-Day Visit: There is compelling evidence that the school needs additional support and a longer mid-cycle visit is needed to review the school s action plan progress in areas such as the analysis and use of student achievement data, the instructional program, the growth and development of the leadership and staff, governance, and resource allocation.* One-Year Probationary Accreditation Status with a Required In-depth Progress Report and Two-Day Visit: The school deviates significantly in one or more areas and needs serious additional support, feedback, and encouragement in meeting the identified critical areas for follow-up in the visiting committee report. Accreditation Status Withheld: The school does not meet the WASC criteria/indicators and other accreditation factors and deviates significantly in several areas that impacts student learning and well-being, the school s program, and supporting operations.* * See Accreditation Status Explanation. Note: The Commission reserves the right to grant accreditation status other than those above, including a recommendation for a full self-study at any time. Such action will follow a Commission review of the Visiting Committee Report. In the event of a formal appeal, this document will be provided to the school s chief administrator. 19

20 Accreditation Status Timeline 20

21 WASC FOL Accreditation Cycle of Quality Reassess Self- Study Assess Focus on Learning Visit Plan Implement Follow-up 21

22 Self-Study WASC FOL Accreditation Cycle of Quality Visit 22

23 The Follow-Up: After Visit The school Revises the Schoolwide Action Plan Includes recommendations from the Visiting Committee Submits Plan to WASC Annually reviews progress on Action Plan based on Schoolwide Learner Outcomes Global Competencies What is different for students one year, two years, three years, etc., after the visit? Revises Action Plan as needed Has periodic visits from WASC 23

24 One Umbrella Plan 24 IF CDE: Single Plan for Student Achievement

25 Year 6 Year 5 Year 1 FOCUS ON STUDENT LEARNING Year 4 Year 2 Year 3

26 Visiting Committee Chair Checklists Condensed WASC Chair Expectations VC Chair Checklist in FOL Books 26

27 Previsit Work with School Communicate Conduct one-day previsit Learn about school culture, vision, mission, schoolwide learner outcomes Address questions (See FOL, VC Chair Checklist, #7 FOL or #8, WASC/CDE FOL ) Obtain prior reports, current schoolwide action plan and any past pertinent reports study website, CDE data Critique all report sections: profile, progress report, sample focus group 27

28 School : Previsit Discussion Areas Calendar/timeline for self-study process Orientation/training of school leaders and chairs of groups all stakeholders Committee organization and membership all involved Progress since previous self-study 28

29 School: Previsit Discussion Areas Student/Community profile Clarification of schoolwide learner outcomes (ESLRs) Analysis of curricular program Evaluation of schoolwide learner outcomes (ESLRs) Analysis/synthesis of findings for school program based on WASC criteria Refinement of schoolwide action plan (SPSA) 29

30 School: Previsit Discussion Areas Organization of Evidence prior to and during visit The Visit Schedule developed collaboratively 2 people at all schoolwide focus groups ( 1 ½ 2 hours) Daily leadership team meeting with entire visiting team Daily chair-principal meeting Visit all classes (keep record) and talk to all Examples of other meetings based on school Parents Students Support Staff Administrators Subject Areas/Departments/ Programs Counseling Dept., Special Ed, AVID, Title I Other individual or groups 30

31 School: Previsit Discussion Areas View visiting committee work room, meeting room, etc. Technology support and availability Clerical or administrative support Housing and visit arrangements, including reimbursement procedures 31

32 Previsit Work with Visiting Committee Members Receive roster of VC Contact all members by and phone Make sure have current contact information, including cell phone Send electronically initial letter, asking for preferences Ensure members participate in training (face to face or webinar) 32

33 Previsit Work with Visiting Committee Members Remind all members to read the entire report Use Google.docs template or send electronically a copy of previsit preparation worksheet and ask members for questions/comments on ALL sections set deadline for return Use their comments as you write Chapters I, II, and III and begin Chapter V. 33

34 Previsit Work with Visiting Committee Members Assign specific sections for narrative writing 2 people per section unless a very small team (2 3 people) and at same time portions of the documentation/justification statement Use Google.docs or send VC Report template and set deadline for narrative assignments for Chapter IV on criteria Include your drafts of Chapters I, II, and III 34

35 Previsit Work with Visiting Committee Members Maintain communication with VC members Create a list of questions/comments by cutting and pasting questions sent by members in previsit preparation worksheets. Send with draft of report (Consider using a Google Docs setup for writing the draft.) Send draft to all VC members and possibly the school principal or the list of questions 35

36 The Visit Musts Facilitate, delegate, affirm Plan agenda and conduct 2 3 hour VC meeting on Sunday for members Perceptions Chart Prepare specific questions collaboratively for Leadership Team, parent meeting and other Sunday meetings Review any logistical changes 36

37 The Visit Musts Keep in mind must synthesize findings based on WASC criteria and indicators Always related questions and findings to draft schoolwide action plan within all meetings The roadmap Work with school on plan 37

38 The Visit Musts Guide the team as all plan and write questions to focus on impact on high-quality student learning and meeting the WASC criteria Help them plan group techniques for their meetings Ensure team consensus on questions for each meeting Ensure appropriate evidence/information reviewed triangulation of data Set up VC synthesis time at end of day before writing and a quick debrief mid-day 38

39 The Visit Musts Meet daily with Leadership Team (all VC members) Meet daily with the principal or head as chair Complete one-half of report by end of first full day Delegate different tasks to VC members, e.g., quick editing or word processing while using LCD projector Ensure student achievement data from self-study included in Chapter I, Student/Community Profile with analytical comments Double check all sections of report included, e.g., schoolwide strengths and critical areas for follow-up 39

40 The Visit Musts Individually have all members complete the status Determination Worksheet use WASC criteria and indicators appropriately Determine recommended status by consensus Ensure ALIGNMENT Doc/Just and VC Report VC Report Doc/Just 40

41 The Visit Musts Prepare draft copy of VC report for ALL Leadership Team members at final meeting DISCUSS Report Prepare the PowerPoint (use the template on WASC website) for ORAL final presentation to school Leave a DRAFT report with the School Within 10 days send FINAL copy to school (school will send 5 copies to WASC) Chair sends signed ballot, doc/just/1 copy VC report to WASC and evaluations 41

42 WASC Accreditation: A Focus on Learning 42

43 W A S C We Are Student Centered

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