Introduction to Top Hat. Workbook

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1 Introduction to Top Hat Workbook Edition 8 September 2017 Document Reference:

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3 Introduction to Top Hat Contents 1. Introduction to Top Hat Top Hat Demo...1 Task 1.1 Log into a device or your PC as a student...1 Notes on presenting content and polling questions from Top Hat Getting Started The Top Hat Interface...3 Adding Students to your Top Hat course...5 Adding Professors to your Top Hat course...6 Task 2.1 Access Top Hat...7 Task 2.2 Create and customise a new Top Hat course Creating content - questions Content tree Creating questions Creating a Multiple Choice question Creating a Click on Target question Creating questions from other questions Task 3.1 Create a new Multiple Choice question Task 3.2 Create a Multiple Choice question by duplication Task 3.3 Using folders Presenting content in class Task 4.1 Log into a device or your PC as a student Web vs Presentation Tool Using the Presentation Tool pre-authored questions Using the Presentation Tool ad-hoc or Quick Ask questions Opening multiple questions Task 4.2 Present your content using Top Hat (web) Task 4.3 Present your content using Top Hat (PT) Presenting content out of class Assigning content as Homework or Review Scheduling out of class activities Task 5.1 Set a question for Homework and Review Task 5.2 Schedule a question for Homework or Review Attendance, Gradebook and other content types Attendance Gradebook Discussion Topic Pages Content Upload Slides Upload Files If you require this document in an alternative format, such as large print, please Copyright IS 2017 Permission is granted to any individual or institution to use, copy or redistribute this document whole or in part, so long as it is not sold for profit and provided that the above copyright notice and this permission notice appear in all copies. Where any part of this document is included in another document, due acknowledgement is required.

4 Introduction to Top Hat 7. Help and other resources Top Hat Success Centre University of Edinburgh support web pages Access to the wireless network Help and support... 37

5 Introduction to Top Hat 1 1. Introduction to Top Hat Top Hat is the electronic voting system that was introduced to Edinburgh in the summer of The system is web based and available to all staff to use in their teaching. Professors can author questions and other content in Top Hat. They can then choose to upload a presentation into Top Hat and integrate this with their Top Hat content and present it as a whole. Alternatively they can run the Top Hat Presentation Tool alongside their chosen presentation medium so that they can easily access their questions while the presentation is running. Instead of being issued with a handset to take part, students need to bring an electronic device capable of connecting to the Internet and displaying a web browser apps are also available for ios and Android devices. If students connect via the University s Wi-Fi service then there is no cost to them. If they connect via their mobile data network then data traffic while connected to the service will come out of their data plan with their mobile network provider. Top Hat Demo The training session will start with a demonstration of Top Hat s preferred mode of delivering content. Your instructor will act as the Professor in the session and you will be asked to join the session as a Student. An alternative mode of content delivery will be demonstrated later in the session. Task 1.1 Log into a device or your PC as a student 1. Open a browser on your device (ensuring that it is connect to the University Wi-Fi) or open a browser on your PC. Note: If you have already logged into Top Hat with your Professor account you will need to either shut down this browser and reopen it or open a different browser. You cannot be logged in with two different roles on the same browser even in different windows or tabs. 2. Go to 3. In the Search for a school text box enter Edinburgh. Select University of Edinburgh (SSO Bypass) when it appears. 4. Log into Top Hat with the Student credentials provided. This student account has been created for you and you can use it in the future to view courses as a Student. 5. Once logged in click on the Add a Course button. 6. Your instructor will give you the six digit code of the course being used for the demonstration. 7. Enter this into the text box and click on the Enroll button for the course that appears to join and enter the course as a Student. 1 Introduction to Top Hat

6 2 Introduction to Top Hat Notes on presenting content and polling questions from Top Hat As we saw in the demo, we can use Top Hat as the presentation medium for a session which avoids the need to switch between Top Hat and another presentation application. You can upload documents (e.g. Word or PDF) and PowerPoint slides directly into Top Hat using the Upload Slides feature. Once uploaded you can move Top Hat created content questions, discussions, pages, etc. into the appropriate points between your slides. When ready to present, highlight the folder of the uploaded presentation and click on the Present Slides button in the preview pane. If you have enabled the launch screen then, before the presentation displays, you can choose whether or not to go to full screen mode. Once displayed, you can move between the slides using the left and right arrow keys on the keyboard or the presentation remote in the lecture theatre. If you move the mouse while presenting a slide, a toolbar appears which contains navigation buttons which you can also use to move between the presentation slides you can also bring up a slide picker by clicking on the first icon of this toolbar. The toolbar also has an inking tool to allow you to carry out some basic annotation on your slides click on the pencil icon to display the options. See image below: Note: Only the Appear animation is supported by the conversion process. Links in your slide can be accessed via the link icon that appears in the toolbar. Only YouTube videos that have been embedded into your slide are supported in Top Hat. Since your Top hat content is inserted within the uploaded slides, you can ask your questions at the appropriate points in the presentation just by clicking on the next arrow. The question is activated as soon as you move to it this can be changed in the course settings if desired. You can either use the pause, show answer or show responses buttons to disable the responses. Just click on the arrow to move on when finished. Note: When using this mode the presentation slides are also sent to the students devices. Students are free to move backwards through slides already presented but cannot move beyond the point you are at in the presentation. 1 Introduction to Top Hat

7 Introduction to Top Hat 3 2. Getting Started The Top Hat Interface Top Hat has a design that splits content by course and that content is then usually only available to students enrolled on the course. Staff and students log into Top Hat with their normal University username and password. When logging into Top Hat for the first time you will be asked to create your first course. When you log in subsequently you will be taken to the last course you accessed. You can see, enter and create your courses from the lobby, as illustrated below: The status of courses can be set to Available or Unavailable students cannot see, enter or enrol in courses that are Unavailable. Note: If you require students to access a course without registering with Top Hat for example for a single use session or at the start of semester so they can still access your course even if they have not yet registered then you can request that the course be opened for Guest access. To arrange, contact with the six figure join code of your course giving at least two working days notice. This can also be extended to an internal staff or a public event where it is not appropriate/possible to register users as Students within Top Hat. More information on creating this kind of session is available on our web site: 2 Getting Started

8 4 Introduction to Top Hat A new course contains no content and it is up to you to create the content required or copy it from another course. Before presenting questions from the course, there are a number of settings (accessed from the cog icon in the top right of the screen) that you can alter on a course by course basis that will apply to all questions. These include: Allow answering via text (SMS) enabling this option will allow students without a web enabled device to respond to a question via a text message instead. Note: Students accessing Top Hat via the University Wi-Fi do so for free without impacting on their mobile network data plan. Students using SMS will be charged their usual rate for sending a text or it will come out of their text allowance, depending on their plan. Change the default grading options Top Hat gives a score for each question where a correct answer is defined. The score awarded is split into a Correctness Mark and a Participation Mark. As well as being able to score the correct answer to a question, Top Hat offers a participation mark as a means of encouraging students to take part in the activity. By default these are both set to 0.5. The weighting of these is entirely up to you either mark can be set to zero and the total of the marks does not have to add up to one. Hiding the Gradebook Top Hat adds a Gradebook to your course by default. If you are not interested in a breakdown of the scores by item or student, or don t need to access Attendance reports, then this can be hidden from your students. Set timing options for individual questions a timer can be set if desired. However if you want to make a timer available for all questions as they are authored then this can be enabled and a default time period set. 2 Getting Started

9 Introduction to Top Hat 5 When you enter a course that has some content you will see the Preview pane. You can also choose to hide the preview: As well the content pane you have two other views you can display: 1. Gradebook this displays the Gradebook. You will receive a warning before entering the Gradebook as this will show the names of students and should not normally be presented to the class. 2. Students this displays the student manager showing the enrolled students on your course. The student manager can also be used to invite students to your course. Adding Students to your Top Hat course There are three methods of adding students to your course: 1. By course join code. Each Top Hat course has a unique 6 digit course code. This code can be sent to students in advance, or displayed in-class through Top Hat. Students can search for the course from their Lobby in Top Hat and enrol themselves onto it. The course code is in the top left of the screen when in a course and is usually displayed to the class whenever you start a web presentation. 2. By invitation. Going to the Students view and selecting the Invite Students option at the top of the page displays a text box into which you can copy and paste the addresses of your students. Clicking Submit and completing this procedure sends a University of Edinburgh specific to students detailing how to complete their enrolment onto the course. 3. By LMS Sync. You can use the LMS Sync feature to connect a Top Hat course with a course in Learn. This then enables you to: a. Sync the cohort in Learn to the Top Hat course. Any students with a Top Hat account are immediately enrolled onto the course. The rest can be sent an invitation, as above, inviting them to create a Top Hat account and enrol on the course. b. Send grades from Top Hat to the Learn Grade centre. You can send an aggregated grade for the whole course to a column in Learn or choose which top level folders send aggregated grades as separate columns. 2 Getting Started

10 6 Introduction to Top Hat Adding Professors to your Top Hat course When you create a course in Top Hat, you are listed as the sole Professor on the course. However, you can add your colleagues onto the course as Professors if you need to share a course with them. To do this: 1. If you can, ensure that your colleague has created their Top Hat account. You can only add users who have created their own Professor account. 2. Click on the Settings icon a gear wheel in the top right hand corner of the screen and select Add Professor. 3. In the pop-up window that appears enter your colleague s address this should be their normal University address, if registered before September After this date is used as the address. 4. When you have entered the address click on Submit. 5. If your colleague is registered then they will be added to your course as a Professor a confirmation message is displayed but you can also confirm by going to your lobby Professors on a course are listed below the course name. 6. If they have not registered, or you are using the wrong address a message will display, We couldn t find a professor with that using Top Hat. Note: Please be aware that any added Professors will have the same rights and access to your course as you do. As Top Hat does not lock content when multiple users are accessing the same course, there is a risk of Professors working at cross purposes and in the worst case scenario opening and closing content inappropriately during a teaching session. To work round this potential issue, you could create a development course where content is created and edited. Once it is ready for use it can easily be copied into your teaching course. Otherwise your course team will have to be warned to avoid teaching times when creating and editing content in Top Hat. 2 Getting Started

11 Introduction to Top Hat 7 Task 2.1 Access Top Hat Log into the Top Hat system as a Professor. You will need to log out of the Student account (if you have not already done so) or open a different browser to log in as a Professor at the same time as a Student. The full instructions below are for first time users only. If you have logged into Top Hat previously you will only need to follow steps Open a web browser and navigate to 2. In the Search for a school text box enter Edinburgh. Select University of Edinburgh when it appears. 3. Click on the orange Login button you will be taken to an EASE login page. 4. Log in with your normal University username and password. Note: If you frequently use MyEd to access University services then there is also a channel in MyEd for Top Hat which will take you to the login page. If it is not already visible on your Teaching tab then you can customise MyEd and add it to any of your existing tabs. 5. On signing in for the first time you will be asked to confirm your account type. Click on the Continue creating a new professor account button. 6. You will then be asked to confirm your name and accept the terms and conditions. There is a field for phone number but this can be left blank. Click on Next when complete. 7. You will be asked to create your first course a title is all that is required at this stage. Click on Next when complete. 8. You will then be taken into your newly created course. 2 Getting Started

12 8 Introduction to Top Hat Task 2.2 Create and customise a new Top Hat course Creating a new course; changing its availability status; changing some of the default course settings. If you created a new account in Task 1.1 then you already created a course in Top Hat as part of that process. For this task you can either use that course or create another you can create as many courses in Top Hat as you like. 1. If in a Top Hat course, click on the cross in the top left of the screen to enter the Lobby. 2. Click on the Create a Course button (top right and shown below) to create a new course. 3. A pop-up window appears. Enter the name for your new course. This is the only required information. Click on Advanced Settings to see other options available e.g. you can add a course code, description or additional password protection. 4. Click on OK. You will be taken into your course. 5. Click on the Settings icon a gear wheel in the top right hand corner of the screen and select Course Settings. In the General Information section select the option Unavailable under Course Availability. Click on the Save button. 2 Getting Started

13 Introduction to Top Hat 9 6. Return to the Lobby. Your new course will not be visible. Click on the Unavailable button to display the unavailable (to students) courses. 7. Click on the Enter Course button to return to your new course. 8. Click on the Settings icon and select Course Settings again. 9. Click on Advanced Options on the left hand menu. The first option, when selected, puts questions into a paused state when you present them either by moving to a question as part of an integrated presentation or when presenting a question directly from the web or Presentation Tool. 10. The next option does not stop submissions when you view responses. This allows you to look at responses as they come in but you need to remember to stop submissions manually. 11. The next two options concern texting responses. SMS answering is enabled as default. Uncheck the next two SMS options to prevent students using SMS to take part in sessions. Click on Save. 12. The next option is New report session on activation. You must select this option if you want to be able to create different data sessions each time you run a 2 Getting Started

14 10 Introduction to Top Hat question and be able to compare the current session data to previous session data. 13. The next two options in the Advanced Options settings hide the question text from students in different circumstances. The first when you are presenting so that students must be present in the session to see the projected question. The second when students review the Gradebook. 14. The final option allows you to choose whether or not to add the participation grade of a question to the student s gradebook while the question is open. 15. Still in the Course Settings, click on Grading Options. This is where you can disable the Gradebook if desired. 16. Now you can also set the default question marks for Correctness and Participation. These values will apply to new and existing questions that have not had their grades customised. Click on Save. 17. To enable a timer for questions select Timer Options from the left hand menu. Change the default timer setting to 30 seconds. These values will apply to new and existing questions that have not had their timers customised. Click on Save. 2 Getting Started

15 Introduction to Top Hat Creating content - questions Content tree In Top Hat you can create a range of content e.g. questions, discussions, file uploads, pages this content is all gathered together in the Content area at the left hand side of the screen. Clicking on the Create button in the content area brings up a menu allowing you to choose the content you require to add. The content is added to the content area as an increasingly long list of single items. However you can arrange the content into folders to better manage it addition of folders is also via the Create button as highlighted above. To add a newly created question into a folder just highlight the required folder before clicking on the Create button. 3 Creating content - questions

16 12 Introduction to Top Hat Creating questions For this training session we will concentrate mostly on creating and presenting questions. There are six question types available in Top Hat: Note: For a Multiple Choice question in Top Hat, you can set more than one of the options as the correct answer. Then you can choose whether the students need to choose Any correct answer or All correct answers to answer the question correctly. If Any correct answer is chosen then the students need only correctly choose one of the correct options. If All correct answers is chosen then the students must select all the correct answers to be marked correct. This effectively turns the multiple choice question into a Multiple Response question giving us an extra question type. All questions are authored by completing a form. The form is basically the same but the fields vary slightly depending on the question type. We will illustrate this with two examples Multiple Choice and Click on Target. 3 Creating content - questions

17 Introduction to Top Hat 13 Creating a Multiple Choice question The default form for creating a Multiple Choice question is shown in part below: The form is split into a number of sections: Title: This is the name of the question. This is displayed in the content area and so should be distinctive enough to allow you to identify the question among the others. Multiple Choice Question & Options: This is the section that changes most between question types. It consists of several areas that define the question and how it behaves. Question: This is the text of the question that you are putting to the students Note: Questions can contain mathematical formulae. You may add mathematical equations, using Latex, by wrapping them around [math] and [/math] blocks. For example, `Mass-energy equivalence is defined as [math]e=mc^2[/math]`. math blocks can also be added to the options, hints and explanations of a question. 3 Creating content - questions

18 14 Introduction to Top Hat Attach Image: You can upload a single image on which the question can be based. If you want the options to be image based you would need to upload a labelled, composite image here. Multiple Choice Options: The next text area allows you to define the options for the question and the correct answer. Two empty options are shown by default. You can add more by clicking on the Add another answer option and remove options by clicking on the cross for the appropriate option. You can also select which is the correct answer by clicking the appropriate check box. Finally there is the option that determines if students must select all or any of the correct answers to answer a question correctly. Response options: This is where you can make a question anonymous so that the system no longer tracks which student makes which response. Note: Once a question has been saved as anonymous the anonymity setting cannot be turned off. Since the responses are no longer tracked, setting a question to anonymous disables all grading options. Because anonymous questions cannot be graded, the data from anonymous questions cannot be downloaded from the Gradebook. If you need to download the data from anonymous questions please contact Grading Options: These show the default marks for the system (or the course if you have changed them in the Settings). You can change these for individual questions as desired. Note that the Correctness mark is greyed out until a correct answer is defined. Response Timer: This shows the default timer for the system (or the course if you have changed them in the Settings). You can change this for individual questions as desired. Report Options (MCQs only): This has an option that if enabled allows you to segment other multiple choice question responses by the results of this question. You can see an example of this in action on Top Hat s own web pages: Review Options: You can choose to set a Hint and/or an Explanation for a question. These are text based but you can add mathematical formulae as noted previously for question text and options. Currently the options only appear in questions embedded within a Top Hat Page that is set to Review. The Show Hint button appears when the student answers the question incorrectly. The Show Answer button appears if the student answers the question incorrectly twice. The explanation also appears if the student answers the question correctly. 3 Creating content - questions

19 Introduction to Top Hat 15 Creating a Click on Target question The default form for creating a Click on Target question is shown in part below: The differences between this form and the one for a Multiple Choice question are: The Multiple Choice Question & Options section is replaced with a Click on Target Question & Answer section which facilitates the upload of an image and, once this is done, allows you to define the correct answer hotspot and define the number of extra clicks available to the student you can define multiple hotspots if desired. There is no Report Options section. Creating questions from other questions You can use the Copy feature to create copies of questions to the same course or to any other course you are a Professor on (in your Available list only) and then reuse or edit as required. 1. Click on the check boxes next to the items you want to copy you can select whole folders, a subset of items within a folder or individual items. 2. Above the content tree a Copy option appears. Click on this. 3. Now you can select a course (the current course is selected as default). 4. Then select the location within the course to copy to top or bottom of the content tree or any folder within the course. 5. Click on Copy here to carry out the action. 3 Creating content - questions

20 16 Introduction to Top Hat Task 3.1 Create a new Multiple Choice question Create and customise a Multiple Choice question. 1. In the Content area, click on the Create button. From the list that appears click on Question. 2. In the list that appears select Multiple Choice. 3. You can make your own question up here but here is an example: 3.1. In Title enter Q01 MCQ In Question enter Who first used the word robot to denote a fictional humanoid? 3.3. Fill in the Value options with Isaac Asimov ; Arthur C. Clarke ; Karel Capek ; Stanislaw Lem. Use the Add Another Answer link to increase the number of options Check the Correct Answer option for Karel Capek only. 4. As there is only one correct answer, there is no need to change the students need to choose option as either will grade the student for selecting the option. 5. The Grading Options and Response Timer sections should reflect the default options you chose when completing Task 2.2. You can decide to change either or all of these for just this question. 6. We will not make any changes to the final two sections. Click on Save to finish editing. 7. Repeat this task using another question type that you are interested in using to confirm the similarity of the form when authoring and to ask questions if there are any difficulties. 3 Creating content - questions

21 Introduction to Top Hat 17 Task 3.2 Create a Multiple Choice question by duplication Create a new question by duplicating an existing one. 1. In the Content area, click on the check box next to the question you want to duplicate. A Copy option appears above the content tree. Click on this. 2. In the pop-up that appears the current course should be selected in the Select course section. You can choose to copy the question to the top level of the content structure (at the top or bottom of the tree) or to any folder that exists in the course. Select Content (bottom of tree) and click on Copy here. 3 Creating content - questions

22 18 Introduction to Top Hat 3. A copy complete message appears. Click on Okay to dismiss. A copy of the question should have appeared at the bottom of the content list. Click on it to highlight it. In the preview pane click on Edit to open the editing interface. 4. Change the question so that it is different from the first one if you are using a question based on the options in Task 3.1, then change the following: 4.1. Change the Title so that you can distinguish it from the original question e.g. Q02 MCQ Change the Question to Who created the Three Laws of Robotics? 4.3. Check the Correct Answer option for Isaac Asimov only If you want to change any other options such as grading or timing you can do so. 5. Click on Save when finished editing. 3 Creating content - questions

23 Introduction to Top Hat 19 Task 3.3 Using folders Create a folder to organise content within the course. 1. In the Content area, click on the Create button. From the list that appears click on Folder. 2. In the pop-up that appears enter a name for the folder, e.g. Lecture 1, and click on the Create Folder link. 3. Where the folder appears will depend on what was highlighted before you created it. If a top level item other than a folder is highlighted then it will appear immediately after that item. If a folder (or an item within a folder) is highlighted then the new folder will appear on the top level immediately after the highlighted folder it will not be created within the folder. You can reposition it by clicking and holding the left mouse button to pick the folder up; then drag to its new position and release the mouse button. Note: The other items will move out of the way of the folder as you move it in the content area. The area it will occupy if you release the mouse is indicated by a grey region. If you want to move it to another folder then the target folder is indicated by a green dotted rectangle when the cursor is over the folder. 4. To move items into the folder you have two options: 4.1. Drag and drop one at a time as with moving folders in step 3, you can move any other item in the content area using the same method. To place an item into a folder, drag the item over the folder a dotted rectangle will appear when an item is ready to be dropped within the folder Select more than one item and move directly into a folder you can use the checkboxes next to the items to select the items you would like to move. When you do this a Move option appears above the content tree. Click on this and a pop-up list will appear. Select the location, in this case the name of the folder, to which you want to move the items and then click on Move here. 3 Creating content - questions

24 20 Introduction to Top Hat 4. Presenting content in class Having created some content you will want to be able to present it to your audience. Task 4.1 Log into a device or your PC as a student While the presenter is demonstrating you can log into the session as a student. If you have logged out of your student account then please log back in. 1. Open a browser on your device (ensuring that it is connected to the University Wi-Fi) or open a different browser on your PC. 2. Go to 3. In the Search for a school text box enter Edinburgh. Select University of Edinburgh (SSO Bypass) when it appears. 4. Log into Top Hat with the Student credentials provided. 5. As you have previously enrolled on the course you will either be taken straight to it or it will appear in your course list. Web vs Presentation Tool So far we have been using the web to run a demo presentation and to create our content see sections 1 and 3 for details. We could just use the web site to present content, however, if you want to use a presentation medium that takes up the full screen e.g. PowerPoint, Keynote or Prezi it is awkward to keep switching from your presentation to the browser and back. As part of the Top Hat system there is an application called the Presentation Tool. This is an application that runs at the same time as your presentation software but is always easily accessible as it floats on top of the desktop. It minimises to a very small footprint when not required so does not distract from your presentation. Having seen the web option, we now examine the use of the Presentation Tool (PT), to present content to students, in more detail. Note: The Presentation Tool is pre-installed on IS maintained teaching spaces. PC users with a managed desktop can install the Presentation Tool onto their own computers from the Application Catalog - accessed from Start All Programs. Mac users need to download the tool from the Top Hat lobby click on Tools & Apps at the top of the screen. More details and information on the USB version of the Presentation Tool: 4 Presenting content in class

25 Introduction to Top Hat 21 Using the Presentation Tool pre-authored questions We can access and ask any of our pre-authored questions from the Presentation Tool. Clicking on the last icon on the minimised Presentation Tool, brings up the interface to choose a question: As you can see from the image above, the Presentation Tool opens a view that replicates the content area from the web site view. Hovering the mouse over any of the questions displays a Present button. Click on the Present button for the question that you would like to make available to the students. The view then switches to show the question. 4 Presenting content in class

26 22 Introduction to Top Hat There is a toolbar to control the question that appears along the bottom. The items on this are described below: Left and Right Arrows: Though users tend to show a single question at a time among their slides, you can use the arrows to move between questions held at the same level in your course structure at the top level or within folders. Zoom: You can use this, when showing a question, to toggle between three zoom levels: 100%; 88%; 72%. Number of Responses: This figure updates while the question is active to show the number of responses received. Pause Button: This can be clicked to disable submissions at which point it changes to a play button and can be used to enable responses again. If a timer is enabled for the question, it will appear next to the pause/play button. Show Correct Answer: Clicking on the button with the tick highlights the correct answer. If you click on this while the question is active it will also disable the submissions. Show Responses: Clicking on the button with the histogram displays the aggregated student response data. If you click on this while the question is active it will also disable the submissions. The final button toggles the display of the information for responding to a question via text message. When finished with the question click on the Close option in the top left of the window. This returns you to the content list where you can choose to present another question or click on the last icon again to minimise the presentation tool and return to your presentation. 4 Presenting content in class

27 Introduction to Top Hat 23 You can also minimise the Presentation Tool while the question is running, if you wish, by clicking on the last icon on the tool bar. This would allow you to show images or other information required to answer the question while it is running. The tool then looks like this: A count of responses received is shown along with the timer if one is enabled. Just maximise again to see the interface to access the student responses. Using the Presentation Tool ad-hoc or Quick Ask questions We have seen how to author and present questions in Top Hat, however it is possible to ask questions off the cuff without any pre-authoring if you are using the Presentation Tool. When asking quick ask questions you are limited to 3 question types: Multiple Choice Word Answer Numeric Answer Clicking on the first icon on the minimised Presentation Tool, brings up the interface to ask a quick ask question: 4 Presenting content in class

28 24 Introduction to Top Hat All quick ask questions are saved in the content area of your course so you have the option to name them in advance (though you can do this later if you wish to save the question). For a multiple choice question you can set the number of options before asking it. You can optionally choose to attach a screenshot to the question this will add the screenshot as an image to the saved question and will also send the screenshot to the students. Once ready clicking on the Present button for the question type opens the question for polling. The Presentation Tool changes to: The tool now shows: The SMS code and number if this has been enabled on the course. The number of responses received. The time remaining to answer if a timer has been enabled. The white cross icon (on the left hand side) closes and exits the question. The pause icon disables submissions. The histogram icon shows you the responses. When looking at the responses you will also be able to define a correct answer if appropriate or desired. Once finished with the question click on the cross to return to the minimised tool. The question will be added to the bottom of the content tree and can be edited and reused just like any other question in your course. Note: If you are using the Presentation Tool, you can always swap between pre-authored and quick ask questions in the same session. For example: You might have pre-authored questions but want to add an ad-hoc question in response to a student question that you decide to put to the cohort first rather than answering directly. Alternatively, you might want to use mainly Quick Ask questions but also add in an occasional question, such as a Click on Target question, that needs to be authored in advance. 4 Presenting content in class

29 Introduction to Top Hat 25 Opening multiple questions Top Hat allows you to have more than one content item open to the students at once. This means that you can open a course evaluation survey or quiz and the students could work through the questions at their own pace. This is carried out through the web interface: 1. All the questions that are to be opened to students should be held in a single folder. Be aware that there is a limit of 20 items that can be delivered at once. 2. Select the folder in the content area and click on the Present All button in the preview pane. 3. If you have not disabled it a launch screen appears. 4. You can choose whether or not to display at full screen. Click on Start Presentation to display. Questions are open until you disable submissions or end the presentation. If you want to have them open for a limited time then set the timer for each question to the overall time limit i.e. for a 10 minute quiz, each question s timer should be set to 600 seconds. 4 Presenting content in class

30 26 Introduction to Top Hat The next two tasks (4.2 and 4.3) provide instructions on how to use the different modes of presenting content with Top Hat. You may not have time to try out both so try the one that best aligns with how you wish to work first and you can always come back to try the other at a later date. You may also find it easier to work in pairs adding each other s student users to your courses and taking turns presenting. Task 4.2 Present your content using Top Hat (web) Take the content you have created and present it to your student user using the Top Hat web view. If you do not have two browsers open, with one logged in as a Professor and as a Student in the other, then you will need to do this before you start the task. 1. Go to the browser where you are logged in as a Professor. 2. Upload a PowerPoint presentation into Top Hat click on Create followed by Upload Slides. If you do not have something suitable a generic one is available on the training room PCs open the file browser and go to Documents > Top Hat > Once uploaded, move the questions that you have created between the slides of the presentation. (If you use the generic presentation, insert after slide 2 and slide 3 as shown below.) 4. If you are using two browsers, arrange your Professor and Student browser windows so that you can see both at the same time. In the Professor browser select the presentation folder or the first slide and click on Present Slides or Present in the preview area. 4 Presenting content in class

31 Introduction to Top Hat In the screen that appears, ensure that the Enable full screen mode is disabled (as shown below) and then click on Start Presentation. Note: you can disable the launch screen and if you have done this it will not appear on starting a presentation. 6. The presentation will display on both browsers. Use the arrow keys on the keyboard or on the onscreen toolbar to move between slides. 7. When you come to a question this is displayed and immediately open to responses from students. In the Student browser, respond to the question. 8. When questions are displayed there are some extra options displayed on the onscreen toolbar. In the highlighted area of the above image these are: a count of the number of responses versus logged on students; a pause button which toggles between pause and play; a button that shows the correct answer; a button that shows the students responses. The last two buttons when clicked also pause (disable) submissions. 9. Once you have reached the end of the presentation, click on the first blue icon on the toolbar to reveal the slide picker. Above the preview of the slides click on the End Presentation button to stop the presentation. The Student browser should now not be displaying any content. 4 Presenting content in class

32 28 Introduction to Top Hat Task 4.3 Present your content using Top Hat (PT) Use PowerPoint to display your presentation and the Presentation Tool to poll the students at appropriate points using pre-authored or ad-hoc questions or both. Because we will be running a PowerPoint presentation at full screen, you will not be able to see a student view in this task unless we are in the training room with dual monitors, you log in via a browser on another device or use ALT-TAB to navigate to the browser with the logged in Student. 1. If you have logged into a Training Room PC, then the Presentation Tool is available to you in the Top Hat folder. To access this: 1.1. Go to Start 1.2. Click on All Programs 1.3. Scroll to and click on the Top Hat folder 1.4. Click on Top Hat to start the Presentation Tool 2. Once opened, Search for University of Edinburgh, if it is not already selected, and log into the Presentation Tool with your EASE credentials. 3. Enter the course you have been working on. You will see a representation of the left hand menu from the web site view. If you have content in folders, only open the folder that contains the content you wish to display to the students during the presentation. 4. Minimise the Presentation Tool by clicking on the last icon at the top of the window. 5. Open a PowerPoint presentation if you do not have access to something suitable a generic one can be provided. Start the slideshow. The Presentation Tool should still be visible above the full screen view of the presentation. 6. You can now work through the slides in your presentation as normal. When you get to a point that you want to ask a question, click on the last icon at the top of the tool to maximise it. Then hover over the name of the question you wish to ask a Present button will appear click on this to start the question. 7. The question will appear on your screen. The window holding the question will fill the screen but if you need to show all or part of the slide you can either resize the window or click on the last icon at the top of the tool to minimise it. When minimised, a display of the number of responses is shown on the toolbar. 8. In the Student browser, the question should now be displayed. Respond to the question. 9. To show the responses the presentation tool needs to be maximised so do this if you have minimised it. The maximised window shows a toolbar at the bottom similar to that described in Task 4.2 step 8. You can use this to disable submissions, show the correct answer (if any) and show the responses. 10. When finished with the question click on Close in the top left hand corner of the window. If not asking another question immediately, click on the last icon to minimise the tool and return to your presentation. 4 Presenting content in class

33 Introduction to Top Hat You can now work through the slides in your presentation until you want to ask another question. 12. This time we are going to ask a quick ask (ad-hoc) question. This could be a question that exists on your slide but you have not authored in Top Hat or it could be a question that has been raised as part of your session that you wish to put to the audience. 13. When you want to ask a quick ask question, click on the first icon on the minimised Presentation Tool. 14. All quick ask questions are saved to your content tree and can be reused. You can choose to name a question before asking it. You can choose to save a screenshot so that you have the context in which the question was asked though remember the screenshot is sent to every student device. For Multiple Choice questions you can set the number of options required. Once you are ready click on the Present button next to the type of question you want to ask. 15. The Presentation Tool changes as shown below: You can choose to disable submissions using the pause icon. The histogram icon shows the responses received you can choose to set the correct answer (if any) when showing the responses. 16. When finished with the question click on Close Question in the top left hand corner of the window. This will minimise the Presentation Tool and you can continue on with your presentation or ask another question either a pre-authored or quick ask one. 4 Presenting content in class

34 30 Introduction to Top Hat 5. Presenting content out of class As well as presenting and polling questions in a face-to-face or other synchronous session, Top Hat allows you to set content items to be viewed out of class. Assigning content as Homework or Review We can assign Top Hat content as Homework or set to Review. The button to assign content is located in the preview pane and you can choose to assign whole folders of content or individual items. The differences between the modes are as follows: 1. Homework this opens the question so that the students can view it, respond with an answer and be scored if it has a grade. Homework items are displayed separately from the presentation view so can be open while you are carrying out face to face sessions. 2. Review this leaves the question open for the student to view on their device but they can no longer submit an answer. They can see the answer that they submitted if they responded when it was presented to the class and can choose to display the correct answer. Again these are displayed separately from the presentation view. Note: You can also put items into Review directly after a presentation via the web. Click on the down arrow next to End Presentation followed by End & Assign items to Review. A pop-up window will open from which you can select the items to be put into Review. Select as required and click on Assign to Review. Using Homework or Review opens the selected item(s) to all the members of the course but you may choose to open items to selected members of the class rather than the whole cohort. e.g. You may want to do this to offer students a chance to answer graded questions that they may have missed during a teaching session. 5 Presenting content out of class

35 Introduction to Top Hat 31 To do this: 1. Click on the Assign button followed by Custom Assign. 2. In the pop-up that appears, use the Assign to option to choose whether the items should be available as Homework or Review. Click on the Who option and choose Select students to choose the students that will be able to access the assignment. 3. A new window displays showing all the students on your course. Before selecting students you can choose to show All students or Only students who didn t answer. You can also use the Search function to find a particular student. 4. Once you have made your selection click on Done. Then click on Assign to confirm the assignment. To remove an assignment, go to your course and highlight the item(s) and click the Unassign button. 5 Presenting content out of class

36 32 Introduction to Top Hat Scheduling out of class activities Activities to be completed outside of class can be scheduled to be available for a certain time period. The scheduler can also be accessed from the Assign button on the preview pane when an item (content or folder) is highlighted. Click on Assign followed by Custom Assign. Then click on Add Schedule to display the options that allow you to set the conditions of the scheduled release. Assign to: this defines the status of the item when it is released an item can only be released as Homework or Review. Who: as described above, items can be released to the whole class or selected students. Starts: clicking on the start date allows you to choose the date that the item is made available to the students. The time can be edited directly on the page. Ends: clicking on the end date allows you to choose the date that the item status is changed. The time can be edited directly on the page. After schedule ends: this defines the status of the item after the end date an item can be Set to Review (available to the students indefinitely until you unassign it manually) or to Unassign (so that it is no longer available to students). 5 Presenting content out of class

37 Introduction to Top Hat 33 Task 5.1 Set a question for Homework and Review Set a question status to Homework and then Review to observe how it appears to students. 1. Remain logged in as a Professor and as a Student but if you have logged into the Student account with a mobile phone, log in via another web browser instead so that you can see the Homework and Review content. Note: Homework and Review modes are only available to students on a small mobile device (phone or 7 tablet) if they use the Android or ios app 2. As a Professor assign a question as Homework see images at the start of chapter As a Student navigate to the question. Observe that the question is open for submissions. Students can change their answer while the question remains open just as they can in a live lecture session. 4. As a Professor assign a question as Review see image at the start of chapter As a Student navigate to the question. Observe that you can no longer submit an answer for the question. Students see the answer that they submitted previously and can choose to show the correct answer. Task 5.2 Schedule a question for Homework or Review As well as making questions open to students as Homework or for Review, Professors can schedule the question to be available at a set time and for a set period. 1. If it is not already unassigned, unassign the question you are going to schedule. 2. As a Professor open the scheduler see images at the end of chapter A pop-up form appears. Complete the sections as follows: 3.1. Assign to select Homework Starts click on the displayed date. A calendar appears (see image on next page). Select today s date. You can edit the time directly in the pop-up (12 hour clock format). Click on AM to switch to PM if required. Set the time to 2 minutes from the current time on your computer Ends click on the displayed date. A calendar appears (see image on next page). Select today s date. You can edit the time directly in the pop-up (12 hour clock format). Click on AM to switch to PM if required. Set the time to 3 minutes from the current time on your computer After schedule ends leave set to Unassign so that the item will automatically be made unavailable to the students at the end time. 5 Presenting content out of class

38 34 Introduction to Top Hat 4. Click on Assign when finished to set the time period. 5. In the preview pane, the question reports that it assigned as Homework along with the start date and time (if it is not currently active) and the end date and time. It also reports the number of students assigned the question if not all students. Note: although the Present button is active, you cannot activate a question to ask in class while it is in Homework or Review modes it needs to be unassigned first. 6. As a Student, check access is not available until the appointed time and that it is removed again when the close deadline has passed. Note: you may have to refresh the browser at appropriate times to see the activity appear and disappear. 5 Presenting content out of class

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