CIRCLE EXPLORATION KIT FOR MEMBERS

Transcription

1 CIRCLE EXPLORATION KIT FOR MEMBERS

2 Introduction Exploration Meetings are an opportunity for members to share experiences and learn from each other. In a typical Exploration Meeting, two members present a challenge, opportunity or upcoming decision with their Circle. We call these Personal Stories. After listening to the presenter, the rest of the group shares their own insights and related experiences. The idea is that everyone benefits from the group s best thinking. What s inside Update Exercises...Page 3 Two easy exercise to help you put together a great Member Update Exploration Guide...Page 5 A step-by-step guide to an Exploration Meeting Share Your Story...Page 6 A short worksheet to help presenting members put together a Personal Story Listen, Ask, Share... Page 11 A worksheet members can use to brainstorm their responses to Personal Stories What to do with these docs Complete the Update Exercises in advance of getting together. Review the Exploration Guide for a sneak peek at what s ahead. If you are presenting a Personal Story, use our Share Your Story worksheet to get started. Refer to our Listen, Ask, Share worksheet during the meeting to help prepare your responses to Personal Stories. Don t worry about printing out documents you re not using to prepare; your moderator(s) will have copies of everything you need for the meeting. IMPORTANT NOTE Every Circle is different and will try new things. If you find an approach worth sharing, we d love to hear about it at circles@leanin.org. 2

3 Update Exercises At the beginning of each meeting, it s helpful to spend a few minutes updating members about the important things happening in your life. This keeps everyone in the group up-to-date and fosters the personal connections that drive a Circle s success. If you re having trouble figuring out what to share, you can use one of the following exercises to help you put together your update. Exercise 1 Best thing that s happened in the last month Worst thing that s happened in the last month What most looking forward to in the month ahead What most dreading in the month ahead BUSINESS PERSONAL 3

4 Exercise 2 The biggest opportunity I ve had since our last meeting is The biggest challenge I ve faced since our last meeting is In the next 30 days, the biggest decision I ll need to make/most significant situation I m facing is Today I m feeling I most want to talk about The thing that might prevent me from focusing on our meeting today is 4

5 Exploration Guide GoalS: 1 2 Update other members on what s happening in your life Exchange personal insights and experiences on important issues TIME ESTIMATE: 2 Hours Suggested Meeting Agenda Part 1: Staying Connected Check-In Review agenda, confidentiality reminder Up to 5 Minutes Member Updates Everyone takes turns sharing what s new in their lives 2 Minutes Each One Action Updates Everyone takes turns sharing the outcome of their One Action (This can be done as part of Member Updates) 2 Minutes Each Part 2: Learning from Each Other Personal Story # Minutes Facilitator sets up the discussion (confidentiality, boundaries, communication guidelines) 1 Minute Presenter shares her Personal Story 5-7 Minutes Circle members can ask questions to shape the presenter s thinking or guide their own stories Up to 5 Minutes Members share their own insights or experiences 2 Minutes Each Presenter shares how she benefited from the discussion 1 Minute Members take turns doing the same Up to 5 Minutes Personal Story # Minutes Part 3: Wrapping Up Housekeeping Discuss what worked and what didn t; confirm next meeting s Education topic as well as time/date/location Up to 10 Minutes 5

6 PART 1: Staying Connected Check In ALL MEETINGS Time Recommendation: Up to 5 minutes Exploration Meetings begin with a Check In. This a great time to review the agenda and remind members that confidentiality and good communication are important. It s also an opportunity for members to surface any ideas for improving the Circle. Member Updates Time Recommendation: 2 minutes each ALL MEETINGS Before diving into the Exploration portion of the meeting, we recommend you go around the group and share important updates from the last month, as well as upcoming opportunities and challenges you see for the month ahead. If you didn t prepare anything to say, just share what you re feeling in the moment, and try to stick to more significant updates. One Action Updates Time Recommendation: 2 minutes each During your last Education Meeting, you likely ended by discussing how to incorporate the recommended One Action into your upcoming month. If you put your new skills into action and completed it, now is a great time to share your results with the group. If you didn t, consider sharing what, if anything, got in your way. 6

7 PART 2: Learning from Each Other This is the part where Exploration and Education Meetings are different. Lean In provides an online lecture and Discussion Guide for Education Meetings. Exploration Meetings are a time to focus on the experiences of individual Circle members by sharing what we call Personal Stories. A note to members sharing a Personal Story: We recommend you take some time ahead of the meeting to organize your thoughts. We provide the Sharing Your Story worksheet on page 9 to get you started. In addition, you can always reach out to your Circle Facilitator for help with your story. Personal Story #1 Time Recommendation: minutes During this portion of the meeting, the first presenter spends 5 to 7 minutes sharing her Personal Story with the group. After she s finished, members are encouraged to ask questions to help her consider her situation from a different angle and/or gather more information so they can choose the right story to share in response. In either case, they should avoid offering advice or making judgements. Following this brief Q&A, members go around the room and tell their own stories. The goal is that hearing how other members have responded to similar situations will help the presenter work through her issue, and provide different points-of-view that are valuable to everyone in the Circle. A great way to end is for the presenter to spend a few minutes explaining how she benefited from the discussion. Then other members can quickly do the same a simple approach is to go around the Circle and complete the phrases, I m feeling... or I learned... Personal Story #2 Time Recommendation: minutes In a typical Exploration Meeting, you ll have time for a second Personal Story following the same format. If there s remaining time, you can always try to sneak in a third Personal Story or spend extra time digging more deeply into an issue that was raised by the goup. 7

8 PART 3: Wrapping Up Housekeeping ALL MEETINGS Time Recommendation: Up to 10 minutes We suggest you use some of the last 10 minutes of the meeting to reflect on what worked and what didn t. This is also when the Circle Manager will remind everyone what topic is on the agenda for next month s Education Meeting. Next Steps We recommend you watch the online lecture a few days before the getting together so it s fresh in your mind; you can also read through the Discussion Guide but it s not necessary. In any case, don t forget to come prepared to give your regular Member Update. You can find all our online lectures at leanin.org/education, and we automatically add the next lecture on our suggested schedule to your Mightybell space. 8

9 Share Your Story As a presenter, you ll share a 5 to 7 minute Personal Story with your Circle, and then field questions from other members before listening to their insights and stories. To get started, we suggest you take some time to work through the following questions. In addition, you can reach out to your Circle Facilitator for help focusing your thoughts and putting together your story. Action Nature What is the nature of your Personal Story? Is it related to work or home or something else? Background What is the background information? This is the who, what, when, where and why. Purpose Why did you choose this topic? What question do you want to answer? What is the challenge or opportunity you want to address? Feelings How do you feel about the situation you re presenting? Sad, mad, anxious, scared? Options What are your options? What are the pros and cons of each? Do you have a preference? Are there elements of the situation that are out of your control? Outcomes What are the outcomes of your different options? What will happen if nothing changes? 9

10 Listen, Ask, Share Personal Stories allow individual members to share their opportunities, challenges and upcoming decisions. Then the whole group benefits from everyone s insights and experiences. We hope your Circle becomes a place where everyone can discuss important issues that they re experiencing at work and home. Remember your Circle s commitment to good communication during Personal Stories. As a refresher, here are our suggested guidelines: L i s t e n beyond the words to hear the feelings. It is important to listen in order to understand rather than listen to respond as we often do in our daily lives. Accept Circle members and topical discussions without judgment. A s k thought-provoking questions to help the presenter see her situation from a different angle. But avoid embedding advice in the form of a question (e.g., Have you ever considered? ). Share experiences, not opinions or advice. Use I statements and speak only for yourself. Be specific and brief. Avoid you should... We ve developed the prompts below to help you formulate your questions, insights and stories as you listen to each member s Personal Story. Personal Story #1 Action Listen What are key considerations of the presenter? How is she feeling about the situation? Ask Is there a question you d like to ask to help better understand the presenter s situation? Something that might help her consider things from a different angle? Share What experiences have you had that might be helpful to the presenter? 10

11 Personal Story #2 Action Listen What are key considerations of the presenter? How is she feeling about the situation? Ask Is there a question you d like to ask to help better understand the presenter s situation? Something that might help her consider things from a different angle? Share What experiences have you had that might be helpful to the presenter? 11