Music Teacher Grade Book

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1 Music Teacher Grade Book Welcome to the revised teacher grade book. The new functionality streamlines common teacher tasks such as Attendance and Scoring assignments. In the following pages we will review the changes and locations of functions. Below is an overview of the new look and functions. Notifications and messages no longer appear on the main page of Instruction. Messages and Notifications may be accessed by selecting Message Center in the Action Bar. Menu App Context Notifications User Icon Switcher Switcher Menu Control Center Score Assignments Score Assignments Take Attendance Take Attendance

2 The newest function in the grade book is the Control Center. The Control Center gives quick access to Attendance and the ability to Score student assignments. It appears as soon as you access your grade book. The application banner has a new look but contains the same functionality as the previous version. Menu Context Switcher (School & Year) App Switcher Notifications Help User Menu

3 Music Teacher Grade Book The application banner holds the icons that allow you to change school years, review notices and access the menus. The User Menu gives access to the Account Settings and Log Off. Account settings contain the preferences for your grade book such as showing student numbers, student pictures, and active students. Please use Log Off to exit the program Notifications contains account notifications and messages. The Context Switcher allows users to change schools and school years. Click on the down arrow in the year or school field and select the appropriate year or calendar. The Menu icon allows you to open and close the Action Bar. Closing the Action Bar will give you more workable space in your grade book. The App Switcher controls access between Campus Instruction and Campus Tools. Click on the down arrow to access the appropriate application. Campus Tools contains the census data for the student as well as members of their family. It also contains assessment, attendance and grades for the student. The report card report link is located in Campus Tools.

4 The Control Center gives immediate access to attendance and assignment scoring. Each period that needs attendance taken is in the Sections list and will have Take next to the section name. Click the radio button next to Take and the attendance roster will appear. The program will default to Present. Click on the students that are Absent or Tardy and click Save. Click Close to return to the Control Center. To Score assignments, click on Score next to the courses listed in Sections. A number will appear showing the number of assignments that need scoring for each section. The Assignments list will appear listing the unscored assignments. You may select All, Unscored or Missing. Click on the name of the assignment to be scored. The score window will open showing the student names and the points possible. You may enter scores individually or use the Fill Score option. There is also a Turned In flag to mark all students as having turned in the assignment. This will show on the parent and student portal. Enter all scores, click Save and Close.

5 To move back to the Action Bar, click the Menu icon in the upper left corner of the window on the application banner. The Action Bar contains all the processes for the grade book. To access each item, click on the name in the list. There are three changes to the Action Bar. The Message Center is now located in the list and the Account Settings is no longer listed. Account settings now appears under the User Menu in the Application Banner. The Message Center contains the district and school announcements as well as allowing you to send class, grades and missing assignment messages to students and parents. To access the Grade Book, click on Grade Book in the Action Bar. The functionality has not changed. To create more space, click on the Menu icon in the upper left corner of the window. The bar will collapse and the grade book will become larger. Settings allows you to set grading scales, create categories and assignments as well as other preferences and functions. Click the chevron next to Settings to open the window.

6 Assignment Defaults PATH: Campus Instruction > Grade Book > Settings > Assignment Defaults Teachers may now create templates for assignments. Options for Section Groups, Date, Grading Setup, and other assignment elements may be added. Defaults help save time when creating assignments with options that are often used. Teachers can create multiple defaults sets. There is a limit of one default that can be set to apply automatically whenever assignments are created. This would be used with the most common assignment settings. When creating an assignment, the template may be changed quickly to another. Creating Defaults Select Assignment Defaults from the list. The Assignment Default List window will open to show all previously created templates. Click Add to create a new template. Name Apply Automatically Identifies the default name in the list. When this option is marked, the selected options are automatically applied to the newly created assignment. (The teacher is able to change to a different default.) Sections Defines which sections are assigned to the default. The options are Any or and existing Section Group.

7 The Setup Defaults example show the possible settings that may be applied to an assignment. Enter a name for the setup template. You may create a default template that will assign the setup automatically. This would be used for the most common assignment setup. You may have one template set to Apply Automatically. Select Any or choose any group in the list. Assigned Date and Due Date may be set to minus days, current Date, or plus days. Grade Book Sequence allows setting to Incremental or setting to a specific number. The default is Scoring Type should always be set to Points. Total Points may be set for the most common assignment value. Multiplier may be set for a different value or remain at the default of 1. Select Save after all settings are complete. Curriculum List PATH: Campus Instruction > Grade Book > Settings > Curriculum List This function lets you create and score assignments. The placement of the options have changed and are explained below. The view of the list looks the same. Click New to start the process of creating a new assignment. Click New Assignment. The Assignment Detail window will open. The detail window has been condensed for easier use.

8 Add additional sections Add or Select Standards Enter the name of the assignment. Enter an abbreviation this will appear in the grade book and is 5 characters long. The section to be connected to the assignment to will appear in the Sections list. If you are teaching more than one section of the course, you will be able to select more than one section. Click on the Add Remove button to add an additional section. This new version will only allow you to attach one category to the assignment. You may select the category by clicking on the arrow in the Category field. Select the standard or grading task from the pick list under Standard/Grading Task. Click the down arrow to see the available standards/tasks. Do not select Overall Grade for ELA or Math. Do not select Final Grade for any section. You may select more than one standard by clicking on the Add button and selecting a new standard from the list. Select Points from the Scoring Type list, click the down arrow to select. Enter the number of points possible for the assignment. (We only use points.) The area for teacher notes and portal information are now at the bottom of the page and you must click the arrow to open the field. Portal information is now For Students. Click Save and Close.

9 Section Groups PATH: Campus Instruction > Grade Book > Settings > Section Groups Section Groups allow a teacher to group similar sections together in a single grade book view. Groups make scoring assignments easier by combining matching assignments into shared columns in the grade book. Selected groups apply to the grade book view only. When viewing the grade book for a section group, some options are not available, including some tools in the Settings menu. Creating Section Groups 1. Click Section Groups from the Settings menu of the Grade Book. 2. Click Add to create a new group. 3. Enter a Name for the group. 4. Enter a Seq(uence) for the group. 5. Select a Sort option to sort the section list by Active sections (those marked to be included in the group), by Period, or alphabetically by Course Name. 6. Mark the Active checkbox next to sections to include in the group. The Terms in which each section meets are provided. 7. Select a Color for each section, which displays as a small bar next to each student's name.

10 Viewing and Scoring a Section Group Section groups are selected in the Section dropdown at the top of the grade book. Students are listed sequence of the section within the group. Only selected sections will appear in this view. Unmarking Section in the sort options sorts students in alpha order without grouping them by section. Students are listed based on the sequence of each section within the group and whether Section is marked in the Sort options. Unmarking Section in the Sort options sorts students alphabetically without grouping them by section. Other filtering and sorting options are also available. Assignments are combined if they match in Name, Sequence, Due Date, Category, and Points. Columns for assignments that don't match across sections show with shaded cells for sections that do not include the assignment. Note that assignments are combined only in this grade book view; the individual assignment records for each section still exist. In the example above, both sections have a matching assignment each day Matching Categories are also combined. In Progress columns calculate based on the Grade Calc Options selected for each individual section. Manually Posting Grades functions as it does for an individual section.

11 Mobile Grade Book Functions The mobile app allows you to take attendance as well as score assignments on the go. The following screen shots show the new interface. Menu Icon Context Switcher User Menu Messages Help After logging into your account, the following screen will appear showing the banner that appear above. Just like the Control Center in the Grade Book, you will see the links to take attendance Red indicates the period is past and attendance has not been taken. Green with a check indicates attendance has been taken. Open circle indicates an upcoming period or current period where attendance has not been taken. Click on the button for the appropriate section.

12 The attendance window will open and works exactly the way it does in the grade book. The student list will default to Present so you only have to change the students that are Tardy or Absent. Click Save. Click Close to return to the Control Center. The score link allows you to enter scores for unscored assignments or assignments that have missing scores for students. Click the number and the Assignments selection window will appear. Select the filter you wish to use, the program defaults to Unscored. Click on the assignment name, the score interface will open.

13 Click the Turned In check box in the Fill Scores area to fill all students with the flag. This will show on the student and parent portal showing the assignment as turned in. You can also fill all scores by entering the information in the Score field in the blue area. Enter the individual scores in the score field for each student. Click Save after all scores are entered. Click Close to return to the Control Center. The Context Switcher allows you to change years and/or schools if you are assigned to more than one school. Click on the Context icon. Click the down arrow in the Year field to display the years available. Click in the School field to see the schools to which you are assigned. Click the Context icon again to return to the Control Center. The Messages icon will take you to the Message Center. You may review All Items, Process Alerts or Announcements. To create a new message, click on New. The process is the same as in the grade book.

14 The program Menu icon will open the Action Bar which holds the same functions as the grade book. App Switcher Click the down arrow next to Instruction. This will move you to Campus Tools which will allow you to access student demographic data as well as student schedules and grades. The user menu contains the Log Off functions and well as Account Settings. Click Account Settings to set the preferences for your grade book. Make sure to Log Off the app when finished.

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