PREPARATION CHECKLIST

Transcription

1 Classroom Training Facilitator Instructions Use these instructions to prepare for the classroom training. This training will fulfill the requirements for non-networked colleagues. ROOM SET-UP Be sure to reserve a conference room or classroom that is equipped with the following technology/supplies: Laptop or PC with PowerPoint and video capability Projector Speakers (video has audio) A flip chart or dry erase board with markers PREPARATION CHECKLIST Prior to the training: Complete your required on-line trainings for these topics so you are familiar with the content Print the following: The Facilitator Guide which will serve as your notes for the training. The attendance sign-in sheet, which is included on the next page. Download the presentation to the desktop of the computer you are using in the training room. You can find it at the ADM Learning Center under Manager Tools. Test any links and videos in the presentation Confirm the slides project well on a screen everyone can see Ensure the room has enough chairs and a table in front for your materials Have access to a flip chart or dry erase board and markers Practice your presentation using the talking points and slides; time yourself DURING TRAINING Track attendance: Be sure colleagues sign the attendance sign-in sheet legibly with their employee number and legal first and last name. You will need this information to give them credit in the system. Provide the Introduction: Share a Safety Moment and review evacuation procedures. Start the training: Follow the Facilitator Guide to help you guide participants through the PowerPoint. Wrap-up the training session: Thank colleagues for attending and remind them to sign the attendance sheet. POST TRAINING Enter training completions in the ADM Learning Center (CourseMill) by following the step-by-step instructions at the end of this document. A video demonstration can be found on the ADM Learning Center under Manager Tools. Reporter access is necessary to complete this task. All managers with direct reports have been granted this access. If you re not a manager and unsure of your access privileges, TrainingSummary@adm.com. Note: The attendance sheet only verifies attendance. It does not mark colleagues completed in CourseMill. Reports are run from CourseMill and shared with leaders to track progress. If you don t enter completions, reports will not be accurate.

2 Required Training: Attendance Sign-In Sheet Date: Time: Facilitator: Student ID (Employee Number) Legal Last Name Legal First Name Signature

3 ADM Learning Center (CourseMill) Entering Completion for Non-Networked Colleagues In your role as a manager, instructor, or reporter, you will have access to enter completion data for colleagues within your assigned group or location. Depending on your needs, follow the instructions below to complete these tasks using a batch upload, or by course, or individual colleague. For 5 or more colleagues: Entering Completion Data Batch Upload For 1-5 colleagues: Entering Course Completions By Individual Colleague Entering Course Completions By Course

4 Entering Enrollment and Completion Data Batch Upload for Required Trainings The batch upload will enroll the colleague and give the colleague credit for the Required Trainings in one transaction. 1. Enter the colleague s enrollment and completion data into the.csv template in the appropriate language. A. With this one hour training, colleagues are receiving credit for three separate courses. Please ensure that you've listed each colleague's information for all three courses, as shown in the below example. B. The date must be formatted as yyyy/mm/dd. i. Highlight the EnrollDate and PassDate columns. ii. Right click, then select Format Cells.

5 iii. Click Text, then click OK. iv. Enter the EnrollDate and PassDate for all colleagues (formatted as yyyy/mm/dd). c. Save the file as a.csv to your computer or a shared drive.

6 2. Login to ADM Learning Center (CourseMill). a. If your access is currently set to Student, click the drop down arrow in the upper right hand corner and select Switch Role. 3. Click the Users drop down menu and select Manage Users. 4. Click Batch User Data.

7 5. Click Browse. a. Locate the.csv file you saved previously. Click Open. b. Click the drop down arrow in the Process Data field and select Error Check Data. 6. Click Process. 7. The system will run through the data and display any data specification errors in red.

8 a. If you receive errors, return to the.csv file and make any necessary corrections. Then follow the steps to upload the file again. 8. If you receive no errors, click the drop down arrow in the Process Data field and select Process Data. a. Click Process. Batch Uploads Can Be Tricky! Data accuracy is essential when entering data in the batch file. The system only verifies that the data being uploaded meets the specifications of the field to where the data is being uploaded. It DOES NOT check the data for accuracy. For example, if an Employee ID number is entered incorrectly or a colleague s name is misspelled, the system will either update the wrong transcript or potentially create a new account because the Employee ID number or name is not currently listed in the database.

9 Entering Course Completions - By Individual Colleague Please note: In order to give credit in this way, the colleague must first have been enrolled in the course. Instructions for Enrolling Colleagues by Individual Enrolling Colleagues by Course and are included at the end of this document. 1. Login to ADM Learning Center (CourseMill). a. If your access is currently set to Student, click the drop down arrow in the upper right hand corner and select Switch Role. 2. Click the Users drop down menu and select Manage Users. 3. Enter the colleague s last name or Employee ID. Click Search. 4. Click the colleague s name to highlight it, then click Gradebook. 5. Click the course you wish to mark complete for the colleague.

10 a. Click the drop down arrow in the Status field and choose Completed. b. If applicable, enter the colleague s score in the Score field, and select the Completion Date calendar icon to enter the completion date of the course. 6. Click Save.

11 7. Click Close.

12 Entering Course Completions By Course Please note: In order to give credit in this way, the colleague must first have been enrolled in the course. Instructions for Enrolling Colleagues by Individual Enrolling Colleagues by Course and are included at the end of this document. 1. Login to ADM Learning Center (CourseMill). a. If your access is currently set to Student, click the drop down arrow in the upper right hand corner and select Switch Role. 2. Click the Curriculums/Courses drop down menu and select Manage Courses. 3. To locate the course, type in key words from the title. Click Search. 4. Click the desired Curriculum/Course to highlight it, then click Gradebook.

13 5. Locate the colleague(s) you wish to enter as completed. a. Note: You can select multiple colleagues by holding the SHIFT or CONTROL keys on your keyboard, or locating and selecting individually. You can also use the alphabetical dropdown menus and page number to find the colleague name in the list. 6. Click the drop down arrow in the Status field and select Completed. 7. If applicable, enter the colleagues score in the Score field, and select the Completion Date calendar icon to enter the completion date of the course.

14 8. Click Save. 9. Click Close.

15 Enrolling Colleagues in a Course By Individual Colleague 1. Login to ADM Learning Center (CourseMill). a. If your access is currently set to Student, click the drop down arrow in the upper right hand corner and select Switch Role. 2. Click the Users drop down menu and select Manage Users. 3. Enter the colleague s last name or Employee ID. Click Search. 4. Click the colleague s name to highlight it, then click Register.

16 5. Click Select next to the Curriculum to Register (enter ID) or Session to Register (enter ID) field, depending on how the course is identified. a. Note: a Curriculum is a set of courses or sessions, in which a colleague must complete all sessions to complete the Curriculum. 6. Locate the correct curriculum or session, and click Select. a. Note: You can select multiple curriculums/courses by holding the SHIFT or CONTROL keys on your keyboard, or locating and selecting individually. You can also use the alphabetical dropdown menus and page number to find the course name in the list.

17 7. Once you have selected the desired curriculums/sessions, click Return Selected Items. a. Click Register. The selected items should now appear on the colleague s Enrolled Curriculums/Courses list. b. Click Close.

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19 Enrolling Colleagues in a Course By Course 1. Login to ADM Learning Center (CourseMill). a. If your access is currently set to Student, click the drop down arrow in the upper right hand corner and select Switch Role. 2. Click the Curriculums/Courses drop down menu and select Manage Courses. 3. To locate the course, type in key words from the title. Click Search. 4. Click the desired Course to highlight it, then click Register.

20 5. Click Select next to the Student(s) to Register (enter ID) field to populate a list of colleagues. 6. Click the name of each colleague you wish to enroll, then click Select. a. Note: You can select multiple colleagues by holding the SHIFT or CONTROL keys on your keyboard, or locating and selecting individually. You can also use the alphabetical dropdown menus and page number to find the colleague name in the list. b. Once you have selected the colleagues from the list, click Return Selected Items to add them to the enrollment list.

21 7. The Employee ID of the selected colleagues will populate in the Student(s) to Register (enter ID) field. a. Click Register to officially register the colleagues in the Curriculum/Course. b. Click Close.

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