Disclaimer: The contents of this document were developed under a grant from the U.S. Department of Education. However, those contents do not

Transcription

1 ELPA21 TAM English Language Proficiency Assessment for the 21 st Century Test Administration Manual Spring 2017 Listening, Reading, Writing, Speaking Posted January 12, 2017: Revised 1/28/2017

2 Disclaimer: The contents of this document were developed under a grant from the U.S. Department of Education. However, those contents do not necessarily represent the policy of the U.S. Department of Education and you should not assume endorsement by the Federal Government.

3 TEST ADMINISTRATOR MANUAL TABLE OF CONTENTS Overview... 1 Technology... 1 About the ELPA21 Test... 1 TA Qualifications... 1 Security and Professional Code of Conduct... 1 Preliminary Planning... 2 Scheduling... 3 Student Preparation... 5 Providing Help During Administration of Training Tests and Operational Assessments... 5 Training Test TA: Overview... 7 Training Test Overview... 7 Training Test TA: Login and Administration Information... 8 Options for Accessing the Training Test... 8 Secure Training Test Login: Create, Manage, and Administer Training Test... 8 Training Test Student: Testing Process Instructions Sign In to Non-Secure Training Test Guest User Sign In to Secure Browser Training Test Training Test Student: Question Buttons Instructions Operational Assessment TA: Instructions Listening Directions Reading Directions Writing Directions Speaking Directions Test Administration Site: Login and Test Administration Operational Assessment Directions Student: Login Instructions Operational Assessment Directions Student: Listening Directions Operational Assessment Directions Student: Reading Directions Operational Assessment Directions Student: Online Writing Directions Operational Assessment Directions Student: Paper Writing Supplement Operational Assessment Directions Student: Speaking Directions Copyright All Rights Reserved. Page i

4 TEST ADMINISTRATOR MANUAL Test Material Processing and Return Instructions Return of Materials: User Support Revision Log Copyright All Rights Reserved. Page ii

5 OVERVIEW This manual contains directions to guide Test Administrators (TAs) in log-in, Training Test, and general test administration activities. It gives specific information on what the ELPA21 assessment is, procedures and setup details, directions for the TA, and a script with student directions for TAs to follow. For detailed information on loading student information, editing student or TA profiles, or printing test tickets, please consult the TIDE User Guide, located in the resources pages of the WCAP Portal ( Technology All computers and tablets intended for use in the administration of the ELPA21 test must be set up and configured to test using the student Test Delivery System (TDS) prior to the first administration. The Secure Browser Installation Manual can be found on the If you have any questions, refer to the User Support section of this manual. Note: If a student experiences multiple warnings with respect to the volume of the recording, the testing platform may be experiencing an internet connectivity issue. The state had reports from a few schools in 2016 that students tested through wireless connections experienced a higher incident of this issue than students using hard-wired connections. About the ELPA21 Test ELPA21 is designed to measure the performance of English language learners as they progress through their K 12 education and achieve college and career readiness. The ELPA21 items are designed to gather evidence that students are progressing toward or meeting the new set of English Language Proficiency (ELP) Standards adopted by the ELPA21 member states. These standards, which were completed in September 2013, highlight and amplify the critical language, knowledge about language, and skills using language in the Common Core State Standards and the Next Generation Science Standards. TA Qualifications The state assessments must be administered by trained staff members of a school district (e.g., teachers, ESAs, EAs, substitute teachers) under the general supervision of a certificated employee. TAs administering the ELPA21 should have experience with English language learners (ELLs). Student teachers and interns have a contractual relationship with the school district even though they are not paid employees and may assist in the administration of the assessments, including proctoring. Volunteers may not administer or assist in the administration of any state assessments. Volunteers are not permitted to assist with handling secure test material. Volunteers may assist in the supervision of students who need a break or have completed testing Security and Professional Code of Conduct The online and paper-pencil test forms, Writing Supplements, Audio Listening CDs, and DFAs are secure. No portion of test content within these materials may be documented, discussed, or duplicated at any time. Students may take notes during the test using either the embedded Digital Notepad tool (online) or scratch paper (paper-pencil). All scratch paper must be collected, accounted for, and immediately returned to your School Test Coordinator (SC) at the end of each days testing, according to your school s Test Security and Building Plan. All staff supporting state testing processes, must review the Professional Standards and Security, Incident, and Reporting Guidelines. Copyright All Rights Reserved. Page 1

6 Student information is confidential; therefore, all test tickets and papers must be kept secure until used during a test session and then immediately shredded. This TAM is not a secure document and schools may print or use electronically to quickly search for information. WAC ( Provides penalties for the unauthorized use or disclosure of test content and flagrant disregard of generally recognized professional standards in test preparation and administration. Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found at: Preliminary Planning 1. Review this manual and supporting administration materials in their entirety, before administering the ELPA21 Training Test or the ELPA21 Operational Tests. 2. Verify that computers are set up and configured for the administration of ELPA Ensure students take the ELPA21 Training Tests prior to taking the ELPA21 Operational Assessment. The Training Tests are located on the WCAP Portal). This is important to your students as it will allow them to familiarize themselves with the technical skills, tools, and types of items (test questions) they will encounter on the ELPA21 Operational Assessment. 4. Review your student s testing schedules. Is there a plan in place to support students needing additional time? 5. Refer to the Guidelines on Tools, Supports, & Accommodations (WCAP Portal) for additional restrictions related to providing tools, supports, or accommodations including the use of scratch paper. 6. Verify that the necessary materials for each test are available (i.e., headsets, scratch paper). 7. Make sure the physical conditions in the testing room are satisfactory. All students should have a well-lighted, well-ventilated workspace, and should be seated so that there is enough space between them. 8. Have a plan for covering any Word Walls or other posted material that could provide help during the test. Post a Testing Secure Environment, Do Not Disturb sign on the door to avoid interruptions (available WCAP Portal). 9. Student testing areas (desks or tables) will need to be cleared of books and other materials. 10. Have a location secured, away from students testing locations, for students to place non-approved electronics and personal bags. Students must turn off all non-approved electronics (i.e., cell phones) prior to testing. 11. Plan ahead for a time and location to charge ipads, Chromebooks, and laptops prior to testing. Devices should be 100% charged or plugged into a wall socket during the test. 12. Ensure students are assigned to the correct online tests and that their designated supports are selected correctly. 13. Review the important information for administering tests on page 3. Copyright All Rights Reserved. Page 2

7 Scheduling The ELPA21 assessment administration window is February 1 to March 30, The large print and braille will be administered on an alternate schedule. This schedule will be communicated once identified. All ELPA21 tests combined should take approximately one hour to administer for lower grade bands, and up to two hours for the highest grade bands. These approximate times are for student work time only. Therefore, allow an additional minutes to pass out test tickets, set up headphones, read directions, and perform other testing activities. This is not a timed test and provisions should be made for students who may need additional time. The test is divided into four domains (Listening, Reading, Writing, and Speaking), each of which is an individual test. TAs follow their district approved testing schedule as set in their Test Security and Building Plan. It is highly recommended that students be given the opportunity to practice using the Training Tests prior to students taking the Operational Assessment. ADMINISTERING TESTS One test in a single day: When students finish the first test, they will be instructed to submit their test. When beginning the next test on a subsequent day, you will need to read the login directions to the students beginning on page 24. Then, continue with the box directions beginning on the test being administered. More than one test in a single day: When students finish the first test, they will be instructed to submit their test.. TAs can add the next test within the TA Interface. TAs may use the same Test Session ID, if the current session is not logged out of the TA Interface. You will read the directions beginning on page 24 for Student Login Instructions to the next test. If the current session has been logged out, you will need to create a new session. Prepare to have a quiet activity for any students who complete the test early. For security reasons, students must not have access to non-approved electronics while in the testing location. If individually releasing students, one at a time, at the end of testing, ensure that all materials have been collected and accounted for prior to dismissal. ADMINISTRATIVE CONSIDERATIONS Some students may need some of the following supports in their testing environment. Adaptive furniture Breaks (length to be determined by the structure of the test and student s needs) Study Carrel Individual administration Light/acoustics Minimize distractions Test at a time beneficial to the students Non-embedded amplification Repeat/re-read directions word-for-word Seat location/proximity Separate room Slant board/wedge Small group Student s home/hospital/incarceration for testing. This must be submitted by the DC to the state, for approval. Copyright All Rights Reserved. Page 3

8 RECOMMENDED STUDENT: TEST PROCTOR RATIO (Operational ASSESSMENT) It is recommended by the consortium to test students in small groups. The following table provides the recommended ratio of students to TAs. One DFA will be provided by the contractor for the paper-pencil writing portion for every five students pre-registered for the ELPA21 Operational Assessment. All other administrative documents need to be obtained from the WCAP Portal: APPROXIMATE TESTING TIMES Estimated ELPA21 test times are based on feedback from the field test. These times may be modified. Actual times will vary dependent upon variables specific to your district. MATERIALS REQUIRED 1. Test tickets, if they are being used by your school. Test tickets are secure materials and must be treated as such. Return to your SC according to your school s Test Security and Building Plan. 2. The Guidelines on Tools, Supports, & Accommodations, if needed. 3. Test Administration Manual TAM (online K 12, only) 4. Directions for Administration DFA (paper-pencil K 1 Writing Supplement and large print forms, only) 5. Scratch Paper (for paper-pencil, only) 6. Headsets 7. Access to a mouse (if students normally use one for online testing). 8. If using a tablet, an external keyboard is needed. 9. Access to the Tool Button sheet, if needed. Copyright All Rights Reserved. Page 4

9 Student Preparation To prepare students for the ELPA21 assessment, it is highly recommended that students take the ELPA21 Training Test for their grade band prior to Operational testing. It is suggested to administer the Training Test several days prior to the ELPA21 Operational Assessment. The Training Test will familiarize students with the ELPA21 online system, icons, buttons, tools, and item types. Students will also become familiar with: How to scroll down and across the screen when necessary How to move from screen to screen How to answer multiple-choice questions by clicking on the answer How to respond to drag-and-drop questions using a mouse How to record an answer to the Speaking test, listen to the recording playback, and re-record if necessary How to type in a box to respond to a Writing prompt A Tool Button sheet is available to help students become familiar with the different testing and tool buttons: Students may take the Training Test as many times as needed to gain familiarity and to become comfortable with the testing tools and item types. Because the Training Tests are considered practice for the students, responses are not saved. For the actual ELPA21 Operational Assessment, try to put students at ease. Explain that the test includes some questions that are easy and some that are harder; encourage students to attempt to answer every question and to do their best. Providing Help During Administration of Training Tests and Operational Assessments While students are testing they may request assistance. The following sections provide an overview of the type of support that is permitted for the Training Test and Operational Assessments. Also included in this section is an overview of TA support needed for the Recordings and Replays of the Speaking and Listening tests. Please ensure that students get sufficient practice with this tool in the Training Tests prior to testing. Training Test Support Test Administrators (TAs) may lead all students through the Training Test prior to the Operational Assessment, to ensure students have an opportunity to become familiar with the online test interface and how to use the various tools embedded in the test. If necessary, TAs may assist students with online skills such as scrolling, selecting a response by clicking, dragging and dropping, starting and stopping recording of a spoken response, and moving between screens. Operational Assessment Support When students are taking the Operational Assessment, they may look to the TA to verify that they have used the technology (such as recording a spoken response) correctly. The TA is allowed to acknowledge that the student has used the system correctly or redirect the student on how to properly use the technology. At no time, however, is a TA allowed to provide support on student responses to questions, comment on the quality or proficiency of a student response, assist students selecting a response, or encourage students to re-record to try for more points. Copyright All Rights Reserved. Page 5

10 Sound Check, Recordings, and Replay Support At the beginning of the Speaking test, all students will be prompted to check the sound in their headphones (if the sound needs adjusting or is not working, they are prompted to raise their hand). Next, they are prompted to check the functionality of their microphone by recording and then listening to their name. Students will hear the prompts through their headphones and then record their answers. To record an answer, the student clicks on the Microphone button, speaks, and then clicks on the Stop button. The students can then listen to the recorded response by clicking on the Play button. If a student is not satisfied, the student can re-record a response by clicking on the Microphone button again. Refer to the Limitations to Recordings box below for restrictions. Students may see a warning box pop up when they click the Stop button to end a recording. This box warns that the audio recording might be too soft, and directs students to listen to their recording and re-record if needed. If students ask for assistance with this warning box, TAs can: 1) Read the text of this warning box to students. 2) Tell the student to listen to the recording to determine if the student can hear the response. If the student response can be heard, tell the student to move on to the next question. If the student response cannot be heard, tell the student to re-record their answer using a louder voice. REMINDER: The TA cannot comment on the quality of the student response, tell the student what to say in their response, or encourage the student to re-record just to try for more points. NOTE: If a student experiences multiple warnings with respect to the volume of their response, it may be due to the testing platform experiencing an internet connectivity issue. If this occurs, reach out to your Technology and District Test Coordinator for support. Limitations to Recordings and Replays For the 2017 administration, the Test Delivery System is unable to limit the number of recording and replays for student access. To help align Washington with other ELPA21 states, TAs will instruct students that the recording and replays should only be used two times. We ask that students be monitored by TAs, as able, for the number of times this is used. Use of recording, more than two times, will not be considered a testing irregularity. Speaking test, only: The ELPA21 Consortium created the recordings to be limited to two times. The accommodated version of this is unlimited recordings. Listening test, only: The ELPA21 Consortium created the replay to be limited to two times. The accommodated version of this is unlimited replays. Copyright All Rights Reserved. Page 6

11 TRAINING TEST TA: OVERVIEW Training Test Overview The Training Test helps students understand how to take the online test and enables them to practice using all the tools available. This opportunity to practice is invaluable for some students and highly encouraged. Depending on students grades and ages, some students may need additional practice with technology before the actual test, in order for them to be completely comfortable. The Training Test can be accessed as many times as necessary for students to become familiar with the testing system. For complete instructions on administering Training Tests, refer to the TA User Guide, available on the WCAP portal. Students in grades K and 1 need to practice the Question and Navigation buttons only. The Tool icons are optional and may be skipped for the younger students in order to simplify the lesson. A Tool Button sheet is available to support your lesson plan. Additional tools are available for students who require them per an IEP or 504 plan. Please ensure that students have sufficient practice with tools, via the Training Test, prior to testing. PAUSING A TEST During the Training Test, TAs and students should become familiar with Pausing the test. Students can pause their test at any time. They will be presented with a warning message asking them to verify that they want to pause the test. For the Training Test, the alert message also states that they may not be able to go back to previous questions. Students are instructed to alert the TA. If they choose to pause the test, they will be logged out of the test. When students resume the test, they will see the first page that has unanswered questions. For the Operational Assessment they will be able to view and change answers to questions they already answered within the current test (domain), including previous pages. They cannot reopen previous tests. If the TAs session is idle for 30 minutes, the system will automatically pause the student s tests and log the TA and students out. The TA will need to create a new test session and the student s will need to log back in with the new Session ID to return to their test. All answers are immediately saved; students do not lose answers when the test is paused. Copyright All Rights Reserved. Page 7

12 TRAINING TEST TA: LOGIN AND ADMINISTRATION INFORMATION Options for Accessing the Training Test There are two options for student access to the Training Test. 1. Sign In to Non-Secure Training Test Guest User: The TA and Student accessing through the non-secure Practice & Training Tests card on the homepage of the WCAP Portal. This option could be used for TAs becoming familiar with the Training Test and presenting the Training Test to larger groups of students prior to using option two. Click Non-Secure Training Test Login: Guest User to begin directions to students. 2. Secure Browser Secure Training Test Login: Create, Manage, and Administer Training Test: The Training Tests have two components. TAs use one component, the Training Test Administration (TA Training) site, to create and manage Training Test sessions. Students use the other component, the Training Test (Student) site, to take the Training Tests. This allows students to practice entering their log in information and allows students with accommodations the ability to use the specified accommodation in the Training Test. Click Secure Training Test Login: Create, Manage, and Administer Training Test to begin TA directions followed by student directions. Either option allows students to practice navigating the platform and becoming familiar with the tools and functions like listening again to prompts or recorded information. Secure Training Test Login: Create, Manage, and Administer Training Test The Training Tests have two components. TAs use one component, the Training Test Administration (TA Training) site, to create and manage training test sessions. Students use the other component, the Training Test (Student) site, to take the Training Tests. 1. Access the WCAP Portal homepage 2. Select the Test Administrator User Card. 3. Click the Training Tests Administration card. 4. The login page appears. 5. Enter your username and password. 6. Click Secure Login. The TA Training Site appears. Copyright All Rights Reserved. Page 8

13 7. When you are ready to begin a test. a. In the Test Selection window, select the test(s) to administer. b. Click Start Practice or Training Session. The session ID appears at the top of the page. Provide the session ID to the students signing in to your test session. You will have students sign in to the Training Test Administration site using their first name, SSID (under Student ID ), and the session ID from step 7.b. (see page 11 for instructions to students). Please assist students with logging in as necessary. You will need to approve students for testing. When students select tests, the Approvals box in the upper-right corner of the Training Test Administration site shows notifications. Click Approvals to view the list of students awaiting approval. To review a student s test settings and accommodations, click in that student s row. To approve an individual student for testing, click. To deny a student for testing, click and enter the reason in the box. To approve all students in the list for testing, click Approve All Students tab at the top of the Approvals window. Copyright All Rights Reserved. Page 9

14 8. Monitor students progress throughout testing. Students test statuses appear in the Students in Your Test Session table. Statuses include the following: approved, started, in-progress, review, completed, submitted, and paused. The Student Status column indicates how many test questions the student has answered out of the total number of questions in the test. Click to pause an individual student s test. If a student s test is paused, the student will be able to view and change answers to questions upon re-entering the current test. The student cannot access previous tests. The ELPA21 assessment does not have a pause limit, however, after 30 minutes of student inactivity, the session will be closed and the student will need to log back into the current test session. After 30 minutes of TA inactivity, it will log the students and TA out, requiring a new Test Session ID to log back in. 9. When appropriate, stop the test session and log out. a. Click to end the session and automatically pause any in-progress tests in your session. b. Click Log Out to exit the TA Training site. When you stop a testing session, you cannot resume it. If you stop a testing session and students need to continue testing, you will be required to start a new session. Copyright All Rights Reserved. Page 10

15 TRAINING TEST STUDENT: TESTING PROCESS INSTRUCTIONS TAs read the information inside each SAY box. The information outside of the SAY box, in italics, is additional information to support TAs and should not be read to the student. Non-Secure Training Test Guest User login begins below. If walking students through the Training Test using an overhead, omit the following SAY boxes. If students are logging in on their own, use the following SAY boxes. Secure Browser Training Test student login begins on page 12. Sign In to Non-Secure Training Test Guest User SAY Go to the WCAP Portal at: If you cannot locate the WCAP Portal, raise your hand and I will come help you. Assist students as needed. SAY Select the Practice & Training Tests card. Now, select the Take the Practice and Training Tests card.. Assist students as needed. A warning message appears, only if a student is about to access a test via a browser that is currently not supported. Always refer to the Supported Browsers page on the WCAP Portal for the most up to date list of supported browsers. Once verified, direct students to select OK if you are permitting students to continue with the test. SAY If you receive a Warning message, raise your hand and I will come help you. Assist students as needed. SAY You will sign in as a guest. You will not change information on this screen. Click Sign In now. Copyright All Rights Reserved. Page 11

16 SAY Select the appropriate grade in the Grade: dropdown, then click Yes. Assist students as needed. TAs will continue with instructions for the non-secure Training Test directions to students by joining the instructions on page 13, Select an Available Test. Sign In to Secure Browser Training Test If Test Tickets are used to assist students with signing into the Training Test, you will pass them out now. SAY On your computer screen, locate the icon titled Secure Browser. If you cannot locate this icon, please raise your hand and I will come help you. Assist students as needed SAY Double-click this icon and the program will launch. Once the program has opened, you will see the Student Sign In page. Do not enter anything until you have been instructed to do so. Can everyone see the Sign In page? If you cannot see the Sign In page, please raise your hand. Assist students as needed. Students will enter their name exactly as it appears on their test ticket and then click the Sing In button. SAY After you enter your first name, Student SSID, and Session ID, click Sign In. Does anyone have any questions or need help? Assist students as needed Copyright All Rights Reserved. Page 12

17 Common Login Errors: The first name and SSID do not match. This indicates that the first name entered does not match the first name associated in CEDARS with the SSID. Alert your School Test Coordinator. The session ID is not available. The session ID entered is not an available test session. Verify that you entered the session ID correctly. Verify Student Information SAY After you log in, the Is This You? page appears. Verify that the information on this page is correct. If the information is not correct, please raise your hand and I will come help you. Assist students as needed. Select an Available Test SAY On the Your Tests page, click on the link that says Start Grades ELPA21 Training Test. If a student had previously started a test but did not finish it, SAY If you previously started a test but did not finish it, Resume displays next to the test name. You can click this button to resume the test. Assist students as needed. The TA will need to approve students in the TA Interface for this test. Copyright All Rights Reserved. Page 13

18 SAY Review the settings and click the Select button to move to the next screen. Assist students as needed. Verify Test Information SAY Review the information on the Is This Your Test? page and verify that your test settings are correct. If the information is not correct, please raise your hand. Assist students as needed. SAY When you are ready, click Yes, Start My Test. You should now see the Audio Playback Check screen. Make sure all students are on the Audio Playback Check screen. Copyright All Rights Reserved. Page 14

19 SAY Click on the Speaker button to hear the sound. If you hear the sound, click Yes. If you do not hear the sound, raise your hand. Make sure all students can hear the sound. The volume bar may be adjusted, as needed. SAY You should now see the Recording Device Check screen. Press the Microphone button to start recording. Say your name into the microphone. When you are finished, you will press the Stop button. Try it now. If you need help, raise your hand. Assist students as needed. Wait for all students to finish. SAY Press the green Play button to listen to your recording. If you hear your voice, click I heard my recording. If you do not hear your voice, click I did not hear my recording, and then raise your hand. Assist students as needed. Make sure all students can hear their voices. SAY You should now see the Instructions and Help screen. Does everyone see the instructions? If you do not see the instructions, please raise your hand. Make sure all students are on the Instructions and Help screen. Assist as needed. Continue directions to the student with the Questions Buttons Instructions on the following page. Copyright All Rights Reserved. Page 15

20 TRAINING TEST STUDENT: QUESTION BUTTONS INSTRUCTIONS SAY There are several important things to remember. Read each question carefully. Think about what is being asked. If the test question has pictures, look carefully at the pictures because they help you understand the question. SAY For responses that have to be written, type your answers in the space provided on the screen. For multiple-choice questions, click on the answer you chose. To change an answer, just click on a different answer. Remember to click a single time to select your answer. Remember to just try your best. TAs will now pass out the Tool Button sheet to students. (Available on the WCAP Portal, ELPA21 User Card, Resources folder, under the User Guides and Manuals Administration Manuals and Documents" sub-folder. [GRADES K 12] The following buttons are used by students in grades K 12. SAY Now look at the tool button sheet that I just passed out. Follow along with me as I explain the buttons and tools you will see and use during the test. You will only listen to me while looking at the sheet, you will not be using your computer at this time. If you have a question while I am reviewing this tool sheet with you, please raise your hand. SAY Look at row 1. You may click on the Question Mark button to see these directions at any time. SAY Look at row 2. When you click on the X at the upper right, it will close the directions. SAY Look at row 3. If you select the Zoom In button it will make the text and images bigger. Use the Zoom Out button to make the text and images smaller. There are four zoom sizes. SAY Look at row 4. If you click the Question Drop-Down list, it will move to any stimulus or question on the test. SAY Look at row 5. Each of your answers will automatically be saved. A Save button is on the screen if you want to save while you are doing your work. Copyright All Rights Reserved. Page 16

21 SAY Look at row 6. You will use the Pause button to exit the test before finishing. Before selecting the Pause button, raise your hand and ask for help. SAY Look at row 7. After you answer a question, you will use the Next button to move to the next question. SAY Look at row 8. You can use the Back button to move to the previous question. SAY Look at row 9. When you have finished all the test questions, you will use the End Test button to end your test. SAY Look at row 10. You may use the Expansion Tool button during the reading test to make the left side of the screen smaller or larger. SAY Look at row 11. This is the Unanswered Question Flag button that flags unanswered questions on the review screen. You can click the flag to return to the unanswered question. SAY Look at row 12. This is the Replay button that you will use to replay directions or text that was previously played. SAY Look at rows 13, 14, and 15. These buttons will be used during the Speaking test. SAY Look at row 13. You will use the Microphone button to start recording your voice. Now look at row 14. You will use the Stop Now look at row 15. You will use the Play button to end the recording of your voice. button to listen to the recording of your voice. Answer any questions students may have. Refer to the following page for additional buttons available to students in grades Copyright All Rights Reserved. Page 17

22 [GRADES 4 12] The following buttons may be useful for students in grades SAY Look at row 16. You will use the Context Menu button to access tools like the Notepad, Mark for Review, and Strikethrough options. SAY Look at row 17. You may use the Notepad button to write notes to yourself about a passage or question. SAY Look at row 18. You may use the Mark for Review button to flag a question that you want to look at again later. SAY Look at row 19. You may use the Highlighter button to mark key words or areas. Select the text first, then click on the Context Menu to select the Highlighter tool. SAY Look at row 20. You may use the Strikethrough button on multiple choice questions to get rid of answer choices not needed. SAY Look at row 21. You may use the Hand Pointer to select some information on the toolbar. SAY Do you have any questions about the Tool Buttons? Answer any questions the students may have. [GRADES K 12] This section will instruct students to begin the Training Test. SAY When you are ready to begin the Training Test, click Begin Test Now. Answer any questions the students may have. Copyright All Rights Reserved. Page 18

23 OPERATIONAL ASSESSMENT TA: INSTRUCTIONS Directions for the Operational Assessment appear on the screen and are also read aloud by the TA using the scripts that begin on page 24. All directions to be read to the students are in SAY boxes. Directions in italics are for the TA and are not to be read aloud. Encourage students to do their best and advise them not to spend too much time on any one question. Check periodically to make sure students are using the testing system properly, following instructions, and advancing through the test. TAs are allowed to assist students with entering their usernames and passwords to begin the test. They are also permitted to assist students with navigation of the system. PAUSING A TEST TAs and students should become familiar with the Pause function during the Training Test. However, the training test still functions as one test with four segments (Listening, Reading, Writing, and Speaking). The pause on a Training Test will not allow a student to go back to a previous segment. For the ELPA21 Operational Assessment Students can pause their test at any time. There is no pause time rule for the ELPA21 Operational Assessments. Students will be presented with a warning message asking them to verify that they want to pause the test. If they choose yes, they will be logged out of the test. When students resume the test, they will see the first page that has unanswered questions. Students will be able to view and change answers to questions they already responded to within the current test, including previous pages. They cannot go back to previous tests. All answers are immediately saved upon completion of the question; even if the test is paused. If their test is idle for 30 minutes, the system will automatically pause the test and log them out. MONITORING TEST SESSIONS Monitor students progress throughout testing. Students test statuses appear in the Students in Your Test Session table. Students must be supervised at all times during testing, by a trained TA. Statuses include the following: approved, started, in-progress, review, completed, submitted, and paused. Copyright All Rights Reserved. Page 19

24 The Student Status column indicates how many test questions the student has answered out of the total number of questions in the test. Click to pause an individual student s test. If a student s test is paused, the student will be able to view and change answers to questions in their current test. The student cannot access a previous test. When the time is up, stop the test session and log out. a. Click to end the session and automatically pause any in-progress tests in your session. (in progress tests may include students who have extended time written in their plan) b. Click Log Out to exit the Test Administration site. When you stop a testing session or the TAs computer is left idol for 30 minutes, you cannot resume the testing session. If you stop a testing session and students need to continue testing, you will be required start a new session, with a new Session ID. Listening Directions During the Listening test, students will hear the prompts through their headphones and then respond by clicking on a multiple-choice answer or by dragging and dropping a graphic or a piece of text. At the beginning of the Listening test, all students are prompted to check the sound in their headphones; if the sound needs adjusting or is not working, they are asked to raise their hand. Reading Directions During the Reading test, students will read different types of text including short correspondence, procedural, literary, and informational passages. They will demonstrate comprehension by answering multiple-choice as well as drag-and-drop questions. At the beginning of the Reading test, students are prompted to check the sound in their headphones; if the sound needs adjusting or is not working, they are asked to raise their hand. Writing Directions During the computerized portion of the Writing test, students in the lower grades (K and 1) demonstrate knowledge of writing by dragging letters to form words and by dragging words to complete or form sentences. At the higher grades, students also respond to Writing prompts by typing. At the beginning of the Writing test, students are prompted to check the sound in their headphones; if the sound needs adjusting or is not working, they are asked to raise their hand. For students in grades K and 1, a paper-and-pencil Writing Supplement will also be administered. This separate, paper writing booklet should be administered immediately after students complete the online Writing test. If the paper Writing Supplement cannot be administered in the same session as the online portion, it should be administered as soon as possible afterwards. Copyright All Rights Reserved. Page 20

25 Speaking Directions At the beginning of the Speaking test, all students will be prompted to check the sound in their headphones (if the sound needs adjusting or is not working, they are prompted to raise their hand). Next, they are prompted to check the functionality of their microphone by recording and then listening to their name. Students may see a warning box pop up when they click the Stop button to end a recording. This box warns that the audio recording might be too soft, and directs students to listen to their recording and re-record if needed. If students ask for assistance with this warning box, TAs can: 1) Read the text of this warning box to students. 2) Tell the student to listen to their recording to determine if the student can hear their response. If the student response can be heard, tell the student to move on to the next question. 3) If the student response cannot be heard, tell the student to re-record their answer using a louder voice. REMINDER: The TA cannot comment on the quality of the student response, tell the student what to say in their response, or encourage the student to re-record just to try for more points. For complete details, refer to the Sound Check, Recordings, and Replay Support section on page 6. Test Administration Site: Login and Test Administration The ELPA21 test will use two components. TAs use one component, the TA Interface, to create and manage test sessions. Students use the other component, the Student Interface, to take the Operational Assessments. 1. Access the WCAP Portal homepage 2. Select Test Administrator User Card. 3. Click the Test Administration card. 4. The login page appears. 5. Enter your username and password. Click Secure Login. The Test Administration site appears. Copyright All Rights Reserved. Page 21

26 6. When you are ready to begin a test session. a. In the Test Selection window, select only the test you will administer now. Select the plus + next to the grade level and then select the check box to identify the domain (Reading, Writing, Listening, Speaking) that you will administer now. Caution: It is highly recommended to select only the test (domain) being administered now. This will ensure students log in to the correct test. HIGHLY RECOMMENDED TEST SELECTION METHOD (This example shows the administration of the Kindergarten Listening test and ensures students only select the test that you are administering now, which eliminates the potential for a testing incident) NOT RECOMMENDED (this method allows a student to select a test that is not currently being administered. This would create a testing incident that would need to be reported and may potentially limit a student s ability to complete testing) b. When the appropriate test has been selected, click the Start Session button. c. Provide the Session ID to the students signing in to your test session. TAs can write the Session ID on the board. You will now have students log in to the Secure Browser site using. Refer to page 24 for Student Login Instructions. Copyright All Rights Reserved. Page 22

27 TA INSTRUCTIONS FOR APPROVING STUDENTS TESTS Students will need to be approved for testing. When students select tests, the Approvals box in the upper-right corner of the Test Administration site shows notifications. Click Approvals to view the list of students awaiting approval. To review a student s test settings and accommodations, click in that student s row. If changes need to be made to the students test settings, contact your School Test Coordinator prior to approving the student s test session. To approve an individual student for testing, click. To deny a student for testing, click and enter the reason in the box. To approve all students in the list for testing, you will click Approve All Students tab in the top of the Approvals window. You will now continue to walk students through the log in process on page 26; Verify Test Information section. Copyright All Rights Reserved. Page 23

28 OPERATIONAL ASSESSMENT DIRECTIONS STUDENT: LOGIN INSTRUCTIONS Before beginning administration of the Operational Assessment, make sure you have any necessary materials, including test tickets and headsets. If you need to print test tickets, refer to the TIDE User Guide or speak with your School Test Coordinator (SC). If students are using test tickets, distribute them prior to this login process. The Session ID will need to be made available to students and can be written on the board. Directions to the student will be called out in SAY boxes. TA instructions are in Italics, outside of the SAY boxes, and are not to be read out loud. Students will click the testing icon on their screens to launch the application. On your computer screen, locate the icon titled Secure Browser please raise your hand and I will come help you. If you cannot locate this icon, Assist students as needed. Double-click this icon and the program will launch. Once the program has opened, you will see the Student Sign In page. Do not enter anything until you have been instructed to do so. Can everyone see the Student Sign In page? If you cannot see this page, please raise your hand. Assist students as needed. Students will enter their name exactly as it appears on their test ticket and then click the SIGN IN button. SAY Type your first name into the field titled First Name. Now click on the Student ID field. Type in your SSID number. If you have not already done so, write the Session ID on the board now. Now click on the Session ID field. Type in the Session ID I have written on the board. Does anyone have any questions or need help? Assist students as needed. Copyright All Rights Reserved. Page 24

29 Click the Sign In button to start the test. On the next screen, students will confirm the information is correct, then click the Yes button. (If corrections are required, make corrections in TIDE before the student begins the test. The School Test Coordinator can edit the student information in TIDE.) Now you should see the Is This You? screen with your name on it. Do you see your name on the screen? If you do not see your own name, or if your name is not spelled correctly, raise your hand. Assist students as needed. Now look at the rest of the information on the screen. Make sure it is correct. your Grade your SSID your School If any of the information is not correct, please raise your hand. If all of the information is correct, you can click Yes now. The Yes button is at the bottom of the screen. Do not go past the next screen until I tell you to. Assist students as needed. On the next screen, students will choose the test that you are administering. You will instruct students in the next SAY box as to what test to select. Make sure all students have logged in and are at the Your Tests screen. SAY Now we are going to begin the test. Click on the orange link that says Start Grades. Make sure all students locate the testing link. If students started testing on a previous day Resume displays instead of Start. If a student had previously started a test but did not finish it, you will read the next SAY box. DO NOT READ UNLESS A STUDENT IS RESUMING A TEST. If you previously started a test but did not finish it, Resume displays next to the test name. You can click this button to resume the test. Copyright All Rights Reserved. Page 25

30 You should now see the Waiting for Approval screen. Please wait for me to approve your test. The TA will need to approve students in the TA Interface for this test. If needed, refer back to the TA INSTRUCTIONS FOR APPROVING STUDENTS TESTS section on page 23 for details. Verify Test Information Review the information on the Is This Your Test? page and verify that your test settings are correct. If the information is not correct, please raise your hand. Assist students as needed. If settings are not correct, do not allow the student to begin testing. Pause the student s test and contact your School Test Coordinator to change the settings in TIDE. [FOR LISTENING, READING, WRITING, and SPEAKING] When you are ready, click the Yes button. You should now see the Audio Playback Check screen. Make sure all students are on the Audio Playback Check screen. Click on the Speaker button to hear the sound. If you hear the sound, click the I heard the sound button. If you do not hear the sound, click the I did not hear the sound button, and raise your hand. Make sure all students can hear the sound. For the Speaking Test, the volume bar may be adjusted, as needed. For the Speaking Test only, refer to the next Recording Device Check SAY box on page 27. For the Listening, Reading, and Writing tests, refer to the Instructions and Help SAY box on page 27. Copyright All Rights Reserved. Page 26

31 [FOR SPEAKING Recording Device Check] You should now see the Recording Device Check screen. Press the Microphone button to start recording and say your name into the microphone. When you are finished, you will press the Stop button, which is the square button on top. Try it now. If you need help, raise your hand. Assist students as needed. Wait for all students to finish. Press the Play button to listen to your recording. If you do not hear your voice, raise your hand. Make sure all students can hear their voices. Assist students as needed. Restrictions apply, TAs will refer back to the Sound Check Support section, on page 6 for detailed information, if needed. When all students are ready to move on, Now click on I heard my recording to move to the next screen. Assist students as needed. [FOR LISTENING, READING, WRITING, and SPEAKING Instructions and Help] You should now see the Instructions and Help screen. Does everyone see the instructions? If you do not see the instructions, please raise your hand. Assist students as needed. Make sure all students are on the Instructions and Help screen. This screen contains the same information about the tool buttons as you saw in the Training Test. You can access these instructions at any time during the test by clicking on the Question Mark button on the top right corner of the screen. Do you have any questions about the Instructions and Help screen? Answer any questions the students may have. Then Find the directions for the appropriate test being administered: Listening page 28, Reading page 30, Writing page 32, Speaking page 35 Copyright All Rights Reserved. Page 27