Entering final grades ELI Grading Guide for the Paper Grade Form Session Timeline Breakdown New Teacher To-Do List before the

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3 Schedule for New Teacher Meetings after Orientation... 1 Overview of a 7 & 8-Week Session... 2 Key ELI Terms... 4 ELI Locations... 5 Who s Who at the ELI... 6 Helpful Links: ELI Organization HR FAQs ELI Faculty Substitution Policy Full time and Supplemental Contract Instructors ID Cards Parking Letters Access Web Views How to use Web Views and Web Forms to view payroll-related information Housing Information Housing Information ELI Online Starting a Session How many classes will I teach? When will I know what classes I will teach? When will I get my class rosters? When will I start teaching? What should I do if I need a sub? Course Information Proficiency Scale for Level Advancement The ELI Database Entering attendance Entering mid-session grades and predicted final grades

4 Entering final grades ELI Grading Guide for the Paper Grade Form Session Timeline Breakdown New Teacher To-Do List before the Session Starts Week Weeks 2 & Weeks Week Week 6/ 7 or Week 7/ FINAL WEEK: Week 7/7 or 8/ Getting Help for Distressed Students New Teacher Observations Rubric Used for S-Contract Teaching Observations Sample Lesson Plans Sample Opening Day Memo (ODM)... 45

5 Week 1: Friday, Jan. 11 th at 1:15 PM in the Faculty Lounge at 108 E. Main St. The meeting will cover: 1) How to input attendance (10-15 minutes). Make sure you bring attendance for both of your classes. 2) Report no shows to Erin Cole Goertz (look for the she sends out with directions) 3) Turning in yellow address lists to the housing coordinator by Monday of Week 2 4) When your scheduled observation time is and a review of what is necessary to prep for observations (~10 min) Week 2: No group meeting in Week 2. The administrator who observed the class will meet with each teacher observed for ~15-20 minutes to review his/her observation/ask questions/answer questions. Week 3: Friday, January 25 th at 1:15PM in the Faculty Lounge at 108 E. Main St. Group meeting (~20-30 min) to go over 1/2 session responsibilities and to address any problems from the group/individuals Weeks 4-5: No meeting. Meet individually with your students to go over grades, etc. Week 6 or 7: Wednesday, Feb.20th at 1 PM in the Faculty Lounge at 108 E. Main St. Meeting to go over end of the session responsibilities. The meeting will cover: 1) Essay rating training (maybe) 2) Final testing procedures: Listening & Reading Test (COMPASS in the SALC), level coordinator-approved Speaking Finals, Grammar Finals & Writing prompts 3) Entering predicted grades by Friday 4) Monday faculty meeting 5) Entering final grades during the final week on Thursday by 4pm 6) Filling out the retention forms for failing students and attending the retention meeting Wednesday 7) Attending graduation Friday 1

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8 1. The Opening Day Memo: The memo includes a list of the teachers class assignments, schedule of events, important activity dates, meeting times, and reminders for teachers. Keep this opening day memo as a guide for your session. 2. Database: You can find this on the H: drive on all ELI computers (on campus access only) use this for putting in weekly attendance, midsession grades, and final grades. 3. The IEP: This is the ELI mailing list eli-iep@udel.edu. IEP stands for Intensive English Program. This address sends a message to all administrators, all teachers, and all ELI staff. You will receive messages about meetings, important reminders, and other ELI business from this mailing list. You may also send out information to the entire ELI on this list if necessary. 4. The Sublist: A list of approved substitutes if you must be gone. Check the Opening Day Memo for approved substitutes and their contact information. That list will be near the end of the ODM. Scott Stevens prefers to have teachers rather than tutors sub, if possible. You can send an to the faculty list serve: eli-iep@udel.edu to ask if any teachers are available to sub for you. If you need to be gone, send an to sstevens@udel.edu, jwm@udel.edu, kasen@udel.edu, and the Financial Staff Assistant (eli-payroll@udel.edu). Please include the name of your substitute, the name and time of your class, and submit a lesson plan to your substitute. If you think you will be sick the next day or wake up sick and aren t able to arrange a sub beforehand, call Joe s house in the morning if it s before 7:30 AM ( ) or call his cell ( ) or office phone ( ) after 7:30 AM. Planned absences must be pre-approved by your supervisor and subs must be paid at a rate of $25/hr. 5. The Facbook: Most of the forms and information you need have been included in this packet. However, if you are directed to the Facbook, that is our ELI website for teacher information. You will find the site at Click on the first link: Table of Contents and you will find links to a copy of the opening day memo, syllabi and timelines, important forms, and information regarding ELI policies and procedures. 6. The SALC: This stands for Self-Access Learning Center. The SALC is essentially the computer lab and library for student use. Besides having computers with software programs to help students improve specific language skills, the SALC also has books, mainly graded readers, and movies (DVDs) for students to check out. 4

9 W. Main St. This is the main administrative building for admissions, finances, human relations, registrars, special programs administration, the Director s office (Scott) and the Associate Director for IEP (Joe). Six classrooms are located upstairs. Parking is for gold lot pass holders only, but there are a few parking meters in the lot you can use if you need to park for a short time E. Main St. This is our largest classroom building and also includes the Self-Access Learning Center (called the S-A-L-C, which has computers with software, books and videos for students to check-out), the Faculty Library, Tutoring Center, and Associate Director for Academic Programs (Karen). Public parking lots charge $0.50 for each half hour. Central parking for those with a UD parking permit is within easy walking distance E. Main St. This is the building next to 108 that has a few more classrooms S. College. This building has classrooms primarily for lower level students and the listening lab. The parking lot here is free and can accommodate both teachers and students with cars. 5. Amstel Square. These classrooms are on Elkton Rd. and Amstel Ave. This location shares the building with some other businesses. A few teacher parking passes are given (ask veteran teachers about this). 6. Elkton Corner. There are two classrooms at this location further South on Elkton Rd. In back, there are two free reserved parking spaces for the two teachers assigned to this location. 7. Rodney. This location has classrooms in the basement of the Rodney dorm complex, under the train bridge on Elkton Road. The UD parking lots have parking meters and are strictly patrolled and ticketed. 8. Classrooms on campus (overflow) 5

10 Director Associate Directors Dr. Scott Stevens Chief Executive Officer for the ELI, supervises full time faculty, and all senior administrators. Oversees budget and program development. For emergencies and unresolved problems the buck stops here! Joe Matterer Associate Director, IEP Supervises lower level and culture track S contract teachers, class changes, class material and textbook ordering, S contract hiring, and observing teachers as well as class evaluations by students, and testing and placement of new students Karen Asenavage Associate Director, Academic Programs kasen@udel.edu Oversees EAP track S contract teachers, the Conditional Admissions Program (CAP), the Cohort Program, S contract hiring, observing teachers Office Coordinators Jeanne Mae Outlaw Cannavo jcannavo@udel.edu Addresses building maintenance for 108 E. Main and 102 E. Main. Orders supplies, answers general questions, signs out keys, submits transportation requests, gives copy codes, manages the teachers mailboxes in 108 & 102 E. Main. Jeanne also acts as Karen Asenavage s Executive Secretary. Christina (Chris) Smith smithc@udel.edu With receptionists, answers the main ELI phone line. Addresses building maintenance for 189 W. Main St., 318 S. College Ave, Amstel Square, Elkton Corner, and Rodney; submits room requests, keys, copy code, mailboxes for listed buildings. Orders office supplies. Chris also acts as Dr. Stevens and Joe Matterer s Executive Secretary. 6

11 Academic Dishonesty/ Retention ELI Registrar ELI Admissions Lowell Riethmuller Technology Coordinator Processes academic dishonesty reports (cheating & plagiarism), tracks students on academic or attendance probation, chairs committee on Student Conduct and Attendance; presides over end-of-session retention meetings, maintains ELI website, Institute photographer Erin Cole Goertz ELI Registrar, Scheduling Officer Manages the database; handles student scheduling and issuing of grade reports; responsible for web-based student intention forms and class changes, for web-based faculty grade and attendance form. Nadia Redman Assistant Director for Admissions & Recruitment Oversees the ELI Admissions Office and is in charge of ELI marketing, student immigration documentation and student transfers. Provides visa advising to students Kathy Kutchen Admissions Associate, IEP (Nadia s staff assistant) kkutchen@udel.edu Responds to inquiries about attending the ELI, processes admissions applications Laurie Fuhrman Coordinator, Conditional Admissions Program lfuhrman@udel.edu Coordinates the Conditional Admissions Program (CAP) for undergraduates and graduates applying to UD and several other partner institutions Michael Alexo Admissions Associate, CAP malexo@udel.edu Processes CAP applications, responds to inquiries about applying for CAP 7

12 ELI Financial Office Dru Arban ELI Financial Officer Manages the ELI Financial Office, approves purchases/reimbursements, manages ELI budgets, student and sponsored billing, grants & special projects financial management Wendy Clark Coordinator, HR & Student Financial Services Assists employees with payroll and HR-related issues, including UDelNet accounts, Qs about pay, and onboarding of new hiriers; manages student financial services processes Marie Hunt Financial Office Assistant Is responsible for processing payroll, student-related financial forms and supports the financial office staff Special Note: Use for any payroll and non-sensitive HR issues. Special Programs Housing Baerbel Schumacher Program Manager Initiates and oversees special programs Pat Maurin Housing Coordinator Assists in housing needs for students and new hires Nancy Purcell Homestay Coordinator Coordinates home stay families and students 8

13 Orientation CAP Advisor Tutoring Center SALC Listening Lab Tim Kim Orientation Coordinator Work: Responsible for New Student Arrival, ongoing Orientation, student life and counseling (students in trouble, homesick, etc.), and supports Activities and Events Committee in student cultural programming and events Erin Bastein Solorzano, acting Runs CAP meetings, advises CAP students on course selection and progress, follows up with CAP students struggling academically, coordinates partner school visits to the ELI Ken Hyde Tutoring Coordinator Coordinates ELI s Tutoring Center and UD s International Teaching Assistant Training Program Nicole Servais SALC Coordinator nnolen@udel.edu Coordinates the SALC: SALC website, book and software purchases Robert (Bob) Palmer Listening Lab Coordinator bpalmer@udel.edu Coordinates the listening lab in 318 S.College Ave. 9

14 University of Delaware *UD Parking Permit Info ELI Website *Session Calendar ELI Facbook *Course Syllabi and Timelines *Welcome Video for New Faculty ELI Administration and Faculty Photo Directory SALC Website Edmodo (free site for your class) Udel (Click on the Dates & Prices tab) (Click on Table of Contents then look for Syllabi ) (Click on Welcome Video for New ELI Faculty ) googleapps.udel.edu Train (Amtrak) Greyhound Bus Mega Bus

15 Orientation Coordinator Tim Kim 189 Office Coordinator Chris Smith Jeanne Cannavo 102 & 108 Office Coordinator Jeanne Cannavo 11

16 The following HR-related information has been compiled for your reference. You may have already received some of this information from ELI s HR Coordinator; however, it will be helpful for you to have it in one place for reference. Of course, you are always welcome to contact the Financial Staff Assistant, HR Coordinator with any questions you may have or eli-payroll@udel.edu with payroll questions. That address is checked daily. The faculty substitution policy is outlined in the ELI Faculty Handbook, which can be located at the following URL: If you click on Table of Contents, then scroll down to and click on Faculty Absences, you will find a description of the process to follow any time you need to be absent from a class and will need to locate a substitute. The teacher who will be absent is required to follow this procedure regardless of the reason for the absence. If you have any questions about this, you should first ask your supervisor (currently either Joe Matterer or Karen Asenavage) for guidance and information. Also, feel free to contact the Financial Staff Assistant with questions regarding substitute pay. Once you have become active in the UD Payroll System, you will be eligible to receive a University of Delaware Staff/Faculty ID Card. This card provides you access to the Carpenter Center and the Morris Library, in addition to some other services. If you are not sure if you are active in the Payroll system, please contact the Financial Staff Assistant at for confirmation. If you have been hired as a permanent employee, the ID card process will be taken care of during your onboarding appointment with Payroll. To obtain an ID card, visit the ID Card Office located at the Student Services Building at 30 Lovett Ave. please bring a photo ID with you. An appointment is not necessary. The University of Delaware offers employee-paid parking to employees in a variety of lots throughout campus. If you are already active in the Payroll system, you may visit Parking Services, located in the Perkins Student Center on Academy St., to purchase a parking permit. If you are not yet active in the Payroll system, then you may request a parking services request letter from Wendy Clark, which you can then take to Parking Services to request a permit. *Parking is STRICTLY enforced on and around Main Street and the UD campus. You are likely to have a fine on your car for even being 2 minutes late. Most parking in the neighborhoods and shopping centers around campus only allow those with special permits to park there long term. They will tow your car. 12

17 This account provides you access, via a unique log in, to the following: University of Delaware account required by ELI Access to Employee Web Forms Access to Employee Web Views A UDelNet account will have been requested by the Financial Staff Assistant for you prior to your start date. You should have been sent temporary log-in information: user name/number and password. It is essential that, if you have not done this already, that you immediately follow the instructions provided in your temporary password to activate your account. Once your UDelNet account has been activated, you can access Web Views. To view your paystubs, personal information, and HR-, payroll-, or tax-related information, use the University of Delaware s Web Views system. View your paystubs and other personal HR-related information On the UD homepage, mouse over "Faculty Link", then MyUD Resources, and then click on Web Views. This takes you to the UD Central Authorization Service login page. Enter your UDelNet ID and Password on the left-hand side of the page, or your UDID and PIN on the right-hand side of the page. You will see several links under "Self-Service Views". Click on whichever informational link you would like to view. Make changes (i.e. to demographic data, direct deposit information, W-4 form) On the UD homepage, mouse over "Faculty Link", then MyUD Resources, and then click on Web Forms. This takes you to the UD Central Authorization Service login page. Enter your UDelNet ID and Password on the left-hand side of the page, or your UDID and PIN on the right-hand side of the page. Click on the Blanks tab Scroll down to the appropriate form and click on the link to access the form Special Instructions for changing contact and other personal information: Scroll down to, and click on, HR Employee Demographic Data On the first screen, you will be asked two questions that require answers: o Are you a rehire: choose No o You may be asked if you have ever been convicted of a felony? If so, you must answer this question in order to proceed. Update any information that you wish to update 13

18 Click on Next Step through successive pages until you reach the end. At Routing & Authorization, choose Scott Stevens as Supervisor Click on Finish and Submit Web Views Here, you can access your Pay Stub View, which will detail your current pay and all previous pay, plus year to date information. You can choose which pay period you wish to view via a drop-down menu. You will not see upcoming pay information until close to the actual pay date, if not the pay date itself. Web Forms Supplemental Contract Instructors When HR completes processing your contracts, an is automatically sent to your UD address, usually close to the start of the contract. Once you receive that , you can follow the link to Web Forms to access your contracts. You can also access Web Forms directly (using the above instructions) for the same purpose. Your contracts will show how your gross pay will be broken down per pay period. Again, you are paid twice a month: on the 15 th and the last day of the month. If either of those days falls on a weekend, then the payout is on the Friday immediately preceding that weekend. *As the session progresses, please feel free to contact the Financial Staff Assistant/HR Coordinator, at x7241 or eli-payroll@udel.edu, with questions concerning pay, UDelNet accounts, and other inquiries of a non-sensitive nature. Any issues or concerns of a sensitive nature can be directed to either the Financial Staff Assistant or Dru Arban at druarb@udel.edu, if appropriate. 14

19 ELI arranges the following housing options for students: The Christiana Tower dorms, Studio Green Apartments, West Knoll Apartments and living with a home stay. Once you have your UD ID number, you can check out the classifieds on the UD s main website ( under the Faculty & Staff tab, then expand the option for Services for Faculty & Staff and click on Classifieds. At this point, you ll have to enter your UD ID number and password. The classifieds have housing options that are available only to UD students and faculty. Below is a quick look at housing options you may want to consider because they have the most reasonable prices in the area and are within walking distance/have a UD bus route nearby. Refer to the next few pages for more detailed information on the places listed below. Apartment Complex Name Price Range Per Month Min. Lease Time West Knoll $1,600 2 months Studio Green $850/ $1,700 1 mon/ 2 mon options *Colonial Garden $790-$815 7 months *Pine Brook $1,602 Price decreases to $924 2 months 1 year *Regency Square Apts. ~$900 1 month option *Does not have special arrangements with ELI. Regency Square Apartments (490 Stamford Dr. Newark, DE 19711) is an unfurnished apartment complex about a mile from the 189 W. Main Street ELI building and 1.5 miles from the center of Main Street. It is about ¼ mile up the road from the Christiana Towers, where the students are housed. Most of the tenants at Regency Square are elderly, so it is for those who want to live separately from the students in a quiet environment. There are leasing options from one-month to 12-months, but you must give 30 days notice. A $35/month discount is given to University of Delaware employees. Small dogs and cats are allowed, but there is a $105 one-time fee plus $20/month pet fee. Call Toll Free: (866) M-F: 8:30 AM - 5:00 PM, Sat & Sun: Closed 15

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23 The main ELI website for the public (current students, prospective students, etc.) is The information below can be found on the ELI Facbook (faculty handbook) and is found at (from this site, click on Table of Contents ). These areas contain information with which you should familiarize yourself before the opening day. Mission Statement Organization of the ELI (chart) Beginning of Session Procedures (Opening Day Memo) Guidelines for Teacher-Created Assessments Policies and Procedures Academic Dishonesty Policy (use the form here when a student cheats or plagiarizes) Students Course Evaluation Procedure Benefits (family leave, finding a substitute) Class Attendance Policies Class Change Procedures End-of-Session Procedures Faculty Mailing Lists Faculty Performance Evaluations/Students Course Evaluation Procedure Faculty Mail Boxes Faculty Meetings Grading Policies Illness Photocopying Policies * Final Exams S-Contract Employees Students Course Evaluation Procedures Course Evaulations Syllabi The following address: is for the ELI curriculum. After knowing your teaching assignments, you can review the curricular objectives for your classes. You should be able to get the syllabus for your classes at this address: 19

24 This section answers some of the questions you may have about how the ELI organizes the beginning of a session. A full teaching load is two classes: a L/S speaking class and a R/W class. These are the times when classes are held: 7-Week Schedule 8-Week Schedule M-Fri 8:15-10:05 AM: Listening/Speaking M-Fri 8:15-9:55 AM Listening/Speaking M-Fr 10:35-12:35 PM: Reading/Writing M-Fri 10:25-12:10 PM Reading/Writing M-Th 2:00-4:20 PM: Listening/Speaking or M-Th 2:00-4:05 PM Listening/Speaking M-Th 2:00-4:30 PM: Reading/Writing M-Th 2:00-4:15 PM Reading/Writing Typically the Saturday or Sunday before the session begins (on Monday), Joe Matterer will call you to let you know what classes you have been assigned and to arrange a time for you to come and pick up the books and other materials you will teach from for those classes. Joe only calls new teachers; the rest of the faculty waits for the Opening Day Memo (ODM), which is ed to the list serve, eli-iep@udel.edu. That s right, you ll only have a one-two day notice. If you want to survive at the ELI, be flexible. By Sunday, all of the teachers will receive an from Dr. Stevens with what is called the Opening Day Memo. This memo has all of the teaching assignments, meeting & activity schedules, teacher & tutor contact information for the session. Once you know which classes you ll be teaching, you ll want to download the syllabus and timelines for each class. You can find the syllabus for your class on the facbook: On this website, click on the first choice, "Table of Contents", then you can find the syllabi and 8- week timelines under "Syllabi". The end-of-session course evaluations can be found by finding "Students' Course Evaluation Procedures" and clicking on the first choice under that-- "Course Evaluations". 20

25 The first day of the session, usually Monday at 9:15 AM in the SALC at 108 E. Main St., the director, Scott Stevens, will meet with all of the teachers to go through the Opening Day Memo and to hand out the class rosters. The rest of this day is a planning day for teachers. At 10:00 AM, LS level meetings will be held; at 11:00 RW level meetings will take place. At noon, we will feed you, while those of you who volunteered to teach a Student Support Services cluster, will have a working lunch in 209 with Erin. Mentor LS meetings commence at 1:00, followed by Mentor RW meetings at 2:15. Everything takes place at 108 E. Main St. The first day students pick up schedules, usually Monday, but all classes don t start until Tuesday. If you are sick or have an emergency and are therefore unable to come into teach, the ELI will cover the cost of paying the sub(s). You, however, are responsible for finding a sub and giving them your lesson plans. Therefore, if you think you won t be well enough to teach the next day, try to find a sub the evening before you ll be out. You can do this by sending an to the faculty listserve: eli-iep@udel.edu to ask if any teacher is available and willing to sub for your classes the next day. Specify your classes, the class time, and how many days you think you will be out. If a teacher isn t available, then you can try to contact someone from the list of available subs near the end of the ODM. This usually works, but if you are still unable to find a sub, or if you wake up and are suddenly horribly sick, then call Joe or Karen. If you teach in the 108 or 102 E.Main St. buildlings, call Karen s cell at (267) or office (302) All other locations, call Joe s house in the morning if it s before 7:30 AM ( ) or call his cell ( ) or office phone ( ) after 7:30 AM. After you have lined up a sub, make sure you send the sub your lesson plans (the sub should not be expected to create the lesson plan). You also need to send an to let the administration know you will be out and to let payroll know to pay the sub. That should include: sstevens@udel.edu, jwm@udel.edu, kasen@udel.edu, and the Financial Staff Assistant (elipayroll@udel.edu) The reason for your absence Dates and classes Name(s) of the person(s) who will substitute for the affected classes If you need to be absent for a personal reason, you will need to first get permission from your supervisor, Joe Matterer, Karen Asenavage or Scott Stevens. If approved, you will need to pay the sub at a rate of $25/hr. Each R/W class is considered 2 hours, listening labs and CAP cohort are considered 1 hour. 21

26 Student Attendance Record Class Class Times Room T = Tardy (5-15 min late = 0.33); U = Unexcused or E = Excused (>15 min gone from class = 1) STUDENT Wk1 Wk2 Wk3 Wk M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F Session Attendance Totals T U E N o tes 22

27 Class Class Times Room Session Attendance Totals T = Tardy (5-15 min late = 0.33); U = Unexcused or E = Excused (>15 min gone from class = 1) T U E N o tes STUDENT Wk5 Wk6 Wk7 Wk M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F 23 M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F M T W Th F

28 Find this information on Facbook ( or ask your course mentor for the following: 1. Course Materials (books, CD packet, etc.) 2. The Syllabus 3. 7 or 8-week plan (what course objectives and activities from the syllabus should be covered each week) 4. Activities/handouts 5. Assessments a. The assessments should be evaluating how well the students are meeting the learning outcomes on the syllabus. b. Specific feedback should be given to students so they understand their score for the assignment. Most of the time a rubric should be used (ask your course mentor). c. Review the Proficiency Scale for Level Advancement chart see the following page. d. The meaning of the effort score: 1 (outstanding), 2 (acceptable) or 3 (unsatisfactory) i. The criteria for awarding effort scores are usually determined collectively by teachers at given levels. Please consult with your Level Coordinator if the policy is not pre-printed on the syllabus provided you. ii. Effort scores are significant because CAP will LOSE their CAP status if they receive a 3 effort score, students wishing to transfer to another university will not be given transfer papers by the ELI and sponsored students may lose their funding. e. The meaning of letter grades at the ELI: A= student consistently exceeds expected progress in meeting learning outcomes B= student meets and, in some areas, exceeds learning outcomes C= student meets and sometimes falls short of expected progress in meeting learning outcomes [This is still passing; so the student will move to the next level.] D or F= student consistently falls short of expected progress in meeting learning outcomes. NOTE: Make sure your assessments are a reflection of the student s ability to meet the learning outcomes on the syllabus. Be careful not to give higher grades to students who work hard but do not meet the learning outcomes. Social promotion will hurt both the student and class the student moves into because he/she will not be able to function at the next level. 24

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31 6. Mid-Session Reports a. These reports are mostly so that students can understand if they are in danger of failing the class at the middle of the session. Most of the assessment tasks, however, will probably be administered during the second half of the session, so it is recommended that teachers keep students informed of their progress, or lack thereof, throughout the session and not just the final week of classes. b. Projected letter grades, effort scores and overall percentages should be given to both students (check the facbook for the form) AND entered in the database on the H drive in the Database then Teachers folder. This is to allow students to know if they are meeting the terms of their probation or sponsorship agreements. Effort scores of 3 on the mid-term often serve as a wake -up call to students; you can be flexible with this score to allow students to change their behavior to raise this score to an acceptable level through better attendance and study habits. 7. Final Exams a. The final listening exam: COMPASS b. The final speaking exam: must be approved by the level coordinator c. The final reading exam: COMPASS d. The final writing exam: a 60-minute in-class essay (no other reference materials, notes or dictionaries allowed) e. The final grammar exam: varies by level- ask your course mentor 8. Final Grades On the next few pages is a guide to help you fill out the paper grade form you will receive in your box by week 6 in a 7-week session and by week 7 in an 8-week session. a. Fill the paper form out BEFORE you enter grades on the computer so it goes faster. b. Then block out the students names on the paper grade form and write in code names or numbers for privacy. c. Post the grade form outside your classroom and tell your students where they can find their grades. d. On Thursday the week before the final week, input the information on the paper form into the database for final grades. All grades are due for graduating/leaving students on Thursday by 4pm. You can enter returning students grades on Friday. 27

32 *You can enter it every day if you like, but it MUST be done by Friday every week to ensure students are maintaining their visa status by attending classes. STEPS: 1. Click on the folder icon to open the programs on the computer. Click on the H: drive, which is under Computer. 2. Open the folder, Database 3. Scroll down to open the folder, Teachers 4. Double click on the Microsoft Access database Teachers grades and attendance [You can open any of the folders with ELI locations and doubleclick on the database icon to access this database.] 5. Click inside the box in front of Attendance L/S Classes or Attendance R/W Classes 6. Find your class by clicking on the drop down menu and highlighting you class + your name. 7. The first student s name on your roster will appear. In week 1 write the sum of the student s absences and tardies for week 1 (0.33 for tardies 5-15 min late and 1.0 for each absence or time the student is gone for more than 15 minutes of class). 8. Click on the small box at the bottom of the page under Week 1 to indicate this week has finished. 9. Use the arrow button to advance to the next student. 28

33 * Midsession grades MUST be done by Friday of week 4 so that students on probation can be monitored to make sure they are keeping up their grades, otherwise they risk dismissal. Graduating students predicted grades MUST be entered by Friday of Week 6 in a 7-week session and Friday of Week 7 in an 8-week session so teachers can vote on student awards Monday of the final week. STEPS: 1. Select Predicted Grades 2. Choose your class 3. Enter the Listening & Speaking Grades and Effort from the drop down menus. Type in the grade percentage from both grades near the bottom. 4. Click on the arrow at the bottom of the screen to advance to the next student. This student s name has been blocked for privacy. 29

34 *For graduating students, this MUST be done by Thursday at 4pm the week before the final week so that the graduation coordinators and CAP coordinators have enough time to process transcripts for the graduating or matriculating CAP students. You can enter the grades for continuing students by 1pm on Friday. Fill out the paper grade form BEFORE entering final grades in the database so you can enter grades faster. Listening/Speaking FULL NAME Student ID# Class Listening Grade Speaking Grade COMPASS Effort Oral Rating Attendance Promotion Level The students full names. This column should be removed when posting the grades, but after you give out the secret IDs. Students give you a secret ID or you assign one so they can find their grades. Do this before the last day of classes. Letter grade from A to F. I is for incomplete (score lower than 70% with a 1 or 2 effort and less than 4 absences) See the grade correlation below. Letter grade from A to F. I is for incomplete (score lower than 70% with a 1 or 2 effort and less than 4 absences) See the grade correlation below. This is a numerical score, NOT a percent. Report the raw score. *Leave the Mich Aural box empty on the database for the final grades. This was an old test we used to use instead of the compass. Number score of 1 to 3 (1 represents the highest effort and 3 the lowest) Roman Numeral from I to VII. This comes from the score on their Oral rating sheet. *Level VI teacher only put a VII if the student is a CAP student who has met CAP requirements. This is the number of days the student has attended class. Subtract the number of days in the session (7 wk = 35 classes; 8 wk = 38 classes) from the student s absences, and report that number. i.e. 35/38 Roman numeral from I to VII. This number represents which class the student should be in next session. Level VI teachers only put VI if the student is a CAP student who has met the requirements for CAP students. Reading/Writing FULL NAME Student ID# Class Reading Grade Writing Grade Grammar Grade Essay Reading Test Effort Attendance Promotion Level Same as above Same as above Letter grade from A to F or I for an incomplete See grade correlation below. Letter grade from A to F or I for an incomplete See grade correlation below. Letter grade from A to F or I for an incomplete See grade correlation below. Number grade from 1 to 7 (5.5 and 6.5 may only be given if there were two raters) The converted letter grade from A+ to F Number score of 1 to 3 Same as above Same as above Grades Correlations A A Honors (providing less than 9 absences) B B B C C C Promotion Retention (Hand in pink retention form)

35 -- Meet with Karen, Joe or Julie to go over the Handbook for New ELI Faculty -- Get a brief tour of 108: SALC, classes, offices -- Meet Wendy Clark (HR in 189): *parking letters & payroll -- Get connected to udel.edu (Erin Cole- 189) -- Go to Parking Services for a parking sticker -- Meet Jeanne in 108 & Chris in 189: *keys, copy code & mailbox 1. Get to know your students, diagnostics on Day 1 of class (Tuesday). 2. Go over the syllabus (course policies, attendance, objectives, grading scheme) with the students. Students can change classes once online through Wednesday. 3. By the second day of classes, you should be addressing the learning outcomes in earnest based on the course timeline. ELI sessions fly by, so you don t want to fall behind early. 4. Go with your students to the SALC orientation for new students. There will be a specified time on the Opening Day Memo and their schedules for your class to attend this orientation. 5. Retesting- If you have NEW students, you may recommend them for retesting on Wed. Returning students CANNOT retest. Please expect student changes thru Wednesday. 6. Check your roster for no-shows. Erin will send you an updated roster on Friday. Check it with who has been attending your class. Report no shows and students who are coming but not on your roster in an sent by Erin. 1. Your roster should be final on Thursday of week 1, but some changes still occur until wk The students updated address list MUST be returned to the housing coordinator, Tim Kim, on Monday of Week Attend your level meetings for L/S and R/W listed in the Opening Day Memo. 4. Make sure you give periodic quizzes so you have mid-session grades to report. You give a separate grade for the five skill areas and you need AT LEAST 3 ASSESSMENTS for each skill: listening, speaking, reading, writing and grammar. You will also give an effort score. 5. Faculty meeting 1. Give students midsession grades. You may use the midsession grade form included in this packet to give students their midsession grades. a. Be sure to appropriately weight the grades. 20% of the listening grade will be comprised of the COMPASS Listening test given in the final week. 20% of the speaking grade will be comprised of the speaking final (not a presentation) given by you in week 8. Ask your level coordinator for approval for your speaking final. 2. Level meetings (usually on Friday week 4 or 5). Check the ODM for locations and times. 31

36 Mid-session progress report Student Name: Class: # of absences to date: Teacher: Progress toward Listening objectives: Excellent Good Average Needs more work Progress toward Speaking objectives: Excellent Good Average Needs more work Progress toward Pronunciation objectives: Excellent Good Average Needs more work Approximate grade to date: Listening - Speaking Effort Number of missed tests or quizzes: Missing assignments: In this class the policy on missed tests and quizzes is: Comments: Mid-session progress report Student Name: Class: # of absences to date: Teacher: Progress toward Reading objectives: Excellent Good Average Needs more work Progress toward Writing objectives: Excellent Good Average Needs more work Progress toward Grammar objectives: Excellent Good Average Needs more work Approximate grade to date: Reading - Writing Grammar Effort Number of missed tests or quizzes: Missing assignments: In this class the policy on missed tests and quizzes is: Comments: 32

37 1. Students Intention forms are due online at the end of this week. Remind your students to complete them. Direct students to the ELI Online Course Fair online and the SALC for assistance from 12:30-2 PM Monday-Wednesday this week only. 2. Make sure you give periodic quizzes so you have mid-session grades to report. You give a separate grade for the five skill areas and you need AT LEAST 3 ASSESSMENTS for each skill: listening, speaking, reading, writing and grammar. You will also give an effort score. 3. Faculty meeting or Level Meetings on Friday. Check the ODM for the time & location. 1. Meet with any students in danger of failing. If any student has a grade of D+ or lower OR has an average grade below 73%, you will want to discuss their grades with them and you MUST fill out a pink retention form that you have them sign. Signing it does not mean they agree with you but that you informed them. 2. Friday this week has NO CLASSES. It is a testing day. Nicole Servais will send an with the time each class will take the two COMPASS tests (listening & reading) and with video instructions to show your students before Friday. Make sure you remind them to bring their UD ID cards. If you have students with conflicts, send an with that information to Nicole (nnolen@udel.edu) at the beginning of the week. You need to schedule appointments with your students to conduct your speaking final exams on this day, as well. 3. Enter predicted grades, effort score and overall percentage for each class by Friday this week. A leaving list is ed out on Thursday by the Registrar; and therefore, predicted grades only need to be entered for students we anticipate will be graduating (not all students). This information will be used in addition to students cumulative GPA in ELI courses to calculate honors students so the faculty can vote on student awards during the meeting on Monday of the final week. 4. If you teach RW level IV, there is a screening test for students earning Bs in your class on Friday. This test allows students with good grammar skills to skip General V and enter EAPV. Check the ODM for the time and location. 1. Faculty Meeting on Monday 1 PM- The purpose of this meeting is to recommend students for graduation awards. We have our graduation on the last Friday of the session. We award honors for Outstanding students, Leadership, Best Writer, and Valedictorian. You may recommend your students for these awards during this meeting. 2. Give any remaining speaking final exams you couldn t finish on Friday, as well as the final writing and final grammar exams this week. 33

38 3. Retention meeting on Wednesday- You will receive pink retention forms at the beginning of this week. This form is for students who have at least 1 F in each skill area or whose overall GPA is less than 73%. You will submit this form to Lowell in his mailbox. Please make a copy of the form and bring it with you to the retention meeting. At this meeting, all the teachers from each level meet with either Joe, Scott, or Karen to read the information from the retention form and to give their advice/opinion about the student s retention/probation status. Sometimes, it s very simple, This student failed because of poor effort and poor attendance. Other times your student may have failed due to family difficulties or simply needs more time in a level. This is your opportunity to speak on behalf of your failing students. 4. Classes are shortened on Thursday to allow teachers time to enter their students final grades into the database. LS: 8:15-9:30 AM; RW: 10:00-11:15 AM (usually- check the ODM). All afternoon classes: 1:00-2:15 PM. 5. Evaluations due by Thursday- You will have two types of evaluations to have the students complete this week: COURSE evaluations and PROGRAM evaluations. A labeled folder with scantron sheets in it for each type will be put in your mailbox for this. For the COURSE evaluation, you must make the copies of the course evaluation. Look on the Facbook for the evaluation for your class or ask your course mentor. You may NOT administer your own evaluation, so find another teacher to switch classes with for just this part so the other teacher can answer any questions the students may have. That teacher will then turn in the folder with your evaluations to one of the secretaries in 108 or 189. Make sure your students write the following at the top of the scantron where is says Identification: Instructor s last name- Class + Session #, Year Example: Lopez- R/W EAPVI Session III, 2012 The PROGRAM evaluations should only be given to your L/S class. You may administer these evaluations and then return the envelope with the evaluations in it to Saundra or the 189 W. Main St. Office Coordinator by Thursday. Students do NOT need to put any identification (your name or their name) at the top of this scantron. 6. Final grades MUST be entered on the database by Thursday at 4pm. 7. Graduation on Friday 3:30-5:30. You are expected to attend graduation to sit with your Reading/Writing class and go up on stage with them as they shake Dr. Stevens hand. You will help keep them quiet during the ceremony and distribute their certificates and transcripts with their grades at the very end of the ceremony so everyone stays until the end. Graduation usually lasts hours. 34

39 ELI chart for identifying and assisting students in distress Preliminary action: Monitor the student and see if the situation progresses Make student aware of supports on campus o i.e. Center for Counseling and Student Development (CCSD), International Student Support Group, International Student Discussion Series Intermediate action: Contact immediate supervisor Call CCSD and speak with the counselor of the day Refer student to the Orientation Coordinator Have the student make an appointment with CCSD Immediate action: Contact CCSD, Orientation Coordinator, and Dr. Stevens o Contact appropriate resource i.e. UD Police, SHS, SOS UD Police will take students to Student Health Services Formal consequence will be needed o i.e. C.A.P.E.S, Police, long term support Contact list Dr. Stevens (302) Tim Kim: ELI Office #: (302) ; Cell # (302) Joe Matterer (302) Karen Asenavage (267) University Police (will take students to the Student Health Services) (302) Center for Counseling and Student Development- CCSD (302) Student Health Services (Open 24/7) (302) Sexual Offense Support (SOS) (24 hour crisis hotline) (302) Wellspring (non-emergency support group for victims of sexual violence) (302)

40 *During your first few weeks teaching, an administrator will observe one of your classes to see if you need any additional support teaching in our program. The following criteria are what kinds of teachers the ELI tries to foster. On the following pages is a rubric to help you reflect on your own teaching and to prepare for your observations. The effective teacher should: Meet learning objectives of the curriculum/syllabus Show mastery of subject area Design pedagogically sound lessons with: stated objectives modeled activities guided practice checks for understanding feedback/evaluation review/closure Learn new techniques and keep abreast of applied research Establish and enforce consistent class rules Keep class on target, avoiding digressions Control potentially disruptive behavior Be dependable and responsible (starting class and returning homework on time) Provide effective and appropriate feedback Be organized and prepared Make good use of time Transition effectively among activities Manage group work effectively Stimulate recall of and connections to prior learning Keep students engaged Provide a balance of teacher/student talk Make effective use of media, illustrations, and resources Use effective questioning techniques State intended outcomes for the lesson Use methodology appropriate for class Model new activities to ensure understanding of task Provide guided practice Monitor student progress Check student understanding Devote appropriate time to task Spiral lesson to previously learned material Establish positive rapport with students Be open to learn from students Keep students involved and actively participating Show concern for students and their problems Motivate and inspire students to learn Create a positive atmosphere of mutual respect that values learning Video References to improve teaching: Julie Lopez is working on videos of Best Teaching Practices to be finished by Foreign Language Teaching Methods at the University of Texas at Austin: 36

41 Instructor Date Location Topic Number of learners Nationalities PERFORMANCE AREA AND SCALE Planning: Prepares and plans learning experience Materials, lesson plan, time allocation [3] Highly Effective [2] Effective [1] Somewhat effective, Needs Improvement [0] Does Not Meet Standards Comments: DESCRIPTOR, the effective teacher should: Meet learning outcomes of the curriculum/syllabus Show mastery of subject area Design Pedagogically sound lessons with: o stated outcomes o modeled activities o guided practice o checks for understanding o feedback/evaluation o review/closure Learn new techniques and keep abreast of applied research Instruction 1: Keeps students engaged and involves learner in the learning experience [3] Highly Effective [2] Effective [1] Somewhat effective, Needs Improvement Stimulate recall of and connections to prior learning Hook students interest or curiosity Provide an appropriate balance of teacher/student talk Make effective use of questions Make effective use of media, illustrations, resources [0] Does Not Meet Standards Comments: Instruction 2: Informs learners of learning outcomes, creates a level of expectation for learning [3] Highly Effective State learning outcomes Ensure students understand the purpose and relevance of the lesson and activities [2] Effective [1] Somewhat effective, Needs Improvement [0] Does Not Meet Standards Comments: 37

42 OUTCOME AND SCALE Instruction 3: Presents lesson with clarity, organization,, differentiation, effective methodology [3] Highly Effective [2] Effective [1] Somewhat effective, Needs improvement [0] Does Not Meet Standards DESCRIPTOR Use methodology appropriate for class Model new activities to ensure understanding of task Provide guided practice Monitor student progress Check student understanding Devote appropriate time to task Spiral lesson to previously learned material Comments: Management 1: organizes the lesson, manages clock, transitions to activities, guides students [3] Highly Effective Be organized and prepared Make good use of time, as appropriate to each task Transition effectively among activities Manage group work effectively [2] Effective [1] Somewhat effective, Needs improvement [0] Does Not Meet Standards Comments: Management 2: Provides feedback and manages class [3] Highly Effective [2] Effective [1] Somewhat effective, Needs improvement Establish and enforce consistent class rules Keep class on target, avoiding digressions Control potentially disruptive behavior Be dependable and responsible (starting class and returning homework on time) Provide effective and appropriate feedback, correction [0] Does Not Meet Standards Comments 38

43 PERFORMANCE AREA AND SCALE Interpersonal: Creates classroom culture and climate [3] Highly Effective [2] Effective [1] Somewhat effective, Needs improvement [0] Does Not Meet Standards DESCRIPTOR, the effective teacher should: Establish positive rapport with students Be open to learn from students Keep students involved and actively participating Show concern for students and their problems Motivate and inspire students to learn Create a positive atmosphere of mutual respect that values learning Comments: Overall performance scores: Highly Effective (Outstanding/Excellent), Effective (Very Good/Good), Somewhat Effective (Fair), Does Not Meet Standards (Poor) Overall Observer Comments: 39

44 When you are observed officially, make sure you write out your lesson plan to provide the observer with for that class. Your lesson plan needs to include the following: 1) Background of the class including: A) Break down of students in number and gender. B) The class in relation to the week in the session (ex: "This is the second week of an 8 week session.") C) A brief description of what have they been working on in the previous few classes. In other words, "How will what you do in today's class build on previous lessons?" 2) Each part of the lesson should include: A) A brief description of activity, including any materials that are necessary B) The time allotted for the activity C) The stated objective from their course syllabus that the activity teaches or develops. (Ex. Stated Objective from syllabus: "Students will learn how to correctly pronounce -ed endings.") *Look at the two sample lesson plans on the following pages, one for listening/speaking and the other for reading/writing, to get an idea of how detailed your lesson plan needs to be. 40

45 Class: LS III Demographic Context: We are in Week 3 of an 8 week session. There are 12 students in the class: 7 women and 5 men. The country breakdown is: 3 Saudis, 4 Chinese, 2 Korean, 1 Japanese, 1 Turk and 1 Brazilian. Previous Class before observations: During the last part of class today we went over making, accepting, and refusing invitations. The students listened to a conversation and then we listed common expressions used for making invitations and how to accept or refuse an invitation. Tomorrow s lesson will build off of that. Each part of the lesson to be observed will include: Activity Materials Time Stated Objective from syllabus for this course Activity: Role-play line-up: half of the students will be given a situation in which they should invite someone to something. The other half of the students will either accept or refuse. I will facilitate this and walk around and listen to the students. Materials: Note cards with situations, chairs lined up facing each other Time: minutes Stated Objectives: Through practice students should "improve their fluency, conversation skills, and oral grammar", all of which are course goals stated on the syllabus. This activity also gives me a chance to assess the students. Activity: Reading a map: pp in Interactions Materials and Time: Interactions 2 (30-40 minutes) Stated Objective: "Understand how to read a map and describe the location of something on a map" Activity: Pronunciation of /t/ and /d/: pre-activity for next activity. Last week I taught them the difference between voiced and unvoiced consonants. Materials and time: Sounds Great (10-15 minutes) Stated Objective: "-ed endings: Learn rules for pronunciation of ed endings." and improve "ability to discriminate vowel sounds in minimal pairs." 41

46 Activity: Conversation Pair work to practice pronunciation of -ed endings. Materials and Time: Marker, white board 5-10 minutes Stated Objective: Improve pronunciation of -ed endings -ed endings: match the word with the correct sound. Group or pair work Word cards 5-10 minutes Activity: Continued Pair Work to improve pronunciation Materials and Time: Sounds Great pp 102 and 105: listening discrimination and speaking. Sounds Great (10 minutes) Objective: Improve pronunciation of ed endings Activity: Continued practice to practice -ed endings with natural conversation. Interviewing partner: Students have to ask/answer questions using the past tense ed endings in a more natural way. Materials: Sounds Great. Use the questions from SG p Sounds Great Time: As time allows Objective: same as above Last 5 minute-wrap up: This is what I call "TAKE HOME" information. At the end of every class I ask, "What have you learned from today's class that you can take with you? Then, I ask for students' responses first. I will write them on the board and include my own. (Ex. "I know the rules for pronouncing -ed endings" or "I feel more confident about inviting someone to a party." OR "I understand different ways to accept or refuse an invitation in a polite way." or I can talk to people and feel comfortable." I will then suggest (sometimes I assign for HW) that they practice pronunciation of -ed ending this week with their tutor by talking about what you/your tutor did last weekend or on your last vacation. AND/OR They can invite a classmate/friend for coffee by using what they have learned. 42

47 Class: RW IV Demographic Context: This is Week 4 of an 8 week session. There are 15 students in the class: 7 women and 8 men. The country breakdown is: 6 Saudis & 9 Chinese. Previous Lessons: We have been working on developing sentences and connecting ideas using subordinating conjunctions. 10:40 Warm-up Bias. Q. What are some ways and situations in which a person might show bias? {Objective: Expand vocabulary by studying the Academic Word List and by guessing the meaning of words through context and affix clues.} 10:50 Collect Paraphrase HW paragraphs {Develop awareness of different kinds of writing patterns including cause/effect, compare/contrast and summary.} 10:55 Intro & Bkgd Paragraph Analyses for Persuasive Essay p.114 {Write an effective paragraph using a topic sentence, body development, and conclusion; using cohesive devices such as connectors, restatement, and referencing.} Intro - What tools used to get reader s attention? (Results of survey, questions) Intro What is Thesis- last [ 1) easily access course materials 2) Can demonstrate learning in +ways] Bkgd How does the bkgd P give us info needed for the essay? 11:15 Body paragraph Analysis of Persuasive essay on p.99 {Write an effective paragraph using a topic sentence, body development, and conclusion; using cohesive devices such as connectors, restatement, and referencing.} Topic ss of body paragraph Identify the ways electronic comm. Facilitates frequent & meaningful conversation for profs & Ss Transition words No 1 st person to when offering supporting ideas to persuade reader Support opinions w/ (p.109) Facts & statistics Examples Experts Research results Interviews 43

48 11:45 Saw Figurative Language in La Gringuita p.34 {Recognize the use in a reading passage of figurative language such as analogy, simile, metaphor.} Simile Metaphor Personification PPT 12:05 Grammar (Transitions) HW handouts & Subordinate clauses {Understand and use reduced subordinate clauses} 12:15 Return Quizzes HW Read CR p Poem Tomorrow - Morris Library 2pm Wed Paraphrasing Qz & Grm Quiz Unit 2 Thurs AWL quiz & In-Class writing. 7/19 Persuasive due in class Next Copy APA guide! 44

49 *The following document is a schedule for the entire session and have reference information about teaching and tutoring assignments and contact information. It is typically mailed out to all teachers the Saturday or Sunday before the session starts. On Monday, or whenever the session starts, Dr. Stevens will go over this document in a meeting with the faculty before they meet the students later that morning. LISTENING/SPEAKING CLASSES All L/S classes meet 8:30 to 10:10 AM Mon, Tues, Wed, Thurs, Friday (Afternoon classes, marked PM, meet 2:00 to 4:05 PM M,T,W,R) Class Name Instructor Room # Level BASIC Mikie Sarmiento 318 S. College Room 109 Pre I IA Kathy Vodvarka 318 S. College Room 101 I IB Bailey Schmidt 318 S. College Room 108 I IIA Sean Stellfox 102 E. Main St. 101 II IIB Jo Gielow/Leslie Criston 318 S. College, Room 102 II IIIA David Schmitt ELI 205 III IIIB Tom Panter Rodney 032 III IIIC Ana Kim 108 E. Main 207 III IIID Celeste Calderon Rodney 030 III IIIE Barbara Morris ELI 204 III IIIF Ann Parry Amstel Square 102 III IV/A Amy Estell Amstel Square 104 IV IV/B Janet Louise ELI 203 IV IV/C.PM Amy Vazquez 318 S. College Room 110 IV IV/D. Cindy Klenk Memorial Hall 047 IV IVE Rachel Lapp 108 E. Main Room 209 IV IV/F Christine Adams 108 E. Main St, Room, 223 IV OB Mary Beth Worrilow ELI 305 IV NEWSIV Karen Foltz Rodney 019 IV AOB Chris Pinkerton 108 E. Main Room 225 IV NEWSV.PM Briana Hagany 318 S. College Room 109 V EAPV/A William Wherry 102 E. Main, Room 103 V EAPV/B Josephine Wie 102 E. Main St. 104 V EAPV/C.PM Vilena Livinsky 318 S. College, Room 112 V EAPV/D.PM Erin Bastien 108 E. Main Room 205 V EAPV/E Emily Thayer Elkton Corner 102 V STORIES Walt Babich ELI 304 V ABCS John Smith 108 E. Main Room 206 VI 1960s/A Russ Mason 108 E. Main 201 VI 1960s/B Phil Rice 108 E. Main Room 205 VI EIL/A Grant Wolf course mentor Amstel Square 101 VI EIL/B Marriott Nielson 102 E. Main St. 106 VI EIL/C Ken Hyde 108 E. Main Room 203 VI GRADVI Angela Harnish Amstel Square 103 VI Eapvi 5 wks Kendra Bradecich 108 E. Main Room 204 VI DRAMA/A Nicole Servais 108 E. Main Room 224 VI DRAMA/B Kathy Bracy 102 E. Main St. 105 VI EAPVI/A Ken Cranker 108 E. Main Room 217 VI EAPVI/B Anne Owen 108 E. Main Room 208 VI EAPVI/C Christienne Woods 102 Main St. Room 102 VI FILM Julie Lopez 108 E. Main Room 210 VI ENTREPRENEURSHIP Dan Murray 108 E. Main Room 202 VI Level I LS Coordinator: Kathy Vodvarka Level IV LS Coordinators: Janet Louise Level II LS Coordinator: Jo Gielow Level V LS Coordinator: Nonie Bell Level III LS Coordinator: Barbara Morris Level VI EAP coordinator: Ken Cranker OB and AOB Coordinator, Mary Beth Worrilow Level VI coordinator: Walt Babich (A few L/S classes are not listed above because this page was shortened to include a title for the new teacher packet.) 45

50 Sample Opening Day Memo (cont). READING/WRITING CLASSES R/W classes meets 10:40 to 12:25 PM Mon, Tues, Wed, Thurs, Friday (Afternoon classes, marked PM, meet 2:00 to 4:15 PM M,T,W,R) Class Instructor Room # Level BASIC Mikie Sarmiento 318 S. College Room 109 Pre I IA Kathy Vodvarka 318 S. College Room 101 I IB Bailey Schmidt 318 S. College, Room108 I IC Jennifer Smith 318 S. College Room 110 I IIA David Schmitt ELI 205 II IIB Samantha Green 318 S. College, Room 112 II IIC Tom Panter Rodney 032 II IID Jo Gielow/Rachel Lapp 318 S. College Room 102 II IIIA Marriott Nielson 102 E. Main St. 103 III IIIB Debbie Darrell Amstel Square 104 III IIIC Ana Kim 108 E. Main 207 III IIID Christine Adams 102 E. Main St. 102 III IIIH Vilena Livinsky 102 E. Main St. 105 III IV/A Janet Louise ELI 203 IV IV/B Amanda Brunson Elkton Corner 101 IV IV/C Amy Vazquez Memorial Hall 047 IV IV/D. PM Kathy Bracy 102 E. Main St. Room 105 IV IV/E Phil Rice 108 E. Main Room 205 IV IV/F.PM Cindy Klenk 102 E. Main St. 102 IV IV/G.PM Meg Zittere 318 S. College Room 101 IV IV/H Karen Foltz Rodney 019 IV IV/I.PM John Milbury-Steen 102 E. Main St. Room 104 IV WB Mary Beth Worrilow ELI 305 IV V/A. Grant Wolf Amstel Square 101 V V/B Angela Harnish course mentor Amstel Square 103 V V/C Russ Mason 108 E. Main 201 V V/D Celeste Calderon/Leslie Criston Rodney 030 V V/E.PM William Wherry 102 E. Main St. Room 103 V V/F.PM Celeste Calderon Rodney 030 V AWB.PM John Smith 108 E. Main 206 V EAPV/A.PM Mark Smith 108 E. Main Room 209 V EAPV/B.PM Jack Crist Amstel Square 102 V EAPV/C Jack Crist Amstel Square 102 V EAPV/D Emily Thayer course mentor Elkton Corner 102 V VI/A Walt Babich ELI 304 VI VI/B Chris Pinkerton 108 E. Main Room 225 VI VI/C.PM Amy Estell Amstel Square 104 VI VI/D Josephine Wie 108 E. Main 206 VI R/FILMVI Sarah Anderson ELI 206 VI EAPVI/A Anne Owen 108 E. Main Room 208 VI EAPVI/B.PM Marcia Halio 108 E. Main Room 203 VI EAPVI/C Marcia Halio 108 E. Main Room 203 VI EAPVI/5 Kendra Bradecish 108 E. Main St. Room 204 VI ACRW Ken Cranker 108 E. Main Room 217 VI GRE/GMAT Prep Dan Murray 108 E. Main Room 202 VI GRADVI/A.PM Nigel Caplan 108 E. Main Room 204 VI GRADVI/B Christienne Woods 108 E. Main Room 224 VI RWF Carolina Correa 108 E. Main Room 209 VI Incheon A Sarah Petersen 108 E. Main Room 223 VI Incheon B Brandon Lee 102 E. Main St. 101 VI Level I RW Coordinator: Kathy Vodvarka Level II RW Coordinator: Jo Gielow Level III RW Coordinator: Debbie Darrell Business Coordinator: Mary Beth Worrilow Level IV RW Coordinator: Kathy Bracy Level V RW Coordinator: Angela Harnish Level VI RW Coordinator: Walt Babich/Ken Cranker 46

51 Sample Opening Day Memo (cont). Opening Day Announcements From: Scott, Joe, and Karen. PLEASE READ THE FOLLOWING INSTRUCTIONS CAREFULLY. As always, please review with your students everything pertaining to them during the opening breakfast, beginning with the section, What Your Students Need To Know in this memorandum. WHAT FACULTY NEED TO KNOW I. FACULTY MEETINGS: Please bring attendance and No-show records to our Friday (1/6/12) student swap meeting. Mentors should meet today with faculty members who are new to their class. Below are the names of mentors for courses identified as having teachers new to the assignment. Mentoring Meetings for Teachers New to Courses (Listed by mentors conducting orientation sessions) Listening/Speaking (2:00 PM) Reading/Writing (3:15 PM) I, Kathy Vodvarka, 318 S. College, 101 I, Kathy Vodvarka, 318 S. College, 101 II, Samantha Green 318 S. College, 102 II, Samantha Green, 318 S. College, 102 III, Barbara Morris, ELI 204 III, Debbie Darrell, ELI 204 IV, Janet Louise, ELI 206 IV, Kathy Bracy, ELI 304 EAPV, Nonie Bell, 108 E. Main, 206 General V, Angela Harnish, 108 E. Main, 201 NEWSV, Karen Foltz, 108 E. Main, 208 EAPV, Emily Thayer, 108 E. Main, 204 EIL, Grant Wolf, 108 E. Main, 223 Incheon, Sarah Petersen, 108 E. Main, 209 Broadway, Sarah Petersen, 108 E. Main, 209 RFILMVI, Kendra Bradecich Faculty meeting this Friday, January 6, 2012 in Willard Hall 006 for no shows and student swaps. All faculty meetings begin at 1:00 PM. Pease make a note of faculty meetings and gatherings in bold print that you ll want to be sure to attend. Please keep your students informed about upcoming orientation events. We encourage faculty members to attend at least two activities. Optional orientation activities usually involve an additional charge for students and limited spaces available for sign-ups. Regularly scheduled orientation activities provide free transportation. They require students to pre-register and pay a refundable deposit to secure their seat. Week 1 Monday, January 2 Tuesday, January 3 Wednesday, January 4 Calendar of Events, Meetings, and Deadlines Testing for New Students, beginning 8:30 AM, 108 E. Main Street Campus tour/id cards for new students, 1:30 PM Testing and Orientation for Late-arriving students, 108 E. Main Street ELI office closed for scheduling and placement Registration deadline for Intramural sports: 5v5 Indoor Soccer, 4v4 Volleyball, 4v4 Dodgeball, 5v5 Basketball Faculty Meeting, 8:00 AM, Room 209/211, Trabant Student Center Opening day meeting, Trabant Multipurpose Rooms A & B, 8:30 AM, meet new students. Returning students pick up schedules, Trabant Multi-Purpose C, 9:30 AM R/W class for AM students, 11:00 AM to 11:55 PM, regularly scheduled rooms R/W class for PM students, 12:05 PM to 1:00 PM New Student Orientation Meeting I, 1:30PM 3:30 PM, Willard Hall 007 New Students buy books at bookstore at 9:45 Thursday, January 5 Retesting of students wanting to change classes, 3:00 to 5:00 PM, Willard 006, 007, Proctors: Janet Louise, Russ Mason, and Jo Gielow. Proctors, please help prepare tests. NEW ELI TEACHERS: Meeting with ELI Associate Director Karen Asenavage, ELI 206, 2:00 PM All full time faculty begin signing up Wendy Clark for annual observations. Joe Matterer and Karen Asenavatge will send notices to those S contract faculty being observed in February and March. Friday, January 6 Orientation, Part II, Willard :30 to 3:00 PM Faculty Meeting: Student swap cancelled on a trial basis: see p. 6 note Orientation : Meet and Greet Games Night 108 E. Main, 6:00pm [Mikie Sarmiento] 47

52 Sample Opening Day Memo (cont). Week 2 Monday, January 9 Tuesday, January 10 Wednesday, January 11 Thursday, January 12 Friday, January 13 Saturday, January 14 Week 3 Monday, January 16 Thursday, January 19 Friday, January 20 Faculty deadline for submitting students addresses. Probation Meeting for all students on probation, 4:00pm, WHL 007 TOEFL Prep Class begins: 4:45PM - 7:15PM; Preregistration required. Incheon teachers will miss LS class for a school visitation required. Twenty Teachers from Incheon, Korea, will join LS classes today. Faculty luncheon with Incheon Teachers, Trabant, , 1:00 PM Level I LS teachers meet with Kathy Vodvarka, 318 S. College, Room 101, 1:30 PM Level II LS teachers meet with Jo Gielow, 318 S. College, Room 102, 1:30 PM Level III LS teachers meet with Barbara Morris, ELI 204, 1:30 PM Level I RW teachers meet with Kathy Vodvarka, 318 S. College, Room 101, 1:30 PM Level II RW teachers meet with Jo Gielow, 318 S. College, Room 102, 1:30 PM Level III RW teachers meet with Debbie Darrell, ELI 204, 1:30 PM NEW ELI TEACHERS: Meeting with ELI Associate Director, Joe Matterer, ELI 206, 2:30 PM Level IV LS teachers meet with Janet Louise, ELI 203, 1:00 PM Level V LS (News, EAPV) teachers meet with Nonie Bell, 102 E. Main, Room 106, 1:00 PM AOB teachers meet with Mary Beth Worrilow, ELI 304, 1:00 PM EAPVI and GRADVI LS teachers meet with Ken Cranker, 108 E. Main, Faculty Lounge, 1:00 PM All other Level VI LS teachers meet with Walt Babich, ELI 305, 1:00 PM Level IV RW teachers meet with Kathy Bracy, ELI 203, 2:30 PM Level V RW teachers meet with Angela Harnish, 102 E. Main, Room 106, 2:30 PM AWB teachers meet with Mary Beth Worrilow, ELI 304, 2:30 PM EAPVI and GRADVI RW teachers meet with Ken Cranker, 108 E. Main, Faculty Lounge, 2:30 PM All other Level VI RW teachers meet with Walt Babich, ELI 305, 2:15 PM Orientation: New York City Trip: Incheon, Hankuk, reg. ELI. Departs ELI at 7:00am. [Ana Kim] Martin Luther King, Jr. Holiday. ELI closed. In honor of MLK, teachers are encouraged to pursue service learning with their students some time during the session. Scholarship Applications available for students with financial need (Please announce in class) Faculty Meeting: WHL 006, 1:00 PM, Committee Final Progress Reports to Faculty: Curriculum, Textbook, A & E, Library. New CAP Student Orientation Meeting, UD Visitor Center, 3:00 to 5:00 PM Inter-Class Soccer Tournament, Sean Stellfox All Full Time Faculty: Year-end memo due to Scott. Committee Chairs should include summaries of committee activities. Tutor Training Meeting, 2:30 PM, 108 E. Main, Room

53 Sample Opening Day Memo (cont). Week 4 Faculty complete a progress report for each student and review it with the student Mid-session Reports available on facbook. Reports for sponsored students to be turned in to office. Monday, January 23 NEW ELI TEACHERS: Meeting with ELI Registrar, Erin Cole Goertz, ELI 206, 2:30 PM Tuesday, January 24 Advisory Committee Meeting, 4:30 PM Scott s office. Wednesday, January 25 Intention Forms online (due Friday, February 3) Deadline for students to submit scholarship applications. Thursday, January 26 Incheon teachers will miss LS class for a school visitation All faculty are invited to attend a TEFL conference organized by the MeXT teachers from 1:30 to 5:00 PM in the Rodney Room Friday, January 27 Mid-session predicted grades are due for all students Deadline for Faculty to turn in Scholarship Recommendation Forms Day Two of MeXT Conference, 11:00 to 4:30, Trabant 209/211. Please attend if you can. Tutor Training Meeting, 2:30 PM, 108 E. Main, Room 201 Saturday, January 28 Orientation: DC Trip. Incheon, Hankuk, reg. ELI. Departs ELI at 8:00am. [Sarah Petersen] Week 5 Monday, January 30 Wednesday, February 1 Friday, February 3 Saturday, February 4 Week 6 Monday, February 6 Tuesday, February 7 Wednesday, February 8 Staff Meeting, 11:00 AM, 189 W. Main Street Scholarship Committee 4:00pm, Scott s office Electronic Intention Forms due! Level IV LS teachers meet with Janet Louise, ELI 203, 1:00 PM Level V LS (News, EAPV) teachers meet with Nonie Bell, 102 E. Main, Room 106, 1:00 PM AOB teachers meet with Mary Beth Worrilow, ELI 304, 1:00 PM EAPVI and GRADVI LS teachers meet with Ken Cranker, 108 E. Main, Faculty Lounge, 1:00 PM All other Level VI LS teachers meet with Walt Babich, ELI 305, 1:00 PM Level IV RW teachers meet with Kathy Bracy, ELI 203, 2:30 PM Level V RW teachers meet with Angela Harnish, 102 E. Main, Room 106, 2:30 PM AWB teachers meet with Mary Beth Worrilow, ELI 304, 2:30 PM EAPVI and GRADVI RW teachers meet with Ken Cranker, 108 E. Main, Faculty Lounge, 2:30 PM All other Level VI RW teachers meet with Walt Babich, ELI 305, 2:15 PM Orientation: Free Trip Ski Trip. Departs ELI at 7:00am. [Ken Hyde] Academic Intention Forms Due by end of week. Intramural Basketball registration, contact Sean Stellfox Advisory Committee Meeting, 4:30 PM Scott s office 23 students from Seinan Gakuin University will be joining LS and RW classes Dorm Intention Forms Due Level I LS teachers meet with Kathy Vodvarka, 318 S. College, Room 101, 1:30 PM Level II LS teachers meet with Jo Gielow, 318 S. College, Room 102, 1:30 PM Level III LS teachers meet with Barbara Morris, ELI 204, 1:30 PM 49

54 Sample Opening Day Memo (cont). Week 7 Monday, February 13 Tuesday, February 14 Wednesday, February 15 Friday, February 17 Saturday, February 18 Faculty meet with all students in danger of retention and complete forms Intramural Volley Ball registration, contact A & E committee members NEW ELI TEACHERS: Meeting with ELI Associate Director, Joe Matterer, ELI 206, 2:30 PM Teachers in level IV submit recommendations to Erin Goertz, Joe Matterer, Grant Wolf and Nigel Caplan those students who qualify to take the EAP grammar test on Friday Predicted grades to be entered by 5:00 pm. TOEFL Test, 1:30 PM to 4:30 PM. TBD. Proctors: Leslie Criston and Walt Babich Administering the EAPV entry grammar test: Grant Wolf and Nigel Caplan Proctors, 4:45-6:30 PM, TBD Tutor Training Meeting, 2:30 PM, 108 E. Main, Room 201 Seinan-Gakuin (with seats for reg. ELI) trip to Washington, DC, Depart 8:00 AM Baerbel Schumacher Week 8 Faculty must administer course evaluations by week s end Monday, February 20 Faculty Meeting, end-of-session meeting, 1:00 PM, Smith 120 Tuesday, February 21 Faculty administer Reading exam in RW class, piloting of Reading Compass begins for designated levels Wednesday, February 22 Recommended day for Final Grammar Exam and final essay Faculty Meeting on Student Retention, Promotion, and Attendance ELI 204 Thursday, February 23 Last day of classes. Schedule for last day: LS 8:30 to 9:45; RW 10:15 to 11:30 Afternoon Classes: 1:00 PM to 2:15 Grades for graduating students must be entered by 4:00 PM Interviewers: Janet Louise, Kathy Vodvarka, Jo Gielow, Barbara Morris, Lowell Riethmuller Friday, February 24 ELI Graduation, Pearson Hall Auditorium 3:30 PM Coordinators: Ana Kim and Janet Louise Grades for all continuing students must be entered by 1:00 PM Orientation: Dormitory/Studio Green check-out at 10:00 AM for graduating March 1 March 2 March 15 Full time faculty deadline to submit electronic sabbatical requests to Director Placement Testing/Registration for new students. Interviewers: Lowell Reithmuller, Grant Wolf, Ken Cranker, Nigel Caplan, Nonie Bell Placement Testing/Registration for new students. Interviewers: Lowell Reithmuller, Grant Wolf, Nigel Caplan, Mikie Sarmiento Full time faculty deadline to submit formal written request to Provost, subsequent to successful review by the ELI Advisory Committee Curriculum A complete copy of the curriculum is available on ELI s website. The learning outcomes listed on your syllabi are derived from the curriculum, which has been approved by the faculty. Please see ELI s virtual Faculty Handbook for all policies: Please note this is a NEW url address. Procedures in lieu of Student Swap Meeting: All faculty must provide the following information by the deadlines indicate: 1. Joe Matterer will send to teachers the results of student retesting on Thursday evening. By Friday, January 6, 5:00 PM, Joe (if one of your students appears on the list) as to whether or not you recommend promotion. 2. On Saturday, January 7, Erin will send to teachers their finalized rosters. You must Erin Cole Goertz (erincole@udel.edu) by 5:00 PM Monday, January 9, regarding any student no-shows, i.e., students who appear on your roster who have not shown up to class. This last is a requirement of SEVP and, thus, if we don t get overwhelming faculty compliance to this request, we will have to return to meeting as a group. Related to ongoing communication, we are requiring all current faculty to have an use udel accounts by week two of this session. 50

55 Sample Opening Day Memo (cont). Review of recently adopted procedures I. RETENTION PROCEDURES The following procedures should be followed by all faculty who believe they will have to retain or not award a certificate to a student: 1. Week 7: Meet with the student, explaining to the student that retention or failure to earn a certificate is possible and why this is the case. The teacher must complete a retention form and submit this to Lowell Riethmuller. The teacher asks the student to meet with him or her during week 6 to learn of the final decision. Please note: you should meet with ALL students in week 6 to review progress, not just those in danger of failing. 2. Week 8, Wednesday: instructor of record meets with the Committee on Student Attendance and Conduct, providing evidence (i.e., grades, attendance, sample work) for the student to be retained or conditionally promoted or not awarded a certificate).the committee and teacher will make a decision about the student s placement/certificate at that time. The teacher informs the student of the decision. If your student is receiving a failing grade in one skill area, you must attend this meeting.. 3. Week 1, next session: student receives schedule, along with a letter explaining that he or she has been retained or conditionally promoted. The student may appeal the decision by writing a letter to the Assistant Director, who will, in turn, meet with the instructor of record to determine whether the case should be referred back to the Committee on Student Attendance and Conduct. If the committee reviews the case, their decision will be final. The student may choose to meet with the Director for further clarification. II. TEACHER RESPONSIBILITIES Faculty approved policies now require the following of all teachers for every session: 1. Using the approved grading scale and +/- system see facbook. 2. Reminding students that final grades of C- or higher is required to earn a certificate or be promoted. 3. Not promoting any student with a grade of F in any skill area. Students in Level IV wishing to take a qualifying grammar exam for EAPV, must have a grades of B in all RW skill areas before being admitted for testing. 4. Knowing that students in either EAPV LS or EAPV RW must earn B s in order to be promoted to EAPVI LS or RW 5. Knowing that Graduate-bound students may no longer take EAPVI to meet CAP or non-cap requirements. They must, instead take GRADVI. To enter GRADVI, graduate-bound students must complete EAPV with B average or pass GeneralVI. PreMBA students only may enter GRADVI after completing General V RW or AWB RW with no skill grade below B and a 6 on the final essay, as judged by two raters. See facbook for policies on qualifying for GMAT/GRE preparation, Oral Business Case Studies, and Entrepreneurship. 6. Listing your method for determining grades on your syllabi 7. Using at least three scores to arrive at grades for each skill area. Providing timely and regular graded feedback on student work. 8. Basing final listening grades on vocabulary and listening test or assessment results; basing speaking grades on the average of speaking, oral grammar, and pronunciation scores. Reading grades must be based on reading and vocabulary scores; writing grades are to be based on an average of writing scores only; grammar grades based on grammar grades. 9. Factoring the Compass Test, Grammar test, final essay, reading test, and oral rating sheet into each student s final average as 20% of the listening grade. (Courses using Azar Grammar books must use the approved grammar exam based on the Azar series.) 10. Basing letter grades on progress in meeting course outcomes. A= student consistently exceeds expected progress in meeting learning outcomes; B= student meets and, in some areas, exceeds learning outcomes; C= student meets and sometimes falls short of expected progress in meeting learning outcomes; D or F= student consistently falls short of expected progress in meeting learning outcomes. 11. Effort will be indicated through the following supplemental numerical grades:1= outstanding effort; 2= satisfactory effort; and 3= unsatisfactory effort. Effort grades are to be given for each course and have no bearing on determining whether a student may be promoted. However, an unsatisfactory effort grade can prevent a CAP student from matriculating. Faculty must specifically state on every course syllabus the criteria for determining the effort grade for that course, including: attendance, completion of assignments, class participation, and use of English in the classroom. Such criteria should be reviewed with Level Coordinators for levels III-VI. Expectations are to be stated as clearly and defensibly as possible. 51

56 Sample Opening Day Memo (cont). 12. Posting grades and final test scores on your classroom door by the final class of the session, with students grades listed by a code you provide your students. According to UD policy, Instructors may not post according to students ID numbers or names. Teachers should make plans to meet with all students in danger of failing the class during week six. 13. Administering the same writing test to all sections of a given level; instructors of electives may offer different prompts as long as they reflect the curriculum learning outcomes for that level. The allotted testing time is to be one hour, no more. Students are to be informed of the topic on the day of the testing, not before. Thus students may not bring notes/outlines and may not use a dictionary. Prompts for all Level VI writing exams must be approved by the Testing Committee, which will coordinate the rating of each CAP student essays by two raters, neither of whom may be the student s instructor of record. 14. Faculty may give students a grade of I for Incomplete if the student is in danger of failing the course (D or F) but has earned an effort grade of 1 or 2 and maintained strong attendance. Students who are failing and who have not had strong effort or attendance may not be given incompletes. Students must have a B average to be promoted from EAPV LS or RW to EAPVI classes. 15. Students whose course average falls below 70% will be retained and placed on academic probation. Failure to earn a GPA of 2.0 in the next session will result in dismissal, unless the student s effort is New: All CAP and sponsored students must register for and attend tutoring. Attendance is mandatory and is calculated into the overall attendance required for students to maintain their F1 or J1 visa status. III. ROSTERS. Please find your class or lab rosters for this session. Faculty may not approve any class changes, as students will be using the class change form. Update your rosters as you receive notifications from eli-registrar@udel.edu of newly placed students come to your class, tutoring hours, or lab. In cases of schedule discrepancies, assume that the student's schedule is accurate. A few students may find "SEE JM" in place of their class. Please send them to see Joe Matterer during this morning's opening meeting. Please send students who need tutoring to see Ken Hyde at 108 Main Street, Rm. 225A. Students must complete an online class change request if they would like to change classes. Returning students who have not paid their bills must settle their accounts before they will be given schedules. Do not admit any student to class who does not have a schedule or a note from the administration. IV. SCHEDULES. Please note that the proficiency level of every student is printed on his or her schedule and on your roster. Please record these levels in your grade book to be used for promotion/graduation recommendations. V. SPECIAL PROGRAMS. We have special programs that will be integrated fully or partially into our intensive English Program. We have noted all the programs we will have, along with the academic coordinators so that you might obtain more background information: INTEGRATION PROGRAM DATES COORDINATORS LEVELS MeXT (Japanese Teachers) Seinan Gakuin July 24 January Weeks 4-6 Sarah Petersen Samantha Green None LS and RW Hankuk University Entire Session Baerbel Schumacher LS and RW Incheon Weeks 2-6 Sarah Petersen LS Kobe Shoin Women s Univ. Sep February Janet Louise LS and RW KAUST Faculty on other Administrative Assignments: Sept. - May Rachel Lapp Erin Bastien Sean Stellfox Bob Palmer Rachel Lap IPAD training CAP Student Advisor Orientation Coordinator Listening Lab Coord. L/S and RW 52

57 Sample Opening Day Memo (cont). VI. CLASS CHANGE PROCEDURES. If a new student wishes to move up or down in a listening speaking class, he or she must retake the Michigan AURAL this Thursday at 3:00 PM or 4:00 PM, in rooms WHL 006 or WHL 007. Students must fall within the appropriate Michigan Score Range to qualify for a level change. Students wishing to change reading/writing classes must sit for the reading test, also Thursday, 3:00 PM or 4:00 PM. Note: teachers of classes meeting in the afternoon will need to let students out a little early to take the 4:00 PM exam. Level IV students trying to retest for EAPV must take the EAPV Grammar exam AND the Reading exam. You should also tell new students that most student levels do NOT change as a result of re-testing, that the initial assessment process is quite accurate. Be sure to administer and grade a diagnostic essay by Friday. Students wishing to change laterally, need not take an examination. They can simply use the webbased class change form. Students who are requesting a transfer to another class must not write in their books and should keep their receipts. After the class change is official, the teacher can give the student the bookstore exchange form. The bookstore will only permit returns if books are to be exchanged for other texts. VII. LATE ARRIVALS. We are expecting new students to enter the program throughout the first few days, so please be prepared for new arrivals. Reserve some time after each class to introduce the course to late arrivals, so that you don't take class time from those already here. VIII. ATTENDANCE/PROBATION. If the Committee on Student Attendance and Conduct has placed students on probation, their names will either be marked on your student roster, or you will receive a letter later in the week. Probationary students must maintain 90% attendance and, in most cases, a "B" average, or they are subject to dismissal. [That is, they cannot miss more than 4 L/S and 3 R/W classes in the session.] So if your probationary students miss two of your classes, talk to them immediately to get them back on track. Your attendance must be entered into the data base at the end of every week. Students on probation for academic failure must maintain 90% attendance, an effort of 1, and a passing grade of C- or higher. Important change: We are asking all faculty to enter mid-session grades and attendance for all students by Wednesday of Week 4, Jan 24. This will help us act on students who have violated their probation. IX. START TIMES. L/S classes start promptly at 8:30 AM; R/W at 10:40. A reminder to all teachers of the requirement to arrive at the ELI (or 108 E. Main) at least 15 minutes before the start of your first class (even if you teach in another building) for messages, mail, announcements, and last minute copying. In addition, all classroom teachers must be in their classrooms five minutes prior to the start of class to ensure that activities begin promptly at 8:30. The pattern you set for starting class is what students will tend to follow. Morning tutoring will run from 8:30am to 12:30pm and afternoon tutoring will run from 1:00 PM until 6:00 PM every day but Friday. X. COPYING. We strongly recommend that you do your copying in the afternoon before each class. Please save trees and conserve paper. Use transparencies where practical, or copy back to back. Teachers whose classes or offices are in 102 Main St.or 108 E. Main should do their copying in 108 East Main Street. Faculty in 318 S. College can use the copier there in Room 111.Teachers whose classes or offices are in any other location should do their copying in the main ELI building. XI. COORDINATION OF MULTIPLE SECTIONS. Our curriculum requires that all essential learning outcomes be covered in every section of a given level. Please take a team approach with all classes having multiple sections, and please share your materials! New teachers should work closely with their course mentors and level coordinators to ensure they are keeping pace and addressing all required learning outcomes. Note: Level Coordinators are, in fact, level supervisors. Decisions made in coordinator meetings must be followed/implemented by all affected teachers at that level. XI. OFFICE HOURS. Remember, faculty must have a minimum of three scheduled office hours set aside to meet with their students each week. Please use the office hours to recommend what skill areas students should address through the Self-Access Learning Center or Tutoring Center and to help them select courses for the next session. Plan to meet with all of your students at least twice a session to review their progress on stated objectives. 53

58 Sample Opening Day Memo (cont). TUTOR CONTACT INFORMATION To foster better communication among tutors and teachers regarding student needs, we include tutor/teacher s in the ODM. s for tutors can be found, beginning on page 12. XII. SYLLABI. Be sure to review syllabi carefully with your students. By University policy, you are required to provide each of your students with a course syllabus. This must be done no later than tomorrow, Thursday, of this first week. Keep your syllabi up-to-date; remember that your syllabus is your commitment and the ELI s contract with our students. Honoring this promise includes meeting all core learning outcomes and completing identified assignments. No individual teacher can change any learning outcomes listed on their syllabus. All outcomes are approved by the Curriculum Committee and the faculty as a whole. Please follow the eight-week timeline for your class. Be sure to include on the syllabus your office hours, your address, your grading system, ELI attendance policy, and required textbooks. XIII. FINAL ESSAYS AND ORAL RATING SHEETS. If you have not already done so, please place original copies of final essays in an appropriately labeled gold envelope and return them to Saundra Chapman so that the essays can be scanned and properly filed in each student s computer file. XIV. EVALUATIONS Class evaluations are required and must be administered by the end of the eighth week of the session. Please administer according to established procedures. Faculty may NOT administer the course evaluations for their own classes; they should ask a colleague to switch classrooms on that day. XV. ELI ADDRESS LIST. Please make sure to give your home address, phone, address, ELI office, and ELI extension to Wendy Clark (wclark@udel.edu). XVI EMERGENCY ALERTS. Please establish a phone chain with your listening/speaking students during the first week of class. Announcements for closings that are weather or emergency related will be posted on the homepage of the ELI website ( by 6:45 AM. Scott will also leave a voice mail message at the main ELI number ( ). For those of you living a greater distance from UD who need to know earlier, feel free to call Scott as of 6:30. Since many of your students may not have access to computers from their homes, we are still asking each teacher to create a phone chain. Notify your students by starting the phone chain relating to them what is posted on the ELI webpage. Students may call the office to hear a voice mail announcement as of 6:45 am. Please note the policy established by the Vice President: "If no formal announcement of closing, late opening, or early dismissal is made, employees who decide for personal reasons not to report or to leave early must take vacation time or leave without pay." WHAT YOUR STUDENTS NEED TO KNOW This morning s logistics. Procedures for the opening meeting. Scott and the faculty will meet this morning in the Collins Room of the Perkins Student Center to review the Opening Day Memo, distribute rosters and student schedules, and to answer questions. Today's schedule is as follows: 8:00 AM Scott meets briefly with all faculty in Trabant 209/211 to review opening day memorandum. 8:30 AM All new students arrive to Trabant MP Rooms A, B to get schedules and/or show evidence of paid tuition bills. They will meet with their LS teachers 9:30 AM Continuing students come to Trabant MP Room C to pick up their schedules. They will NOT be meeting with their teachers until attending their 11:00 AM or 12:05 PM R/W class. *9:15 AM General Announcements by Scott. Students will be asked to meet with the instructor whose name appears on their schedule. L/S teachers are to review students complete 54

59 Sample Opening Day Memo (cont). schedules with them and introduce them to the class and explain course objectives. Students may NOT change their classes during the opening session meeting, unless they have a see JM on their schedule. Opportunities for students to change classes will be done by a form online. 9:45 AM Students meet their R/W teachers, who will provide a brief introduction to the class, show them on their maps exactly where they are to meet for their first class TODAY at 11:00, or 12:05 and direct them to the bookstore to purchase textbooks for all classes. Level IV and V: remind students to buy Azar online. No labs or tutoring this afternoon. Both begin tomorrow, Thursday. Those who need to schedule tutoring may see Ken Hyde tomorrow, Thursday, beginning at 1:00 PM in 108 Main St, Room 225A. Those who want to change tutoring hours should wait until Friday and sign up for an appointment at Ken s office. Ken will automatically make changes where there are lab or class conflicts with tutoring 11:00 AM 11:55 PM Continuing and New students report to their RW classes in their regularly scheduled classrooms. Teachers should have a lesson prepared for the 55 minute class. 12:05 AM 1:00 PM Continuing and New students with afternoon RW classes meet at these times for class today. 1:15 PM New Students report to ELI main building to be walked to their Orientation Meeting I, which begins at 1:30 in the Willard Hall room 007. *Please note: new and returning students must pay their UD bills prior to receiving class schedules. Do not admit to your table any student who does not have a schedule. Thursday 8:30-12:45, 2:00-4:30 Regular class schedule. Tutoring begins at 8:30 AM 1:00 5:00 Listening Lab begins 1:15 5:00 SALC orientation begins for new students (108 E. Main, Room 210 3:00 5:00 Retesting of new students only in Willard 006 and 007 Friday 8:30-12:45, 2:00-4:30 Regular class schedule 8:30 12:20, 1:00-6:00 Regular tutoring begins 1:00 5:00 Listening Lab 1:30 3:00 Orientation, Part II, Willard Hall 007. All new students are required to attend BOTH Orientation sessions. Please remind them every day this week about the Friday meeting. BOTH meetings will be in Willard Hall room :15 5:00 SALC orientation for new students 6:00pm Meet & Greet Games night at 108 E. Main. Week Two Monday 8:30-12:45, 2:00-4:30 Regular class schedule 1:00 6:00 Afternoon tutoring, SALC, Listening Lab open at schedule hours for all full intensive program students. FOR TODAY, Wednesday, 8:30 AM During this time, the L/S teacher should do the following: 1. Review the schedules of the new and returning students. Please be sure students know where they need to go for classes, labs and tutoring, and when they need to be there. Make sure that CAP and Sponsored students know that tutoring attendance will be taken during Week 1. Give out maps as needed. Explain all abbreviations for tutors, buildings, etc., using this memorandum for reference. Note: if during the first week, a student s orientation to the computer lab or SALC conflicts with a tutoring hour, they should go to the orientation. L/S Faculty members are reminded to accompany their students to orientation for the SALC. 2. Provide a general introduction to the class and review your requirements. 3. Review books that are pre-printed on students schedules and which they ll need to buy this morning at the bookstore. 55

60 Sample Opening Day Memo (cont). 4. Remind students of the requirement for medical insurance. All ELI students are automatically billed for HTH insurance. Students may avoid this charge only by showing Dru Arban proof of a valid alternate insurance this week. 5. Go over important Tutoring information: Please note the following abbreviations on your rosters and your students' schedules: FP= full intensive program, LP = limited intensive program (no tutoring or labs), and NL = classes + tutoring, but no labs. Afternoon Tutors For Session III 2012 All afternoon tutoring is located in 108 East Main Street Initial PM Room Name AK MS 208 Albert Kelly akellyjr@udel.edu AS MS 208 Andrew Saunders aws@udel.edu BA MS 217 Barnabas Seyler bseyler@udel.edu BD MS 202 Bonnie Dawson bdawjd@udel.edu CB MS 207 Carole Bryan cbryan@udel.edu (This list of tutors has been shortened to save space as this is only a sample ODM.) Cluster Tutoring for Session III 2012 This session s clusters are listed below. They appear on the students' schedules as a two-letter code (e.g., XP ), and both days as well as times of the cluster are listed. With the cluster option, students have one hour of private tutoring each week, plus two hours of cluster tutoring, meeting with a small group of other students and their tutor to study a particular area, such as grammar, pronunciation, art, or, as offered this session, cooking. The Turner Corner is located in a home across the street from the ELI on the corner of Main St. and Hillside/Cleveland Ave. Regular clusters will meet in 102 East Main Street. Name Abbreviation Room Tutor Day/Time Kitchen XC1 Turner Corner Turner, Nancy M 1:00pm Kitchen XC2 Turner Corner Turner, Nancy M 3:00pm Kitchen XC3 Turner Corner Turner, Nancy T 1:00pm Kitchen XC4 Turner Corner Turner, Nancy T 3:00pm Kitchen XC5 Turner Corner Turner, Nancy W 1:00pm Kitchen XC6 Turner Corner Turner, Nancy W 3:00pm Kitchen XC7 Turner Corner Turner, Nancy R 1:00pm Kitchen XC8 Turner Corner Turner, Nancy R 3:00pm Kitchen XC9 Turner Corner Turner, Nancy W 10:30am Pronunciation XP MST 101 Bailis, Ruth MW 2:00pm Grammar XG MST 101 Dempsey, Rosana TR 3:00pm Idioms XI MST 101 Funk, Cynthia MW 4:00pm Vocabulary XV MST 101 Flannigan, Erik MW 3:00pm GMAT/Math XGM MST 101 Brook, Michael TR 1:00pm Spelling XSP MST 101 Elkade, Nermine MW 4:00pm Study Skills XSK MST 101 Chen, Lei MW 1:00pm 56

61 Sample Opening Day Memo (cont). LISTENING LABORATORY: Class assignments and schedules for the Listening Laboratory. The laboratory instructors are Bob Palmer for Basic, I, and II; Mary Beth Worrilow for III, and Chris Pinkerton for Level IV and Business (OB and AOB). Students in levels V and VI are not assigned listening laboratory hours. All Labs meet in Room 108, in 318 S. College. The lab times are listed below: L/S class Listening Lab Label Listening Lab Lab One Lab Two Time Room Time 1960s, ABCS No lab scheduled Entrepreneurship No lab scheduled NEWSV No lab scheduled EAPV, EIL, FILM No lab scheduled EAPVI, GRADVI No lab scheduled Drama No lab scheduled STORIES No lab scheduled BASIC Listening Laboratory 318 S. College Mon. 1:30 Wed. 1:30 IA, IB, IC Listening Laboratory 318 S. College Mon. 2:30 Wed. 2:30 IIA,B Listening Laboratory 318 S. College Tues. 1:30 Thurs. 1:30 IIC, IID Listening Laboratory 318 S. College Tues. 2:30 Thurs. 2:30 Business OB, AOB Speaking/List. Lab 318 S. College Mon. 4:30 Wed. 4:30 IIIA,B,C,D,E,F Listening laboratory 318 S. College Mon. 3:30 Wed. 3:30 IVA,B,C,D,E,F,G Listening Laboratory 318 S. College Tue. 3:30 Thurs. 3:30 NEWSIV 6. SELF-ACCESS LEARNING CENTER: Students from any level WHO ARE EITHER FULL INTENSIVE OR NO LABS (Limited program students are not eligible to use the SALC) may come to the Center, in E. 108, Room 210, at the following times: SALC Hours of operation* Monday: 11:00 AM to 6:00 PM Tuesday: 11:00 AM to 6:00 PM Friday, 11:00 AM to 5:00 PM Wednesday: 11:00 AM to 6:00 PM Thursday: 11:00 AM to 6:00 PM Help your students identify areas for growth so that they might come to the SALC to ask Nicole Servais, SALC coordinator and Aura Draper, SALC assistant, for texts, software, or video tapes/dvds that focus on specific skills. Below is this week s scheduled orientation for students according to their Listening/Speaking level. Please make sure your students attend, and we invite you to attend with them. After week one, the open access library schedule listed above will be put effect. Continuing students will have access to the SALC as of Monday. Time Location Levels 1:15 PM Thursday 108 E. Main, 210 Basic, IA, IB, IC 2:15 PM Thursday 108 E. Main, 210 IIIA-IIIF 3:15 PM Thursday 108 E. Main, 210 IIA-IID 4:15 PM Thursday 108 E. Main, 210 IVA-G, OB, AOB, NEWSIV, NEWSV 5:00 PM Thursday 108 E. Main, 210 EAPVA-G 3:15 PM Friday 108 E. Main, 210 EAPVIA-C, GRADVI; EILA-C, ABCS, Entrep 4:15 PM Friday 108 E. Main 210 Drama/A,B, 1960SA/B, FILM, STORIES 7. Please announce the SPECIAL FIRST WEEK SCHEDULE: No tutoring will be held today. Listening Laboratory classes and tutoring will begin on Thursday. The SELF-ACCESS LEARNING CENTER hours will begin Thursday, though note the times set aside strictly for orientation. 8. ATTENDANCE: Students must miss 8 or fewer classes (e.g., combination of 3 R/W and 5 L/S classes) to earn honors (i.e., meeting requirement for overall 90% attendance rate and "A-" average during stay). Students must only miss 12 or fewer classes to earn a certificate for the session (85% attendance requirement for graduation). Students missing more than 16 total classes in a session have violated the terms of their student visa and are subject to dismissal. Students will receive letters at each of these three stages. Remind CAP and Sponsored students that their 57

62 Sample Opening Day Memo (cont). tutoring attendance is now included in their total attendance. Please be sure to enter your attendance on one of the faculty computers each Friday, using only our standardized abbreviations for markings:.33 = 5 to 15 minutes late; 1 = absent or 15+ minutes late 9. REMIND STUDENTS THAT THEY MUST MAINTAIN A "C- AVERAGE OR HIGHER TO EARN A CERTIFICATE. The number of absences permitted for students attending a partial session is to be prorated. Note that there are no excused absences, with the exception of students needing to return to their home countries or for approved visits to other universities to which they are considering applications for degree programs or for hospitalization. 10. Intercultural Club and host/homestay contact. Students who wish to work with an American Language partner should contact Sean Stellfox to join the Language Partner Program or to get information about the Culture Exchange Program. Encourage your students, instead, to volunteer for Community Service activities as a way of meeting Americans. Also encourage them to make other connections with the community via host families, joining local volunteer organizations, or attending the houses of worship of their faith. Host family coordinators can be reached at info@eliahp.com and homestay family coordinator, Nancy Purcell, can best be reached by rtp3@aol.com. ABSENCE POLICY FOR TEACHERS. 11. Absence Policy and Substitutes Please check the absence policy in the teachers handbook for procedures to follow if you have to miss classes due to illness or emergency. Please use only approved substitutes by drawing from the sub list below. Morning teachers may also call on colleagues scheduled to teach PM classes and vice versa. We are working on a system to have three to four substitutes on call during a given week. They would be prepared to be called up to 7:00 AM on the day of class, though calling the night before is much preferred. After the 7:00 AM hour, you will need to call your supervisor (Karen, Joe, or Scott). Available substitutes for Session III: Family Name First Name Phone Spence Kevin kspence@udel.edu N/A Lee Stephen elislee@udel.edu (302) ** Edie CarolAnn carolann.edie@gmail.com, caedie@udel.edu (518) Dempsey Rosana raddog54@yahoo.com, rdem@udel.edu (302) Funk Cynthia cmf38@aol.com, cfunk@udel.edu (302) Pincus Nadya npincus@udel.edu (978) Zaetta Myrna mmzaetta@verizon.net, zaetta@udel.edu (302) Graham Meghan mgraham@udel.edu (615) Smith Mark mpsmith@udel.edu (610) Babenko Tatiana tanbabenko@gmail.com (302) LeVan Trevor trlevan@comcast.net, trlevan@udel.edu (302) Cousins Gloria gloria1017@comcast.net, cousins@udel.edu (302) Panadero Bob rjpanadero@aol.com, panadero@udel.edu (302) Cassling Dave drcass@udel.edu (302) Lutz Charles clutz@udel.edu (302) Dawson Bonnie bddurh@aol.com, bdawjd@udel.edu **Stephen Lee is available most mornings. 12. Who to see in the administration: A. Letha Earl, ELI s Housing Coordinator learl@udel.edu, x7493 B. NonCAP admissions questions: Nadia Redman, Assist. Dir. Admissions and Recruitment. nredman@udel.edu, x7132 C. CAP admissions questions: Laurie Fuhrmann, CAP Admissions Coordinator lfuhrman@udel.edu, x8865 D. CAP academic advising: Erin Bastien, ebas@udel.edu, x7424 E. ELI Registrar and scheduling office: Erin Cole Goertz. erincole@udel.edu, x

63 Sample Opening Day Memo (cont). F. Student orientation, campus integration, and counseling, Sean Stellfox, Orientation Coord., x7417 G. Supplies, appointments, building issues at 108 E. Main: Saundra Chapman, office coordinator, x2674 H. Supplies, appointments, building issues all other buildings: Wendy Clark, office coordinator at 189 W. Main and Scott s executive secretary, wclark@udel.edu, 7066 I. Lin McDowell is HR and Payroll coordinator, linbmcd@udel.edu, 7241 J. Dru Arban is Assistant to the Director in charge of Finance, druarb@udel.edu, 4501 K. Baerbel Schumacher is manager for special programs, baerbel@udel.edu, 4036 L. Lowell Riethmuller is in charge of Student Conduct and Attendance and serves as Technology Coordinator and webmaster, Lowell@udel.edu, (But if you have a problem with your computer, call x8162 or oet-help@udel.edu) M. Bob Palmer is interim Listening Lab coordinator, bpalmer@udel.edu, x7544 N. Nicole Servais is Self Access Learning Center Coordinator, nnolen@udel.edu, x0595 O. Ken Hyde is the Tutoring Center Coordinator and chair of the Activities and Events committee, Kenny@udel.edu; x2567 P. Joe Matterer is Associate Director for the IEP, supervising the SALC and Listening Lab. He supervises most IEP S contract Faculty, jwm@udel.edu, x1809 Q. Karen Asenavage is Associate Director for Academic Programs, supervising the Tutoring Center Coordinator, ITA program, CAP academics, and EAP S contract faculty, kasen@udel.edu, x7418 R. Scott Stevens is Director see him about policies or questions that can t be answered elsewhere and emergencies. sstevens@udel.edu, x8224 Committee chairs: Curriculum: Nigel Caplan nacaplan@udel.edu Testing: Walt Babich wcbabich@udel.edu Technology: Ken Cranker kjcranker@udel.edu Newsletter: Barbara Morris, bmorris@udel.edu Professional Nonie Bell, Development: nonieb@udel.edu Chair, ELI faculty Search : Nigel Caplan x7420 x3612 x7416 x7424 x7420 Textbook Library Activities and Events Promotion and Peer Review Faculty Representatives to Advisory Committee Chair, Public School faculty search Russ Mason rmason@udel.edu Walt Babich x7419 Ken Hyde Kenny@udel.edu x2567 Grant Wolf grantw@udel.edu x2704 Russ Mason Leslie Criston greece@udel.edu x3215 Lisa Grimsley, grimsley@udel.edu Please check out ELI s website: VERY IMPORTANT! By the end of the first week of class, you will be given a student address list. Please review this list with your students and mark any changes. This list must, by law and UD policy, be returned to Letha Earl, by next Tuesday (Jan 10). It is now an Immigration Law and University policy requirement that this information be collected immediately upon our students arrival. Have a great session! 59

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