Zangle Handbook Summer School

Transcription

1 Zangle Handbook Summer School Version 7.0 May 24, 2013

2 Note: Please be aware that the dates seen in screen shots throughout this document might not reflect the actual dates you will see or use in the application. This document will be updated to reflect changes in policy, procedure, or application functionality, but not with new screenshots to reflect the most current academic year. ATTENTION! ENROLLMENT ***This Year Only*** When enrolling a student into your U-Track, use the first day the student will be attending classes as the Entry Date. It is the enrollment clerk s responsibility when withdrawing a student as a No Show to also delete the closed student status record. (See page 117 for detailed instructions for deleting No Shows.)

3 ATTENTION! ***Do Not Use*** Substitute Roster button during Summer School or any other hourly program See page 88 for directions on printing the correct roster for visiting teachers or any other teacher that cannot access TeacherConnection during Summer School.

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5 Contents Part I: Background Information... 9 About This Handbook Contact Information Overview of the Summer School Process Before Summer School begins After Summer School ends General Information Part II: Getting Ready Launching Zangle and Logging in Setting up the Faculty Creating Faculty Status Records for Staff Coming to Your School Assigning Zangle Permissions Assigning Teacher Permissions in ZangleConnection Setting up the Master Schedule Assigning Courses to Teachers Fixing the Master Schedule Setting up a Job Share Enrolling Students When You Will Need to Enroll Students in Zangle Enrolling a Student into your U-Track Performing a Remote Transfer Scheduling Students Understanding your Scheduling Options Method 1: Using Course Requests and the Loader Method 2: Manually Assigning Students to Classes Deleting a Student s Schedule Changing a Student s Schedule Printing Student Schedules (Secondary) Printing Individual Schedules Printing Individual Schedules for Session 2 (High Schools) Printing an Alphabetical List of students with Schedules Printing Mailing Labels Preparing Teachers Understanding the Teachers Responsibilities Distributing Information Packets Troubleshooting Teacher Login Problems... 84

6 Part III: Things to do During Summer School Handling Attendance Printing Attendance Rosters Collection Status Report Entering Attendance Reporting To Summer School Office: Days 1, 2, 3, and Each Monday Thereafter Elementary and Middle Schools High Schools Reporting To Special Ed on Days 1 and 2 and Each Monday Thereafter Tagging Students Programs Default Programs for Grades Running Program Reports Making sure all students are in the right program Maintaining Enrollment Enrolling Students Deleting Unscheduled Students (I.T.) Deleting No-Show Students Withdrawing Students that are No Longer Attending Behavior Part IV: At the End of Summer School End of Summer School Reporting Withdrawing Students Part V: Mark Reporting Mark Reporting (Secondary Schools) Overview Summer School ZangleConnect and Zangle Web Administrator Mandatory Reporting Optional Reporting Opening the Window for Teachers Close the Window for Teachers Generating Missing Marks Reports Determining Illegal Marks Setting the Zangle Marks Entry Defaults Entering Marks by Class Entering Marks by Student The Select Button in Class/Student Marks Process Marks Checking to See that Your Post to History was Successful

7 Part VI: Directions for Teachers Overview... 1 Logging In... 2 Posting Attendance... 3 Submitting Marks (Secondary schools only)... 5 Troubleshooting TeacherConnection Problems... 9 Copyright , San Diego Unified School District. All rights reserved. This document may be reproduced internally by San Diego Unified School District. Except as noted, all rights are reserved. No part of this publication may be reproduced, transcribed, stored in retrieval systems, or translated into any language in any form by any means without written permission of San Diego Unified School District, San Diego, CA

8 Summer School Handbook Page 8

9 Part I: Background Information Summer School Handbook Page 9

10 About This Handbook This handbook was created and updated by IT staff as reference material for users who will access Zangle to maintain student data for Summer School. It will be used during Zangle Summer School courses. The handbook is divided into five sections: Part I provides an overview of the Summer School process and describes frequently used applications and reports. Part II describes how to get ready for Summer School, including how to configure the track, build the master schedule, schedule students, and make sure that teachers are ready. Part III explains the things that you need to do during Summer School, such as how to handle attendance, tag students programs, and maintain enrollment. Part IV describes what to do at the end of Summer School. Part V describes Mark Reporting for Middle and High Schools. Part VI has a set of reproducible directions for teachers. Names used in the documentation are fictitious. Instructions are explained with screenshots and numerical steps. All directions are written with the assumption that you have logged into the Summer School database. Please follow the steps in numerical order. CONTACT INFORMATION For general Summer School questions: Lisa Sheldon, , lsheldo1@sandi.net Summer School Fax, For help in completing a Zangle task: IT Help Desk, HELP For track setup questions, contact Isela Young in Pupil Accounting: iyoung@sandi.net For missing courses in the Zangle master schedule: Chuck Allen, callen2@sandi.net For missing Special Education courses in the Zangle master schedule: SPECIAL ED and Chuck Allen, callen2@sandi.net Summer School Handbook Page 10

11 Overview of the Summer School Process BEFORE SUMMER SCHOOL BEGINS Look for information and guidelines from the Summer School Office about the Summer School Program. Give I.T. time to configure your school s Summer School track, courses, and mark definitions (grades 9-12 only). Once contacted by I.T., verify that your track calendar, periods, and bell schedule is set up correctly. If corrections need to be made, contact Isela Young. Complete the following: Faculty: Create faculty status records, assign Zangle permissions, assign TeacherConnection permissions. Master schedule: Build the master schedule. Set up job shares as needed. Enrollment: Enroll students as needed. Scheduling: Schedule students for classes, print schedules (if desired). Prepare Teachers: Distribute information packets and attendance rosters. DURING SUMMER SCHOOL 1. Teachers post attendance using TeacherConnection and must take attendance for each period each day. Attendance is positive attendance; all students are considered Absent until marked Present. Verify that teachers are posting attendance daily. Enter attendance for visiting teachers and teachers who do not have the ability to log in to TeacherConnection using Zangle. Report attendance counts to the Summer School Office on Days 1, 2, 3, and each Monday (or Tuesday if Monday is a holiday) thereafter. Also report attendance counts to Special Education on Days 1, 2 and each Monday (or Tuesday if Monday is a holiday) thereafter. Check that students are entered into the appropriate programs (e.g.,core, At Risk, Remedial, etc.). Print and distribute attendance rosters to teachers that cannot access TeacherConnection. Enroll and drop any scheduled students as needed. Modify student schedules and teachers courses as needed. For secondary schools: Open the window to collect marks. Run mark verification reports. Process marks. Summer School Handbook Page 11

12 AFTER SUMMER SCHOOL ENDS 1. Run the Monthly Hours Attendance report for each program. Do this on the last day of Summer School after all attendance has been taken. Summer School Handbook Page 12

13 General Information The following information should be communicated with any staff that will access Zangle for Summer School. 1. DIFFERENT LOGIN SCREEN (PRODUCTION AND SSPRODUCTION) Your Summer School track is in a separate database. Thus, when you launch Zangle, you will see two new choices: Production and SSProduction. To work in your regular school year tracks for the upcoming academic year, select Production. To work in your upcoming Summer School track, select SSProduction. If you do not see SSProduction as a database choice, reboot your computer. You should only have to do this one time to make SSProduction appear. Note: You cannot switch from your Summer School track to your regular track from the File menu. This is because your Summer School track is in a different database. You will need to re-launch Zangle and select the Production database to get into your regular track. 2. SUMMER SCHOOL U-TRACK The Summer School track is the U-Track. T = Traditional S = Single-track E = Extended Day I = Intersession U = Summer School 3. SCHOOL NAME BEGINS WITH SS When you log into your Summer School track, you will see that the school name displayed at the top begins with SS. This is a good visual cue to tell you in which database you are working. Your school name will have SS in front of it at the top of the screen. Note: Your buttons will look different from the picture shown here. Summer School Handbook Page 13

14 4. STUDENTS BUMPED UP BY ONE GRADE LEVEL Your T-Track (or S-Track) students are copied into your U-Track and their grade levels are all bumped up by one. For example, all students in Grade 4 this year will be Grade 5 in the U-Track. Important: All students should have Primary Site of Multiple Sites (M) status. Note: Students in Grade 12 are bumped up to Grade 13. This is temporary so you can identify your seniors in Summer School. Later, a process will be run to change any student in Grade 13 back to Grade SPECIAL EDUCATION STUDENTS I.T. moves special education students into your U-Track. 6. I.T. WILL DELETE UNSCHEDULED STUDENTS At the close of business on the first Friday of Summer School, I.T. will run a process to delete any student that is not scheduled for class. For instance, if you have 1000 students copied into your U-Track, and only 500 will attend Summer School, I.T. will delete the other 500 students that are unscheduled. You will be responsible for deleting the records of any no-show students that were scheduled for class. 7. I.T. WILL CLOSE ALL RECORDS AT THE END OF SUMMER SCHOOL At the end of Summer School, I.T. will run a process to close all U-Track records. You will be responsible for withdrawing any student that stopped attending Summer School during the session. 8. LOG INTO WEB APPLICATIONS A LITTLE DIFFERENTLY Because Summer School uses a different database, log into ZangleConnection a little differently: Navigate to 1 Click Login to ZangleConnection for Summer School. Summer School Handbook Page 14

15 Part II: Getting Ready Summer School Handbook Page 15

16 Launching Zangle and Logging in Summer School is set up as a different database from the regular school year. Thus, launching Zangle is slightly different. Follow the steps below to launch your Summer School database and log in to your track. When you launch Zangle, be sure to select SSProduction in the Select a School / Track / DBC dialog box. 1 Double-click SSProduction. (Or click it once, and then click the Select button.) You will see a login screen. You will also see databases from previous academic years listed. 2 Type your Employee ID in the User Name field just as you would during the regular school year. Type your password in the Password field just as you would during the regular school year. 3 Click Login (or press Enter). If you have access to only one track, you will directly enter that track. If you have access to multiple tracks, a Select School/Track/Year window will appear. Summer School Handbook Page 16

17 Summer School is the U-Track. 4 If you have access to multiple tracks, select the desired track by double-clicking it. You will enter that Summer School track. Notes: 1. If you are a visiting front office staff member and need to login to the district s Active Directory (AD) network on a PC (not an Apple Macintosh) at the Summer School site, you login the same way you log in to Zangle, described in 2, immediately below. However, in order to print, you will need to map to an existing AD queue at that site. Follow the instructions in AD Workstation User Experience posted on the AD Information Site: If you have still can t print after following these directions, please call the IT Help Desk at HELP. 2. To log in to Zangle, you need to enter your district employee ID and Active Directory password as you would to log in to the regular Zangle database. 3. If you do not see a U-Track, it is because you do not have a faculty status record for this track. Have your Power User assign you facstat for the U-Track. 4. If you can log in to the U-Track but see no Zangle buttons after selecting your U-Track ( You do not have access to any apps in this track ), it is because you do not have permissions for this track. Have your Power User assign you to the appropriate permissions set. Summer School Handbook Page 17

18 Setting up the Faculty Any faculty that is involved with Summer School needs to be set up so he or she can access the Summer School track. You will need to create faculty status records for any Summer School faculty that are coming from another school or are new to the district. Then, you will need to assign Zangle permissions to office staff and TeacherConnection/Profile permissions to teachers. Follow the steps below to set up your faculty. CREATING FACULTY STATUS RECORDS FOR STAFF COMING TO YOUR SCHOOL Any staff that had an open faculty status record for your T-Track (or S-Track) will automatically have one in the Summer School U-Track. There will be no need to create any faculty status records for your own school staff. However, if a teacher or office staff from another school (or new to the district) will be working at your Summer School, you will need to give them access to the U-Track by creating a faculty status record for them. You will need to log in to the SDUSD xx/yy U-Track to do this, where xx/yy refers to the upcoming academic school year. Open Zangle. Select the SDUSD U-Track. Click System. Click Faculty Info. Click Faculty. Click Find or List to locate the desired faculty. IMPORTANT! You should be in the SDUSD U-Track. 1 2 Click the Status tab. This screen displays the faculty s status records if any exist. 3 Click Edit. The screen will change. Summer School Handbook Page 18

19 4 Click New (in blue text). The fields will turn white, which means they are editable. Enter the following: Entry Date: The date that you want the person to be able to access this track. Track: Select your U-Track from the menu. 5 Make sure the track begins with a U and ends with the upcoming academic year. Click Save. You will return to the previous screen. 6 7 Check the appropriate checkboxes for this faculty member. Teacher checkbox: Any faculty that needs to be in the master schedule for this track. Site Admin checkbox: A school site administrator (principal, vice principal, etc). Counselor checkbox: A counselor for this track. Database Admin checkbox: You will not be able to edit this. Certificated checkbox: A certificated employee. Note: You will not check any of these boxes for classified staff. Summer School Handbook Page 19

20 The facstat record is listed. At this point, you can log into your U-Track and work with this faculty (assign permissions, find him/her in the master schedule, etc.). Repeat Steps 1-7(if you have other faculty for whom you need to create faculty status records. Click Quit when you are finished. 8 Summer School Handbook Page 20

21 ASSIGNING ZANGLE PERMISSIONS The Power User can control a faculty member s access to specific Zangle modules using the Permissions application. Permissions are organized into groups called sets. For Summer School, there are fewer sets than the number of sets in your regular Zangle. The directions below describe how to add a person to one of these sets. Important! Users who do not use Zangle do not need to be added to a permission set in Zangle. Open Zangle. Click on System. Click Faculty Info. Click Permissions. Click the permission set to which you want to add faculty. 1 The # Members column displays the number of faculty in that permission set. Your permission sets may be different from what you see in this screenshot. The sets assigned to your track are based on your grade level. Click Edit Members. A new window will open. 2 Summer School Handbook Page 21

22 3 Search for the user that you wish to add to this Permission set. 4 Select the users (one person or many) that you would like to add to this set by checking the box next to the person s name. 5 Click the right arrow to move the person to the Members column. Summer School Handbook Page 22

23 The member(s) of the permission set appear on the right side of the screen. To remove a faculty member from a permission set, select the name by clicking the checkbox next to the person s name and click the left arrow key. 6 Click Save. The number of members changes after clicking Save in Step 5. 7 Click Quit. Summer School Handbook Page 23

24 ASSIGNING TEACHER PERMISSIONS IN ZANGLECONNECTION By flagging staff as Teacher in Faculty Editor, those people can automatically access TeacherConnection to take attendance and submit marks (provided that they have been assigned courses in the master schedule). You will need to use Summer School Zangle Web Administrator to assign these users web permissions to access Student Profile, which allows them to view student data, like demographic information, attendance history, and contact phone numbers. Follow the steps below to assign teacher permissions in Zangle Web Administrator. Launch Internet Explorer. Navigate to Click Login to ZangleConnection for Summer School. The login screen will appear. Enter your employee ID and password, and then click Logon. Click Zangle Web Administrator 1 Choose your Summer School U-Track from the menu. 2 Click Permissions. The Permissions Setup screen will appear. Click the Faculty Roles radio button. Summer School Handbook Page 24

25 Choose SS Teacher from the Permissions Role: menu. The bottom portion of the screen will show faculty names. The teachers in the Assigned Faculty list already have Profile permissions. 3 4 Click the name of a teacher that needs Profile permissions. Note: Any staff with an open faculty status record for your U-Track that does not already have web permissions will appear in this list. 5 Click Add Member. The name will appear in the Assigned Faculty list on the right side of the screen. Note: You can also click Add All Teachers. This will move any faculty flagged as a teacher in Faculty Editor. 6 To remove a name from the Assigned Faculty, click the X next to the person s name. Click Log Out when you are done. Note: You can assign web permissions to other staff (e.g., principals and counselors), using the same process. In Step 3, choose the appropriate role based on its title. Summer School Handbook Page 25

26 Setting up the Master Schedule ASSIGNING COURSES TO TEACHERS Another step in preparing for Summer School is to set up the master schedule in Zangle. It is important that the master schedule is set up correctly. An incorrectly set up master schedule impacts scheduling and attendance (and mark reporting for secondary schools). Follow the steps below to set up the master schedule. Elementary Schools Elementary teachers teach the same course for four periods. Therefore, they need to be set up with one section of a course that meets four periods. This is done by assigning them one section for Period 1 and three additional segments for Periods 2, 3, and 4. Follow the steps very carefully. Launch Zangle. Click Scheduling. Click Master Schedule. 1 Click the Faculty menu to choose the teacher for whom you would like to assign a course. If the desired teacher is not in the list, see the section, Creating Faculty Status Records For Staff Coming To Your School, on page18 of this document. Summer School Handbook Page 26

27 2 Select the appropriate course from the Available Courses menu. Click the course and drag and drop it next to the first period. A new window will appear. 3 Select a room number from the menu. s The checkboxes for three fields should be marked like those circled in this example. 4 Click Save. You will return to the previous screen. Note: If Zangle returns a message containing an SD#, please see the Master Schedule Editor: Interpreting SDUSD Error Messages v1.0 Job Aid on the Zangle Read & Learn web site. Summer School Handbook Page 27

28 The course is listed. Now you need to add segments (additional meetings) of this course. 5 Select the same course from the Available Courses menu. Click the course, and drag and drop it next to the next available period. A new window will appear. 6 Select Per 1. 7 Click Add Segment. You will return to the previous screen. Summer School Handbook Page 28

29 Now there are two segments of the same section. A third and fourth segment need to be added. Later when you schedule students into this section, they will automatically be scheduled into all of its segments. 8 Repeat Steps 5-7. This will result in four segments. The exact same course code, like E3-B-1 should be listed four times. If you need to schedule courses for other teachers, repeat Steps A-H until each Summer School teacher has been assigned his or her course. Click Quit when you are finished. 9 CHECK YOUR WORK! Correct Incorrect Incorrect You should see the course listed four times. The exact same course and section number, (e.g., E3-B-1), should be listed all the way down. If any of the periods are blank, you need to schedule them. All four periods must be scheduled with the exact same course and section number. Otherwise student schedules will be incorrect. If you see different section numbers for each period (e.g., E3-B-1, E3-B-2, E3-B- 3, and E3-B-4) you need to delete your work, and then complete the process correctly. See p. 37 for information about fixing the master schedule. Summer School Handbook Page 29

30 Middle Schools Secondary school teachers teach two, 2-period classes. In the master schedule, you need to assign teachers a section for Period 1, with an additional segment of that same section for Period 2. Then assign one section of the next course for Period 3, with an additional segment of that same section for Period 4. Launch Zangle. Click Scheduling. Click Master Schedule. 1 Click the Faculty menu to choose the teacher for whom you would like to assign a course. If the desired teacher is not in the list, see page 18. Summer School Handbook Page 30

31 2 Select the appropriate math or literacy course from the Available Courses menu. Click on the course, and drag and drop it next to Period 1. A new window will appear. 3 Choose the Summer Sess (Middle) Marks mark definition from the menu. The same term is used for elementary and middle schools. The term is called Summer Sess (Elem and Mid). 4 Choose a room number from the menu. The checkboxes for various fields must be marked like those circled in this example. 5 Click Save. You will return to the previous screen. Note: If Zangle returns a message containing an SD#, please see the Master Schedule Editor: Interpreting SDUSD Error Messages v1.0 Job Aid on the Zangle Read & Learn web site. Summer School Handbook Page 31

32 The course is listed. Now you need to add a segment (additional meeting) of this course. 6 Select the same course from the Available Courses menu. Click the course and drag and drop it next to Period 2. A new window will appear. 7 Select Per 1. 8 Click Add Segment. You will return to the previous screen. Summer School Handbook Page 32

33 The class for Periods 1-2 is set up. There are two segments (meetings) of the same section. You will repeat this process for Periods 3-4. This will be the teacher s other class (math or literacy). You will need to assign a section to Period 3 and an additional segment to Period 4. 9 Choose the teacher s second course (either math or literacy). Click the course and drag and drop it next to Period 3. Note: You will only see this screen if you are assigning the exact same course number for Period 3 as you did for Periods 1 and 2. If you are assigning a different course number, skip Step 10. You already have the teacher s Period 1-2 course set up. 10 Click Add Section. A new window will appear. Summer School Handbook Page 33

34 You are now setting up a different section for the teacher. This will be a completely different group of students. 11 Choose the Summer Sess (Middle) Marks mark definition from the menu. The same term is used for elementary and middle schools. The term is called Summer Sess (Elem and Mid). 12 Select a room number from the menu. The checkboxes for various fields must be marked like those circled in this example. 13 Click Save. You will return to the previous screen. Note: If Zangle returns a message containing an SD#, please see the Master Schedule Editor: Interpreting SDUSD Error Messages v1.0 Job Aid on the Zangle Read & Learn web site. Summer School Handbook Page 34

35 The second course is listed. Now you need to add a segment (additional meeting) of this course. 14 Select the same course from the Available Courses menu. Click the course and drag and drop it next to Period 4. A new window will appear. 15 Select Per Click Add Segment. You will return to the previous screen. Summer School Handbook Page 35

36 If you need to schedule courses for other teachers, repeat Steps 1-16 until each Summer School teacher has been assigned his or her courses. Click Quit when you are finished. 17 CHECK YOUR WORK! Correct Incorrect Incorrect Periods 1 and 2 should have the exact same course and section number, (e.g., ). Periods 3 and 4 should have the exact same course and section number, (e.g., ), and different from Period 1 and 2. Important! You should not have the same section listed four times. If any of the periods are blank, you need to schedule them. All four periods must be scheduled. Otherwise student schedules will be incorrect. If you see different section numbers for Periods 1 and 2 (e.g., and ) and/or for Periods 3 and 4 (e.g., and ) you need to delete your work, and then complete the process correctly. See p. 37 for information about fixing the master schedule. Summer School Handbook Page 36

37 High Schools and Apex Courses High schools will configure their master schedules in a similar fashion to the way middle schools do: Teachers teach two, 2-period classes. In the master schedule, you need to assign teachers a section for Period 1, with an additional segment of that same section for Period 2. Then assign one section of the next course for Period 3, with an additional segment of that same section for Period 4. However, high schools will also have a fifth period in their master schedules. This fifth period, if used, is reserved for course 8010, Grad Sem 9 12 th, for students who will be working on an Apex course during any other time of the day. When course 8010 is scheduled for Periods 1&2 or 3&4, uncheck Assign Grades and Post to History in the master schedule editor. When course 8010 is scheduled during period 5, uncheck Take Attendance, Count Attendance, Assign Grades and Post to History in the master schedule editor. Marks for Apex courses are entered directly into Zangle s Academic History application; they are not handled by the Zangle Mark Reporting process. Completed Apex courses appear on transcripts but not on Zangle report cards. For more information on handling marks for Apex courses, see the Zangle Academic History handbook. Note: If a student is only scheduled for 8010 during Period 5, that student will be placed in the Remedial Program. See page 108 for details. Summer School Handbook Page 37

38 FIXING THE MASTER SCHEDULE Deleting Segments of a Course NOTE: You cannot delete a course from the master schedule once attendance has been taken for the students in that course. 1. Click the Faculty menu to choose the teacher for whom you would like to delete segments of a course. 2. Select the segment next to the period that you would like to delete. It should be highlighted. 3. Click Delete. A message will appear, asking if you want to delete just this segment or the entire section. 4. You want to delete just this segment. Therefore, click Unschedule ONLY the selected meeting (segment). Click Unschedule. 5. That segment will be deleted. Delete any other segments as needed. Deleting an Entire Section of a Course NOTE: You cannot delete a course from the master schedule once attendance has been taken for the students in that course. 1. Click the Faculty menu to choose the teacher for whom you would like to delete an entire course. 2. Select the course next to Period 1 (or the first period that it starts). It should be highlighted. 3. Click Delete. A message will appear, asking if you want to delete just this segment or the entire section. 4. You want to delete all segments. Therefore, click Unschedule the ENTIRE section (all meetings). Click Unschedule. 5. The entire course (all segments) will be deleted. Changing the Teacher of a Course 1. Click the Faculty menu to choose the teacher for whom is currently assigned the course. 2. Select the course next to Period 1. It should be highlighted. 3. Click Edit. A new window will appear. 4. Choose the new teacher from the Faculty menu. If necessary, choose a room number from the menu. (Notice that you cannot change the course title.) 5. Click Save. (If you changed the room number, a dialog box will open. Click Modify all segments and then click Proceed.) You will return to the previous screen. 6. The course will no longer be listed under the original teacher s name. To check your work, choose the teacher for whom you have reassigned the class. This section should now be listed under his or her name. Summer School Handbook Page 38

39 SETTING UP A JOB SHARE There are two methods to handle job shares for Summer School. You can use either Master Schedule Editor or Alternate Faculty Editor. Master Schedule Editor This method is quick and easy. It works best in situations where the teachers have split the teaching assignment in half (one teaches the first half of Summer School, the other teaches the second half). The first teacher will be able to post attendance and submit marks for the course while the class is assigned to him or her (and the second teacher cannot). Then, the second teacher will be able to post attendance and submit marks for the course (and the first teacher cannot). To set up the job share in this way, do the following: 1. Assign the course to the first teacher in the master schedule. 2. At the end of the first teacher s assignment, re-assign the course from the first faculty to the second. For step-by-step directions, refer to Changing the Teacher of a Course on p. 38. Alternate Faculty Editor This method is more complicated. It allows two faculty members to post attendance and submit marks for the same course(s) in TeacherConnection during the same period of time. Use the Alternate Faculty Editor to create a job share. This application can be used to provide long-term substitute teachers with access to student information as well. To set up the job share in this way, do the following: 1. Identify one teacher as the main (Assigned) faculty member for the class, and use the Master Schedule application to assign a section to that person. 2. Click System, click Faculty, and then click Alt Faculty. At the top of the screen, choose either Job Share w/out Marks or Job Share w/marks. At the bottom of the screen click Add. A new window will appear. 3. Enter the date range for the job share. Choose the Assigned Faculty, the staff member who is currently scheduled for the class you wish to share. The sections for which he or she is scheduled will appear. Choose the Alternate Faulty, the second staff member who will share the class. Place a check next to the class that you want to share with the second staff member. Click Save. 4. The two faculty members will have access to the same class. For full directions with screenshots, please refer to the System Administration Handbook. Summer School Handbook Page 39

40 Enrolling Students When you first gain access to your U-Track, you will likely see students already enrolled. Note: The process of who IT automatically enrolls into your U-Track has changed this year. Please review the bullet-points below to understand which students you will see when you first open your U-Track and which students you will have to manually enroll. Special Education students: Special Education students who are coming to your Summer School will be copied by I.T into your Summer School U-Track. High School General Ed students will not be copied by IT: You will need to manually enroll any High School students who will be attending your Summer School. Important: Be sure to enroll these students in your U-Track bumped up one grade level from their current grade level. Therefore, there will be no Summer School students enrolled as ninth graders at a high school Summer School program (except for Math Grant funded programs). Current eighth graders attending Summer School in the promotion retention program will attend Summer School as ninth graders at a Middle School campus. Current twelfth graders will remain as twelfth graders. Middle School students: No General Education middle school student will be copied into a U- Track. All current eighth grade General Ed students who will be attending your Summer School site will need to be manually enrolled by the hosting site as ninth graders. Elementary School students: No General Education elementary school student will be copied into a U-Track. All current first and third grade General Ed students who will be attending your Summer School site will need to be manually enrolled by the hosting site as second and fourth graders. Summer School Handbook Page 40

41 WHEN YOU WILL NEED TO ENROLL STUDENTS IN ZANGLE There are situations where you need to enroll students into your U-Track. Situation An elementary General Ed. student will be attending your elementary Summer School site. A middle school General Ed. student will be attending your middle Summer School site. A student who was supposed to go to another school for Summer School will be attending your school for Summer School beginning July 3 rd or earlier. A student who was supposed to go to another school for Summer School will be attending your school for Summer School starting after July 3, A Special Education student was not copied into your track by I.T. What you need to do Manually enroll the student into your U-Track by following the procedure on page 42. Make sure you bump the student up one grade. Thus, you will have only second and fourth graders enrolled in your U-Track. Manually enroll the student into your U-Track by following the procedure on page 42. Make sure you bump the student up one grade. Thus, you will have only ninth graders enrolled in your U-Track. Up through July 3, 2013, use the Remote Transfer feature. See page 46 for directions. After July 3, follow the procedure immediately below. Make sure the original school drops/deletes the student record from their U-Track. Then enroll the student in your U-Track; make sure the student is enrolled in the correct grade. Enroll the student in your U-Track. For problems related to Special Education, call the Special Education Office at (619) A new-to-the-district student who will be attending your school before the end of the spring semester needs to attend summer school but is not currently enrolled in your U-Track. A new-to-the-district student who will not be attending your school anytime during the current academic year needs to attend your summer school but is not currently enrolled in your U-Track. Enroll the student into your current T-Track (or S-Track). An IT process will create an Inactive student in the Summer School database so that you can manually enroll the student in your U-Track by following the procedure page 42. Enroll the student into next year s T-Track (or S-Track). An IT process will create an Inactive student in the Summer School database so that you can manually enroll the student in your U-Track by following the procedure on page 42. Summer School Handbook Page 41

42 ENROLLING A STUDENT INTO YOUR U-TRACK If you need to enroll a student into your U-Track, follow these directions. Enrolling a student for Summer School is similar to enrolling a student during the school year. Follow the steps below to enroll students in the Summer School U-Track. Open the Zangle SS database. Select the U-Track. Click Enrollment. Click Student Editor. Do not complete these directions if you can find the student in your track when you click Find. 1 Click Enroll. A new window will appear. In this area you are completing a district-wide search. 2 Enter part of the student s last name and first name. Note: If the student is not found during the initial search, search for the student using fewer or different criteria. Click Find. 3 Summer School Handbook Page 42

43 If a student is in the system, the record will appear in the bottom portion of the screen. Important! The student s status (Sts) must be Inactive (I) in order to enroll the student. If the status is Multiple (M), then the student is still active at another school; contact that school to have the student withdrawn if it s after July 3 rd. Also, ask the clerk to delete the No Show record after she withdraws the student from her U-Track. See page 117 for detailed instructions for deleting No Shows. If it s July 3 rd or earlier, follow the Remote Transfer procedure, starting on page Once you find and select the student, click Enroll Selected Student. A new window will appear. Summer School Handbook Page 43

44 6 5 Verify the student s telephone number and edit if necessary. Verify that the information is correct. Edit if necessary. 1. In the Track field, verify that the proper track was selected. 2. In the Status field, choose Primary site of multiple sites. 3. In the Entry Date field, enter the first day that your Summer School classes begin. 4. In the Entry Code field, choose Enter from within SDCS In the Grade field, verify that the proper grade was selected. It probably needs to be bumped up one grade. Note: Do not click Teacher/Advisor. 7 8 Click Continue. Summer School Handbook Page 44

45 9 Click Save. You can now schedule this student. Note: Make sure that you use the first day of Summer School as the schedule date. Summer School Handbook Page 45

46 Performing a Remote Transfer For the Summer School, the IT Department is opening the Remote Transfer application through July 3, Note: This application will not be available to the schools that are starting Summer School on July 22, The Remote Transfer application handles a contingency in the normal student transfer process: On certain occasions, students may present themselves for enrollment at your school before the previous school has had a chance to withdraw them. An example would be a student who was supposed to go to another school for Summer School will be attending your school for Summer School. Only use this method as a last resort! Always try to contact the previous school to have them withdraw the student. The Remote Transfer application allows you to perform the withdrawal remotely on behalf of the other school and enroll the student at your school, all in the same session. When the student is successfully enrolled at your school, an electronic notification is sent to the sending school informing them of the transfer. Important! You can only transfer a student on the exact day that the student is to begin at your school. You cannot use this method to pre-enroll the student at your school. Follow the steps below to transfer a student to your school using Remote Transfer. Open Zangle. Click Enrollment. Click Remote Transfer. Click Find. 2 1 Enter the student s SDUSD Identification number in the Identifier field. Note: You can also search by last name, first name, or by entering only part of the name. Summer School Handbook Page 46

47 3 Click the student s name from the list. 4 Click Next. You will progress to the Verify Student Address tab. NOTES: Only students currently enrolled in SDUSD will appear in this list. A student that has already been dropped from his or her school will not appear here. Only students that are in the grade range of your school will appear here. For example, if your school is K-5, you will only see students in these grades. Verify the student information on the top portion of the screen. If it is not correct, click Back and conduct a new search. 5 Verify the student s address. If it needs to be changed, click Choose Household to enter the new address. For details on editing a student s Household, refer to the Zangle Enrollment handbook. 6 Click Next. You will progress to the Set New Enrollment tab. Summer School Handbook Page 47

48 Verify that the enrollment information is correct. The status should be Primary site of multiple sites. If necessary, make changes. You might have to bump the Grade up. Do not click a Teacher/Advisor. NOTE: You cannot choose which date the student will enroll. Zangle always uses today s date. Never use this application to enroll a student for a future date. 7 Click Next. You will proceed to the last tab. By completing the transfer, the student will be actively enrolled at your school as of today with an entry code of Track Transfer. His or her status record at the previous school will be closed as of yesterday with an exit code of Track Transfer. A notification will be sent to the previous school. 8 Click Complete Transfer. A pop-up window confirming the transfer will appear. Click OK. You will return to the first tab. If you would like to transfer another student, repeat Steps 1-8. Otherwise, click Quit. 9 Summer School Handbook Page 48

49 Scheduling Students UNDERSTANDING YOUR SCHEDULING OPTIONS You have two choices as to how you want to handle scheduling students. Method 1: Using Course Requests and Loader Recommended for high schools With this method, first you (or the appropriate staff, like counselors) enter course requests for all students. Then, you use the Loader to load students into classes. Finally, you make any necessary changes by hand using Student Schedule Editor. Note: You can enter course requests prior to setting up the sections in the master schedule. Method 2: Manually Assigning Students Recommended for elementary schools, middle schools, and high schools With this method, you need to know for which classes all students are to be scheduled. Then, you use Assign Students to mass schedule students for classes and Student Schedule Editor as necessary. Choose the best method for your school and then refer to the directions on the following pages. Summer School Handbook Page 49

50 METHOD 1: USING COURSE REQUESTS AND THE LOADER The directions on the following pages describe how to schedule students using course requests and the loader. (It is unlikely that any elementary school would use this method.) Follow the steps below to schedule students for Summer School using course requests. Entering Course Requests for an Individual Student Open the Zangle SS database. Select the U-Track. Click Scheduling. Click Student Schedule. This is where the course requests appear. In this example, there are no course requests for this student for the U-Track. 1 Click Find to find the desired student. 2 Click Add. A new window will appear. Summer School Handbook Page 50

51 3 Type the course code (or select it from the menu). The course description automatically fills in as you enter the course code in Step 3. High Schools: Select the appropriate term. 4 5 Select Use only this term and Term Selection Must Be Honored. If you need to add another course request, click Add Another. Then repeat Steps Click Save. You will return to the previous screen. 7 Steps 4 and 5 are used if you want to specify the session that students must be scheduled for this course. If it is okay for a student to take the course either session, then you do not need to complete Steps 4 and 5. The student s course request(s) for the U-Track appear on the left side of the screen. The pink highlight means that a course request is unscheduled. 8 IMPORTANT! Click Save. When you are done, click Quit. Summer School Handbook Page 51

52 Entering Course Requests for Multiple Students (Mass Requests) Open the Zangle SS database. Select the U-Track. Click Scheduling. Click Mass Requests. This is where mass course requests appear. In this example, there are no mass requests pending for the U-Track. 1 Click Add. A new window will appear. 2 Click Add Requests. A new window will appear. Summer School Handbook Page 52

53 Choose Course from the menu. 3 4 Type the course code (or choose it from the menu). The course description automatically fills in as you enter the course code in Step 3. High Schools: Choose the appropriate term (Session 1, Session 2, or Sessions 1-2). 5 High Schools: Check Term Selection Must Be Honored and verify that Use only this term is selected. 6 Steps 5 and 6 are used if you want to specify the session that students must be scheduled for this course. If it is okay for a student to take the course either session, then you do not need to complete Steps 5 and 6. Click Select Students to assign this course request to multiple students. A new window will open. 7 It is recommended that you select multiple students from a list of student names (see Step H). However, you can also select students in other ways, like by grade level or group. 8 Double-click Student. A new window will open. Summer School Handbook Page 53

54 9 Click Find. (Don t type any criteria in the last, first, or ID fields.) A new window will appear. The students selected in Step 10 appear here. Double-click the names of the students for whom you want to assign this course request. They will move to the right side of the screen. You can also use the Enter key or the single right arrow (in the center of the screen) to move students to the right side of the screen Click Done. This number indicates how many students have been selected. 12 Click Done. Summer School Handbook Page 54

55 13 Click Save. The information for this mass request will be saved and the screen will reset. If you have more mass requests to enter for other courses, repeat Steps Click Done once you have entered all of your mass requests. 14 Click Done. Summer School Handbook Page 55

56 The mass request(s) that have been added should be listed in the Pending Actions window. NOTE: At this time, the students have not yet been assigned their course requests. You must process these requests (see Steps 15-21). Once this process has been run, you will see the requests for each student in Student Schedule Editor. 15 Click Process. Click Detail for all students. This will provide information about each student for whom you have added a request OPTIONAL! If you want to do a trial run and not change any student records, click Do not change data. When you run the process in Step 18 it will give you an idea of what will happen when you actually change the data. NOTE: If you opt to do this, you will need to repeat Steps Click Process. The course requests will be processed. Then, a summary report will appear. Summer School Handbook Page 56

57 Read the summary. Then click the X to 19 close it. The details are underneath it. Read the details. Then click 20 the X to close this page. Click the printer icon to print if desired. The mass requests have been processed. Click Quit. It is recommended that you go to Student Schedule Editor and look up some students to further check your work. 21 Summer School Handbook Page 57

58 Analyzing Course Requests and the Master Schedule After all of the course requests have been entered, either individually (p. 50) or in mass (p. 52), you need to compare the number of course requests with the total number of seats per course in your master schedule and make corrections as necessary. There needs to be a balance between the number of seats in the sections you offer and the number of course requests you have. Directions: 1. Run the Course Request List & Tally. This report will indicate the number of requests for each course. Directions for running this report can be found on page D in the Error Checking Handbook. 2. Run the Master Schedule Report. Directions for running this report can be found on page H in the Error Checking Handbook. This report will assist in making sure that: a. You are using the correct course codes. b. Your sections are assigned to the correct term. c. The teacher names and room numbers are correct. d. Your total number of seats per course will accommodate the number of students requesting the class. 3. Add or delete sections in your master schedule and/or add or delete course requests. The Error Checking Handbook is available online at Summer School Handbook Page 58

59 Loading Students into Classes using the Loader Once you have determined that the course requests and the master schedule match, run the Loader to load the students into classes. Note: You must configure the Loader application before you run it. Directions: 1. Click Scheduling. Click Loader. 2. Click Loader Options. 3. Set up the screen as shown below. For more information on each checkbox, please refer to the Loader Handbook. This document is available online at loads/loading_students_handbook.v1.0.pdf. 4. On the Loader Options screen, click Demographic Balance. Summer School Handbook Page 59

60 5. Set up the screen as shown below. Then click Save. You will return to the main screen. 6. On the Loader Options screen, click Save. 7. Click Save to save your work and close the Loader Options window. Summer School Handbook Page 60

61 8. Select the students that you want to load. a. All students: Use this the first time you run the Loader. All students with course requests will be scheduled. If you use this option after the first time, it will shuffle the deck and all students will be re-scheduled. Note: Students that were manually scheduled into a specific section using the pre-scheduled code will not be scheduled. b. Students with no schedule: Use this option if you are running the Loader for the second time and do not want to delete the current student schedules. This option will schedule without classes and ignore any student that already has a schedule. c. Students with changed requests: Use this option if you want to schedule students that have had a recent course request change. All students with existing student schedules and no course request changes will be ignored. 9. Click Load. A window will appear. Click Continue. The process will begin and a progress bar will appear. Checking the Loader Results Your goal is to have all students scheduled for the appropriate courses. Verify that students are scheduled correctly by running two reports. 1. Run the Unscheduled Period Report. Directions for this report can be found on p. P in the Error Checking Handbook. 2. Run the Unscheduled Course Request Report. This is referenced in the Loader handbook. Summer School Handbook Page 61

62 METHOD 2: MANUALLY ASSIGNING STUDENTS TO CLASSES The directions on the following pages describe how to schedule students without using course requests. This method is recommended for elementary schools, middle schools, and high schools. Note: You must set up your master schedule (see p. 26) prior to scheduling students. Follow the steps below to schedule students for Summer School using Assign Students. Mass Scheduling Students To mass schedule students into classes, use an application called Assign Students. Launch Zangle. Click Scheduling. Click Assign Students. Upon opening this application the first faculty on the list is selected by default. 1 Click Find or List to locate a teacher. Summer School Handbook Page 62

63 If desired, filter the grade level list to match the grade level of the students whom you are scheduling. IMPORTANT! Enter the first day of Summer School. This date is the scheduling date. Choose the course for which you would like to schedule the students. If this says All Courses (because the teacher is assigned multiple courses) you must change it If desired, select Show students with NO schedules to filter the list of students. This is useful for elementary and high schools. This is not recommended for middle schools because students need to be scheduled for two courses. 5 There are no students on the right-hand side of the screen. This means that no one is scheduled for this teacher s class yet. Note: Steps 3, 4, and 5 change the view of students in the list. Click each student that you want to assign to this class. The selected names will be highlighted green. 6 7 Click the right arrow to schedule the selected students. A new window will appear. Summer School Handbook Page 63

64 IMPORTANT! Make sure that the date is correct. If it is not correct, click CANCEL Scheduling NOW! and adjust the date on the previous screen (see Step 3). 8 Choose Manually Scheduled from the menu. 9 Click Start Scheduling. After the names are processed, you will return to the previous screen. IMPORTANT! The total number of students and the gender count appears here. The students are scheduled for the course. Their names are highlighted purple because they are scheduled. IMPORTANT NOTE FOR MIDDLE SCHOOLS: If you are using this process, you will need to schedule students twice: once for their math class and once for their literacy class. 10 Repeat Steps 1-9 as necessary. Click Quit when you are finished. Summer School Handbook Page 64

65 Deleting a Student s Schedule At times, you may mistakenly schedule a student for a class and thus want to delete his or her schedule. These directions describe how to remove a student from a class so there is no record that he or she was ever scheduled for it. Use these directions only if you are fixing an error and the student never attended the class, not even for one hour. Follow the steps below to delete a student s schedule. Assign Students Launch Zangle. Click Scheduling. Click Assign Students. Upon opening this application the first faculty who has access to your track is selected by default. This message appears when the selected faculty has no courses in the master schedule. 1 Click Find or List to locate the desired teacher. This should be the teacher for whom you want to unschedule the student. Summer School Handbook Page 65

66 IMPORTANT! Select the date that you want to delete the schedule. This should be the same date as the one used to originally schedule the student. 3 Verify that this is the course for which you would like to unschedule the student. 2 It is not necessary to change the filter by Show students with NO schedules. However, you may find it convenient to do this, especially to check your work in Step Click the student whom you want to unschedule from the class. You can select one name or multiple names. The selected name(s) will be highlighted green. Click the single left arrow to unschedule the selected students. A new window will appear. 5 Summer School Handbook Page 66

67 IMPORTANT! Make sure that the date is correct. If it is not correct, click CANCEL Uncheduling NOW! and adjust the date on the previous screen (see Step 3). 6 Select Schedule Change from the menu. 7 Click Start Unscheduling. Because you selected an exit date that matches the entry date, a new window will appear. Click DELETE the schedule. You are deleting the schedule because you do not want any record of the student being in this class. 8 Note: You would click UPDATE the exit date to match the entry date only when the student actually attended this class for any amount of time. Click Don t delete schedule if attendance records exist. In this case, there will not be any attendance records. 9 If you selected multiple students in Step 4, choose Apply to all selected Students for this Course. 10 Click Proceed. You will return to the main screen. Summer School Handbook Page 67

68 Verify that the student is removed from the class. Look on the right side of the screen to see that the student is no longer on the class roster. Look on the left side of the screen using the Show students with NO schedules filter to verify that the student has no schedule Click Quit. Summer School Handbook Page 68

69 Changing a Student s Schedule These directions describe how to change a student s schedule from one class to another. This involves first unscheduling the student from the current class, and then rescheduling the student for a different class. Follow the steps below to change a student s schedule. Assign Students Launch Zangle. Click Scheduling. Click Assign Students. Upon opening this application, the first faculty who has access to your track is selected by default. This message appears when the selected faculty has no courses in the master schedule. 1 Click Find or List to locate the desired teacher. This should be the teacher for whom you want to unschedule the student. Summer School Handbook Page 69

70 IMPORTANT! Select the date that is the last day that the student will be in this class. For instance, if the student s last day in the class is Friday and will enter the new class on Monday, use Friday s date. 3 2 Verify that this is the course for which you would like to unschedule the student. It is not necessary to change the filter by Show students with NO schedules and/or grade level. However, you might find it convenient to do this. 4 Click the student that you want to unschedule from the class. You can select one name or multiple names. The selected name(s) will be highlighted green. Click the single left arrow to unschedule the selected students. A new window will appear. 5 Summer School Handbook Page 70

71 IMPORTANT! Make sure that the date is correct. If it is not correct, click CANCEL Uncheduling NOW! and adjust the date on the previous screen (see Step 3). 6 Choose Schedule Change from the menu. 7 Click Start Unscheduling. You will return to the previous screen. You might expect the student s name to be missing from the roster because you just unscheduled the student. However, the student will still appear on the roster (blue/purple) because he or she is still scheduled as of the date in the center of the screen. Once you change the date to a future date, the student s name will appear grey, meaning he or she is no longer currently scheduled in the class. Click Find or List to locate the desired teacher. This should be the teacher for whom you want to reschedule the student. 8 Summer School Handbook Page 71

72 IMPORTANT! Select the date that is the first day that the student will be in this class. For instance, if the student s last day in the previous class is Friday and will enter the new class on Monday, use Monday s date Verify that this is the course for which you would like to schedule the student. Click the student that you want to assign to this teacher. You can select one name or multiple names. The selected name(s) will be highlighted green Click the right arrow to schedule the selected students. A new window will appear. Summer School Handbook Page 72

73 IMPORTANT! Make sure that the date is correct. If it is not correct, click CANCEL Scheduling NOW! and adjust the date on the previous screen (see Step 10). 13 Choose Manually Scheduled from the menu. 14 Click Start Scheduling. After the student(s) is processed, you will return to the previous screen. The student(s) selected in Step 11 will appear on the class roster. Click Quit. 15 Summer School Handbook Page 73

74 Individually Scheduling Students You can schedule students one-by-one into their Summer School classes. To individually schedule students into classes, use an application called Student Schedule Editor. Launch Zangle. Click Scheduling. Click Student Schedule. Click Term. 2 IMPORTANT! Enter the first day of Summer School. This date is the scheduling date. 3 Double-click here! 4 Double-click in Period 1 for the session for which you are scheduling. A new window will open. For elementary and middle schools, there is only one session. For high schools, there could be two sessions. You will need to click in the appropriate column to schedule for the correct session. Note: You can also click once in the cell and then click Sched (at the bottom of the screen). 1 Click Find to find the desired student. Summer School Handbook Page 74

75 If you forgot to set the entry date in Step 3, you can enter the date here. 5 Check the desired course. The row will highlight green. The entry code should be set to Manually Scheduled. 6 Click Save & Done. You will return to the previous screen. Middle Schools and High Schools: Upon completing Step 6, you should see Periods 1 and 2 scheduled. You will need to repeat Steps 4-6 (begin by double-clicking in the cell next to Period 3) to schedule Periods 3 and 4. Elementary Schools: The student s schedule appears (Periods 1-4). Because you set up the course in the master schedule to have segments, the schedule automatically fills in all of the periods for you. IMPORTANT NOTE FOR MIDDLE SCHOOLS: If you are using this process, you will need to schedule students twice: once for their math class and once for their literacy class. IMPORTANT! Click Save. When you are done, click Quit. 7 Summer School Handbook Page 75

76 Printing Student Schedules (Secondary) You will need to prepare students by telling them their teachers and room numbers. Some schools print and distribute individual student schedules. Other schools print an alpha list of students that includes a teacher and room number. The directions for both of these methods are on the following pages. PRINTING INDIVIDUAL SCHEDULES If you want to print individual schedules, it is recommended that you use the Student Locator Report. With this report, you can print four schedules per page on locator cards, which saves paper. Or you can print one student schedule per page. If you want to print Student Lunch PINs on the schedule, you must click the Print on Index Cards box and the Include Food Service Number box. Launch Zangle. Click Scheduling. Click Reports. Select Student Locator. 1 Enter a descriptive title. 2 Enter the first day of Summer School. 4 3 Click Include Food Service Number to print Lunch PINs. Decide how you want to print the schedules: If you want to print locator cards (four student schedules per page), click Print on Index Cards and choose Single Copy for the number of copies. Note: If you want Lunch PINs to print, you must click Print on Index Cards. If you want to print one student schedule per page, click One Page per Primary Sort Item. 5 Click Preview. The cover page opens. Summer School Handbook Page 76

77 Read the cover page. Then click the X to close it. The schedules are underneath it. Preview the schedules. Then click the X to close the report. A Select Report Destination dialog box will appear. Click Continue to print. Otherwise, click Cancel. If you print the schedules, you probably want to uncheck the Cover Page option. PRINTING INDIVIDUAL SCHEDULES FOR SESSION 2 (HIGH SCHOOLS) If you have two sessions, you will need to distribute Session 2 schedules to your students. You can use the previously described method if desired. However, if you are interested in printing Session 2 schedules sorted by classroom for distribution to students by teachers in their classrooms on the last day of Session 1, use the Schedule Listing report. It has a special classroom sort option. 1. Launch Zangle. Click Scheduling. Click Reports. Select Schedule Listing. You will be on the Options tab. 2. Set up the screen as shown below. Selecting UA will reprint schedules for Bridging Students with 6-week classes. a. Enter a descriptive title, such as Summer School Schedule Session 2. b. Set the effective date to the first day of Session 2. c. Include the appropriate schedule terms. (At minimum, take Session 1 off.) Summer School Handbook Page 77

78 d. If desired, unclick the Print Locker Info checkbox. 3. Click the Sort tab. 4. Set up the screen as shown below. a. Click the Sort by checkbox. b. Set the On Date and Scheduled for Period that you want to distribute the schedules. The date you enter should be a date during Session Click Preview to preview the schedules. A new window will open. 6. Read the cover page. Then click the X to close it. The schedules are underneath it. 7. Preview the schedules. Note: There will be a teacher cover page for each set of schedules. Then click the X to close the report. A Select Report Destination dialog box will appear. 8. Click Continue to print. Otherwise, click Cancel. If you print the schedules, you may want to uncheck the Cover Page option. Summer School Handbook Page 78

79 PRINTING AN ALPHABETICAL LIST OF STUDENTS WITH SCHEDULES If you want to print an alphabetical list of students with their teachers and room numbers, use the Student Query Writer. There is a district-made report called Alpha List Summer School. 1. Launch Zangle. Click Enrollment. Click Reports. Select Student Query Writer. 2. Set the system date (at the top of the screen) to the day that the students schedules begin. In most cases, this will be the first day of Summer School. 3. Select the report called *Alpha List Summer School. There are three versions, one for each grade level. The report will list each student s name, grade level, teacher, and room number. (For middle schools, the report will list each student s name twice, with Period 1 and 3 listed.) 4. Click Display to display the report. Click Print to print the report. Click Export to export the report to Excel. Summer School Handbook Page 79

80 Printing Mailing Labels You can print mailing labels if students have course requests or are scheduled for classes. You will use a dynamic group that has been set up by I.T. 1. Launch Zangle. Click Enrollment. Click Reports. Select Mailing Labels. 2. On the Options tab, select the way you want the label to appear. Most schools choose P/G of Student. 3. Click the Select tab. You will see a list of fields. 4. Double-click Group. A new window will appear. 5. Click either SSCRSREQ or SSSTUSCH (SSCRSREQ is used for running labels for students that have course requests but are not scheduled. SSSTUSCH is used for students that have been scheduled.) (For schools offering Intersession 1, use SICRSREQ and SISTUSCH instead.) 6. Click Select. Summer School Handbook Page 80

81 7. Click Preview. Close the cover page. You should see your labels. Print if desired. Notes about mailing labels: The print format uses single sheet Avery address labels, 1 x 2 ½ wide each, 3 across x 10 down. Your labels are sorted by student name. If you want to sort by grade, click the Sort tab and add Grade as the primary sort. Note about the dynamic groups: You can use the district-created groups SSCRSREQ or SSSTUSCH to run other Zangle reports. (For schools offering Intersession 1, use SICRSREQ and SISTUSCH instead.) Summer School Handbook Page 81

82 Preparing Teachers UNDERSTANDING THE TEACHERS RESPONSIBILITIES Taking Attendance At every grade level, Summer School teachers must take daily attendance. Teachers that have access to TeacherConnection Teachers that have access to TeacherConnection will use TeacherConnection to take attendance four times, once for each period. This must be done each school day. Teachers cannot go back in time to enter attendance. Posting attendance for Summer School is similar to the way teachers post attendance for their classes during the regular school year. However, there are three significant differences: (1) Teachers need to use a different TeacherConnection page from what they normally access, (2) all students are marked Absent by default, and (3) they need to take attendance for all four periods per day during each period. 1. Launch Internet Explorer. 2. Navigate to 3. Click Login to ZangleConnection for Summer School. The login screen will appear. 4. Enter employee ID and password, and then click Logon. 5. Click TeacherConnection Teachers that do not have access to TeacherConnection Teachers who do not have access to TeacherConnection due to employee ID and password problems, network failure, and so on must use the paper roster distributed by the office to take attendance. They must mark students once for each period. They must mark an X through each A to signify that a student is Present. A student that is present for all four periods should have four Xs. These teachers must submit their rosters to the office as soon as possible during Period 4 so the office can enter the attendance by the end of the day. A student is marked Present if the student is present for any part of the period. X X X X Alfor, Abram: Has X s for Periods 1-4. The student was present all day on 6/22. Ansbar, Ellen: Has no X s. Was absent all day on 6/22. X X Arajo, Zeus: Has X s for Periods 1-2. The student was present for half the day on 6/22. Summer School Handbook Page 82

83 Mark Reporting At the middle school and high school levels, Summer School teachers must submit marks (grades) for students by the date(s) specified by the school. Teachers that have access to TeacherConnection Teachers must submit marks in TeacherConnection by the date specified by your school. On the last day of Summer School, they need to sign a mark verification sheet that is retained by the office. Teachers that do not have access to TeacherConnection Teachers that do not have access to TeacherConnection must hand-write students academic and citizenship marks on a checklist roster. (The checklist roster is one of the forms that can be selected on the Options tab in Class Rosters.) This roster must be signed and submitted to the office by the date specified by your school. DISTRIBUTING INFORMATION PACKETS Prior to the first day of Summer School, assemble packets for the teachers. Each packet should include the directions at the end of this handbook and an attendance roster. 1. Summer School Directions for Teachers: Make copies of the directions that are in Part VI of this handbook. 2. Attendance rosters: Print the Teacher s Summary of Attendance for a range of one week. See p. 88 for directions. Important: Please make sure that teachers know to access Summer School TeacherConnection. Have the teachers do the following: Launch Internet Explorer. Navigate to Click Login to ZangleConnection for Summer School. The login screen will appear. Enter employee ID and password, and then click Logon. Click TeacherConnection. Summer School Handbook Page 83

84 TROUBLESHOOTING TEACHER LOGIN PROBLEMS There are various reasons why a teacher might not be able to log in to the Summer School track. Troubleshoot using the following questions: Is the teacher accessing the Summer School TeacherConnection webpage? Is the teacher clicking Login to ZangleConnection for Summer School when she accesses Is the teacher s computer hooked up correctly? Check the connections to make sure that the computer is hooked up to connect to the network. Is the teacher trying to log in before his or her faculty status record start date? Check the start date on the teacher s faculty status record. Click System, click Faculty Info, and then click Faculty. Find the teacher and click the Status tab. Verify that there is an open facstat record for the Summer School track: there should be a beginning date but not an end date. The start date determines as of which date the teacher can access the track in TeacherConnection. If necessary, change the date. Is the teacher set up in the master schedule? Make sure that the teacher has been assigned a section(s). See p. 26 for directions. Is the teacher logging in correctly? It may be possible that the teacher is using the wrong password, has CAPS LOCK on, is not choosing the correct track, and so on. Ask the teacher to show you how he or she is logging in to troubleshoot further. If desired, you can set yourself up as a job share using Alternate Faculty Editor (see p. 39) to attempt to login and see what that teacher sees. Summer School Handbook Page 84

85 Part III: Things to do During Summer School Summer School Handbook Page 85

86 ATTENTION! ***Do Not Use*** Substitute Roster button during Summer School or any other hourly program See page 88 for directions on printing the correct roster for visiting teachers or any other teacher that cannot access TeacherConnection during Summer School. Summer School Handbook Page 86

87 Handling Attendance Summer School is positive attendance. This means that all students are marked Absent by default. Teachers are expected to use TeacherConnection to post attendance for all four periods. The office staff is expected to complete the following attendance tasks: Enter attendance for any teacher that cannot access TeacherConnection. Teachers that cannot access TeacherConnection will take attendance on paper and submit their rosters to you during Period 4. There are three methods for entering attendance. Each is discussed on the following pages. Because you will only have access to two attendance codes Present and Unverified Absence you do not need to mark students Tardy or clear absences. For each day that you enter attendance, make sure that you initial the roster. Report to Summer School Office on Days 1, 2, 3, and each Monday thereafter. On the first three days of Summer School and each Monday thereafter, you must report the total number of students that were Present in each class. It is recommended that you work on this as soon as possible after Period 1 so you can fax the report to Summer School Office by the end of your instructional day. Report to Special Education on Days 1 and 2 and each Monday thereafter. On the first and second day of Summer School and each Monday thereafter, you must report the total number of Special Ed students that were Present. It is recommended that you work on this as soon as possible after Period 1 so you can fax the report to the Special Education Office by the end of your instructional day. Print and distribute weekly attendance rosters for teachers that cannot access TeacherConnection. This needs to be done each Monday. Collection Status Report The office will be expected to run the Collection Status report each period to ensure that all teachers have posted attendance for each day. Summer School Handbook Page 87

88 PRINTING ATTENDANCE ROSTERS Substitute teachers will take attendance using paper class rosters. You will need to print these paper rosters so they are available for visiting teachers as they check in. Print one-week, multi-period, positive attendance rosters via the Teachers Summary of Attendance report. (Important: This is a different roster from the one used during the regular academic year.) Visiting teachers should be told to sign their rosters before returning them to the office. Print one-week attendance rosters for all teachers and distribute with the attendance and mark reporting directions. The purpose of the rosters is to have a backup method of taking attendance in place in case the network is down or the teacher cannot log in to TeacherConnection. Follow the steps below to print one-week backup attendance rosters. Launch Zangle. Click Attendance. Click Reports. Select Teacher s Summary of Attendance. Click Week. Verify that the start and end dates include the correct Summer School dates. 1 2 Make sure that Print Certification Line and One Class Per Page are checked. 3 Click Preview to preview the report. You will see progress bars. Then, a window will open. Summer School Handbook Page 88

89 Read the cover page. Then click the X to close it. The report is underneath it. 4 Use the red arrow to go to the next page. Preview the report. Then click the X to close the report. A Select Report Destination dialog box will appear. 5 The teacher s name and class appears at the top of the roster. The roster should display only a one-week range. If it does not, cancel the report and repeat Step A. Each student is listed once, with A codes for each period. Click Continue to print. Otherwise, click Cancel. 6 If you print the report, you probably want to uncheck the Cover Page option. Summer School Handbook Page 89

90 Collection Status Report To determine which teachers have not posted attendance, generate a Collection Status Report and review it. You do not need to print the report. It is suggested that you review this report every period so you can see which teachers failed to post that period, and then ask them to post. If necessary, give a copy of the report to the appropriate administrator at your site to follow-up with teachers who are not taking attendance every period. The goal is to see a blank Collection Status Report with no names on it. The bottom of the cover page will read, NO SECTIONS SELECTED FOR REPORT. Follow the steps below to determine which teachers have not posted attendance. Open Zangle. Click Attendance. Click Reports. Select Collection Status. Verify that today s date is selected. 1 Verify that Sections NOT Reported is selected. 2 3 Click Preview. After you preview the report, click the outer X in the upper right-hand corner of the screen. You will then see a Select Report Destination dialog box. Click Cancel. (If you want to print, click Continue instead.) Summer School Handbook Page 90

91 ENTERING ATTENDANCE For any teacher that took attendance on paper, you will need to enter the attendance using Zangle. You can use Rapid Entry, Student Attendance History, or Class Entry. You will only have access to two codes: Present or Absent. Because Summer School is positive attendance, all students are marked Absent by default. Using Rapid Entry to Post All-Day Attendance You can only use Rapid Entry to post all-day attendance for students. This means that students must have four X s next to their names in order to use this method. For any student that was Present for part of the day, use Student History instead. X X X X X X YES. You may use Rapid Entry for a student that has all Xs (was Present all day). NO. You may not use Rapid Entry for a student that has no Xs. You do not need to post attendance for students that are Absent all day. NO. You may not use Rapid Entry for a student that has partial X s. Use Student History to post attendance for students that were Present for part of the day. Follow the steps below to use Rapid Entry to post all-day attendance. Launch Zangle. Click Attendance. Click Rapid Entry. 1 Click the Class tab. Summer School Handbook Page 91

92 2 Make sure the date is set to the day for which you are posting attendance. Find the appropriate teacher s course. There will be multiple periods listed. Click the box next to Period Choose Present (signified by a dot) from the Code menu. 4 Click Teacher (at the top of the column) to sort by teacher. Click Select a 6 Period Range. 7 Click Continue. A pop-up window will appear. 8 Click Continue. The class roster for the selected course will appear. Summer School Handbook Page 92

93 The checked box signifies that the student was Present all day. All students are checked by default. This is the class roster for the course selected in Step 5. 9 Uncheck the box next to any student that was not Present all day. This includes unchecking students that were Present for only part of the day. Use Student History to post attendance for those students. Click Save. A verification message will appear. 10 Summer School Handbook Page 93

94 Click Yes. NOTE: The attendance has not been posted yet. It has been saved for review. 11 The students that were not Present all day remain untouched. 12 Click Done. You will return to the main screen displaying the list of teachers and courses. If you have more attendance to enter from other class rosters, repeat Steps Summer School Handbook Page 94

95 13 Once all attendance has been entered and saved, click Review. A progress bar will appear. Then you will see a list of the students that you left checked. 14 Verify the list of students. Any student with a check will have his/her attendance posted as Present for all periods for the course(s) you selected. If you need to uncheck a student because he or she was not Present all day, you can do that now. 15 Click Post. A verification message will appear. Summer School Handbook Page 95

96 Click Yes. A progress bar will appear. Then you will see a log report. 16 Review the log report. Then click the X to close it. 17 Students for whom attendance will be posted all day have a 1 next to their names (in the Action column). There is a key at the bottom of the report that describes other actions. 18 Click Yes, unless you don t want to print the report. Summer School Handbook Page 96

97 This message describes the number of attendance records added, updated, or not allowed. NOTE: Since each student is being marked Present four times, the number of records added will be four times the number of students selected. 19 Click OK. The pending attendance is now empty because the attendance was posted. You can check to see that the attendance was posted to all four periods by looking up a student in Student Attendance History. 20 Click Quit. Important: To ensure the accuracy of the report faxed to the Summer School Office on days one, two, three, and each Monday thereafter (see page 102), you want to now open Class Entry (see page 100) and indicate that attendance was taken for these teachers for all four periods of the day. Summer School Handbook Page 97

98 Using Student Attendance History Use Student History to enter an individual student s attendance. It is recommended that you use this application in conjunction with Rapid Entry, where Rapid Entry is used for students that are Present all day and Student History is used for students that are Present only part of the day. However, you can use Student Attendance History for all-day attendance if desired. Note: For more information on using Student Attendance History, please refer to the Attendance Handbook. Follow the steps below to use Student Attendance History to post attendance. Launch Zangle. Click Attendance. Click Student History. The screen will show the dates for which the student is scheduled. If the screen says No Schedule Records then the student has no schedule. Click Find or List to locate the desired student. 1 2 Click Edit. The screen will turn white. Summer School Handbook Page 98

99 Alternatively to Step C, you can do the following to mark the student Present for all periods: 1 Right-Click the cell with the A code you wish to change, opening the list of attendance codes to the right. 2 Choose the Present code. 3 Click Set Period 1 to End of Day. 3 Highlight the existing A and type a period to insert the dot, changing the student s attendance from Absent to Present. Note: Use only the (Unverified) Absence and Present attendance codes during Summer School. Tip: You can use the down arrow on your keyboard to move the cursor down to the next period if you wish. 4 Click Save. If you need to enter attendance for other students, repeat Steps 1-3. When you are finished, click Quit. Summer School Handbook Page 99

100 Using Class Entry If you opt to use Class Entry to enter attendance, you will need to enter attendance for all four periods. Important: If you entered attendance via Rapid Entry, it s important to pull up those teachers (Step 1, immediately below), and click the Attendance Taken box for all four periods (Step 2). There is no need to do Step 5 because the Attendance posted via Rapid Entry will appear. Note: For more information about using Class Entry, please refer to the Attendance Handbook. Follow the steps below to use Class Entry to post attendance. Open Zangle. Click Attendance, Click Class Entry. Choose the teacher from the menu. Verify that the date is that for which the attendance is being taken. If necessary, change the date. 1 Select a period. 2 If you entered attendance via Rapid Entry (page 91), click Attendance Taken after clicking the Edit button (Step 3). Click Edit. The attendance codes and class roster will become editable. 3 Summer School Handbook Page 100

101 The Attendance Taken checkbox is used in Step4 if all students are Absent. Click the Present attendance code. If every student is absent, click the Attendance Taken checkbox. Then proceed to Step 6. 4 Click each student s name or row to mark him or her Present. The code will change to a dot, which signifies Present. If you mistakenly mark a student Present and need to change the attendance back to Absent, click Unverified Absence, and then click the student s name. The code will change from. to A. 5 You must enter the attendance for all four periods. 6 Click Save. Repeat Step 2-5 to enter the attendance for the other periods. You must enter the attendance for all four periods. Once you have entered attendance for all of the necessary teachers, click Quit. Summer School Handbook Page 101

102 Reporting To Summer School Office: Days 1, 2, 3, and Each Monday Thereafter Important: Before generating this report, check to see that all teachers have posted attendance by running a Collection Status report (page 88) that shows the following message at the bottom of the cover page: NO SECTIONS SELECTED FOR REPORT. On the first three days and each Monday (or Tuesday if Monday is a holiday) of Summer School, you must report the total number of students that were actually present in each class. To do this, each of these days you will print a query stored in the Scheduling module and then each day fax the report to the Summer School Office by the end of your instructional day: ELEMENTARY AND MIDDLE SCHOOLS Follow the steps below to report to Summer School on Days 1,2, 3, and every Monday. Launch Zangle. Click Scheduling. Click Reports. Select Schedule Query Writer. 1 Select *Summer School Day Attendance 2 Click Display. A report will open. Summer School Handbook Page 102

103 3 After reviewing this report to confirm that the information is correct, click the printer icon to print it. 1 After you print the report, sign and date it at the bottom of the report. Have the principal sign and date at the bottom of the report as well. 2 Fax the completed report to the Summer School Office by the end of your instructional day: Note: On days 2 and 3, simply repeat the process to print it. Each day, fax the signed report to the Summer School Office by the end of your instructional day. This must be done every Monday as well. Important: If you need to reprint the report for a previous day, before printing, remember to change the System Date to that previous date. Summer School Handbook Page 103

104 E A HIGH SCHOOLS Follow the steps below to report to Summer School on Days 1, 2, 3, and every Monday. Launch Zangle. Click Scheduling. Click Reports. Select Schedule Query Writer. 1 Select *Summer School Day High Schools Attendance 2 Click Display. A report will open. Summer School Handbook Page 104

105 3 After reviewing this report to confirm that the information is correct, click the printer icon to print it. 1 After you print the report, sign and date it at the bottom of the report. Have the principal sign and date at the bottom of the report as well. 2 Fax the completed report to the Summer School Office by the end of your instructional day: Note: On days 2 and 3, simply repeat the process to print it. Each day, fax the signed report to the Summer School Office by the end of your instructional day. This must be done every Monday as well. Important: If you need to reprint the report for a previous day, before printing, remember to change the System Date to that previous date. Summer School Handbook Page 105

106 Reporting To Special Ed on Days 1 and 2 and Each Monday Thereafter On the first and second day of Summer School and every Monday (or Tuesday if Monday is a holiday) thereafter, you must report the total number of special education students that were actually present in each class. To do this, each day you will print a query stored in the Scheduling module and then each day fax the report to Special Education by the end of your Instructional day: Follow the steps below to report to Special Ed on Days 1, 2, and every Monday. Launch Zangle. Click Scheduling. Click Reports. Select Scheduling Query Writer. 1 Select *Summer School 1 2 Attendance-Special ED 2 Click Display. A report will open. Summer School Handbook Page 106

107 3 After reviewing this report to confirm that the information is correct, click the printer icon to print it. 1. After you print the report, sign and date it at the bottom of the report. Have the principal sign and date at the bottom of the report as well. 2. Fax the completed report to Special Ed by the end of your instructional day: Note: On day 2, simply repeat the process to print it. Fax the signed report to Special Ed by the end of your instructional day. This must be done each Monday as well. Important: If you need to reprint the report for a previous day, before printing, remember to change the System Date to that previous date. Summer School Handbook Page 107

108 Tagging Students Programs To ensure that your attendance reports for Pupil Accounting are accurate, all Summer School students must be tagged with the correct program code. The accuracy of these tags is critical to State reporting and funding. Students need to be tagged for one (and only one) of these programs: Program Previously Used Code Zangle Code Zangle Wingding Special Education All students enrolled in special day classes, such as ILS, PACE, DHH, and so on. These students are automatically tagged. You cannot tag them using Zangle. For problems call the Special Education Office at (619) S Special Ed (Day Class) (S1) 2-8 Retained Students retained or recommended for retention. Parental notification needed. R Retained/Recommended for Retention (RET) 7-12 Remedial Students taking classes for remediation. Grades are tagged Remedial if they are taking English or math to replace a D or F. Students taking an Apex course. Students in grades who are scheduled only in course Graduation Seminar (Apex). P Exit Exam/Remedial (REM) 1-12 Core Program Students taking classes for core instruction. Grades are tagged Core if they are taking social studies or science to replace a D or F. C Core (CORE) 2-6 At Risk of Retention Students below or significantly below grade level who are at risk. A At Risk of Retention (RISK) Enrichment Students taking classes that are not for makeup. E SS/Int Enrichment (SSE) Independent Study All students enrolled in independent study programs. I Independent Study I (IS) All students need to be tagged with one of the programs listed for Summer School. This should be done by the end of the second week of your session. To assist you, I.T. has automatically tagged all students in Grades 1-12 as listed on the following page. Note to high schools holding two sessions: IMPORTANT! Some students could need different tags during Sessions 1 and 2. In this case, tag the student for Session 1. During Session 2, close out the Session 1 program using the last day of Session 1. Then, add a new tag using the first day of Session 2 as the entry date. Summer School Handbook Page 108

109 DEFAULT PROGRAMS FOR GRADES 1-12 IT has tagged your students with a default program based on their grade level. You need to verify that your students are tagged accurately. If any student needs to be tagged for a different program, you must fix it. Special Education = Special education students are automatically tagged with the Special Day Class program. If a special education student is not tagged appropriately, please call the Special Education office at (619) Grade 1 = Core Grades 2-6 = At Risk Grades 7-9 = Remedial, unless it s an 8 th grader who is being retained Grades = IT automatically tagged the student based on which course the student is scheduled for. (See the table on the previous page.): 1. Remedial (P). All courses in department 15 (English Language Arts) or 40 (Mathematics). Any student who is enrolled in one or more of these courses received this program tag. Also, students who are scheduled only in Course Graduation Seminar (Apex). 2. Core Program (C). All courses in department 65 (history-social science) or 60 (science). Any student who is enrolled in one or more of these courses, but not in a course from departments 15 or 40, received this program tag. Note: IT did not provide program tags for summer school students who are taking courses for enrichment nor did IT provide program tags for summer school students who are taking courses via independent study although students may have had program tags copied over from their T-Tracks (or S-Tracks). School sites that offer courses for enrichment or via independent study are responsible for reviewing these program tags and revising them as necessary. Note: IT removed all program tags from the Summer School database except the seven Summer School programs listed above and the following below. (This means that students could have more than one program: one Summer School program plus any from the list below.) BA: Babies of Students LB: Legal Bindings PM: Cal-SAFE Expectant Teens PT: Cal-SAFE Parenting Teens S0: Special Ed (Services) S2: Special Ed (Infant) S3: Special Ed (Pre-Formal) STPR: State Pre-School - B OPP: Opportunity Student - O Opt2: Option 2 Summer School Handbook Page 109

110 RUNNING PROGRAM REPORTS You can run reports on students programs using the Special Program History, Class Rosters or the Program Analysis report. Class Rosters with programs You can generate a set of class rosters that lists each program to which a student is assigned. This report is especially useful for catching students with an incorrect number of programs assigned. Follow the steps below to generate class rosters with each student s assigned programs Click Scheduling. Click Reports. Select Class Rosters 1 From the Form: drop-down menu, choose Attendance Rosters 4 week with Programs. 2 Click Preview. Summer School Handbook Page 110

111 Special Program History Report The Special Program History Report can used to view students tagged for all non-special Education Summer School programs (At Risk, Core, Remedial, Retained, and Enrichment). You can run it by program or by student. You will not be able to view your Special Ed students using this report. For Special Education reporting, use the Program Analysis Report. 1. Click Services & Programs. Click Reports. Select Special Program History. 2. On the Options tab, set the following: a. In the first date range field, enter the first day of the Summer School track. b. Choose either By Program or By Student. 3. On the Select tab, double-click Special Programs. A window will open, allowing you to select programs to include on the report. Click RISK so it is highlighted. While holding the Ctrl key on your keyboard, click all of the other Summer School programs (CORE, REM, RET, and SSE). Click Done. Note: If your school offers Independent Study, you will need to include IS. 4. Click Preview. Print if desired. Program Analysis Report The Program Analysis Report produces a spreadsheet with the total number of students in each Summer School program (At Risk, Core, Remedial, Retained, Enrichment, and Special Day Class). It is helpful for comparing the number of students tagged with the number of students enrolled in Summer School. You are able to view the number of Special Ed students using this report. 1. Click Services & Programs. Click Reports. Choose Analysis/All Programs. 2. Set the following: a. In the effective date field, enter the first day of the Summer School track. b. Choose Include both types of programs. (If you only want to view Special Education information, choose Include only special education programs instead.) 3. Click Create Pivot Table. This will open a report in Excel. 4. In Cell A5, click the program filter. Click the checkboxes next to all Summer School programs. The list does not show all possible programs; it only shows the programs with which your students are tagged. Click OK. Summer School Handbook Page 111

112 5. If desired, make Column A wider so you can better read the report. To do this, click the space between Columns A and B and drag the column to the right. 6. The report will look similar to this picture. The Grand Total column displays the total number of students tagged for each program, with the total number of students tagged at the bottom. You can click on any number in the report to list student names. For more information about how to use Excel pivot tables, refer to the Zangle Reports handbook. Summer School Handbook Page 112

113 MAKING SURE ALL STUDENTS ARE IN THE RIGHT PROGRAM I.T. automatically tagged all students in Grades First print one of the reports to verify that your students are tagged accurately. (See page 110.) If any student needs to be tagged for a different program, fix the student s program using Program History. If there are any students missing a program, add the correct program Note: If a student should have been placed in the Special Ed program but was not, please call the Special Education office at (619) to have the student placed. Note: For more information on using Program History, please refer to the Enrollment Handbook. Fixing a Student s Program (Grades 1-12) Follow the steps below to fix a student s program. Launch Zangle. Click Services and Programs. Click Program History. Complete Steps Tagging a Student without a Program Follow the steps below to fix a student s program. Launch Zangle. Click Services and Programs. Click Program History. Click Find or List to find the desired student. Complete Step 1 and Steps The symbol represents a program in which the student is currently enrolled. 2 Select the program by clicking it once. There should be a black triangle to the left of the program name. Note: If there is only one program in the list, by default it will be selected. Click Find or List to locate the desired student. 1 3 Click Delete. A message will appear. Summer School Handbook Page 113

114 4 Click Yes. The student s program is deleted. Therefore the symbol representing that program is no longer displayed. The student s program is deleted. Now you need to add the correct program. Click Add. A menu of programs will appear. 5 Summer School Handbook Page 114

115 6 Select the appropriate Summer School program from the menu. 7 Click OK. A new screen will appear. 8 Set the following: Entry Date: The day before the first day of Summer School Entry Code: Other You do not need to enter any other information on this screen. Click Save. You will return to the main screen. 9 Summer School Handbook Page 115

116 The student s newly added program is displayed at the top of banner applications. The wingding symbol represents the program you selected in Step 6. The student s program is fixed. Repeat Steps 1-9 as needed. Click Quit when you are done. 10 Summer School Handbook Page 116

117 Maintaining Enrollment ENROLLING STUDENTS You will not need to enroll many students beyond the first few days of Summer School. If you need to enroll students, use the same process described on p. 42. DELETING UNSCHEDULED STUDENTS (I.T.) At the close of business on the first Friday of Summer School, I.T. will run a process to delete all students that are not scheduled in any Summer School class.(for high schools, students must have either a Session 1 or a Session 2 schedule.) DELETING NO-SHOW STUDENTS For any student that is scheduled for a class and is a no-show, you will need to delete their record using Student Editor. Complete all steps below. To delete no-show students, do the following: 1. Click Enrollment. 2. Click Student Editor. 3. Find the desired student. 4. If it isn t already highlighted, click the open U record. 5. Click Status. A new window will appear. 6. Click Withdraw. 7. Enter the following information: Exit Date: The date that matches the student s entry date. Exit Code: No Show-Enrollment Dropped Click Save. You will return to the previous screen. 9. Verify that the U record closed out with an exit date. Next you need to delete the record. 10. Click Edit. The screen will turn white. 11. Double-click the Summer School record. A new window will appear. 12. Click Delete at the bottom-left of the window. 13. A message will appear asking, Are you sure you want to delete this status message? Click Yes. You will return to the previous screen. 14. Click Done. The student s Summer School record will be deleted. Summer School Handbook Page 117

118 Withdrawing Students that are No Longer Attending For any student that attended at least one day of Summer School but is no longer attending, withdraw them from the U-Track. To withdraw students, do the following: 1. Click Enrollment. 2. Click Student Editor. Find the desired student. 3. If it isn t already highlighted, click the open U record. 4. Click Status. A new window will appear. 5. Click Withdraw. 6. Enter the following information: Exit Date: The last day that the student attended any part of Summer School. Exit Code: SS/Intersess/Ext Day/OCILE. 7. Click Save. You will return to the previous screen. 8. Verify that the U record closed out with the appropriate exit date and code. Summer School Handbook Page 118

119 Behavior Any behavior information entered in the Zangle Summer School database will not be copied into the regular Zangle database and will not be part of the students behavior history. Therefore, schools must put suspensions (and any other behavior information that should be part of the student s behavior history) into the regular Zangle spring database if the Summer School site has ownership of the student; if the Summer School site does not have ownership of the student, they should forward the information (e.g., suspension form, etc.) to the student s fall school for entry into the regular fall Zangle. If the staff cannot enter it into regular fall Zangle, they should contact their IT On Site Support team member. Summer School Handbook Page 119

120 Summer School Handbook Page 120

121 Part IV: At the End of Summer School Summer School Handbook Page 121

122 End of Summer School Reporting On the last day of your Summer School session, after all attendance has been entered, run the Monthly Hours Attendance report. This report is in the Attendance module. Reporting for Summer School requires that you run separate reports for Regular Education and Special Education students. Additionally, secondary schools must run the report separately for each program they have (Core, Enrichment, Remedial, Retained, and/or At Risk). Please follow the directions on the following pages carefully. Pupil Accounting is requesting that you print the cover page for these reports and staple the appropriate cover page to the report it represents. The signatures of both the clerk and the principal are required on all reports. There is no signature line; just sign at the bottom of the last page. Send the originals with cover pages to the Ed Center, Room Keep copies for your records. IMPORTANT! Prior to generating this report, make sure that all students have one Summer School program tag. If you want to see if a student is missing a program tag, generate Class Rosters (in the Schedule Reports) using the form called Attendance Rosters 4 week with Programs. (See page 110.) This report will list the students by class, with their Program (wingding) Symbol beneath their names. Any student missing a wingding symbol has not been tagged. You will also see which program tag each student has. Some users run either the Special Program History Report (p. 111) or Program Analysis Report (p.111) to see which program tag each student has. Summer School Handbook Page 122

123 Follow the steps below to print the Monthly Hours Attendance reports for Summer School. Elementary Schools Elementary schools need to run the Monthly Hours Attendance report two times, once for the Regular attendance category and once for the Special Education one. Print these reports only when you are sure that all students have been tagged with one program. Open Zangle. Click on Attendance. Click Reports. Select Monthly Hours Attendance. Part 1: Run the report for Regular Education students. 1 Type the word REGULAR at the end of the title so the title reads Monthly Hours Attendance REGULAR. Enter 20.0 in the Maximum Hours Per Week field. Click the Totals Only checkbox. 3 2 Click the Custom radio button. Enter the date range. From Date: The first day of the session To Date: The last day of the session 4 Unclick the Attendance Categories Use All checkbox. Select Regular from the list of attendance categories. Click Preview The students attendance will be processed. Then a cover page will appear. 5 Summer School Handbook Page 123

124 Read the cover page. Then click the X to close it. The report is underneath it. 6 Use the arrow to go to the next page. Preview the report. Then click the X to close the report. A print dialog box will appear. 7 The students are listed by grade level. 0.05" The third column (and last column) displays the number of hours each student was present. The last page of the report displays a statistical summary. You and the principal need to sign and date the last page of the report. Click Continue to print. Otherwise, click Cancel. NOTE: Don t forget to complete Steps Make sure you print the cover page, and staple it to the report for submission. Summer School Handbook Page 124

125 Part 2: Run the report again for Special Education students. 9 Type the word SPECIAL ED at the end of the title so the title reads Monthly Hours Attendance SPECIAL ED. 10 Select SPECIAL EDUCATION from the list of attendance categories. 11 Click Preview to preview the report. The students attendance will be processed. Then a cover page will appear. Repeat Steps 6-8. IMPORTANT! Pupil Accounting is requesting that you print the cover page for these reports and staple the appropriate cover page to the report it represents. The signatures of both the clerk and the principal are required on all reports. There is no signature line; just sign at the bottom of the last page. Send the originals with cover pages to the Ed Center, Room Keep copies for your records. Summer School Handbook Page 125

126 Follow the steps below to print the Monthly Hours Attendance reports for Summer School. Middle and High Schools Middle and high schools need to run the Monthly Hours Attendance report once for Special Education students using one method, then once for each program (CORE, ENRICHMENT, REMEDIAL, RETAINED, and/or AT RISK) using a different method. Print these reports only when you are sure that all students have been tagged with one program. Note: High schools need to run these reports at the end of Session 1 (first three weeks) and Session 2 (second three weeks). Open Zangle. Click on Attendance. Click Reports. Select Monthly Hours Attendance. Part 1: Run the report for Special Education students. 1 Type the word SPECIAL ED at the end of the title so the title reads Monthly Hours Attendance SPECIAL ED. High Schools may leave the default value at 5 or change it to 4. It will have no effect on the calculation. Click the Totals Only checkbox. Enter 20.0 in the Maximum Hours Per Week field. 3 2 Click the Custom radio button. Enter the date range. From Date: The first day of the session To Date: The last day of the session Schools with two Summer Sessions: You need to run this report at the end of Session 1 using one date range, and then at the end of Session 2 using a different date range. 4 Unclick the Attendance Categories Use All checkbox. Select SPECIAL EDUCATION from the list of attendance categories. 5 Click Preview to preview the report. The students attendance will be processed. Then a cover page will appear. Summer School Handbook Page 126

127 Read the cover page. Then click the X to close it. The report is underneath it. 6 Use the arrow to go to the next page. Preview the report. Then click the X to close the report. A print dialog box will appear. 7 The Special Education students are listed by grade level. The third column (and last column) displays the number of hours each student was present. The last page of the report displays a statistical summary. You and the principal need to sign and date the last page of the report. Click Continue to print. Otherwise, click Cancel. NOTE: Don t forget to complete Steps Make sure you print the cover page, and staple it to the report for submission. Summer School Handbook Page 127

128 Part 2: Run the report again for Regular Education students, once for each program you have (CORE, ENRICHMENT, REMEDIAL, RETAINED, AT RISK). Depending upon the number of programs at your site, this may be up to five reports. 9 Type the name of the program, e.g., REMEDIAL, at the end of the title so the title reads Monthly Hours Attendance REMEDIAL. 10 Select Regular from the list of attendance categories. 11 Click the Select tab. 12 Double-click the Student Group field. A list of groups will appear. Summer School Handbook Page 128

129 The Summer School program groups are: SS/Int-CORE (Core) SS/Int-ENRCH (Enrichment) SS/Int-REM (Remedial) SS/Int-RET (Retained) SS/Int-RISK (At Risk) 13 Scroll to the groups that begin with SS. Click the appropriate group that matches the title entered in Step 9. Select only one group! Click Select Click Preview to preview the report. The students attendance will be processed. Then a cover page will appear. Repeat Steps 6-8 to preview and print the report. Repeat Steps 9-15 to run the report for the other program groups at your school. IMPORTANT! Pupil Accounting is requesting that you print the cover page for these reports and staple the appropriate cover page to the report it represents. The signatures of both the clerk and principal are required on all reports. There is no signature line; sign at the bottom of the last page. Send the originals with cover pages to the Ed Center, Room 1008 on the first floor. Keep copies for your records. Summer School Handbook Page 129

130 Follow the steps below to print the Monthly Hours Attendance reports for Summer School. Atypical Schools (Garfield and Twain) Schools that have Continuation and/or Independent Study students need to run the Monthly Hours Attendance report once for each of these programs that they have at their site. To run the report for Continuation, choose the "Continuation Student" attendance category and fill out the screen as displayed below. To run the report for Independent Study, choose the "Independent Study" attendance category and fill out the screen as displayed on p.11. Print these reports only when you are sure that all students have been tagged with one program. Open Zangle. Click on Attendance. Click Reports. Select Monthly Hours Attendance. Part 1: Run the report for Continuation students. 1 Type the word CONTINUATION at the end of the title so the title reads Monthly Hours Attendance CONTINUATION. Enter 20.0 in the Maximum Hours Per Week field. 3 2 Click the Custom radio button. Click the Totals Only checkbox. Enter the date range. From Date: The first day of the session To Date: The last day of the session 4 Unclick the Attendance Categories Use All checkbox. Select CONTINUATION STUDENT from the list of attendance categories. Click Preview to preview the report. The students attendance will be processed. Then a cover page will appear. 5 Summer School Handbook Page 130

131 Read the cover page. Then click the X to close it. The report is underneath it. 6 Use the arrow to go to the next page. Preview the report. Then click the X to close the report. A print dialog box will appear. 7 The continuation students are listed by grade level. The third column (and last column) displays the number of hours each student was present. The last page of the report displays a statistical summary. You and the principal need to sign and date the last page of the report. Click Continue to print. Otherwise, click Cancel. NOTE: Don t forget to complete Steps Make sure you print the cover page, and staple it to the report for submission. Summer School Handbook Page 131

132 Part 2: Run the report again for Independent Study students. 9 Type the words INDEPENDENT STUDY at the end of the title so the title reads Monthly Hours Attendance INDEPENDENT STUDY. Enter 30.0 in the Maximum Hours Per Week field Select INDEPENDENT STUDY-FULL TIME from the list of attendance categories. 12 Click Preview to preview the report. The students attendance will be processed. Then a cover page will appear. Repeat Steps 6-8. IMPORTANT! Pupil Accounting is requesting that you print the cover page for these reports, and staple the appropriate cover page to the report it represents. The signatures of both the clerk and principal are required on all reports. There is no signature line; sign at the bottom of the last page. Send the originals with cover pages to the Ed Center, Room 1008 on the first floor. Keep copies for your records. Summer School Handbook Page 132

133 Withdrawing Students At the end of Summer School, I.T. will run a process to close out all student records. For any student that stopped attending Summer School during the session, make sure that you withdraw them manually using the appropriate date. Refer to p.118 for directions. Summer School Handbook Page 133

134 Summer School Handbook Page 134

135 Part V: Mark Reporting Summer School Handbook Page 135

136 Mark Reporting (Secondary Schools) OVERVIEW Mark Reporting for Summer School is similar to the regular school year. 1. Make sure all teachers received Summer School Mark Reporting directions. See the last portion of the Summer School Handbook for directions to copy and distribute to teachers. 2. Use Zangle Web Administrator to enter/change the date range for teachers (page 137). 3. Allow time for teachers to enter marks. 4. On the due date, close the window in Zangle Web Administrator so teachers cannot enter marks any longer (page 141). 5. Print a Missing Marks Report to determine missing marks (page 142). 6. Print a Marks Distribution Analysis Report to determine illegal marks (page 144). 7. Follow up with any teachers that did not submit marks or used illegal marks. 8. Setup your Mark Entry Defaults (page 146) to save time when using Class Marks or Student Marks. 9. Edit the marks in Class Marks (page 148) or Student Marks (page 151). 10. Run the Missing Marks and Marks Distribution Analysis reports again to make sure that the marks are accurate (page 142). 11. Print Class Marks Listing reports to use as mark verification reports (page 142). 12. Distribute the verification reports or require teachers to come to the office to sign the reports. Retain the reports for your records. 13. Process marks (page 154) Jean Gallenson (jgallenson@sandi.net) to let her know that all marks for your school are ready for upload. 15. Wait for a response from Jean saying that the marks were entered and processed correctly. Note: Marks for Apex courses are not handled by the Zangle Mark Reporting process. For information on how marks are handled for Apex courses, see the Zangle Academic History handbook. Completed Apex courses appear on transcripts but not on Zangle report cards. Summer School Handbook Page 136

137 Summer School ZangleConnect and Zangle Web Administrator The URL for Summer School ZangleConnect is Click Login to ZangleConnection for Summer School. The login screen will appear. Enter your employee ID and password, and then click Logon. Click Zangle Web Administrator Terms Middle Schools: Middle schools are set up for two (optional) progress report buckets and one (required) final report card bucket. Progress Reports: U11 and U12 are the codes for the Session 1 progress report terms. Report Card: U1 is the code for the Session 1 report card term. Mandatory High Schools: High schools are set up with for two (optional) progress report buckets and one (required) final report card bucket. Progress Reports: U11 and U12 are the codes for the Session 1 progress report terms. Report Card: U1 is the code for the Session 1 report card term. Mandatory Summer School Handbook Page 137

138 MANDATORY REPORTING Middle Schools: Summer School report cards are mandatory. High Schools: Summer School report cards are mandatory. OPTIONAL REPORTING Middle and High Schools: Your school may want to use any or all progress report terms. If your school chooses to collect progress report marks and print your own progress reports, you may elect to do so. In this case, your school will need to refer to the Mark Reporting Handbook ( follow the steps for collecting and processing marks, and then print progress reports. Summer School Handbook Page 138

139 Opening the Window for Teachers Use Zangle Web Administrator to enter/change the date range for teachers. Teachers need to be given a window of time to submit their marks in TeacherConnection. After verifying the dates with an administrator, use Zangle Web Administrator located at is to set this window of time. Teachers will be able to submit marks only within the date range you specify. Follow the steps below to open the marks entry window for teachers. Launch Internet Explorer. Navigate to Click Login to ZangleConnection for Summer School. The login screen will appear. Enter your employee ID and password, and then click Logon. Click Zangle Web Administrator Click Marks Enter the appropriate dates. See the next page for details. 1 2 Set the comments to 4. Make sure notes are unchecked. See the next page for details. 3 Click Submit Updates. Summer School Handbook Page 139

140 Reading the Web Administrator Marks dialog box Label Term Code Description Viewable After Edit From Edit To Enrolled Before/ Exited After Comments Notes Calc Description The code used to define a reporting period. This code is displayed in Zangle applications and reports. The description associated with the term code. The teachers see these descriptions in TeacherConnection when selecting terms to enter marks. This is the date that TeacherConnection (and ParentConnection and StudentConnection) will display students marks. It is recommended that you set the View Date to your planned report card/progress report distribution date or later. The first day that you want teachers to be able to enter marks for the term. The last day that you want teachers to be able to enter marks for the term. Teachers will be able to enter marks through 11:59 p.m. for the date that is entered in this field. Use the same date in both fields. This is the scheduling cut-off date and controls the students that teachers see on their rosters when entering marks for students in TeacherConnection. NOTE: The dates will differ between progress report terms & report card terms. For progress report terms: Enter either the date that is the last day of the grading period or the date that is specified by your administrator as the grades cut-off date. For report card terms: Enter the date that is two weeks (10 school days) prior to the last day of the term. This is district policy. Set these to 4. This will allow teachers to enter up to four comments each grading period. Make sure these are unchecked. This will prevent teachers from being able to enter their own notes in TeacherConnection. The district does not use this field. Summer School Handbook Page 140

141 Close the Window for Teachers Allow time for teachers to enter marks. On the due date, close the window in Zangle Web Administrator so teachers cannot enter marks any longer. How to close the window Because most schools request that teachers finish grades by a time in the morning (like 8:00 a.m., for example), the window must be closed in a special way. Just after the deadline, go back to the Web Administrator Marks screen and change the Edit To date to the day before the deadline. For example, if the deadline to submit marks is August 20 th at 8:00 a.m., at 8:01 a.m., change the date to August 19 th and submit this change. By setting the date back one day, this closes the window, and teachers will no longer be able to submit marks via TeacherConnection. However, they can still see everything they entered. NOTE: If the teacher is in TeacherConnection when you make this change, the teacher will not be locked out until the next time he or she logs in. Summer School Handbook Page 141

142 Generating Missing Marks Reports After teachers verify their marks, generate a report that determines whether or not there are any remaining missing marks. Always do this before you attempt to process the marks and print report cards! Use the Class Marks Listing to create a missing marks report. The goal is to have nothing appear on this report. For mark verification, print this report after teachers enter their marks initially, and print this report again after any marks are corrected. For Middle and High schools, each teacher should have two reports to sign because each teaches has two classes. Distribute the verification reports, or require teachers to come to the office to sign the reports. Retain the reports for your records. Follow the steps below to generate missing marks reports. Open Zangle. Click Mark Reporting. Click Reports. Select Class Marks Listing. 1 Title the report, if desired. 4 Click the following two boxes: Page Breaks Include Report Card Comments Note: Click Include Notes if you want to verify that no notes were entered. Choose the appropriate marking period from the Report Period: drop-down menu. Note: If this is a Progress Report, choose either Summer Prog1 or Summer Prog2, etc. 2 Click Only students missing marks. 3 5 Set the grade cut-off date (same date in both fields) for this grading period. 6 Click Preview to preview the report. A new window will open. Note: If you want to see the sections (classes) that have no marks submitted at all, click Only classes with no marks in Step 3, above. This report will not list student names; it will only display the teacher and section for which no marks have been submitted. Summer School Handbook Page 142

143 Read the cover page. Then click the X to 7 close it. The report is underneath it. Use the arrow to go to the next page. Preview the report. Then click the X to close 8 the report. A print dialog box will appear. Only students with missing marks will appear on the report. The double asterisks (* *) indicate a missing mark. Click Continue to print. Otherwise, click Cancel. 9 If you print the report, you may want to uncheck the Cover Page option. Next, print a Marks Distribution Analysis Report to determine illegal marks. Summer School teachers should only be using A, B, C, D, and F for academic marks and E, G, S, N, and U for citizenship marks. Summer School Handbook Page 143

144 Determining Illegal Marks Run the Marks Distribution Analysis report to determine the marks that should not be used by your teachers, e.g., NC or WF. Follow the steps below to determine illegal marks. Open Zangle. Click Mark Reporting. Click Reports. Select Analysis/Marks Distribution. Choose whether to organize by Course or by Teacher. Check this box to include percentages of As, Bs, etc. given by teachers in their Courses. 1 Select the appropriate term. Click Create Pivot Table. This will open an Excel spreadsheet. 2 The Field List displays the fields available to use in the pivot table. The fields in bold type are currently used. Above, we indicated to group by Course; that primary organization is reflected here. Summer School Handbook Page 144

145 Drop the course field anywhere in this list. 3 Click course (in Cell A4, where Column A and Row 4 meet) and drag it to the field list. The report now sorts by teacher. You can see which marks each teacher gave, both academic and citizenship. If desired, you can filter the marks by clicking the arrow. In this example, the NC mark was given by two teachers. By double-clicking a number, a new sheet will open with more information. Follow up with any teachers that did not submit marks or used illegal marks. Summer School Handbook Page 145

146 Setting the Zangle Marks Entry Defaults Two Zangle Front Office applications, Class Marks and Student Marks, allow you to enter marks. By default, these applications show all marking periods and do not allow you to enter comments until you choose a specific marking period each time either of these applications is opened. However, you can configure Entry Defaults with date ranges so when you subsequently launch Class Marks or Student Marks, Zangle knows which marking period is current and displays only the data pertinent to that marking period, including the ability to enter comments. Follow the steps below to specify the marks entry defaults in Zangle. Open Zangle. Click System. Click Marks Setup. Click Entry Defaults. 1 Click Add. The screen will change. Summer School Handbook Page 146

147 2 Confirm that the track appearing is correct. 4 3 Choose the correct Report Period for the date range you specified in Step 3. Select the date range for the grading period. As a general rule, the first day should be the same as the first day that teachers can enter marks. The last day should be set to the last day of the term. 5 In both date fields, enter the date that is two weeks (10 school days) prior to the last day of the term. 6 Click Save. Summer School Handbook Page 147

148 Entering Marks by Class At times you may need to enter marks for a class. This is done in Zangle using the Class Marks application. You will be able to enter academic marks, citizenship marks, and up to four comments for each student using a class roster format. Academic Marks are A, B, C, D, and F. Citizenship Marks are E, G, S, N, and U. Comments are A through O (unless your site uses additional comments P through Z). Follow the steps below to enter marks for a class. Open Zangle. Click Mark Reporting. Click Class Marks. 1 Click Find to conduct a faculty search. A window will appear. 2 Enter the faculty s last name. 3 Click Find. Summer School Handbook Page 148

149 The display defaults to the first class listed for the selected teacher. 4 Choose a class from the drop-down menu. The class roster for that period will appear. The class period appears after the dash (-). This example shows Period 1. If you do not see four comment columns, then you need to specify the marks entry default, as shown on page 141, or click Select at the bottom of the window and choose the grading period. 5 Click Edit. Summer School Handbook Page 149

150 A = Academic Mark C = Citizenship Mark Cmt = Comment Do not edit information about attempted credits and GPAs. 6 Enter the marks by clicking in a cell and typing the mark. Press Tab or Enter to move to the right. Press the down arrow to move down. Hint: Turn on Caps Lock while entering marks. Comments must be entered as capital letters. 7 Click Save and Quit. Summer School Handbook Page 150

151 Entering Marks by Student At times you may need to enter marks for an individual student. This is done in Zangle using the Student Marks application. You will be able to enter academic marks, citizenship marks, and up to four comments for a student. Academic Marks are A, B, C, D, and F. Citizenship Marks are E, G, S, N, and U. Comments are A through O (unless your site uses additional comments P through Z). Follow the steps below to enter marks for a student. Open Zangle. Click Mark Reporting. Click Student Marks. 1 Click Find to conduct a student search. A window will appear. 2 Search for the student. 3 Click List. Summer School Handbook Page 151

152 If you do not see four comment columns, then you need to specify the marks entry default, as shown on page 141, or click Select at the bottom of the window and choose the grading period. The student s schedule is listed. The course title will appear in the list even if the student was dropped from the course. To control the view, click Select at the bottom of the screen and change the enrollment dates. A = Academic Mark C = Citizenship Mark Cmt = Comment 4 Click Edit. Do not edit information about attempted credits and GPAs. 5 Enter the marks by clicking in a cell and typing the mark. Press Tab or Enter on your keyboard to move to the right. Press the down arrow to move down. Hint: Turn on Caps Lock while entering marks. Comments must be entered as capital letters. 6 Click Save and Quit. Summer School Handbook Page 152

153 The Select Button in Class/Student Marks The Select button in Student Marks and Class Marks allows you to select a particular grading period. It also allows you to set a date range that will control the view of the student s schedule (which classes the student had during that range) in Student Marks or to control the view of who appears on a teacher s roster (which students were scheduled for the teacher s class as of that date range) in Class Marks. Click Select to select a particular grading period and/or date range. The Select Window This is where you select a specific report period. In Class Marks this controls which students you see on the teacher s roster based on the student schedule dates. In Student Marks this controls which classes appear for the student. Summer School Handbook Page 153

154 Process Marks Process marks (complete Steps 1 through 5 immediately below) and then run the query described on the following page to check the success of posting marks to history. Once you re convinced that you successfully posted the marks to history, Jean Gallenson (jgallenson@sandi.net) to let her know that all marks for your school are ready for upload. Jean will respond to your as soon as the grades have been uploaded. Please wait until you have confirmation that your grades have successfully uploaded before you leave for the summer. If you have to leave prior to receiving the confirmation , be sure and send contact information of who to call if there is a problem with the grades. Note: If you are electing to distribute progress reports (in addition to report cards), please refer to the Mark Reporting Handbook for directions on processing marks and printing progress reports: ( Follow the steps below to process the marks for report cards. Open Zangle. Click Mark Reporting. Click Mark Processing. Choose the correct Track and Report Point from the drop-down menus. (If you don t, grades won t post to history.) Schools typically choose Summer Final. Note: You might have different Report Point choices from the one shown. 1 Select the last day of the Summer Session. NOTE: In Step 2, make sure that you set the date to the last day of the session each time you open this screen. This date is important because it writes to the student s academic history. 2 3 Unclick the following: Attendance Mark Calculation GPA & Rank Current GPA/ Honor Roll so only Post to History remains selected. Click Process. A processing status bar will appear in the center of your screen. When Zangle finishes processing marks, a message will appear: Processing Complete. Click OK. 4 To process just one student (or a group of students) instead of the entire student body, click Select and filter the desired student(s) to process. 5 When processing is complete, click Quit. Summer School Handbook Page 154

155 CHECKING TO SEE THAT YOUR POST TO HISTORY WAS SUCCESSFUL Follow the steps below to run a report to see if any report cards marks did not post to history. Open Zangle. Click Mark Reporting. Click Reports. Select Marks Query Writer. 1 Click *Marks not Posted to History so that it is selected. 2 Click Export. 3 Enter the code that s equivalent to the Report Point you entered in Step 1 on page Enter your track code. 5 Click Proceed. Summer School Handbook Page 155

156 This message means success. Congratulations! Click OK and proceed to printing report cards. Important: If the message immediately above does not appear, but Microsoft Excel launches and displays any student names, as in the following, then your Post to History was not successful: Quit out of Excel (Don t Save the changes), and return to page 154 to repeat processing your marks for report cards. Make sure Post to History is checked in Step 3. Exception to above: If your school has any block (multiple period) courses in the master schedule, an Excel sheet will always open, listing the block courses. This is because block courses numbers never post to history during marks processing; they will split into component course numbers at a later date, and those course numbers post to history. Your post to history is successful if an Excel sheet opens and only block course numbers are listed. Summer School Handbook Page 156

157 Part VI: Directions for Teachers Summer School Handbook Page 157

158 Overview Welcome to Summer School! This document has information about Summer School and your responsibilities. If you have any questions about what you are supposed to do, please contact the Summer School Zangle Power User in the office. What are my responsibilities? If you teach Grades 1-12 You must Post daily attendance for four periods per day using Summer School TeacherConnection (excluding Grades 6 and 7 at elementary schools) Submit final marks at the end of the Summer School session. Sign a mark verification report distributed by the office on the last day of Summer School. Summer School Directions for Teachers Page 1

159 Logging In Logging in to Summer School TeacherConnection is almost the same as logging in to the regular TeacherConnection that you are used to: Navigate to 1 Click Login to ZangleConnection for Summer School. 2 Enter your Employee ID. 4 Click Logon. 3 Enter your password. Summer School Directions for Teachers Page 2

160 Posting Attendance You must use Summer School TeacherConnection to post attendance four times, once for each period. This must be done each school day by the end of the day. You cannot go back in time to enter attendance. You will be able to mark your students Present or Absent. The default attendance code for each student is Unverified Absent. Posting attendance for Summer School is the same as how you post attendance for your class(es) during the school year. These are the differences: All students are marked Unverified Absent by default. You need to take attendance for all four periods per day. Summer School Directions for Teachers Page 3

161 What if I can t log in to TeacherConnection to post attendance? If you cannot access Summer School TeacherConnection to post attendance, you will need to take attendance on the paper roster given to you by the office. You must submit it to the office at the end of each day. 1. The roster is printed for a date range of one week. At elementary schools, it will list each student s name with four As (for Absent) for each day of the week. Middle and High School classes list each student s name with two As for each class. 2. Find the appropriate date column. It should match the date for which you are taking attendance. 3. Mark an X through each A, signifying that the student is Present for that period. You must take attendance four times. If an elementary student is Present for all four periods, he or she should have four Xs for that day. If an elementary student is Absent for all four periods, he or she should have no Xs. (If a Middle School or High School student is Present for all two periods, he or she should have two Xs for that class. If a student is Absent for all periods, he or she should have no Xs. If a student is Present for only part of the day, the number of Xs should represent the number of periods he or she was there. 4. During Period 4, or as close to the work day as possible, make sure that the roster is returned to the office. 5. On a daily basis you will need to pick up your roster from the office in the morning and continue to submit it to the office at the end of the day. Summer School Directions for Teachers Page 4

162 Submitting Marks (Secondary schools only) These directions are for secondary school teachers only. Elementary teachers do not submit Summer School marks. You must use Summer School TeacherConnection to submit marks (grades) for final grades. This must be done by the date and time specified by your school. Submitting marks for Summer School is the same as how you submit marks for your classes during the school year. Using Summer School TeacherConnection, you will select your class and enter academic marks A, B, C, D, or F, and citizenship marks E, G, S, N, or U. How do I submit marks? 1. Login. 3. Select your class from the menu. Middle school teachers will see two sections. High school teachers will see two sections, unless they teach multiple courses (like 1540 and 1541) during the same periods. This is an example. Your screen may look different. 4. Select the appropriate report period from the menu. The roster will appear on the screen. Middle Schools: Choose Summer Sess (Elem/Mid). High Schools: Choose Summer Sess 1 for the end of Session 1 marks. Choose Summer Sess 2 for the end of Session 2 marks. 5. Enter an academic (A, B, C, D, or F) and citizenship (E, G, S, N, or U) mark for each student. You may not use any other marks besides these. Enter up to four comments if desired. Do not use the Note feature. Summer School Directions for Teachers Page 5

163 Tip #1: It is recommended that you turn CAPS LOCK on when entering marks to avoid pop-up windows appearing as you enter comments. Tip #2: You can double-click in the Comments cells to see a list of comments. 5. Click Submit to submit the marks. You will receive this message: Changes were successfully posted. You can submit marks as often as you wish. If you do not have time to finish a roster in one sitting, you can click Submit to save your work. The marks you entered will be there when you return. Summer School Directions for Teachers Page 6