Project 2007 Essentials

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1 Project 2007 Essentials Sample Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee! With our training courseware you are able to: Add your name and logo (and remove ours). Add your own content to make the training more relevant to your clients (i.e. using examples and case studies from within your organization or city) Train unlimited users within your organization. No Annual Renewal Fees Download training material on your time from our secure servers United States International 73 Greentree Drive, Box # Provost Street Dover, Delaware New Glasgow, NS, Canada Toll-free: Phone: Fax: Fax: sales@corporatetrainingmaterials.com sales@corporatetrainingmaterials.com Any technical issues or questions can be addressed by our support team support@corporatetrainingmaterials.com Out Product Catalog contains our entire library of available and upcoming courses. Please follow this link: Review our License Agreement to answer any licensing questions you may have. Please follow this link:

2 TABLE OF CONTENTS Preface... 3 What is Courseware?... 3 How Do I Customize My Course?... 3 Materials Required... 4 Maximizing Your Training Power... 5 Icebreakers... 6 Icebreaker: Friends Indeed... 7 Training Manual Sample... 8 Sample Module: Finishing Your Project... 9 Instructor Guide Sample Sample Module: Finishing Your Project Quick Reference Sheets Certificate of Completion PowerPoint Sample Full Course Table of Contents... 36

3 Preface What is Courseware? Welcome to Corporate Training Materials, a completely new training experience! Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a takehome reference sheet for the student. You simply need to prepare and train! Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and training materials. How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants industry, or additional information. You can, of course, also use all of your word processor s other features, including text formatting and editing tools (such as cutting and pasting). To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click Update entire table and press OK. (You will also want to perform this step if you add modules or move them around.) If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once. If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options.

4 For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do: Now, we can change our formatting and it will apply to all the headings in the document. For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Corporate Training Materials. Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.) We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are included within a separate activities folder and can be reproduced and used where indicated. If you would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets.

5 We recommend these additional materials for all workshops: Laptop with projector, for PowerPoint slides Quick Reference Sheets for students to take home Timer or watch (separate from your laptop) Masking tape Blank paper Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants. Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold. o o o Use examples, case studies, and stories that are relevant to the group. Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately. Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.) Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures. Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life. Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops. And now, time for the training!

6 Icebreakers Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an Icebreaker to help facilitate the beginning of the course, as it helps break the ice with the participants. If the participants are new to each other, an icebreaker is a great way to introduce everyone to each other. If the participants all know each other it can still help loosen up the room and begin the training session on positive note. Below you will see one of the icebreakers that can be utilized from the Icebreakers folder.

7 Icebreaker: Friends Indeed Purpose Have the participants moving around and help to make introductions to each other. Materials Required Name card for each person Markers Preparation Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to shoulder. They should place their name card at their feet. Then they can take a step back. You as the facilitator should take the place in the center of the circle. Activity Explain that there is one less place than people in the group, as you are in the middle and will be participating. You will call out a statement that applies to you, and anyone to whom that statement applies must find another place in the circle. Examples: Friends who have cats at home Friends who are wearing blue Friends who don t like ice cream The odd person out must stand in the center and make a statement. The rules: You cannot move immediately to your left or right, or back to your place. Let s be adults: no kicking, punching, body-checking, etc. Play a few rounds until everyone has had a chance to move around.

8 Training Manual Sample On the following pages is a sample module from our Training Manual. Each of our courses contains twelve modules with three to five lessons per module. It is in the same format and contains the same material as the Instructor Guide, which is then shown after the Training Manual sample, but does not contain the Lesson Plans box which assists the trainer during facilitation. The Training Manual can be easily updated, edited, or customized to add your business name and company logo or that of your clients. It provides each participant with a copy of the material where they can follow along with the instructor.

9 Quick Tip: Press F7 to spell check your project. Sample Module: Finishing Your Project In this module, we will look at how to put the finishing touches on your project. You should spell check your project to ensure that there are no errors. You can use the Page Setup dialog to set up headers and footers or control the appearance of the legend. You can print or a project.

10 Checking your Spelling You should always check your spelling before distributing your Project in any way. To run the spelling checker, click the Spelling button on the Standard toolbar. When the spell checker finds an error, it offers suggestion. Choose the correct spelling, and click Change to accept the correction. If the word is not an error, for example if it is an acronym or a short form, you can choose to ignore it. Continue until the spell check is complete.

11 Using the Page Setup Dialog Box The page setup dialog box prepares your project for printing. You can perform commands such as choosing the orientation, setting the margins, and adding a header and footer. To display the Page Setup dialog box, click File Page Setup. The dialog box has six tabs. On the Page tab, you can determine the orientation. The Margins tab lets you control the white space around the edge of the page. The Header, Footer and Legend tab set up the information you want on every page. The view tab allows you to choose what pieces of the view you would like to print, such as notes or columns of data. Once you have finished making your selections, click OK.

12 Printing a Project View When you are ready to print your project, you should start by previewing it. Your view prints exactly as it looks on screen, so make sure that you are displaying the columns you want. You should also make sure you have formatted the view, and made any necessary changes to the page setup. To preview a project, click the Preview button on the Standard toolbar. Once you have previewed your project, you can either close the preview, open the Page Setup dialog box to make changes, or print the project.

13 To open the Print dialog from the view, click File Print. In the dialog box, if desired, set a date range to print. Set the number of copies, and click Print.

14 ing a Project Another way of sharing Project information is to it. You can an entire project to users who have Project installed on their computers, or a schedule note (a picture of the Gantt Chart) to those who don t. Both options are accessed using the File Send to command. An Outlook message appears, with the file already attached, and a subject line consisting of the file name. Type your message and click Send.

15 IF you choose to send a schedule note, you can send only the selected tasks. If this is what you want, select the tasks before selecting File Send to Mail Recipient (as Schedule Note). If you didn t enter e- mail addresses when you created the resources, you must clear the checks in the Address message to section. In the dialog box, make any necessary changes, and click OK. An Outlook message appears as with sending an attachment. Edit the message as needed and click Send.

16 Instructor Guide Sample On the following pages is a sample module from our Instructor Guide. It provides the instructor with a copy of the material and a Lesson Plans box. Each Instructor Guide and Training Manual mirrors each other in terms of the content. They differ in that the Instructor Guide is customized towards the trainer, and Training Manual is customized for the participant. The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to complete the lesson, any materials that are needed for the lesson, recommended activities, and additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.

17 Quick Tip: Press F7 to spell check your project. Sample Module: Finishing Your Project In this module, we will look at how to put the finishing touches on your project. You should spell check your project to ensure that there are no errors. You can use the Page Setup dialog to set up headers and footers or control the appearance of the legend. You can print or a project.

18 Checking your Spelling Estimated Time Topic Objective Topic Summary Materials Required Planning Checklist Recommended Activity Stories to Share Delivery Tips Review Questions 5 minutes To spell check your project. You can run the spell checker from the toolbar. Project checks for errors and offers suggestions to correct them. Project 2007 Checking Your Spelling.mpp If you aren t using the recommended file, ensure there are spelling errors in the file you are using. Run the spell checker and correct any errors. Project does not indicate spelling errors like Word does, so it is important to check the spelling, You can also use F7 to run the spell checker. On which toolbar is the Spelling button?

19 You should always check your spelling before distributing your Project in any way. To run the spelling checker, click the Spelling button on the Standard toolbar. When the spell checker finds an error, it offers suggestion. Choose the correct spelling, and click Change to accept the correction. If the word is not an error, for example if it is an acronym or a short form, you can choose to ignore it. Continue until the spell check is complete.

20 Using the Page Setup Dialog Box Estimated Time Topic Objective Topic Summary Materials Required Recommended Activity Stories to Share Delivery Tips Review Questions 10 minutes To use the Page Setup dialog box to create a header. The page setup dialog box prepares your project for printing. You can choose the orientation, set the margins, and add a header and footer. Project 2007 Any project file Add your company name to the top of your printout, and change the orientation to landscape. The Gantt Chart is often difficult to print. If you are planning on taping it together, ensure that Print blank pages is selected on the View tab. If you are planning on stapling it, you don t need blank pages, but you do need to print the first two or three columns on every page. You can set this up on the View tab as well. You can also access the Page Setup dialog box from the Print Preview window. Name two of the tabs in the Page Setup dialog box.

21 The page setup dialog box prepares your project for printing. You can perform commands such as choosing the orientation, setting the margins, and adding a header and footer. To display the Page Setup dialog box, click File Page Setup. The dialog box has six tabs. On the Page tab, you can determine the orientation. The Margins tab lets you control the white space around the edge of the page. The Header, Footer and Legend tab set up the information you want on every page. The view tab allows you to choose what pieces of the view you would like to print, such as notes or columns of data. Once you have finished making your selections, click OK.

22 Printing a Project View Estimated Time Topic Objective Topic Summary Materials Required Planning Checklist Recommended Activity Stories to Share 5 minutes To preview and then print a the Gantt Chart view You can print any view. It is a good idea to preview the view before printing. When you print, you can choose to print the entire project, or just a date range. Project 2007 Printing a Project View.mpp Make sure you have the Printing a Project View.mpp file from the 11. Finishing Your Project folder open. Preview and print the Gantt Chart. It is often easier to print the Gantt Chart on a plotter than a printer. Show students how they can move between the Print and Page Setup dialog boxes and the Preview window. Delivery Tips If you want to have a printout for participants to examine, ask for a volunteer to print theirs out to reduce wasted paper. If you click the Print button on the toolbar, Project bypasses the dialog box, and immediately prints to the default printer. Review Questions Do you have to print your entire project?

23 When you are ready to print your project, you should start by previewing it. Your view prints exactly as it looks on screen, so make sure that you are displaying the columns you want. You should also make sure you have formatted the view, and made any necessary changes to the page setup. To preview a project, click the Preview button on the Standard toolbar. Once you have previewed your project, you can either close the preview, open the Page Setup dialog box to make changes, or print the project.

24 To open the Print dialog from the view, click File Print. In the dialog box, if desired, set a date range to print. Set the number of copies, and click Print.

25 ing a Project Estimated Time Topic Objective Topic Summary 10 minutes To a project as an attachment and as a schedule note. You can your Project as an attachment to other users who have Project installed on their computer. If users don t have Project, you can send them schedule note, which is just a picture of the tasks on the Gantt Chart. Project 2007 Materials Required Outlook 2007 Any project file Planning Checklist Recommended Activity Stories to Share Delivery Tips Review Questions If you wish to actually follow through with the , make sure the student s know each other s addresses. Mail the project file using the File Send to Mail Recipient (as Attachment) and Mail Recipient (as Schedule Note) Make sure you save your project before mailing it so that recipients get the most up to date version of your project. When you are mailing a schedule note, if you set up addresses for the resources, and they match the addresses available on the mail server, you can use Project s Address Message to choices in the dialog box. Otherwise, clear the check marks, and manually address the mail to the intended recipient. When is a schedule not a more effective choice?

26 Another way of sharing Project information is to it. You can an entire project to users who have Project installed on their computers, or a schedule note (a picture of the Gantt Chart) to those who don t. Both options are accessed using the File Send to command. An Outlook message appears, with the file already attached, and a subject line consisting of the file name. Type your message and click Send.

27 IF you choose to send a schedule note, you can send only the selected tasks. If this is what you want, select the tasks before selecting File Send to Mail Recipient (as Schedule Note). If you didn t enter e- mail addresses when you created the resources, you must clear the checks in the Address message to section. In the dialog box, make any necessary changes, and click OK. An Outlook message appears as with sending an attachment. Edit the message as needed and click Send.

28 Quick Reference Sheets Below is an example of our Quick reference Sheets. They are used to provide the participants with a quick way to reference the material after the course has been completed. They can be customized by the trainer to provide the material deemed the most important. They are a way the participants can look back and reference the material at a later date. They are also very useful as a take-away from the workshop when branded. When a participant leaves with a Quick Reference Sheet it provides a great way to promote future business.

29 Project 2007 Essentials Creating a Work Resource To create a work resource, it is helpful to display the Resource panel of the Project Guide. Click Resources on the Project Guide Toolbar. On the Resource pane, click the Specify people and equipment for the project link. In the sheet that appears, enter the required information. Formatting the Time Scale You can increase or decrease the detail on the timescale by zooming in and out using the buttons on the Standard toolbar. Alternatively, you can choose the time units you want to see. Click Format Timescale, and then in the dialog box format the desired tiers (by default the Middle and Bottom tiers are formatted). For example, if you want to display the timescale by months, subdivided into weeks, you would format the Middle tier to months, and the Bottom tier to weeks. Select the tier to format, choose the units, and then any other formatting choices you want. Repeat for each tier, and then click OK. Corporate Training Materials,

30 Certificate of Completion Every course comes with a Certificate of Completion where the participants can be recognized for completing the course. It provides a record of their attendance and to be recognized for their participation in the workshop.

31 CERTIFICATE OF COMPLETION [Name] Has mastered the course Project 2007 Essentials Awarded this day of, 20 Presenter Name and Title

32 PowerPoint Sample Below you will find the PowerPoint sample. The slides are based on and created from the Training Manual. PowerPoint slides are a great tool to use during the facilitation of the material; they help to focus on the important points of information presented during the training.

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36 Full Course Table of Contents Preface...1 What is Courseware?... 1 How Do I Customize My Course?... 1 Materials Required... 3 Maximizing Your Training Power... 3 Module One: Getting Started...5 Icebreaker... 5 Housekeeping Items... 5 Pre-Assignment Review... 6 Workshop Objectives... 7 Action Plans and Evaluations... 7 Module Two: Opening and Closing Project...8 Opening Project... 9 Understanding the Interface Creating a Project Saving a Project Opening and Closing Project Files Closing Project Module Three: Your First Project About the Project Guide Entering the Start Date for your Project Setting the Project Calendar Setting Holidays and Days Off Defining the Units of Time (Days and Weeks) Module Four: Adding Tasks... 41

37 Understanding Key Terms Entering Tasks Viewing Task Information Adding Notes to Tasks Understanding Task Indicators Module Five: Advanced Task Operations Creating Summary Tasks Creating Recurring Tasks Changing the Order of Tasks Deleting Tasks Splitting a Task Module Six: Scheduling your Tasks Linking Tasks Unlinking Tasks Adding Lags and Leads to Task Relationships Setting Deadlines Setting Constraints Module Seven: Adding Resources Understanding Resources Creating a Work Resource Creating a Material Resource Viewing Resource Information Modifying the Resource Calendar Module Eight: Assigning Resources Understanding the Relationship between Work, Duration and Units Assigning a Single Resource

38 Assigning Multiple Resources Changing a Resource Assignment Leveling Resources Module Nine: Customizing Your Project View Important Task Views Important Resource Views Customizing the Gantt Chart with the Wizard Customizing the Gantt Chart Manually Formatting the Time Scale Module Ten: Creating Project Reports Creating Basic Reports Creating a Visual Report Copying a Picture Adding a Text Box and Shapes Module Eleven: Finishing Your Project Checking your Spelling Using the Page Setup Dialog Box Printing a Project View ing a Project Module Twelve: Wrapping Up Words from the Wise Parking Lot Action Plans and Evaluations

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