2018 National Charter Schools Conference (NCSC18) Presenter Prep Webinar #2 June 6, 2018

Transcription

1 2018 National Charter Schools Conference (NCSC18) Presenter Prep Webinar #2 June 6, 2018 Hosted by Erin Leonard Presentation Manager

2 Agenda About the Conference & Logistics Refresh Requirements for Your Presentation Delivering Your Session Next Steps Your Questions

3 About the Conference & Logistics Refresh National Charter Schools Conference June 17-20, 2018 Austin Convention Center 500 E Cesar Chavez St. Austin, TX Hilton Austin Some breakouts, private meetings and events 500 East 4 th Street Austin, Texas [directly across the street from Convention Center]

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5 SYDNEY CHAFFEE 2017 NATIONAL TEACHER OF THE YEAR MIKE MARRINER CO-FOUNDER, ROADTRIP NATION DR. BERNARD HARRIS FORMER NASA ASTRONAUT FOUNDING BOARD MEMBER AND CEO, NATIONAL MATH & SCIENCE INITIATIVE

6 RAVEN OSBORNE STUDENT SPEAKER NINA REES PRESIDENT AND CEO, NATIONAL ALLIANCE FOR PUBLIC CHARTER SCHOOLS

7 Conference Schedule Sunday, June 17 1:00pm 7:00pm 6:00pm 8:00pm Registration Open Welcome Reception Monday, June 18 7:00am 5:00pm Registration Open 8:00am 9:00am Breakout Sessions 1 9:15am 10:15am General Session 1 10:15am 6:00pm Exhibit Hall Open 10:15am 11:00am Coffee, Croissants & Networking 11:00am-12:30pm Book Signings 11:15am 12:30pm Breakout Sessions 2 12:30pm 2:00pm Lunch & Explore the Exhibit Hall 2:00pm 3:15pm Breakout Sessions 3 2:00pm 4:00pm Intensive Breakout Sessions 1 3:30pm 4:45pm Breakout Sessions 4 5:00pm 6:00pm Happy Hour Tuesday, June 19 7:00am 5:00pm Registration Open 8:00am 9:00am Breakout Sessions 5 9:00am 2:00pm Exhibit Hall Open 9:00am 10:00am Coffee in Exhibit Hall 9:00am 12:30pm Charter Talks 10:00am 11:00am Breakout Sessions 6 10:00am 12:00pm Intensive Breakout Sessions 2 11:15am 12:30pm Breakout Sessions 7 12:30pm 2:00pm Lunch & Explore the Exhibit Hall 2:00pm 3:15pm Breakout Sessions 8 3:30pm 4:45pm General Session 2 5:00pm 6:15pm State Meetings 6:30pm Group Meetings & Events Wednesday, June 20 8:00am 9:00am Breakout Sessions 9 9:30am 10:45am Breakout Sessions 10 11:00am 12:00pm Closing Session

8 Austin Convention Center

9 Arriving at NCSC Upon arrival: 1. Check into hotel. 2. Check in at NCSC Registration (Convention Center, Level1 near Exhibit Hall 4). 3. Check in at Speaker Ready Room (13A Convention Center). If you re in a hurry, check in with us via at presenterinfo@publiccharters.org 4. If it s available, check out your room and relax! 5. Make sure you have your handouts prepared (no way to print on-site) 6. Practice session and AV connection in Speaker Ready Room. Connect with co-presenters. Check in at the Speaker Ready Room at least 2 hours prior to your session to avoid cancellation.

10 Convention Center (Level 1)

11 Convention Center (Level 3)

12 Convention Center (Level 4)

13 Hilton Austin (6 th Floor)

14 Hilton Austin (6 th Floor)

15 Book Signing & Charter Talk Setup Book Signings: Monday, June 18, 11:00am-12:30pm Charter Talks: Tuesday, June 19, 9:00am-12:30pm Location: Charter Talk Stage in Exhibit Hall AV: Projector, screen, lavalier microphone, laptop pre-loaded with presentation Room Set: Theatre Room Capacity: attendees Attendees do not register for presentations; they attend as they please. Presentations should be minutes in length. Time yourself. Submit slides to Erin by Friday, June 15. We will have an emcee, AV techs, and a stage manager on-site to manage flow. For Book Signings: Authors must manage their own book shipments and sales. We will provide a table and marker.

16 Breakout Room Set-Up You will receive a follow-up soon with your session s room set and capacity. Room Set: Theatre (no tables), classroom (long tables), rounds (round tables), fishbowl, or a combination thereof. Room Capacity: Ranges from attendees. Attendees do not register for presentations; they attend as they please.

17 Room Set-Up Rounds Classroom Theatre Fishbowl

18 Audio Visual Provided AV HDMI projector, screen, high-top table with mic, table with mic (panels only), speakers, WiFi for speakers and participants Bring with you Laptop and power adapter, handouts, resources, slide advancer, business cards, etc. We recommend having videos downloaded and accessible from your computer (not imbedded in slides and not played directly from YouTube or other streaming service) AV you can order (for a fee) Slide advancer, laptop, flip charts and markers, hardline internet, etc. Contact Brian Gordon at briang@jsav.com to order additional AV (include NCSC18 in the subject line)

19 Printing Onsite There is no onsite business center. You can coordinate with nearby FedEx and other printers if interested. You are responsible for your handouts/materials and getting them to your session. We will not have a printer or copy available for your use. Sorry!

20 Shipping Handouts and Materials Ship your materials to your attention at your hotel or pack with you. You must pick up your handouts/materials and bring them to your session room. You can also have them printed at a nearby FedEx on your own. Handouts must also be posted to the conference app. We will ping you soon to upload!

21 Posting Handouts & Resources App is launching soon! We ll prompt you to upload your handouts, materials. You can also add your photo, bio, etc. We ll share more in , but plan to upload Friday, June 15 at the absolute latest!

22 Streaming Video Download it and have on your computer (don t rely on WiFi it may be spotty) Keep videos to under 2 minutes; make sure it s relevant Can use in-room sound; don t need to bring speakers

23 Presentation Requirements

24 Requirements 1. Register at presenter rate of $400 and attend the conference (do not cancel). 2. Check in at the Speaker Ready Room or via at least two hours prior to your session room 13A. 3. In the event of an emergency, get in touch with Erin and Shaina. 4. Upload handouts and materials in the app, distribute handouts to audience (if applicable). 5. Engage audience and host required Q&A time (exception: Book talks and Charter Talks). 6. Tell audience to complete evaluation at end of session hand out evaluations and collect them hand to staff person. 7. DO NOT make a sales pitch. 8. Clean and re-set your room at the end of your session. 9. Get out quickly to allow next presenter to setup.

25 Q&A Requirements Sessions 60 or 75 minutes Include at least 15 minutes Q&A Monday 8:00am 9:00am 11:15am 12:30pm 2:00pm 3:15pm 3:30pm 4:45pm Tuesday 8:00am 9:00am 10:00am 11:00am 11:15am 12:30pm 2:00pm 3:15pm Wednesday 8:00am 9:00am 9:30am 10:45am Intensives 2 hours At least 30 minutes Q&A or hands-on activity Monday 2:00pm 4:00pm Tuesday 10:00am 12:00pm Charter Talks & Book Signings 15 minute presentations No Q&A Book Talks: Monday, 11:00am 12:30pm Charter Talks: Tuesday, 9:00am 12:30pm

26 Session Evaluation We invite our best presenters back Evaluations are critical for us to evaluate our content, presenters, and the conference overall. Seek to become one of our top 10 presenters we automatically hold a spot for top sessions, as rated by the audience. We share with you all evaluation content from your session by the end of August. We need your help in making sure attendees evaluate your session, and collecting feedback. Evaluations printed out, handed out in advance of your session. They may already be in the room. Collect at the end, hand to staff person.

27 Session Evaluation Strongly Agree to Strongly Disagree: I will be able to apply lessons from this session to my job I would recommend this session to my colleagues This session met my expectations. Yes/No/I Don t Know: Did you have an opportunity to discuss this topic as part of the presentation? I would recommend this be presented again at NCSC19. Were the presenters well prepared, knowledgeable, and organized? Was a sales pitch made as part of this presentation? Was the content provided too basic for your needs? Was there a presenter from this session that you highly recommend? Please provide his/her name: Additional comments:

28 Delivering Your Session Be engaging and give your audience time to ask questions, share, and respond to you. We have an optional PowerPoint template we shared in an last week. It s also available on the conference website.

29 Presenter/Attendee Agreement Your attendees are using their valuable time to attend your session They don t want to be lectured. They don t want to read your slides (like this!) They re seeking to engage with you and with each other and leave with the ability to implement change HONOR this agreement by engaging your audience and delivering in a way that resonates

30 Engage Your Audience Icebreakers: Introduce yourself to your neighbor Tell your table why you re here and at this session in particular Ask: Have you ever dealt with this problem before? Stop every 10 minutes to ask attendees a question: Show of hands, have you ever met a student like this? Questions break up the act of listening and turn attendees minds to something else for a second that helps make them better listeners, too!

31 Own the Room Be ready to go when attendees arrive Start on time don t worry about latecomers or people who leave early (they may be splitting their time) Walk around the room, answer questions, share your knowledge engage attendees Create a safe environment where attendees can question, ponder, agree, disagree, and inform

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33 The Great Presenter Setup hide your things! Let the attendee focus on you screen with crucial info You can use an app to advance slides

34 Don t Get Flustered! Have Plan B for tech issues: don t count on your slides or laptop, have talking points printed (AV is not why they re there) If issues come up, resolve them. Make the most of everyone s time Make the most of your and the participants time!

35 Thank Your Audience + Open The Session Thank you = rule #1 (show appreciation) Thank YOU for being here today! I m hoping we can have a lively discussion... Reminder to set phones on vibrate Share your contact info/any social media info in case people want to post during or after your session #NCSC18

36 Eye Contact There are people out there. When you look up from your notes, you engage them!

37 Know Your Audience Who is in your room? What level of experience do they have? Ask and find out! Tailor your presentation to meet their level of experience Ask them to share information on the topic throughout your session, if possible (lots of knowledge in the room!)

38 Your Job Adjust your frequency to the audience Tune your message to your audience Focus on your audience s learning, not just delivering your presentation! Participants will say THAT RESONATED WITH ME!

39 Skip About Me/About Us Focus on the attendee s perspective what s in it for me? A-OK to share your contact info (you re encouraged to do this!) Shy away from why we re great / people love us Not about promoting your organization or you No time to get into your like/dislikes or even your job title unless it s relevant to your presentation Wastes your precious time!

40 You Are Not the Hero Your audience is the hero! Place then at the center of the action Make it all about them Your success is dependent on them and their learning, not the other way around Your role is that of the mentor Your audience will do the heavy lifting to reach learning objectives

41 Theories of Learning

42 Source: Jeff Hurt, Velvet Chainsaw

43 Source: Jeff Hurt, Velvet Chainsaw

44 Source: Jeff Hurt, Velvet Chainsaw

45 Source: Jeff Hurt, Velvet Chainsaw

46 Source: Jeff Hurt, Velvet Chainsaw

47 Source: Jeff Hurt, Velvet Chainsaw

48 Source: Jeff Hurt, Velvet Chainsaw

49 Source: Jeff Hurt, Velvet Chainsaw

50 Source: Jeff Hurt, Velvet Chainsaw

51 Source: Jeff Hurt, Velvet Chainsaw

52 Source: Jeff Hurt, Velvet Chainsaw

53 Source: Jeff Hurt, Velvet Chainsaw

54 Source: Jeff Hurt, Velvet Chainsaw

55 Source: Jeff Hurt, Velvet Chainsaw

56 Source: Jeff Hurt, Velvet Chainsaw

57 Source: Jeff Hurt, Velvet Chainsaw

58 Source: Jeff Hurt, Velvet Chainsaw

59 Source: Jeff Hurt, Velvet Chainsaw

60 Source: Jeff Hurt, Velvet Chainsaw

61 Source: Jeff Hurt, Velvet Chainsaw

62 Source: Jeff Hurt, Velvet Chainsaw

63 Source: Jeff Hurt, Velvet Chainsaw

64 Engagement You probably want to engage your audience, but don t know how to do it. Engagement is the frequency in which learners participate in activities that involve active interaction and thought. Engaged audiences take time to make meaning of information. Engaged audiences must be involved in active learning, not passive learning.

65 Engagement Is this engagement? Lecture/telling NO! 20% of lecture attendees retain anything 8 minutes into a lecture, 15% are paying attention Discussion Better! Peer discussions have higher retention, understanding, and active learning

66 Engagement Learning is an acquired skill Audience has to hear and understand you Put it into practice Reflect on what they currently do/could do better Discuss with one another Be able to question, agree/disagree, and share ideas or fears

67 Where Do I Start? Create a safe learning environment Set expectations Give control to audience Declare safe space let them question, practice, fail, and learn from mistakes Set 3 clear learning outcomes 3 things you want to audience to remember Plan your content around this Explain what s in it for me? to your audience Do at beginning when getting sense of them

68 Where Do I Start? Consider slides and content carefully: Is this necessary for the audience to know? How will it improve what they do? How can they implement this? Break content into 10 minute segments Stretches, Q&A, ice breakers, discussion questions or activities between Identify 4-6 places for audience participation Layer content with stories or facts Take questions throughout

69 Engagement Techniques (Easy) Icebreakers: Introduce yourself to your neighbor Tell your table why you re here Ask: have you ever dealt with this problem before? Every ten minutes, ask a question: Show of hands, have you ever met a student like this? Questions break up the act of listening and turns attendees minds to something else for a second that helps make them better listeners too.

70 Engagement Techniques (Easy) Small groups are great: Lets them practice, fail, and try again Fosters networking/sharing Improves learning Alternatives: Pair and share Silent reflection and note taking Structured note taking

71 Panels Can Be Engaging Too! Great moderator makes a difference! Asks tough questions, sparks debate, works in audience questions/dialogue Tailors questions to specific panel members As a panelist, don t always chime in unless you have a unique perspective or something important to share! Let the audience ask questions throughout Ask questions back to the audience to solicit their input. Lots of knowledge in the room! DO NOT just talk for minutes each. In ANY format. Host prep calls, work together to determine content, learning goals, discussion questions

72 Share Tools and Resources Print out any background info and leave it on tables as they enter, skim, or skip in your presentation Upload resources to the app Share hand-outs of additional resources, examples, materials, or places you referenced You can use a sign-in sheet to collect s of participants and stay engaged with them after your presentation Share before, during, and after your presentation

73 Overcome Resistance Frequent communication and understanding of rationale Provide encouragement; reduce anxiety Solicit feedback Display empathy Be mindful of politics don t open with a joke! Don t try to convert everyone

74 Next Steps Register with the discounted presenter rate of $400 through the Presenter Portal. Once you log in, scroll down to a pink box with your custom registration link. If the box is green, you ve already successfully registered for the conference! Note: The presenter rate is only available through your registration link in the Presenter Portal!

75 Book your hotel and travel! Visit the NCSC18 website to book your hotel and for travel discounts and information. Book your hotel ASAP. Ship your handouts/resources (or pack with you). Practice, practice, practice with copresenters and time yourself.

76 Supplementary Materials We will provide: Via Presenter prep webinar #1 & #2 recordings PowerPoint template (not required) AV order contact information

77 Your Questions Send questions via the question box We re also always available to answer questions at