Unit 5: Presentation skills

Transcription

1 Unit 5: Presentation skills 1.Unit Goal Students will learn how to apply the principles of a good presentation. This will include planning and presenting an individual presentation in class. Making a presentation is another important form of communication. Learning and practicing a few important effective presentation skills can help you calm your nerves and provides you with an important skill that you can use for the rest of your life in any language that you master. Always make sure the audience will enjoy it. Respect their time and attention. Key points for a successful presentation : Prepare well Use a clear loud voice Make eye contact with your audience. Don t turn your back on the audience Don t read Give a memorable message Follow your time guidelines Plan well : Introduction Three main points with examples and personal experience Conclusion

2 The Presentation As a general rule in communication, repetition is valuable. In presentations, there is a golden rule about repetition: Say what you are going to say, say it, then say what you have just said. In other words, use the three parts of your presentation to reinforce your message. In the introduction, you tell your audience what your message is going to be. In the body, you tell your audience your real message. In the Conclusion, you summarize what your message was. We will now consider each of these parts in more detail. 1.Introduction The introduction is very important - perhaps the most important - part of your presentation. This is the first impression that your audience has of you. You should concentrate on getting your introduction right. You should use the introduction to: 2. Body welcome your audience introduce your subject outline the structure of your presentation focus your presentation The body is the 'real' presentation. If the introduction was well prepared and delivered, you will now be 'in control'. You will be relaxed and confident. The body should be well structured, divided up logically, with plenty of carefully spaced visuals. Speak from your own point of view. Don t deliver content from a textbook or Wikipedia. I think / in my opinion / in my experience Use examples from your own life. Remember these key points while delivering the body of your presentation: do not hurry be enthusiastic give time on visuals

3 maintain eye contact modulate your voice look friendly keep to your structure use your notes carefully and professional 3.Conclusion: Use the conclusion to: Sum up Give a memorable conclusion: What was the impact on your life Give recommendations if appropriate Thank your audience Language Say what you are going to say Simplicity and Clarity: If you want your audience to understand your message, your language must be simple and clear. Use short words and short sentences. Do not use jargon, unless you are certain that your audience understands it. Delivery 'Delivery' refers to the way in which you actually deliver or perform or give your presentation. Delivery is a vital aspect of all presentations. Delivery is at least as important as content. Nerves Most speakers are a little nervous at the beginning of a presentation. So it is normal if you are nervous. The answer is to pay special attention to the beginning of your presentation. First impressions count. This is the time when you establish a rapport with your audience. During this time, try to speak slowly and calmly. You should perhaps learn your introduction by heart. After a few moments, you will relax and gain confidence.

4 Audience Rapport You need to build a warm and friendly relationship with your audience. If you are enthusiastic your audience will be enthusiastic too. And be careful to establish eye contact with each member of your audience. Each person should feel that you are speaking directly to him or her. This means that you must look at each person in turn - in as natural a way as possible. Body Language What you do not say is at least as important as what you do say. Your body is speaking to your audience even before you open your mouth. Generally speaking, it is better to stand rather than sit when making a presentation. Be aware of and avoid any repetitive and irritating gestures. Voice quality It is, of course, important that your audience be able to hear you clearly throughout your presentation. Remember that if you turn away from your audience, for example towards the whiteboard, you need to speak a little more loudly. In general, you should try to vary your voice. The important point is not to speak in the same, flat, monotonous voice throughout your presentation. Based on

5 Powerpoint and Visual Aids Visual Aids Of all the information that enters our brains, the vast majority of it enters through the eyes. 80% of what your audience learn during your presentation is learned visually (what they see) and only 20% is learned aurally (what they hear). non-native English speakers need not worry so much about spoken English they can rely more heavily on visual aids It is well worth spending time in the creation of good visual aids. But it is equally important not to overload your audience's brains. Keep the information on each visual aid to a minimum - and give your audience time to look at and absorb this information. Remember, your audience has never seen these visual aids before. They need time to study and to understand them. Without understanding there is no communication. Apart from photographs and drawings, some of the most useful visual aids are charts and graphs. Do not put too much text on your presentations. Avoid Korean text in English Presentations Questions Questions are a good opportunity for you to interact with your audience. It may be helpful for you to try to predict what questions will be asked so that you can prepare your response in advance. You may wish to accept questions at any time during your presentation or to keep a time for questions after your presentation. Normally, it's your decision, and you should make it clear during the introduction. Be polite with all people asking questions, even if they ask difficult questions. They are showing interest in what you have to say and they deserve attention. Sometimes you can formulate that a question again Or answer the question with another question. Or even ask for comment from the rest of the audience.

6 Presentation Grading Criteria Content: General (10) 9 All arguments were clearly tied to a main idea and organized in a tight, logical fashion. Very interesting / entertaining / compelling 8 Most arguments were clearly tied to an idea and organized in a tight, logical fashion. Quite interesting and entertaining 7 All arguments were clearly tied to an idea but the organization was sometimes not clear or logical. 6 Arguments were not clearly tied to an idea. Difficult to keep the attention of the audience. Information was usually not clear. Content: Organization(10) Speaker captures audience attention (Introduction) gives an overview of the presentation delivers it smoothly and expressively transitions smoothly into the body of the speech. The body of speech well organized. Provides a definite, memorable ending. Voice: Volume & Pitch (10) 9 Speaks clearly and distinctly all the time, and mispronounces no words or sounds. Volume is loud enough to be heard by all audience members throughout the presentation. Voice is clear and very easy to understand. Speakers are using enough energy to form sounds clearly and maintain interest. Speaker's voice is interesting, and provide some emphasis 8 Speaks clearly and distinctly most of the time, but mispronounces some sounds or words. Volume is loud enough to be heard by all audience members at least 80% of the time. Voice is fairly clear. It is sometimes difficult to understand what the speaker says. Speaker's voice is interesting, and provide some emphasis 7 Speech not so easy to understand. Mispronounces several sounds /words. Volume is loud enough to be heard by all audience members at least 60% of the time. Voice is not very clear. Energy is lacking and the interest level is low. Speaker's voice is not interesting and provides little emphasis 6 Often mumbles or can not be understood. Volume often too soft to be heard by all audience members. Voice is very unclear. Energy is lacking and the interest level is low. Voice provides no emphasis Fluency (10) 9 Speaks calmly and naturally - not too fast or too slow. 8 Speaks calmly but is a bit too fast or too slow. May sounds memorized. 7 Speaks too fast or too slow. 6 Speaks so fast or slow that understanding is affected /audience interest is lost.

7 Language (Grammar, sentence construction) (10) 9 All sentences are well-constructed with varied structure. Speaker makes no errors in grammar that distract the listener from the content. 8 Most sentences are well-constructed with varied structure. Speaker makes 1-2 errors in grammar that distract the listener from the content. 7 Most sentences are well-constructed but have a similar structure. Speaker makes 3-4 errors in grammar that is very distracting. 6 Sentences lack structure and appear incomplete. Frequent grammar mistakes Contact with Audience (10) 9 Stands up straight, looks relaxed and confident. Establishes eye contact with everyone in the room during the presentation. 8 Stands up straight and establishes eye contact with everyone in the room during the presentation. 7 Sometimes stands up straight and establishes eye contact. 6 Slouches and/or does not look at people during the presentation. Presentation (10) 9 Facial expressions and body language generate a strong interest and enthusiasm for the topic. Group members interact with each other, in case of a group presentation. Attentive to partner while not speaking Natural Presentation. No notes used. Avoids nervous hand movements. 8 Facial expressions and body language sometimes generate a strong interest and enthusiasm for the topic. Group members deliver individual speeches. The presentation seems rehearsed. Used notes in a proper way 7 Facial expressions and body language are used to try to generate enthusiasm, but seem somewhat faked. Group members disinterested in each other. Reads most of the content. 6 Very little use of facial expressions or body language. Did not generate much interest in the topic being presented. Powerpoint Graphics (10) 9 Interesting and compelling To the point Just enough information Enough time is given to look at slides Helps the audience to understand and remember the presentation well ordered 8 Interesting, To the point A bit too much information Helps the audience to understand the presentation 7 Just nice pictures do not serve a purpose Confusing.Too much information

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