Learn: Managing Students, Assignments and Grades

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1 Learn: Managing Students, Assignments and Grades Groups and Adaptive Release Workbook Edition 1 November 2012 Document Reference:

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3 Contents Introduction... 1 Course Objectives... 1 Further information... 1 Groups... 2 Creating Groups... 2 Group Tools... 3 Creating Group Sets... 4 Self-Enrol Groups and Sign-up Sheets... 6 Accessing Groups... 8 Managing Groups Groups Viewer Tool Preventing Students from Creating Their Own Groups Creating Group Assignments Adaptive Release Basic and Advanced Adaptive Release Methods Compared Releasing Content Using Mark Reviewed Accessing Review Status via the User Progress Page Accessing Review Status via the Performance Dashboard If you require this document in an alternative format, such as large print, please is.skills@ed.ac.uk. Copyright IS 2012 Permission is granted to any individual or institution to use, copy or redistribute this document whole or in part, so long as it is not sold for profit and provided that the above copyright notice and this permission notice appear in all copies. Where any part of this document is included in another document, due acknowledgement is required.

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5 Introduction Learn: Managing Students, Assignments and Grades Learn has some sophisticated options for managing students, tasks, assignments and evaluation processes. This advanced course provides a hands-on opportunity to explore the Grade Center, use of collaborative spaces, monitoring student activity and the instructor's early warning system. It is aimed at teaching and administrative staff who manage groups and assignments, and use Learn for assessment options. Course Objectives By the end of the course you will be able to: Create groups and group sets Access and manage groups Work with group assignments and group folders Release content using adaptive release and the Mark Reviewed button Further information Training courses Read course outlines and book places on other advanced Learn courses via: the MyEd Event Booking channel at the IS Skills web pages at Online resources University of Edinburgh staff and student help and On Demand Learning Centre The On Demand Learning Centre comes from Blackboard, the company that designs and provides the Learn virtual learning environment. It contains short videos and documents on specific topics, and is divided into the following sections: For staff: o Understanding and building your course o Communicating and collaborating o Assessing learners Student help Other enquiries If you have a query to which you cannot find an answer using the above resources, please contact the IS Helpline at IS.Helpline@ed.ac.uk. Introduction 1

6 Groups The Groups tool enables instructors to organise students on a course into groups of any size. Each group has its own space, or homepage, with links to tools to help students communicate and collaborate. Only the instructor and the group members can access the group tools. For example, each group can have a private file exchange area, a group discussion board, or a group journal. Creating Groups Groups can be created one at a time or in sets. The instructor can manually select group members to go in a particular group, or allow students to self-enrol. First, we explore single group creation with manual enrolment. Creating a Single Group Creating a single group 1. On the Control Panel, under Users and Groups, select Groups. Alternatively, if you have previously added a Groups Page link to your course menu, you can click on this link. 2. On the Groups page, click Create Single Group on the action bar to access the dropdown list, then select Manual Enrol. 3. On the Create Group page, in step 1 Group Information enter a name and description. 4. To make the group available, select the Yes radio button. 5. In step 2 Tool Availability, deselect the group tools that you don t want students to use. 6. In step 3 Module Personalisation Setting, tick Allow Personalization. 7. In step 4 Membership, select student names in the Available Members box and click the right-pointing arrow to add the selected names to the Enrolled Members box. 8. Click Submit. 9. You will be returned to the Groups page where your new group will be listed. 2 Groups

7 Group Tools Learn: Managing Students, Assignments and Grades Students can access tools for use specifically by their group members through the Group Tools section. Only the instructor and the group members can see tools enabled for the group, except the group blog and group wiki tools which appear to all course members when accessed through the group tools page. If you are using group tools, make it clear to students that group tools are different to those available to the course as a whole otherwise the use of, for example, two discussion boards may be confusing. Group tools include: Group Blog Group members can share ideas by adding entries and comments to the group blog. Instructors can result (evaluate) group blogs, but once a group blog is set to be evaluated, it cannot be changed. When group blog result is added, it is automatically given to all group members and is populated in the corresponding column in the Grade Center for each group member. All members are assigned the result, regardless of whether a member contributed or not. Once results are assigned, you can edit an individual member s result to give them a different result to the group s. Collaboration Group Discussion Board Send File Exchange Ignore this tool it has been superseded by virtual classroom. This tool allows members to communicate as a group, as well as create and manage their own forums. Note that this tool is separate from the course discussion board. Group discussion boards have no grading options. This provides a list of group members for quick selection of recipients. The file exchange tool allows group members and instructors to upload files from their computer or the Content Collection area, and share them with group members, e.g. meeting notes, checklist documents, images, and rough drafts for review and editing. Files appear in the order they were uploaded. All group members can add and delete files, regardless of who added them. Note that you can only use this tool in groups, and not for the course as a whole. Group Journal Group Tasks Users within the group can share their thoughts with each other and communicate with the instructor. Journal entries made in the group journal are visible to all group members and the instructor. Group members can separate the workload into tasks, then distribute the task list to the entire group. Each task has a status and a due date to help keep members on track. Group members can view the group-assigned tasks using both the group tasks tool and the course tasks tool. When using the latter, other course members and the instructor do not see tasks for groups they are not enrolled in. Group Wiki A wiki is a collaborative space in which group members can view, contribute, and edit content. By default, group wikis can be read by all course members, but only members of the group can comment. An instructor can change the default setting to allow only group members to view a group wiki. Groups 3

8 Creating Group Sets You can generate several groups at once by using Group Sets. In addition to manual and selfenrol group sets, you can also select random enrol. This option populates the groups automatically you simply choose the number of groups or number of members per group. For example, if 24 students are enrolled in your course, you can request four groups and Learn will randomly enrol six students per group. All groups in a group set have the same number of members. For self-enrol groups and random enrol groups you can manually override this number by adding or removing individuals. Exercise 1: Creating a group set with ten groups, and renaming the groups 1. On the Control Panel, expand the Users and Groups section and select Groups. 2. On the Groups page, select Create Group Set on the action bar to access the drop-down menu, then select Random Enrol. 3. On the Create Random-Enrolment Group Set page, in step 1 Group Information, type My random group in the name box and enter an optional description below. 4. To make the group available, select Yes. 5. In step 2 Tool Availability, leave the group tools selected. 6. In step 3 Module Personalisation Setting, uncheck Allow Personalization. 7. In step 4 Membership, click the radio button next to Number of Groups, and enter 10 in the adjacent box. 4 Groups

9 8. Change Determine How to Enrol any Remaining Members to Manually add the remaining members to groups by selecting the radio button. 9. Click Submit. 10. You will then see the Edit Group Set Enrolments page. In step 3 Group Set Enrolments, rename your groups so that they are listed in order by changing the group numbers to 01, 02, 03, 04, etc. (you could also alphabetise A, B, C, etc.). You can also add and remove members from your groups here. 11. Once you have made your changes, click Submit. You will be returned to the Groups page, where your set of groups will be listed in order. Groups 5

10 Self-Enrol Groups and Sign-up Sheets Self-enrolment allows students to add themselves to a group using a sign-up sheet. You can make sign-up sheets available to students on the groups listing page or by adding a link to a course area, such as a content area, folder, learning module, or lesson plan. When you create a group using sign-up sheets you can either make the group available to use immediately, or once all members have signed up. Exercise 2: Creating a single self-enrol group 1. On the Control Panel, expand the Users and Groups section and select Groups. 2. On the Groups page, hover over Create Single Group on the action bar to access the drop-down list, then select Self-Enrol. 3. On the Create Self-Enrolment Group Set page, in step 1 Group Information, type Trip to Iceland in the name box and enter an optional description. 4. To make the group available via sign-up sheet, select Sign-up Sheet Only. 5. In step 2 Tool Availability, leave the group tools selected. 6. In step 3 Module Personalisation Setting, uncheck Allow Personalization. 7. In step 4 Sign-up options, type Sign up for Iceland trip 2012 in the Name of Sign-up Sheet box, and add optional sign-up sheet instructions below. 6 Groups

11 8. Enter 20 in the Maximum Number of Members box. Learn: Managing Students, Assignments and Grades 9. Allow students to see names of other members in the group before they sign up by selecting the Show Members checkbox. 10. Click Submit. You will be returned to the Groups page, where your new group will be listed. Next we look at providing a link to the sign-up sheet for the group, so that students can enrol. Groups 7

12 Accessing Groups Students can access groups in several ways: 1. When a student is a member of one or more groups, the My Groups panel automatically appears below the course menu providing access to these groups. Clicking the group name takes the student to the homepage for that group. 2. Via a link to the Groups page on the course menu or in a content area, if the instructor has added a link. The Groups page lists all available groups and sign-up sheets for selfenrol groups. 3. Via a link to a single group or sign-up sheet in a content area, if the instructor has added a link. My Groups Area After you create groups and add users, enrolled members can access their groups via the My Groups area below the course menu. Members can click the arrow to the left of the group name to expand a menu that provides quick access to the group tools. Clicking the small arrow to the right of the group name takes users directly to the group homepage. As every student s groups appear by default in My Groups, this option for accessing groups is the easiest to implement. 8 Groups

13 Links to the Groups Page Learn: Managing Students, Assignments and Grades As the My Groups area only shows groups in which students are already enrolled, you may also want to create a link within your course to the Groups page. Here students can view a list of all groups and sign-up sheets available to them. You can create a link either on the course menu, as shown below, or in a content area. If you are using self-enrol groups, you will need to provide a link either to the Groups page or directly to the sign-up group itself so that students can enrol. Links to an Individual Group or Sign-Up Sheet You can also create links to individual groups and sign-up sheets in content areas, allowing the student go directly to the relevant group from the course material without having to browse the Groups page. While all students can see links that you add in this way, they can only access the group homepage if they are members of the group. Groups 9

14 Exercise 3: Adding an individual group link to a content area 1. In edit mode, access the content area or folder where the group link will be added. 2. On the action bar, click Tools to access the drop-down list, then select Groups. 3. On the Create Link: Group page, select Link to a Group or Group Set and choose Trip to Iceland. Note that you could also create a new group or group set using the selection list below. 4. Click Next. 5. On the next page in step 1: Link Information, leave the link name as it is, and type Sign up for Iceland trip 2012 in the text box below. 6. Click Submit. 7. You will be returned to your content area, where you will now see a link to the sign-up group. 10 Groups

15 Exercise 4: Adding a group link as a menu item Learn: Managing Students, Assignments and Grades If your students will be frequently accessing groups, you can add a link to the course menu for one-click access to the Groups page. You can customise the name of the link to fit your needs. 1. Ensure edit mode is on. 2. Point to the plus sign above the course menu. The Add Menu Item drop-down list appears. 3. Select Tool Link. 4. Type Groups Page in the Name box. 5. Select Groups from the Type drop-down list. 6. Select the Available to Users check box. 7. Click Submit. The new tool link appears at the bottom of the course menu. You can move the link by hovering your mouse over it, clicking the double-headed arrow that appears to the left and dragging it to a new position. An action link appears to the right of the link which you can use to rename, delete, or hide the link from students. Groups 11

16 Managing Groups In this section, you learn how to edit and manage the groups you have created for your course. You also learn how to create assignments specifically for groups and grade the submitted group assignments. After completing this section, you will be able to: Navigate the groups listing page Edit a group s settings Create and grade group assignments Discuss ways to provide support for group work Editing and Managing Groups On the Groups page you can not only create groups, but also edit and manage them. Each group s contextual menu provides quick access to the group homepage (using the Open command) and . You can also edit group properties and delete groups from here. Editing a group allows you to add or remove members, as well as change its name, availability, and tools. In addition, you can allow students to create their own self-enrol groups using the group settings option on the action bar. 12 Groups

17 Exercise 5: Removing a student from a group Learn: Managing Students, Assignments and Grades Note that you will not be able to do this exercise during the training course as you won t have any students enrolled in your group. Sometimes students sign up for the wrong group. In Learn, this can be easily rectified as follows: 1. From the Control Panel, open the Users and Groups menu, then select Groups. 2. Click Group Sets at the top of the right of the page. 3. Select the action link to the right of the group you want to make a change to, then select Edit Set Enrolments from the drop down menu. The edit group set enrolments page displays. 4. Scroll down until you locate the group you want to remove the student from. 5. In the selected items box, click on the student name you want to remove. 6. Click the left arrow to the left of the Selected Items box. The name moves to the Items to Select box. 7. Click Submit. The student has successfully been removed from that group. Groups 13

18 Exercise 6: Finding students who are not signed up to any group set Group sets are intended to let instructors easily divide students into groups. If the instructor uses a group set to create self-enrol groups, they can see the enrolments from all the groups at once. 1. From the Control Panel, open the Users and Groups menu, then select Groups. 2. Click Group Sets at the top of the right of the page. 3. Select the action link to the right of the group you want to make a change to, then select Edit Set Enrolments from the drop down menu. The Edit Group Set Enrolments page displays. 4. In step 2 Group Set Filter Options, tick Remove Members already in a Group from the Available Members List (if it is not already ticked). This lists students who are not yet enrolled in a group in the Items to Select box on the left of each group s enrolments list. 5. Note that if the instructor creates the groups individually and not as a group set, group memberships can only be displayed one at a time. This means that you can only see who is and isn't enrolled in that particular group. 14 Groups

19 Groups Viewer Tool Learn: Managing Students, Assignments and Grades The Groups Viewer tool gives a basic overview of everyone enrolled on a course, including a list of their group membership. Instructors will see the tool in the Control Panel, listed in the Course Tools menu as Groups Viewer. You can select all students or all instructors to get a filtered view, using the radio buttons at the top left. Teaching assistants, auditors and support assistants are only visible in the view all option. If you have more than one set of groups on your course, and students who are enrolled in more than one group, there will be an entry line for each of the groups. You can sort the data, including by groups, by clicking on the column heading. Anyone not assigned to a group is flagged as such. You can also print your current view, or download the list as a.csv file using the buttons at the bottom left. If you choose download, a.csv file is generated which can be opened in Excel, or any spreadsheet package, with the same column headings. Note that the sort options are not preserved in the download file, and that you simply get the whole enrolment. Closing the Groups Viewer The groups viewer tool reduces the full course menu by default. To return to the course, select the H or Home icon at the top left of the screen. The folder icon next to it opens the course menu in a new window. You can use this to crosscheck anything in the course while leaving the viewer open. Groups 15

20 Preventing Students from Creating Their Own Groups By default, students are able to set up their own self-enrolment groups within a course. Instructors can access and edit any groups set up in this way. You may, however, want to remove this option, which you can do as follows: 1. From the Control Panel, open the Users and Groups menu, then select Groups. 2. Click Group Settings on the action bar. 3. In step 1 Student-Created Groups, untick both boxes. 4. Click Submit. 16 Groups

21 Creating Group Assignments Learn: Managing Students, Assignments and Grades Instructors can create a group assignment and release it to a specific group, or groups, within a course. Each group submits one collaborative assignment and all members receive the same grade. Only the instructor and the members of the group have access to the assignment. You can create: one assignment and assign it to all groups, or several unique assignments and assign them to individual groups. A grade column is created automatically in the Grade Center for group assignments. The overall grade can appear to students as a numeric value, letter grade, percentage, text, or as complete/incomplete, depending upon the primary display choice for the column created in the Grade Center. You may wish to permit multiple attempts, as this allows users to submit their work more than once and receive comments and a result for each submission. Creating a group assignment and restricting it to a specific group is a two-stage process. First create the assignment, then create a folder in which to put it and apply your adaptive release rules. Exercise 7: Creating a group assignment 1. In edit mode, click the Course Content link on the course menu. This is the area in which we are creating the group assignment. 2. On the action bar, hover your mouse pointer over Assessments to access the drop-down list, then select Assignment. 3. Enter an assignment name and description. 4. Attach an assignment file. 5. Input a number in the Points Possible box. 6. Leave the Availability and Due Dates sections as they are. Groups 17

22 7. In the Recipients section, select Groups of Students. 8. In the Items to Select box, select My random group 1. This is the group to which you will issue the assignment. For Windows, to select all groups press the SHIFT key then click the first and last groups. To select non-adjacent groups, press the CTRL key then click each group. For Macs, press the COMMAND key instead of the CTRL key. 9. Click the right-pointing arrow to move the selection into the Selected Items box. 10. Click Submit. 11. You will be returned to the course content area, where you will see the assignment you have just created. Exercise 8: Creating a group folder and restricting it to a specific group Setting up a group folder like this allows you to match specific content to groups. 1. Within the Course Content area, create a new folder: i. Select Build Content from the action bar, then Content Folder. ii. In the Name box type Group 1. iii. Click Submit. You will be returned to the Course Content area. 2. Hover your mouse pointer over the Group 1 folder, then click the action link that appears to the right and select Adaptive Release. The Adaptive Release page will appear. 18 Groups

23 3. In step 2 Membership, select My random group 1 in the Items to Select box. This is the group that will have access to the folder. 4. Click the right-pointing arrow to move the selection into the Selected Items box. 5. Leave the Grade and Review Status sections as they are. 6. Select Submit. 7. You will be returned to the Course Content area, where your Group 1 folder is now marked with adaptive release enabled. Groups 19

24 Adaptive Release Basic and Advanced Adaptive Release Methods Compared Adaptive Release allows the publication of content to users based on rules provided by the instructor. Each rule consists of a set of criteria, of which there are four types: Date on, until, or between specific dates Membership to a specific student or group of students Grade to students who have submitted an assignment, attempted a test, or received a certain grade Review status to students who have reviewed a content item For example, an instructor may add an assignment to a course. A rule for this assignment may allow all users in Group A to view the assignment after a specific date. This rule would consist of membership criteria and date criteria. The number of rules you can create, and the criteria that the rules can contain, depend on whether you are using basic or advanced adaptive release. With basic adaptive release, you can apply one rule to a content item. This rule can contain all four types of criteria, but not multiple instances of the same type. All criteria in the rule must be satisfied before the item is released. Advanced adaptive release allows instructors to create multiple rules per item. Do not use adaptive release to hide content from a class. Instead deselect the Permit Users to View this Content radio button, as items without this selected remain hidden from students. Type of adaptive release Number of rules Number of criteria Advantages Example Basic One The rule must be satisfied Up to four, but only one of each type All criteria in the rule must be satisfied, narrowing the availability of the content item to students You can set all four types or criteria from one page If you choose later to add release criteria, access your basic rule from the Adaptive Release: Advanced page and build on it An online test on a specific date and time Advanced Unlimited Only one of the rules must be satisfied Unlimited All criteria in one of the rules must be satisfied You can add multiple instances of the same type of criteria to a rule You can add multiple rules You can make lecture notes available in week five but also make it available earlier to students who mark all previous content items as reviewed 20 Adaptive Release

25 Releasing Content Using Mark Reviewed Learn: Managing Students, Assignments and Grades Review Status criteria are used to release content once a student has reviewed another content item and clicked the Mark Reviewed button. The instructor can check the status of student reviews on the User Progress page. Some examples of uses for review status criteria are: Adding an own work declaration form in front of an assignment. Making a test visible only after a student has reviewed the test instructions. Making an assignment visible only after lecture notes have been marked as reviewed. Make sure that you select Show Icons and Text or Show Text Only from the Course Content contextual menu, which you can access using the action link. When Show Icons Only is enabled the Review status button is NOT visible. In the example below, the student must read the content with the title Please read the own work declaration form and then select the Mark Reviewed button to unlock the assignment. Exercise 9: Adding an own work declaration form 1. Make sure edit mode is on. 2. Navigate to the course content area in which you want the declaration form and assignment to reside. 3. From the action bar, select Build Content then File. The Create File page will open. Adaptive Release 21

26 4. In step 1 Select File, click the Browse Content Collection button. A pop-up window appears, providing access to the Content Collection (the file management area of Learn). 5. Click Institution Content on the left-hand panel to reveal the file structure, then click on the institution folder name. A list of files and folders saved in the institution folder appears in the right-hand panel. 6. Click the radio button next to Own Work Declaration pdf to select it, then click Submit. The pop-up window closes, and you are returned to the Create File page. 7. In step 1 Select File, rename the form Own Work Declaration open and read. By selecting Mark Reviewed you are agreeing that this is your own work. 8. Click Submit. 9. You will be returned to your course content area, where you will see the document you have just added. 22 Adaptive Release

27 Exercise 10: Creating a Turnitin assignment Learn: Managing Students, Assignments and Grades In this example we add a Turnitin assignment to the same content area as the Own Work Declaration. 1. Navigate to the course content area in which you want the Turnitin assignment to reside. 2. From the action bar, select Assessments then Turnitin Assignment. A New Assignment screen opens within Turnitin. 3. In the Assignment title box, enter a name for your assignment. Leave the Point value blank, and the date options as they are. 4. Click Submit. 5. You will see a message saying TurnitinUK assignment successfully added. Click OK. You will be returned to your course content area, where your Turnitin assignment will be visible at the bottom of the screen. Adaptive Release 23

28 Exercise 11: Setting adaptive release criteria on an assignment 1. Click the action link to the right of your assignment name, then select Adaptive Release from the menu. 2. On the Adaptive Release page, scroll down to step 4 Review Status, then click the Browse button. A pop-up window opens showing your course structure. 3. Click on the Own Work Declaration document to select it. 4. Click Submit. 5. You will be returned to your course content area, where you will see the Turnitin assignment with adaptive release enabled. Exercise 12: Using student view to test the adaptive release rule 1. From the Control Panel, select Course Tools, then Student View. 2. Browse to the Course Content area. 3. Mark the Own Work Declaration as reviewed, and the Turnitin assignment should become available. 4. Return to teacher view when you have finished. Important: Enabling review status criteria for content items is no guarantee that the student will read the intended material. Provide clear instructions on how to use Mark as Reviewed to your students, especially if you are using this tool to release content. 24 Adaptive Release

29 Accessing Review Status via the User Progress Page The User Progress Page The User Progress page tracks the availability and review status for a specific content item. The instructor may use this page to view all students in the course, the availability of the item to them, whether the student has reviewed the item, and the date and time the item was reviewed. If adaptive release rules have been created, a rule summary is also shown. The information is displayed in a table, and can be sorted by any column. The Review Status column only appears if Review Status is enabled for the item (see below). In the Visibility column, the eye appears open if the item is visible to the student and closed if it is not. Enabling Review Status Before being able to track user progress the instructor must enable Review Status for the content item, either by selecting Set Review Status from the content item s drop-down menu, or through an adaptive release rule. Once this is done, students will be able to click a button below the content item labelled Mark Reviewed. Exercise 13: Checking user progress 1. Go the Course Content area. 2. Ensure that edit mode is on. 3. Click the action link to the right of the Own Work Declaration, then select User Progress. 4. Examine the User Progress page. If you tested your adaptive release rule as a student in the previous exercise, you should see a tick in the Reviewed column for the Demo User. Adaptive Release 25

30 Accessing Review Status via the Performance Dashboard The Performance Dashboard provides an up-to-date report on the activity for all students. The information is displayed in a table, and can be sorted by clicking the arrow in any column header. Exercise 14: Checking review status using the performance dashboard 1. Make sure edit mode is on. 2. From the Control Panel, select Evaluation, then Performance Dashboard. 3. Click on the number under the Review Status column next to the user whose activity you want to check. 4. A review status summary opens for that particular student, showing which items the student has and has not reviewed. 26 Adaptive Release

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