SPENCER-OWEN COMMUNITY SCHOOLS SCHOOL BOARD MEETING April 13, 2017 Gosport Elementary School Cafeteria 7:00 P.M.

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1 SPENCER-OWEN COMMUNITY SCHOOLS SCHOOL BOARD MEETING April 13, 2017 Gosport Elementary School Cafeteria 7:00 P.M. The Spencer-Owen Community Schools Board of Trustees met on, Thursday, April 13, 2017 at 7:00 p.m. for a School Board Meeting. They met at Gosport Elementary School 201 North 9 th Street, Gosport Indiana, in the Cafeteria. School Board Meeting (Open to the public) Members Present: Amber Willen Larry Hight Lew Moke Chad Cooper Rick Smeltzer Jack White Sonia Brinson 1.0 Organization 1.1 Opening (All items open to public comment.) President Smeltzer opened the meeting at 7:00 p.m. and asked for any public comments. None were heard. President Smeltzer gave a voluntary prayer. 1.2 Consider approval to amend February 9, 2017, School Board Meeting Minutes. Mrs. Brinson made a motion to approve. Mr. White seconded it. It was asked, what was amended? Dr. Briggs explained approval of claims was omitted from the first approval. Motion carried 6-1. Mr. Hight abstained. 1.3 Consider approval of the March 9, 2017 School Board Meeting Minutes. Mrs. Willen made a motion to approve. Mr. Cooper seconded it. Motion carried Mr. Hight and Mrs. Brinson abstained. 1.4 Consider approval of claims. Mr. Cooper made a motion to approve claims. Mr. Moke seconded it. Motion 1.5 Dr. Briggs, Superintendent, gave a presentation. (Copy of presentation included in the minutes.) 1.6 GES Ambassador s gave a presentation. (Copy of presentation included in the minutes.)

2 2.0 Personnel 2.1 Resignations and Terminations Dr. Briggs requested the board to approve the following resignations and terminations: Brittany Ellett, Instructional Assistant at Gosport Elementary School. (#12745) Mecia Wall, Instructional Assistant at Spencer Elementary School. (#13020) Jessica Kincaid, Severe/Moderate Instructional Assistant at Spencer Elementary School. (#13006) Melissa Morin, Pre-school Instructional Assistant at Spencer Elementary School. (#12432) Sarah Bohr, Assistant Food Service Director, for Spencer-Owen Community Schools. (#12701) Carla Freeman, Cook at McCormick s Creek Elementary School. (#12803) Rebecca Burger, Cook at Owen Valley High School. (#12609) Christine Bault, Cook at Spencer Elementary School. (#12404) Rosie Bault as Owen Valley High School Cheerleading Coach. Mrs. Brinson made a motion to approve. Mr. Hight seconded it. Motion 2.2 Retirement Dr. Briggs requested the board to approve the retirement of Roger Gerard, Head Custodian at Spencer Elementary School. (#12439) Mrs. Willen made a motion to approve. Mr. Moke seconded it. Motion

3 2.3 Leaves Dr. Briggs requested the board to approve the following leaves: A leave for Vicki Myers, Math Teacher at Owen Valley High School. (#11634) An intermittent Family Medical Leave for Deborah Harkrider, Bus Driver/Bus Aide for Spencer-Owen Community Schools. (#12906) Mr. Cooper made a motion to approve. Mrs. Brinson seconded it. Motion 2.4 Employment Dr. Briggs requested the board to approve hiring the following people: Micayla McKinney as an Instructional Assistant at Spencer Elementary School. (#13020) Jacy Schrougham as a one on one Instructional Assistant at Spencer Elementary School. (#13006) Casey Smith, as a Severe/Moderate Instructional Assistant at McCormick s Creek Elementary School. (#13007) Jacob Pursell as a temporary Instructional Assistant at Spencer Elementary School to cover a FMLA. (#12426) Shari Rowell as a five-hour per day Cook at Spencer Elementary School. (#12404) Mark Chamness as a forty-hour per week Custodian at Spencer Elementary School. (#12447) Kristen Hart as Owen Valley High School Head Volleyball Coach. Mrs. Brinson made a motion to approve the requests. Mr. Moke seconded it. Motion

4 2.5 Position Dr. Briggs requested the board to approve increasing number of days for positon control #12614 Secretary/Records IV at Owen Valley High School Guidance office. Number of days would go from 207 to 217. Mrs. Willen made a motion to approve. Mrs. Brinson seconded it. Motion Dr. Briggs requested the board to change job title and job description of position control #12701 Food Service Assistant. Job title would be changed to Technology and Food Service Reporting Assistant. Mr. Cooper made a motion to approve. Mrs. Brinson seconded it. It was asked if there was a change in days and salary. Dr. Briggs said, No. Motion 3.0 Business 3.1 Field Trips Mr. Beeman requested the board to approve an overnight trip for Safe Haven at McCormick s Creek Elementary School on June 8, Mr. Moke made a motion to approve. Mrs. Willen seconded it. Motion 3.2 Policy Dr. Briggs requested the board to have the second reading and approval of Spencer-Owen Community Schools Lunch Charge policy. Mr. White made a motion to waive the reading. Mr. Cooper seconded it. Motion Mr. Cooper made a motion to approve the policy. Mr. White seconded it. Mrs. Brinson said, she had a real problem with giving a peanut butter sandwich, fruit and milk as a meal when a child had over extended the charge policy. She felt they should be giving a meal regardless and asked this to be removed from the policy. Dr. Briggs explained that the peanut butter sandwich, fruit and milk is also offered as an option for any student and felt this was a fair alternative when lunch accounts went over the charge policy. Mr. White asked, Mrs. Watson if she had seen any problems with this practice. She said, No. Motion carried 6-1. Mrs. Brinson opposed. 3.3 Resolution Dr. Briggs requested the board to approve the resolution to adopt Internal Controls. (Copy of resolution included in the minutes.) He also explained he made a change to page 28 adding #10 and on page

5 30 # 1 last two sentences were added. (Copy of changes included in the minutes.) Mr. Hight made a motion to approve. Mrs. Brinson seconded it. Motion (Copy of Internal Controls included in the minutes.) 3.4 Board Meeting Location Dr. Briggs requested the board to change the April 27, 2017 board meeting to Owen Valley High School. Mrs. Willen made a motion to approve. Mr. White seconded it. Motion 3.5 Handbook Mr. Beeman requested the board to approve the 1:1 handbook including the insurance policy information. (Copy of handbook included in the minutes.) Mrs. Brinson made a motion to approve. Mr. Moke seconded it. Motion 3.6 Contract Dr. Briggs requested the board to approve the contract between Indiana University Athletic Training Services and Spencer-Owen Community Schools. (Copy of contract included in the minutes.) Mrs. Brinson made a motion to approve. Mr. White seconded it. Motion 3.7 Bids Dr. Briggs requested the board to accept the best bid for Owen Valley High School & Owen Valley Middle School projects from E&B Paving Inc. in the amount of one million three hundred fifty-seven thousand dollars. At this time, we will not be going with any alternate bids. Mr. Stenftenagal and I will be getting quotes for those alternate bids when we decide to move forward. Taking them individually, we can get quotes and are not locked into those bids. Mrs. Brinson made a motion to approve. Mr. Hight seconded it. Motion 3.8 Surplus Dr. Briggs requested the board to declare six tables as surplus. Mrs. Willen made a motion to approve. Mrs. Brinson seconded it. Motion

6 3.9 Donations Mr. Beeman requested the board to donate six surplus tables to the Connection church for a reporting center for the probation department. Mrs. Brinson made a motion to approve. Mr. Cooper seconded it. Motion Dr. Briggs requested the board to approve accepting a monetary donation of twenty-five hundred dollars from America s Farmers Grow Communities Program from Monsanto for Gosport Elementary School. Mr. Hight made a motion to approve. Mr. Moke seconded it. Motion 3.10 Grants At this time Dr. Briggs informed the board he needs to add two grants for approval to the agenda. One is the Duke Energy Grant for the Summer Reading Program in the amount of twenty-five thousand dollars. Second Duke Energy Grant in the amount of three thousand seven hundred fifty dollars for the cost of Biotech development, a high school teacher workshop this summer and some supplies and equipment. Mr. Beeman requested the board to approve the following grants with the two Duke Energy Grants: IDOE Digital Learning Grant in the amount of seventy-five thousand dollars. IDOE Early Literacy and Intervention Grant in the amount of twelve thousand five hundred sixty-six dollars and thirty-seven cents. McCormick s Creek Elementary Title I School Improvement Grant in the amount of forty-five thousand dollars. Rural and Low Income Schools Grant in the amount of fifty-eight thousand two hundred seventy-two dollars and fifty-six cents. (Copy of his requests included in the minutes.) Mr. Cooper made a motion to approve. Mr. Moke seconded it. Motion

7 3.11 Lunch Program Dr. Briggs requested the board to approve hosting summer lunch programs for Spencer Elementary School and Gosport Elementary School. (May 30 - June 30; July 5 21, 2017.) Mrs. Willen made a motion to approve. Mr. Hight seconded it. Motion 4.0 Comments Board and Administrative comments were heard. Mr. Hight made a motion to adjourn. Mr. Cooper seconded it. Motion carried 7-0. Meeting ended at 8:25 p.m. The board remained at the table to hear patron comments. None were heard. As a matter of record April 27, 2017.

Clearfield Elementary students led the board and audience in the Pledge of Allegiance.

Clearfield Elementary students led the board and audience in the Pledge of Allegiance. Rowan County Board of Education Regular Meeting May 17, 2016, 6 p.m. Clearfield Elementary Present Board Members: 1. Open meeting 1.a. Call meeting to order Chairman Rick Whelan called the meeting to order.