Page 1 1 PUBLIC MEETING 2 REGARDING CLOSURE OF HAMBRIGHT 3 ELEMENTARY SCHOOL. 5 September 6, Starting at 6:20 p.m.

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1 1 PUBLIC MEETING 2 REGARDING CLOSURE OF HAMBRIGHT 3 ELEMENTARY SCHOOL 4 5 September 6, Starting at 6:20 p.m. 7 Penn Manor Administrative Office APPEARANCES: 13 Kegel, Kelin, Almy, & Grimm, LLP. By: Rhonda R. Lord, Esquire North Lime Street, Lancaster, Pennsylvania Solicitor for Penn manor School District Also present: 19 Dr. Richard Frerichs Dr. Michael Leichliter 20 Chris Johnston, Business Manager Page 1

2 1 INDEX TO SPEAKERS 2 SPEAKERS PAGE 3 Dr. Richard Frerichs Attorney Lord Dr. Leichliter Mr. Johnston Member Schlotzheur Member Wert Member Straub Mr. Anders Ms. Merk Page 2

3 1 P R O C E E D I N G S 2 DR. FRERICHS: Take our seats, 3 please, and we will get started. Call this 4 meeting to order. My name is Rich Frerichs. I am 5 president of the school board, for people that do 6 not know me. 7 We want to welcome our guests here 8 from the public, thank you very much, and our 9 people that are here from Hambright. 10 Hambright is a special place for all 11 of us. We have had many, many meetings to discuss 12 what we are going to do with Hambright School. 13 Should we renovate the school? Should we build a 14 new school here behind Manor Middle? 15 And tonight is an opportunity to hear 16 all of the discussions that we have had that have 17 brought us to some of the conclusions that we are 18 going to make at one of our upcoming school board 19 meetings. This is your opportunity to weigh in, 20 to say, here is what I think about your 21 suggestion, to ask any questions, to make any 22 comments that you would like. 23 I would like to introduce the school 24 board members, for those people who do not know 25 them. Our vice president, Johnna Friedman, Frank Page 3

4 1 Hoke, Donna Wert, Kirk Schlotzhauer, Amber Green, 2 Chris Straub, Carlton Rintz, Ken Long. Thank you 3 very, very much for all the time you put in this. 4 We had many visits to schools around 5 the county. We spent a considerable amount of 6 time making these decisions. 7 So tonight is your opportunity to 8 weigh in. Thank you very much for coming here and 9 taking time out of your busy schedules. 10 This is Rhonda Lord, one of our 11 solicitors. She will conduct the meeting, talk to 12 you about what we are going to do and the format 13 of the meeting. 14 Rhonda, it's all yours. 15 ATTORNEY LORD: Thank you very much. 16 We are here tonight because of the School Code, 17 under Section 788 of the Public School Code, 18 there's a requirement for school districts 19 considering closing a public school to have a 20 public hearing at least 90 days prior to making 21 any formal decision on closing of this school. 22 Because of that, we are having this 23 hearing, even though there's been other meetings 24 to discuss this, as Dr. Frerichs said. This is 25 your opportunity for you to make public comment Page 4

5 1 and give your suggestions. 2 Another requirement of the School 3 Code is that there needs to be an advertisement 4 for this hearing of at least 15 days prior to the 5 hearing. 6 And, for the record, I do need to 7 read this advertisement into the record. But we 8 do have proof of publication that it was 9 advertised on August 18th of 2011 in the Lancaster 10 New Era and Intelligencer Journal. 11 The actual content of the 12 advertisement is as follows: The Penn Manor 13 School District is proposing to construct a new 14 Hambright Elementary School next to the Manor 15 Middle School campus and to take the current 16 Hambright out of service. 17 Section 780 of the Public 18 Pennsylvania School Code requires that the school 19 board hold a public hearing prior to the permanent 20 closing of a public school building. 21 The school board has determined to 22 hold a public hearing on September 6, 2011 at 6:15 23 in the Manor Administrative Office, Charlestown Road, Lancaster, Pennsylvania. 25 The public hearing shall be for the Page 5

6 1 purpose of considering and receiving public 2 comment on the proposed closing of the Hambright 3 Elementary School building at the conclusion of 4 the school year. As I stated, that ad 5 was published on August 18th. 6 The school board will consider this 7 at a board meeting on December 5th. That is 90 8 days after today's hearing, again, in compliance 9 with section 788 of the School Code. 10 At this point, I am going to turn it 11 over to Dr. Leichliter who is going to go over the 12 reasons and the consideration for the closing. 13 And then we are going to go back and have board 14 questions and any public questions. 15 Thank you. 16 DR. LEICHLITER: As has been stated 17 before, two years ago, the Penn Manor School Board 18 commissioned a master facility to look at all 19 buildings in the district, the condition of the 20 buildings, and the recommendation for the future. 21 After a year of study, the board 22 accepted that master facilities plan in the fall 23 of And, as a result of that hearing, it was 24 determined that Hambright was the building in most 25 need of repair and required our immediate Page 6

7 1 attention. 2 There were a number of options that 3 were considered. And the options, they covered 4 three areas. The areas that were covered were to 5 renovate the building, build a new building, or to 6 do what we call a patch and repair job on 7 Hambright Elementary, to fix it, to bring it up to 8 code and to give us another five years on the 9 building. 10 Because this is a momentous decision, 11 the school board asked the administration to 12 conduct a public hearing. And before you on the 13 overhead are the number of public hearings that 14 were held to weigh all the options and to gauge 15 the interest in our community of either renovating 16 or building a new building. 17 In addition to that, there were a 18 number of advertisements in local papers, number 19 of news article, publications on the web site that 20 also addressed our concerns for Hambright and 21 seeking public comment. So the board attempted to 22 get as much input as possible. 23 When we looked at the facts related 24 to Hambright, we looked at all ten buildings. And 25 this slide shows the facility condition index, Page 7

8 1 which is conducted through the help of our 2 architectural firm Gregory Barr and Associates. 3 And the architectural firm, 4 engineers, and our building and grounds director 5 assessed each building independently and compared 6 the results. 7 On a scale of zero to a hundred, with 8 zero being excellent condition and 100 being the 9 worst possible condition, Hambright's facility 10 condition index was To put that in perspective, the 12 second closest building, Conestoga Elementary, 13 came in with a score of 23.88, which indicated a 14 large spread and did indicate that Hambright was 15 in great need of attention and bordered on whether 16 we should cost effectively renovate or build a new 17 building. 18 Again, the three recommendations that 19 were considered were renovate the build, new, or 20 defer renovation. Processing this through with 21 our design team as well with the board, we removed 22 three as an option, to defer renovation because of 23 the indepth needs of the building, especially in 24 the area of heat, the furnace, and internal 25 controls with the HVAC system. Page 8

9 1 So we were left with the two options 2 of either renovating or building new. And this is 3 why we conducted our numerous public hearings and 4 discussions concerning the Hambright fate. 5 Option number one was to renovate the 6 building facility. And this is similar to what 7 Penn Manor School District has done with other 8 buildings, most recently Central Manor Elementary 9 School. 10 This would be a full life-cycle 11 renewal of the building, which the Department of 12 Education will reimburse us for every 20 years. 13 Working on this option, we developed 14 some site schematics of what we could do with 15 Hambright School, how we could modify it to meet 16 current code. 17 And, in looking at the site, we 18 determined that need to put a separate parent 19 entrance in which would take away considerable 20 amount of playground space. And we also 21 determined that, because of the site of the 22 building, because of current zoning requirements, 23 we were limited to a very small addition on the 24 west side of the building. 25 Analyzing this option, we took a look Page 9

10 1 at some advantages and disadvantages. The 2 advantages is it would maintain the current school 3 location, which has been used since the 1930's, 4 that it would renew and bring up-to-date our 5 entire facility, all components of the facility, 6 that it would extend the functional use of the 7 building for at least another 20 to 25 years, and 8 that we would be able to experience lower 9 operating costs, and it would be also a less 10 extensive option than building a new building on a 11 new site. 12 The disadvantages include the site 13 minimum, which is below what the Department of 14 Education recommended for an elementary school. 15 The site is a little larger than five acres and 16 minimum required for the Department of Education 17 is a minimum recommended requirement is 10 acres 18 for elementary schools. 19 There is a lack of space, as 20 mentioned in previous slides, to accommodate 21 future additions. There would be disruption to 22 the educational process. We have to do phased 23 construction because of the size of the population 24 at the building. 25 There would be, during the Page 10

11 1 construction and afterwards, additional 2 neighborhood traffic congestion even with the size 3 of the student drop off for parents. It's still a 4 very tight space. You would enter onto Hawthorne 5 avenue, very close to Columbia Avenue. 6 Finally, many of the rooms at 7 Hambright, which was built in the 1930s, are very 8 small. If the district were to use a geothermal 9 system as we have in other buildings to maintain 10 the heat pumps in the classrooms, we have to cut 11 into the existing classroom space. That's option 12 one, which was considered. 13 Option two is to construct a new 14 elementary school building on the campus of Manor 15 Middle School, 120 acre campus at the corner of 16 Charlestown Road and Ironstone Ridge Road. 17 And working with our architects and 18 engineers, we developed a schematic layout of what 19 the building would potentially look like to the 20 rear of the building. You can see the space at 21 Manor Middle School, Ironstone Ridge Road, the 22 proposed location for the new elementary school, 23 would be to the rear along Charlestown Road 24 sharing many of the common parking areas and also 25 some of the existing infrastructure while Page 11

12 1 maintaining a separate campus with some of the 2 features that would be on the site, constraints of 3 the current building. 4 Considering this and talking to our 5 design team, the advantages would be that we would 6 be able to develop a new school, new Hambright on 7 the Manor Middle School campus. 8 There would not be disruption to the 9 students during school because we would be able to 10 maintain the current Hambright until the new 11 building is completed. 12 This new school building would be 13 designed to meet specific program needs rather 14 than add onto like we have done with Hambright. 15 The school could be designed to accommodate future 16 expansion for coming years. The district needs, 17 population growth that we have been experiencing 18 in the last few years. 19 Disadvantages. The cost. The cost 20 would be more than to renovate the building 21 facility by about $5 million. We would need to 22 dispose of the current facility, Hambright School, 23 Temple Avenue. 24 The new site may need additional work 25 before we could actually start construction. It Page 12

13 1 would also need to go through the land development 2 process with Manor Township. 3 Finally, we would lose the current 4 school location and bring the eastern most school, 5 elementary school, closer to the central part of 6 the district. 7 They were the main points that were 8 considered, the pros and cons through numerous 9 public meetings. And through all the 10 conversations we had, we were very surprised with 11 the general feedback. 12 General feedback from parents and 13 community members was that we should build a new 14 school building, that we should abandon the 15 current Hambright Elementary site, and we should 16 begin planning for a building that would meet 17 future need. 18 As a result, we consulted with the 19 solicitor. We have consulted with the 20 architectural firm and the administration. And it 21 was recommended to the board that we close our 22 current Hambright Elementary School to begin 23 design on the new building. 24 At that point, that ends our formal 25 presentation regarding options considered and the Page 13

14 1 present status of the building. 2 At this point, we will open the floor 3 for questions. The first portion will be 4 moderated by myself. And we are looking if there 5 are any questions from our school board members or 6 nonmembers tonight. 7 Are there any questions or items 8 considered that have not been raised before? 9 Please feel free to ask any questions you have. 10 BOARD MEMBER HOKE: This isn't a 11 question. It hasn't been asked or answered. I 12 think it needs to get into the record. What is 13 the cost of the new building going to be? 14 DR. LEICHLITER: The first question 15 is what is the cost differential between the new 16 building and how will it impact taxpayers? 17 The answer to that: In the study, we 18 compared the estimated cost for renovation, which 19 at the time, one year ago, was $9.5 million to 20 renovate the existing building. 21 We compared that with the cost to 22 construct an elementary school comparable in size 23 to the current Hambright Elementary, which has 24 approximately 450 students today. 25 The estimated comparable cost for a Page 14

15 1 new Hambright is $15.5 million for the study. So 2 the differential was around $6 million between the 3 two. 4 However, in further discussions, one 5 of the questions was raised in building a new 6 school is whether we should expand the size to 7 make it a greater capacity building to accommodate 8 for future growth. 9 So one of the points for 10 consideration now is to expand the size from the 11 current amount to approximately 775 students, 12 which would be equivalent to the current size of 13 Central Manor Elementary School. 14 Under the financing options, we do 15 have some slides to illustrate the financing 16 options. And I would ask Mr. Johnston, who is the 17 district business manager, to briefly review the 18 financing. 19 MR. JOHNSTON: As we went through the 20 several meetings that we have had concerning this, 21 this is the biggest question to me, from my point, 22 is how we pay for the options. As we go through, 23 I have used these slides showing our current 24 school debt. 25 And the colors represent different Page 15

16 1 bondages we have in the district. The debts are 2 mortgage payments we have on hand right now. 3 As you can see, the roughly $7 4 million roughly per year in debt. And it's made 5 up of several different issues. What we do when 6 we have a new issue that would come up and borrow 7 money, we wrap that around. So you can see what 8 we did with the series of 2010 A, purple, we added 9 that. And when we added that debt, it wrapped 10 around. 11 Currently, our debt is scheduled to 12 be fully paid off in ' That is a very quick 13 pay off period. If we would go in, it shows we 14 had to borrow money for the renovation, as 15 Dr. Leichliter described. 16 By doing that, you would level out 17 the debt coming years and extra debt would be 18 wrapped around at the end of that actually adding 19 with a little bit more each year to what we have 20 to pay, should we have to go out and get more debt 21 for the building of the new building. It extends 22 it out one more year keeping that wrapping. 23 So we are not necessarily adding to 24 the tax burden each year because that debt is 25 already built into the tax base that we have. We Page 16

17 1 are extending the debt out extra years. 2 DR. LEICHLITER: Thank you. Any 3 other school board members? Any other comments? 4 BOARD MEMBER SCHLOTZHEUR: Is there 5 any difference in operating costs to renovate 6 Hambright at its current site versus building new 7 and co-locating here near this middle school? 8 DR. LEICHLITER: There is a 9 difference in operating costs. There would be a 10 small differential with heating cost, with the 11 facility. The one advantage of moving here is we 12 could share equipment. We could share facilities 13 in many cases. 14 One recent example is Hambright 15 Elementary was in need of a new tractor. We would 16 not have to buy that replacement equipment. We 17 could make use of both because there's one site 18 that they are maintaining to reduce the acreage 19 currently has. So there would be some advantages 20 in consolidating. There's no strong disadvantage 21 to consolidating. 22 BOARD MEMBER WERT: For the record, 23 what is the justification for building a new 24 building slightly larger than the current 25 Hambright? Page 17

18 1 DR. LEICHLITER: When we take a look 2 at where the growth has been, Penn Manor is -- and 3 if Mr. Johnston can give me my clicker back, I 4 have an illustration. 5 At the regular school board meeting, 6 I will present a report of open enrollment for 7 this year. What it shows is that three of our 8 four northern elementary schools have experienced 9 growth. And one of those four schools experienced 10 a slight decline by only five students. Our three 11 southern schools have experienced a decline. 12 So in taking a look at our current 13 facility and our future use, we felt it was 14 important for us to consider additional movement, 15 especially in the northern end. One area that we 16 discussed indepth in our meetings was the 17 Armstrong property, which is off of Charlestown 18 Road, catte-corner to this building. 19 That property was close to being 20 developed about 10 years ago and is currently not 21 on the market, but that could change depending how 22 the economy progresses. 23 In taking a look at that property, 24 which is very sizable, I included a map of the 25 proposal from ten years ago for residential Page 18

19 1 housing. The area in yellow is the current area 2 of Armstrong World Industries. Other areas, ten 3 years ago, they were considering selling off. 4 At that point, if that land would 5 have been developed, eventual build-out would have 6 resulted in 405 additional single family detached 7 homes, 375 semi-detached homes, 124 manor homes, 8 which are buildings with 4 to 6 dwelling units in 9 each, 440 condo units, and 125 apartment units. 10 So in trying to build capacity for 11 the future, we are trying to provide future school 12 boards and administrations with options. And, 13 again, that would be important. One of the other 14 pieces of consideration would have the new 15 building sized appropriately so that if we 16 experience very large population growth, we could 17 build a second elementary school near it that 18 could possibly house two populations with the 19 building under consideration now being potentially 20 a four to six classroom facility. 21 Questions from the members? 22 BOARD MEMBER STRAUB: Talking about 23 the closure of Hambright, what school year would 24 we anticipate that Hambright would actually be 25 closed? Page 19

20 1 DR. LEICHLITER: We would anticipate 2 moving into a new building September So 3 three years from today. So we would potentially 4 look to close that building in three years. In 5 the meantime, we would work with a commercial real 6 estate agent to try and sell that property. 7 Hambright is currently zoned 8 residential; however, it borders commercial right 9 behind it on Columbia Avenue. So it could be 10 prime for someone seeking that site. 11 BOARD MEMBER STRAUB: The proceeds 12 that DR. LEICHLITER: The proceeds would 14 go back into the district to help offset the cost 15 of building a new school. 16 ATTORNEY LORD: At this time, we are 17 going to open it up for public comment. If 18 anybody in the public has any statement they would 19 like to make, you can stand up and do so now. I 20 will be asking you to state your name and address 21 for the record. 22 Anybody have any comments they would 23 like to make? 24 MR. PETER ANDERS: 1748 Manor Drive. 25 My youngest of three girls is at the district Page 20

21 1 elementary school now. And this is not a 2 question, but comment. 3 My kids would be there for the 4 renovation and the purchase of the new property. 5 However, I think it's appropriate -- and I talked 6 to numerous other parents that live in the 7 elementary school area. 8 As you are aware, the school is 9 definitely outdated and small and restricted, land 10 locked. School functions, you feel like you are 11 cramped in. There are quite a few people that 12 went there and parents went there, which is pretty 13 cool. 14 But, that being said, I think we can 15 do better for the district. And the area I live 16 in, we do see growth. I am very willing to see 17 the debt continue on the capital end, as was given 18 today and at public meetings, so that the students 19 that are in that area will have better schooling. 20 I think it will help teachers that 21 have asked for transfers. I think part of that 22 was the condition of the school. I really 23 appreciate the teachers that have stayed there for 24 the students because I think we have a great 25 staff. Thank you. Page 21

22 1 ATTORNEY LORD: Any other public 2 comment or questions? 3 MS. PEG MERK: 119 Hamilton Drive. I 4 am a Penn Manor taxpayer. My son just graduated 5 this past year, another son is a senior. This is 6 my 24th year at Hambright as a first grade 7 teacher. 8 I just want to take this opportunity 9 to say thank you to Dr. Leichliter, Mr. Johnston, 10 and all of the school board members, not only for 11 all the time that you put into this, but sharing 12 the public information. 13 As a taxpayer, even if I were not a 14 taxpayer, I was totally informed. As a teacher, I 15 love it. You really wanted our feedback. It was 16 so, you know, heartfelt that we felt it was very 17 sincere. 18 I do support a new school. As many 19 of you know, I teach in the smallest classroom in 20 the school. It's really tough. No air. No heat 21 sometimes, let alone all of the minor issues. We 22 do a great job with what we have. We will 23 continue to, but I just really appreciate the 24 commitment of our administration and school board 25 for all that they have done to bring us up to Page 22

23 1 really giving those kids 21st century learning 2 skills. Thank you for that. 3 ATTORNEY LORD: Any other questions? 4 No other questions tonight. You can submit 5 written questions to the board. They will be 6 making a decision at their December 5th school 7 board meeting. 8 If anyone wants to submit questions 9 or comments, feel free to send them those. If 10 there are not more questions, we can adjourn this 11 meeting. 12 Thank you. 13 (The meeting adjourned at 6:45 p.m.) Page 23

24 1 CERTIFICATE 2 I hereby certify that the proceedings 3 and evidence are contained fully and accurately in 4 the noted taken by me in the proceedings in the 5 above cause and that this copy is a correct 6 transcript of the same Michelle S. Parke, Court Reporter, Notary Public Page 24