United Church of Canada Page Chinook Presbytery Meeting First United Church, Swift Current, SK May 13, 2017

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1 United Church of Canada Page Attendance Sheet Charge Ministry Personnel Lay Delegates Regrets Abbey/Lancer/Portreeve Salesi Takau Sandra Watson Assiniboia Marilyn Leuty Borderlands Cabri/Hazlet/Pennant *Marilyn Leuty Harold Little Elvina SLoan Climax Grasslands Eunkyu Ji Charlene Orr Hazel Blake Sheila Gebhart Gravelbourg Sylvia Knudsen Gull Lake Ken Schrag Nora Rudolph Lafleche/Limerick Leader/Sceptre *Salesi Takau Maple Creek Andrew Hecker Doug Haroldson Moose Jaw: Minto Moose Jaw: St. Andrew s Jim Tenford Karen Mundt Moose Jaw: Trinity Moose Jaw: Zion Darleen Stewart Mortlach Mossbank Wendy Gibson David Gibson New Venture Laura Balas Pine Cree Herb Conrad Shelby Kinrade Sharon Girard Spirit Hills John Aitken Swift Current: First United Annette Taylor Linda Stumpf Tompkins Members at Large Retired Visitors Carolyn Conarroe Krystal Sheremeta Elaine Little Geri Ball The meeting has a quorum with 9 ministry personnel and 15 lay people. Adele Heise Sandra Benallack SATURDAY, MAY 13, 2017 CALL TO ORDER Chairman Jim Tenford opened the meeting at 9:15 a.m. and invited everyone to move to the church sanctuary for worship led by Wendy Gibson, minister at Mossbank United Church.

2 United Church of Canada Page ACKNOWLEDGEMENT OF THE TERRITORY We are all treaty people. This meeting of Chinook Presbytery Executive is being held in the traditional territory of Nakota, Lakota, and Cree First Nations, an area more recently known as Treaty 4. WELCOME AGENDA MINUTES Krystal Sheremeta, Conference President was introduced and welcomed to the meeting. Eunkyu Ji and his wife Sun Lee were welcomed to the Presbytery. Eunkyu is the new minister in the Grasslands Pastoral Charge. Motion #1 Doug Haroldson, Salesi Takau That Chinook Presbytery approve the agenda as presented. CARRIED Motion #2 Sandra Watson, Geri Ball That the minutes of the March 10 and 11, 2017 Presbytery Meeting be adopted as written. CARRIED Motion #3 Carolyn Conarroe, Ken Schrag The the minutes of the March 29, 2017 Special Executive Meeting be received for information. CARRIED Motion #4 Sylvia Knudsen, Ken Schrag That the minutes of the April 6, 2017 Executive Meeting be received for information. CARRIED REMITS Remit 2 Elimination of Transfer and Settlement Motion #5 That Chinook Presbytery agrees that: (a) the processes of transfer and settlement for members of the order of ministry within the United Church be eliminated, including the elimination of the General Council Transfer Committee; and that (b) the Basis of Union be amended to reflect this change. CARRIED Remit 3 Office of Vocation Motion #6 That Chinook Presbytery agrees that: (a) a denominational office of vocation be established in the structure of the United Church, with responsibilities and structure as approved by the 42nd General Council 2015; and that (b) the Basis of Union be amended to reflect this change. CARRIED Remit 4 Funding a New Model Motion #7 That Chinook Presbytery agrees to a new funding model for the United Church with the budgeting process guided by the following principles: (1) use Mission and Service to fund ministry and mission activities; (2) fund governance and

3 United Church of Canada Page support services of other courts/councils by assessing communities of faith/pastoral charges; (3) share assessments equitably across the whole church; (4) permit Conferences/presbyteries/regional councils to use additional resources for regional purposes; and (5) encourage sharing of all resources across the church. CARRIED INFORMATION SESSION Annette Taylor made a presentation on Remit #6 - Recognition of One Order of Ministry. Voting on this Remit will be conducted at our September meeting. The meeting moved into Divisions Meetings at 10:45 a.m. - Lunch Break - The meeting convened at 1:00 p.m. Krystal Sheremata, President of Saskatchewan Conference, addressed the meeting including the following items: She will be serving one more year gathering at St. Andrews, Saskatoon on June 16 - Spiritual Retreat (see enotes); June 17 - Retirees will be speaking; June 18 - Service of Praise and Ordinations. table discussions (answers to the following questions were requested) What excites you about the future of the United Church of Canada? What is your favourite thing/part about/of your Presbytery? What is your least favourite thing/part about/of your Presbytery? What is the most meaningful part of your faith? If you could say anything to the wider church, what would you say? Krystal ended her presentation assigning the following homework to everyone: Invite someone to enter a two-way discussion on the question - "How is it with your soul"? CORRESPONDENCE Pastoral charges were reminded to send in their 2016 statistical forms. Next intake of new Licensed Lay Worship Leaders Program - register early!

4 United Church of Canada Page REPORTS Division of Mission - computer training - June 3 - Assiniboia 10:00 a.m. To 4:00 p.m. - June 10 - First United, Swift Current 10:00 a.m. to 4:00 p.m. - WARNING - software glitch - instructions will be ed out - brainstorming of questions surrounding organization "our Cluster" in preparation for the reorganization of our church. Division of Ministry Personnel and Education Pastoral Oversight - Salesi Takau spoke about Pastoral Oversight visitations by presbyters. He likened "presbyter visits" to that of "bishop visits" and gave encouragement to getting these visits up to date. Education and Students - nothing to report Pastoral Relations - be aware of all due dates of the Payroll Program - make sure police record checks up to date - six new people in DLM program (none from western Canada) - document on website on disengaging from Ministry relationships. Motion #8 Carolyn Conarroe, Laura Balas That Chinook Presbytery recommend to Saskatchewan Conference that Eleanor Bowie, having completed Sacraments Elder instruction within the policy of the United Church of Canada April 25, 2015 (Instructor Lynette Miller), be licensed to administer the sacraments for Maple Creek Pastoral Charge from July 1, 2017 to June 30, CARRIED Motion #9 Carolyn Conarroe, Laura Balas That Chinook Presbytery recommend to Saskatchewan Conference that Elaine Little, having completed Sacraments Elder instruction within the policy of the United Church of Canada April 25, 2015 (Instructor Lynette Miller), be licensed to

5 United Church of Canada Page administer the sacraments for Cabri/Hazlet Pastoral Charge from July 1, 2017 to June 30, CARRIED Motion #10 Carolyn Conarroe, Laura Balas That Chinook Presbytery recommend to Saskatchewan Conference that Sharon Girard, having completed Sacraments Elder instruction within the policy of the United Church of Canada April 25, 2015 (Instructor Lynette Miller), be licensed to administer the sacraments for Pine Cree Pastoral Charge from July 1, 2017 to June 30, CARRIED Motion #11 Carolyn Conarroe, Doug Haroldson That Chinook Presbytery thank and dismiss the Leader/Sceptre Joint Search Committee because of the changes in their Pastoral Charge with Sceptre ceasing worship. They will be a Technical Vacancy. CARRIED Average age of those entering ministry is 50 (female) Geri Ball reported on Sexual Prevention Response Committee meeting Officer of the Court - we are in need of another person Motion #12 Carolyn Conarroe, Andrew Hecker That Chinook Presbytery receive and approve Trinity (Moose Jaw) JNAC report and declare a vacancy for half-time ministry as of July 1, At base salary in accordance with the pay schedule of the United Church of Canada and all other requirements of the Call/Appointment form PR 450. CARRIED Motion #13 Carolyn Conarroe, Marilyn Leuty That Chinook Presbytery receive the Ministry Personnel and Education Report. Carried Division of Finance and Administration - John Aitken handout - Notes to Financial Statements - use of Surplus Funds Tugaske's request to sell its manse (funds to be used to demolish its church) Fife Lake Church discussions regarding closure.

6 United Church of Canada Page Motion #14 John Aiken, Marilyn Leuty That Chinook Presbytery give its permission to listing the real property described as follows by the congregation of St. Andrew's United Church, Tugaske, of the real property described as follows: Lot 1, Block 6, Plan A1301, Extension 0, being Surface Parcel # Lot 2, Block 6, Plan A1301, Extension 0, being Surface Parcel # CARRIED Motion #15 John Aiken, Marilyn Leuty That Chinook Presbytery give its consent to the granting and registering of an easement by the congregation of St. Andrew's United Church, Tugaske, the particulars of which easement shall be as follows: The Easement will be granted to the current owner of Lot 3, Block 6, Plan A 1301, Lynn Marlene Wellings, to protect the interest of Wellings in her water well, which encroaches upon the Church property described as Lot 2, Block 6, Plan A1301. The Easement granted to Wellings will be located on a strip of land on said Lot 2 bounded as follows: Commencing at the South West corner of Lot 2, Block 6, Plan A1301, go North Easterly along the South East boundary of said Lot 2 a distance of FOUR AND ONE HALF (4.50) metres, then North Westerly and parallel to the South West boundary of Lot 2 a distance of FOURTEEN AND THREE QUARTER (4.75) metre, then South Westerly and parallel to the South East boundary of Lot 2 to the South West boundary of Lot 2, then South Easterly along the South West boundary of Lot 2 to the point of Commencement. The said Easement will consist of the right: (a) To enter, construct, maintain, inspect, alter, repair, and replace the water well and water pipeline including all appurtenances thereto, for the purpose of servicing the said Lot 3; (b) To free, unrestricted and exclusive use of the water well and water pipeline servicing Lot 3, including the right to draw water from the well at all times; (c) To enter with machinery, material, vehicles and equipment necessary, and to do all work and things necessary and suitable for the use of the Easement. CARRIED Motion #16 John Aitken, Salesi Takau That Chinook Presbytery receive the Finance Committee Report. CARRIED Names of those interested in taking part in a 'Post Presbytery' Working Group: Elaine Little, Salesi Takau, Andrew Hecker

7 United Church of Canada Page Doug Haroldson reported that our Moderator, Jordan Cantwell will be visiting Maple Creek in October. More information to come. COURTESIES Elvina Sloan Next Presbytery meeting will be September 22 and 23, 2017 in Moose Jaw (location to be determined). Motion #17 Elvina Sloan, Doug Haroldson That Chinook Presbytery Executive be empowered to carry on the business of the Presbytery until the next full Presbytery Meeting on September 22 and 23, CARRIED ADJOURNMENT Jim Tenford adjourned the meeting and offered a closing prayer. Jim Tenford, Chair Herb Conrad, Acting Secretary Next Meetings: Presbytery Executive Meeting Saturday, September 9, First United Church, Swift Current, SK Presbytery Meeting Friday and Saturday, September 22-23, 2017, Moose Jaw, SK last remit Presbytery Executive Meeting Saturday, October 21, 2017, via Conference call Presbytery Meeting Saturday, November 18, 2017, First United Church, Swift Current, SK Presbytery Executive Meeting Saturday, February 10, 2018, via Conference call Presbytery Meeting Friday and Saturday, March 2-3, 2018, First United Church, SK Presbytery Executive Meeting Saturday, April 14, 2018, First United Church, SK Presbytery Meeting Saturday, May 12, 2018, TBA Presbytery Executive Meeting Saturday, June 16, First United Church, SK END OF MINUTES FOR CHINOOK PRESBYTERY MEETING MAY 13, 2017