M.S.D. OF MARTINSVILLE BOARD OF SCHOOL TRUSTEES REGULAR SCHOOL BOARD MEETING MINUTES

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1 M.S.D. OF MARTINSVILLE BOARD OF SCHOOL TRUSTEES REGULAR SCHOOL BOARD MEETING MINUTES Central Education Center 389 East Jackson Street Martinsville, IN Thursday, May 19, 2016 The Board of School Trustees of the Metropolitan School District of Martinsville met on Thursday, May 19, Members present were Steve Brock, Stephanie Fraker, Julie Reeves, and Tana Lobb. Also in attendance were Dr. Michele Moore, Superintendent; Mr. Terry Terhune, Assistant Superintendent; Carl Wagner; Bryan Ault; Kari Palma; Liz McCartney; Rachel Tuttle; Katie Gilpin; Reneae Staley; Rick Hansen; Chanda Rautenkranz; Amber Onken; Whitney Long; and Jennifer Clements. I. ORGANIZATION OF MEETING Ms. Tana Lobb called the meeting to order at 6:30 p.m. and the Pledge of Allegiance was said. Dr. Moore recognized the Teacher of the Year finalists: Katie Gilpin, Kari Palma, Rachel Tuttle and Carl Wagner. II. PUBLIC COMMENTS REGARDING AGENDA ITEMS There were no comments. III. CONSENT AGENDA Consent Agenda Approve previous meeting minutes; claims; purchasing; and personnel as presented. April 21, 2016 regular session minutes Payroll Claims Budgetary Claims Personnel Certified Resignations Grant Ansert, 5 th grade teacher at Green Township Elementary School Meghan Batterson Grapp, elementary art teacher at Centerton and Green Township Elementary Schools Kenny Collier, science teacher at West Middle School Jessica Ullrich, Language Arts teacher at Martinsville High School Certified Hires Amber Fuhrman, K-6 special education teacher Clifford Marr, PLTW teacher at Martinsville High School Michelle May, K-12 special education teacher Reneae Staley, Centerton Elementary Principal

2 Jarrod Burns, Green Township Elementary Principal Kip Staggs, Martinsville High School Athletic Director Summer School teachers (see list) Certified Transfers Rae Floyd, science teacher at Bell-Middle School to K-8 instructional coach Susan Parker, media specialist at Martinsville High School to Technology Integration Specialist for the district Staffing at Bell Intermediate Academy and John R. Wooden (see list) Non-Certified Retirements Leigh Anna Trisler, food service at Bell-East Middle School Non-Certified Resignations Sharil Griesemer, lunch/recess assistant at Centerton Elementary School Eric Lovelace, technology assistant for the district Non-Certified Transfers Shelly Abney, special education 1 to 1 instructional assistant at Martinsville High School to special education 1 to 1 instructional assistant at John R. Wooden Middle School Kaley Houchin, special education instructional assistant at Martinsville High School to special education 1 to 1 instructional assistant at Martinsville High School Anne Miller, special education 1 to 1 instructional assistant at West Middle School to special education 1 to 2 instructional assistant at Bell Intermediate Academy Staffing at Bell Intermediate Academy and John R. Wooden Middle School (see list) ECA Resignations Aryn Brummel, math bowl and spell bowl at Centerton Elementary School Kenny Collier, assistant girls soccer coach at Martinsville High School Tiffany Grant, spell bowl/math bowl/academic coach at West Middle School Julie Payne, middle school track coach Rachel Stahl, assistant volleyball coach and assistant girls basketball coach at Martinsville High School Chris Sturgeon, middle school track coach Alan Trump, 7 th grade head football coach ECA Hires Audrey Collier, assistant middle school cheer coach Danielle English, head volleyball coach at Martinsville High School Kyle Walter, middle school girl s golf coach Julie Reeves made a motion to approve the consent agenda as presented. Steve Brock made a IV. FIELD TRIPS 1. Martinsville High School s FFA to attend the State FFA Convention at Purdue University from June 13 16, Martinsville High School s football team to attend the Franklin College Football Camp at Franklin College from June 15 17, 2016.

3 3. Martinsville High School s cheer team to attend camp at Indiana State University from July 18 21, Martinsville High School s incoming freshman boys basketball players to attend the Dan Sparks Basketball Camp at Rose-Hulman from June 19 21, John R. Wooden Middle School s incoming 8 th grade boys basketball players to attend the Dan Sparks Basketball Camp at Rose-Hulman from June 16 18, Martinsville High School s FFA Horse Judging Team members to participate in the Pinto National Horse Judging Contest in Tulsa, Oklahoma from June 10 13, Stephanie Fraker made a motion to approve the field trip requests as presented. Julie Reeves made a V. BYLAWS AND POLICIES 1. Request to adopt new policies A. Policy 5525 Criminal Gangs and Criminal Gang Activity in Schools (new) B. Policy Pre-Paid Meal Account Procedures (new) Julie Reeves made a motion to approve the policies as requested. Stephanie Fraker made a second to the motion and the motion carried Request to review new and revised policies (first reading, action not required) A. Bylaw Conflict of Interest (revised) B. Policy 1130 Conflict of Interest (revised) C. Policy 3113 Conflict of Interest (revised) D. Policy 4113 Conflict of Interest (revised) E. Policy 5840 Criminal Gangs and Criminal Gang Activity (revised) F. Policy 6110 Grant Funds (Uniform Grant Guidance) (revised) G. Policy 6111 Internal Control Standards and Procedures (new) H. Policy 6112 Cash Management of Grants (new) I. Policy 6114 Cost Principles Spending Federal Funds (new) J. Policy 6116 Time and Effort Reporting (new) K. Policy 6320 Purchasing (revised) L. Policy 6325 Procurement Federal Grants/Funds (new) M. Policy 6460 Conflicts of Interest and Vendor Relations (revised) N. Policy 6550 Travel Payment Reimbursement (revised) O. Policy 7300 Disposition of Real Property (revised) P. Policy 7310 Disposition of Surplus Property (revised) Q. Policy 7450 Property Inventory (revised) R. Policy 8500 Food Services (revised) VI. REPORTS 1. John R. Wooden Middle School Update Mr. Fred Kutruff Mr. Fred Kutruff presented the new school logo, signage and uniforms. He stated they have started the moving process and will be ready for the start of the school year.

4 VII. OTHER BUSINESS 1. Request to accept the following donations: $9, from Centerton Elementary School s PTO for the purchase of new playground equipment $250 from Novo Nordisk, Inc. to Centerton Elementary School $500 from Ray Skillman Hoosier Ford to the Special Olympics Track and Field Day Steve Brock made a motion to accept the donations as requested. Stephanie Fraker made a 2. Request to approve Home Bank as the depository for banking services related to the operations/payable account. Stephanie Fraker made a motion to approve Home Bank as the depository for banking services as requested. Julie Reeves made a second to the motion and the motion carried 3-0, with Tana Lobb abstaining from the vote. 3. Request to accept the bid of $788,590, from Peine Engineering, for Bell Intermediate Academy and Smith Elementary School HVAC upgrades. Julie Reeves made a motion to accept the bid as requested. Stephanie Fraker made a second to the motion and the motion carried Request to approve the Attendance Management Services Agreement with Jenny Babbitt. Julie Reeves made a motion to approve the agreement as requested. Steve Brock made a 5. Request to approve the 2016 Non-Certified Support Staff Manual. Julie Reeves made a motion to approve the 2016 Non-Certified Support Staff Manual as presented. Stephanie Fraker made a 6. Request to approve the Elementary Student Handbook. Stephanie Fraker made a motion to approve the Elementary Student Handbook as presented. Steve Brock made a 7. Request to approve the textbook and consumable fees for grades K-6 and course fees for grades Julie Reeves made a motion to approve the textbook, consumable and course fees as presented. Stephanie Fraker made a

5 8. Request to appoint Roger Brummett to lead a steering committee to explore future renovations to Glen Curtis Gym. Board representatives will be Steve Brock and Stephanie Fraker. Stephanie Fraker made a motion to appoint Roger Brummett as presented. Julie Reeves made a 9. Request to enter into a contract with e~funds for Schools for ACH payments and credit card processors. Julie Reeves made a motion to approve the contract with e~funds for Schools as presented. Tana Lobb made a 10. Request to approve the disposal of math textbooks from the previous book adoption. Stephanie Fraker made a motion to approve the disposal of math textbooks as requested. Steve Brock made a VIII. BOARD MEMBER COMMENTS AND ITEMS FOR FUTURE AGENDAS Ms. Tana Lobb congratulated Emily Sears for placing 8 th at the National Business Professionals of America Competition. IX. ADJOURNMENT Being no further business, Stephanie Fraker made a motion to adjourn. Julie Reeves made a second to the motion and the meeting adjourned at 6:46 p.m. Next Board meeting is scheduled for June 16, 2016, at 6:30 p.m. The meeting will be held at the Central Education Center.