Administration Present: Mr. Nelson Jessup, Superintendent; Mrs. Donna Boyles, Executive Director, and Mrs. Ann Robertson, Administrative Assistant.
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1 STATE OF NORTH CAROLINA REGULAR SESSION STOKES COUNTY DANBURY, NORTH CAROLINA JULY 23, 2007 The Stokes County Board of Education met in regular session on Monday, July 23, 2007, at 6:00 p.m., at the Administrative Office in Danbury. Board Members Present: Mrs. Sonya Cox, Chairman; Mr. Steve Shelton, Vice-Chairman; Ms. Becky Boles, member; Mr. Bill Hart, member; and Mrs. Yvonne Rutledge, member. Administration Present: Mr. Nelson Jessup, Superintendent; Mrs. Donna Boyles, Executive Director, and Mrs. Ann Robertson, Administrative Assistant. Others Present: Rocky Musten, Piney Grove Middle School; Amy Musten, Pinnacle Elementary School; Roger Tucker, Piney Grove Middle School; Ronnie Mendenhalll, North Stokes High School; Ricky Goins, Maintenance; Wendy Wood, Stokes News; Melisa Jessup, Administrative Office; David Burge, Operations; Lanette Moore, Administrative Office; David Hicks, Mount Olive Elementary School; and Cindy Marion, Child Nutrition. Call to Order At 6:00 p.m., Chairman Cox called the Board of Education meeting to order. Mr. Hart gave the invocation and Mr. Jessup led the pledge. Recognition of Guests Mr. Jessup welcomed the guests and thanked them for attending the meeting. Public Comments There were no public comments. Approval of Agenda Mr. Hart made a motion to approve the agenda as presented. Motion passed 5-0. Consent Agenda Mr. Hart made a motion to approve the regular session minutes of July 9, 2007, and fund raiser requests on the consent agenda. Motion passed 5-0. The following fund raiser requests were approved. School Date Activity North Stokes High 8/24/07-9/21/07 Tye-Dye T-shirts for cheerleading warmup suits North Stokes High 8/24/07-9/21/07 Carry Back Packs for cheerleading warmups and transportation Piney Grove Middle 9/8/07 4-Wheeler Give Away for athletic program
2 Page 2 July 23, 2007 Fund Raiser Requests Continued: Piney Grove Middle 9/21/07 Fall Pictures for operations and instruction Piney Grove Middle 11/9/07 Holiday Pictures for operations and instruction Piney Grove Middle 2/29/08 Spring Pictures for operations and instruction Piney Grove Middle 10/22/07-11/5/07 Book Fair for library books Piney Grove Middle TBD PTO Raffle for operations, media, and technology South Stokes High 8/9/07-8/11/07 Football Jamborees for football/softball fields irrigation South Stokes High 8/9/07-8/11/07 Barbeque Sales for football/softball fields irrigation Walnut Cove Elementary 9/7/07-9/18/07 Catalog Sale for Smart Boards Walnut Cove Elementary 9/28 Fall Pictures building and grounds Walnut Cove Elementary 10/26/07 Fall Carnival for instructional support Walnut Cove Elementary 9/10/07-9/14/07 Book Fair for library supplies Walnut Cove Elementary All Year Toner Recycling for PE equipment Walnut Cove Elementary All Year Food Lion Lion Share for AR tests West Stokes High 5/28/07 Homecoming Dance for volleyball expenses West Stokes High September 07 Volleyball Serve-a-thon for volleyball expenses West Stokes High September 07 Chick-Fil-A for volleyball expenses
3 Page 3 July 23, Individual School Schedules Action Agenda Mrs. Rutledge made a motion to approve the Individual School Schedules as presented. Board members discussed proposed changes to schedules for Piney Grove Middle School and North Stokes High School. Mr. Tucker, principal at Piney Grove Middle School, stated he requested the schedule changes to improve Piney Grove s enrichment program. Mr. Mendenhall, principal at North Stokes High, stated he had revised North s schedule to accommodate Mr. Tucker s request. He stated that student parking would be a major concern at North Stokes High School, if buses were parked at North Stokes High School instead of Piney Grove Middle School. Board members agreed to act on this agenda item and to address parking at North Stokes at a later time. Motion passed 4-1, Shelton Discretionary Days Mr. Shelton made a motion to approve the Discretionary Days Schedule as presented. Motion passed Child Nutrition Bids Discussion Agenda Mrs. Cindy Marion, Child Nutrition Director, presented bids for the Child Nutrition Program for the Board s review. Adult Meal Prices Mrs. Cindy Marion, Child Nutrition Director, presented information on a proposed price increase for adult meal prices for the school year. Budget Discussion Ms. Moore reviewed the Capital Outlay Budget and the Current Expense Budget that has been approved by the Stokes County Commissioners. Questions and Comments Mrs. Rutledge asked for information on the Child Nutrition Program s use of disposables versus washables. Mrs. Marion, Child Nutrition Director, stated that she would not recommend a change to washables due to the financial condition of the Child Nutrition Program. She shared that there would be a start up cost of $34,000 for plates and an additional $5,000 cost for silverware. Mrs. Marion is unaware of where our old plates and silverware are located. She also estimated that 10% of the dish machines would have to be replaced, if there was a switch to washables. Mrs. Marion explained that washables are labor intensive, and disposables are a way the Child Nutrition Program can cut costs without impacting its service to students. Board members requested information on what the Green Schools located in Guildford County are doing and also requested that we find out what happened to our old dishes and silverware.
4 Page 4 July 23, 2007 Mr. Hart questioned Mr. Ricky Goins, Maintenance Director, about upgrades of concession stands to meet health department standards. Mr. Goins stated that if schools supplied the sinks the Maintenance Department would supply installation. Mr. Hart questioned Mr. David Burge, Operations Director, about bleacher upgrades at Chestnut Grove. Mr. Burge stated that materials would be purchased from manufacturer of bleachers and that installation would be completed by their NC factory authorized installer. Mr. Hart asked for additional clarification on the Board s policy which denies transporting students that attend Pinnacle Elementary School to the Chestnut Grove United Methodist Church Day Care, because it is out of their school district. Mr. Hart expressed a desire to help parents and students, when it would not create a cost increase to the school system. Mr. Shelton encouraged board members to read the article on searching for a new superintendent in the current American School Board Journal. Mr. Shelton asked for an update on Meadowbrook School s renovation. Mr. David Burge stated that he hopes to have the pods ready for the students to move into, after their Christmas break. Mr. Jessup told board members that the Summer Leadership Conference was a great success and that the administrators had done an outstanding job School Calendar: Announcements August August 20 August 21 August 21 August 22 August 23 August 23 August 24 August 27 August 28 Teacher Workday (mandatory for Elementary/Middle) Teacher Workday (mandatory for High School) Teacher Workday (protected for Middle and mandatory for High) Open House Middle and High Schools Teacher Workday Teacher Workday (protected for Elementary/High) Open House Elementary Teacher Workday First Day for Students/Early Dismissal Early Dismissal Coaches Training August 22, :00 AM Location TBD Teacher of the Year Banquet October 16, :00 PM Town and Country Restaurant
5 Page 5 July 23, 2007 Meeting Dates The Board of Education scheduled a regular board meeting for Monday, August 6, at 6:00 p.m., at the Administrative Office in Danbury; and Monday, August 20, at 6:00 p.m. at the Administrative Office in Danbury. On a motion by Ms. Boles, the Board entered closed session at 7:35 p.m. to review the personnel report, and to approve minutes of the closed session of July 9, 2007, under NC General Statute (a)(1)(3)(5)(6). Motion passed 5-0. [Closed Session] At 8:50 p.m., Mr. Hart made a motion to return to open session. Motion passed Mrs. Rutledge made a motion to approve the July 23, 2007 personnel reports. Motion passed The following recommendations were approved: Brandon Tucker Emergency Sub Custodian Effective 7/2/07 Pinnacle Kami Anderson Teacher Effective 8/16/07 Chestnut Grove Kimberly Auger Sign-Language Interpreter Effective 8/16/07 Chestnut Grove Connie Doss Sign-Language Interpreter Effective 8/16/07 West Stokes Tammy Lawson Teacher Effective 8/2/07 Meadowbrook Mary Lee Teacher Effective 8/16/07 South Stokes Lauren Mann Teacher Effective 8/16/07 Walnut Cove AnnMarie Recca Teacher Effective 8/16/07 Chestnut Grove Jan Barr Interim Teacher Effective 8/16/07 for Sheri Mabe King Temporary-No Benefits Mary Ann Southern Interim Teacher Effective 8/16/07 for Kendra Carroll-London Temporary-No Benefits
6 Page 6 July 23, 2007 Shelby Klapec Teacher Effective 8/16/07 South Stokes Heather Lawson Teacher Effective 8/16/07 Southeastern Middle Lauren Willard Teacher Effective 8/2/07 Meadowbrook Special Contract The following leave of absence was approved: Sheri Mabe (Young) Teacher Effective 8/16/07-12/21/07 King The following resignation was approved: Teresa Raines Speech Pathologist Effective 7/13/07 London Lisa Ratliff ISS Assistant Effective 7/31/07 Southeastern Middle Tim Sands Teacher Effective 7/5/07 West Stokes Gina Brown Teacher Effective 7/27/07 South Stokes County Schools Susan Robbins Teacher Effective 8/15/07 West Stokes The following retirement was approved: Pat Montgomery Media Assistant Effective 8/1/07 Southeastern Middle The following transfers were approved: Roger Gage Media Specialist Effective 8/16/07 Lawsonville ESL to Media Specialist Nora Martin Teacher to Teacher Coach Effective 8/16/07 King to Piney Grove
7 Page 7 July 23, 2007 Kevin Clary Media Coordinator Effective 8/16/07 Sandy Ridge English (South) to Media (Sandy Ridge) Ruamie Tilton Teacher Assistant Effective 8/16/07 Mount Olive Finance Secretary/SIMS to Teacher Assistant Last day in current role 7/31/07 Rocky Musten Assistant Principal Effective 8/1/07 Piney Grove to South Stokes The following employee coaches were approved: Rick Menear Assistant Varsity Football Coach Effective 7/24/07 North Stokes High Laura Brinson Head JV Cheerleading Coach Effective 7/24/07 North Stokes High The following non-employee coaches were approved: Michael Fulmer Assistant Varsity Volleyball Coach Effective 7/24/07 North Stokes High Mark Williams Head JV Baseball/Asst. Varsity Effective 7/24/07 Baseball Coach South Stokes High Joy Dodson Assistant Varsity Softball Coach Effective 7/24/07 South Stokes High Billy Robinson Head JV Boys Soccer Effective 7/24/07 West Stokes High It was the consensus of the Board to advertise for a contract Athletic Director. The position will be 12 months, 2 days a week. A motion was made by Bill Hart to adjourn the meeting at 8:53 p.m. Motion passed 5-0. Secretary Chairman
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