SHOALS COMMUNITY SCHOOL CORPORATION BOARD OF SCHOOL TRUSTEES SEPTEMBER 12, 2013

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1 SHOALS COMMUNITY SCHOOL CORPORATION BOARD OF SCHOOL TRUSTEES SEPTEMBER 12, Call to Order: The meeting was called to order by Mary Lou Billings, Board President at 5:10 p.m. The following Board members were present: Mary Lou Billings, President; Lorna Troutman, Secretary; and Jim Bruner, Member. Board members, Tony Cundiff and Christy Farhar, were absent. Also present were Dr. Joan Keller, Superintendent; Candace Roush, Jr. Sr. High School Principal; Austin Malone, Elementary Principal; Andrea Qualkenbush, Corporation Secretary; Stephen Deckard, representing The Shoals News; Angie Sango, Barbara Hager and Sharon Peoples. The following business was conducted by the Board: 2. Approval of Minutes: A motion to approve the executive meeting on August 8, 2013 was made Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. A motion to approve the minutes of the regular meeting on August 8, 2013 was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. 3. Comments from Patrons Concerning Items on the Agenda: Sharon Peoples commented on plans that are underway for the Robert Peoples Run for Hope scheduled on September 21, A motion to approve additions to prior facility usage request was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. 4. Old Business: A. Anti-Bullying Policy Second Reading The Board held a second reading of the Anti-Bullying Policy. A motion to approve the policy as presented as made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. B. Employee Job Descriptions Second Reading The Board held a second reading of employee job descriptions for the position of Treasurer/Athletic/Assistant to Jr. Sr. High School Principal Secretary and the position of Jr. Sr. High School Guidance/Attendance Secretary. A motion to approve both employee job descriptions was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given.

2 5. New Business: A. Public Hearing on 2014 Budget Mary Lou Billings, Board President, suspended the Regular Session and opened the Public Hearing on the 2014 Budget, Capital Projects Plan, and School Bus Replacement Plan. Superintendent Keller gave an overview of the various funds and figures. Following no comments or questions from patrons, she closed the Public Hearing and re-opened the Regular Session. Approval of the 2014 Budget, Capital Projects Plan, and School Bus Replacement Plan will be on the agenda of the October 10, 2013 regular meeting of the Board. B. Field Trip Requests Superintendent Keller recommended the Board approve the following field trips: -4th grade students to Farm Fair at Martin Co. Fairgrounds on 8/29/2013 -Mrs. Sutton's class to VU Gibson County Training Facility on 9/4/2013 -Jr. High Academic Spell Bowl Team to Eastern Greene Spelling Bee on 10/8/2013 -Jr. High Academic Spell Bowl Team to Jasper Middle School on 10/22/2013 A motion to approve the field trips was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. C. Facility Usage Requests Superintendent Keller recommended the Board approve the following facility usage requests: -Ryan Holliday Concert in main gymnasium on September 26, Fall Festival November 2, 2013 in both gymnasiums (with set up the day prior) -Good News Club to meet in the cafeteria after school on Wednesday afternoons -William and Mary Ellen Baker to use both gymnasiums, multi-purpose room, and weight room for basketball fundamentals practice on Sunday afternoons -Angel Tree Program to use our facilities to wrap and distribute Christmas presents -REMC Annual Membership Meeting on April 10, 2014 A motion to approve all facility usage requests as presented was made by Jim Bruner, and seconded by Lorna Troutman. Following discussion, a 0-3 vote was given. The Board expressed concern about elementary students using the weight room as part of the basketball fundamentals practice. Superintendent Keller recommended the Board approve the facility usage requests with the exception of using the weight room for basketball fundamentals as requested by William and Mary Ellen Baker. A motion to approve all facility usage request with the exception of the basketball fundamentals use of 2

3 the weight room was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. D. Personnel Actions Superintendent Keller recommended the Board approve the following personnel actions for the school year: -Rebecca Harmon as elementary resource room teacher retro-active to 8/5/2013 -Leeza Adams as special education pre-school/physical education teacher retro-active to 8/12/2013 -Jeremiah Johnson, Louanna Lindenschmidt, Megan Montgomery and Danielle Turpin as substitute teachers -Deanna Hert as substitute teacher as well as substitute for school nurse -Laurie Calkins as substitute/eca bus driver -Christina Potts as pre-school and special education teaching assistant retro-active to 8/26/2013 -Candace Roush request for permission to attend SIEC Curriculum Director Conference on 9/25/2013 -Tim Howell as girls junior high basketball coach -Kevin Hert as boys 7th grade and boys 8th grade basketball coach -Josh Sexton as boys elementary and junior high basketball volunteer -Bryson Abel as boys elementary/junior high/high school basketball volunteer -Allison Braun as junior high cheer coach A motion to approve the above listed personnel actions was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. E. Approval of Donation Superintendent Keller recommended the Board approve a donation of $120 from the Church of the Cross to the nurse for children's clothing. A motion to approve the donation was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. The Board and Superintendent Keller thanked the donor for the generous donation. F. Change of Vending Machine Company Superintendent Keller recommended the Board approve a request from Larry Sherfick, Student Council Advisor, to change the student council's vending machine company. Currently, the vending machine company is Canteen, located in Owensboro, Kentucky. Mr. Sherfick recommended changing to Krodel Vending, located in Jasper, Indiana. A motion to approve Krodel Vending was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. 3

4 G. Fund Raiser Application Superintendent Keller recommended the Board approve a fund raiser application from the elementary to hold their bi-annual fundraiser with Paragon Promotions beginning on 9/30/2013 and ending on 10/11/2013. A motion to approve the fund raiser was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. H. Teacher Evaluation Superintendent Keller presented the Teacher Evaluation Plan to the Board. She explained that the teachers association has reviewed the plan and supports the contents as presented. A motion to approve the Teacher Evaluation Plan was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. I. Procedures & Guidelines Manual Superintendent Keller presented the Procedures & Guidelines Manual to the Board. She explained that the teachers association has met and reviewed the contents of the manual. A motion to approve the Procedures and Guidelines Manual was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. J Master Contract Superintendent Keller recommended the Board ratify the Master Contract with the Shoals Teachers' Association as presented. A motion to approve the contract was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. K. Soccer Field Superintendent Keller provided the Board with cost estimates associated with improving the playing surface and grass on the soccer fields here on the school grounds. The Board discussed options including seeding, fertilizing, and irrigation. The matter will be re-visited at the next meeting after additional pricing options have been received. L. Job Description of Elementary Secretary/Treasurer First Reading The Board held a first reading of the job description for the position of Elementary Secretary/Treasurer. A second reading of the job description will be held at the October 10, 2013 meeting. 6. Items After 4:00 Friday: Superintendent Keller recommended the Board approve a field trip request from the IMPACCT Club to go to Washington High School for a Christian concert on October 18, A motion to approve the trip was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. 4

5 Superintendent Keller recommended the Board approve a fund raiser application from the Jr. and Sr. Beta Clubs to sell items from the Tom-Wat Catalog September 30, 2013 through October 21, The Board expressed concern that fund raiser previously approved at the elementary school is during the same time frame as this one. Mrs. Roush stated that she would have the Beta Club Sponsor, Ken Macy, see if dates could possibly be changed to delay the start of sales until the elementary fund raiser has been completed. A motion to approve the fund raiser was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. Superintendent Keller recommended the Board approve a facility usage request from the Cub Scouts to use the cafeteria for recruitment night on September 18, A motion to approve the request was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. Superintendent Keller recommended the Board accept the resignation of Dana George from the position of teaching assistant. A motion to accept Mrs. George's resignation was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller recommended the Board approve Amy Holt to serve as a substitute teacher and Tony Holt to serve as a substitute nurse during the school year. A motion to approve Amy Holt and Tony Holt was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller recommended the Board approve Jill Holt and Cindy McNabb to jointly sponsor the Math Bowl and Science Fair as well as Mimi Hawkins to sponsor the Spell Bowl during the school year. The $258 stipend will be equally divided by the three teachers. A motion to approve was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller recommended the Board approve changing the date that prom will be held to April 5, The previously approved date was on the weekend of the 2014 Easter holiday. A motion to approve the change of date for the event was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller recommended the Board approve two Resolutions to Reduce Appropriations in the 2013 Budget as follows: 0200 Debt Service Fund $9,000 reduction 0250 School Pension Debt Fund $3,148 reduction 5

6 A motion to approve both budget reduction resolutions was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. Superintendent Keller recommended the Board accept a donation of $250 from Hoosier Uplands to the school nurse. A motion to accept the donation was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. The Board thanked the donor for the generous donation. Superintendent Keller requested approval from the Board to pay invoices that are received between now and the end of September in order to close out grants as required by September 30, A motion to approve the request was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller requested permission from the Board to apply for a Safety Grant. A motion to approve application for the grant was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. Superintendent Keller recommended the Board approve granting each non-certified employee a stipend/bonus in the amount of $500 to be paid during the school year. The stipend/bonus is for employees who were employed last year and continue to be employed this year. A motion to approve was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. Superintendent Keller recommended the Board approve a salary increase in the amount of $5,000 per year for Candace Roush, effective October 1, She also recommended the Board change Mrs. Roush's job title to Jr. Sr. High School Principal/Assistant Superintendent. Mrs. Keller explained that Mrs. Roush now holds her Superintendent's license from the Indiana Department of Education. A motion to approve the salary increase as well as the change in job title was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. Superintendent Keller recommended the Board approve a resolution to accept the settlement offer between ISTA Insurance Trust and each school corporation that had money in their reserve funds. A motion to approve the resolution accepting settlement was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. 6

7 7. Reports: Mr. Malone, Elementary Principal, and Candace Roush, Jr. Sr. High School Principal, reported on several events going on in their prospective buildings including: -Picture day is September 17th -National Anthem Day is September 13th -Preliminary ISTEP data indicates improvement -Elementary bi-annual fundraiser details -Addition to the school website to be updated by Mr. Malone -Sophomore students attending college fair at Crane Tech Park last week were commended for their good behavior and public impression -Distracted driving SADD convocation is scheduled on September 18th -Joel Penton anti-bullying presentation is scheduled on September 26th -Band is marching in Persimmon Festival Parade on September 28th -Parent teacher conferences scheduled on October 9th -Student Council will be holding a humane society drive Superintendent Keller reported on the following: -Current enrollment numbers show an increase of 6.5 students in grades K-12 at this time -ISBA Regional Meeting is scheduled for October 21st in Huntingburg -Community Foundation is currently accepting applications for teacher classroom grants -First meeting of School Safety Commission is Wednesday, September 18 at 9:00 a.m. -Will be attending ISBA/IAPSS Conference in Indianapolis September Will be attending required school safety training on September 30 and October 1 -October 10 -Will be participating in Indiana School Superintendent and Indiana University Partner Share in October. The Board approved payment of the $1,000 registration fee on a motion made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote. Superintendent Keller provided the Board with all monthly financial reports for the corporation. Superintendent Keller recommended the Board approve the leave accounting report as presented. A motion to approve leave accounting was made by Lorna Troutman, seconded by Jim Bruner, and a 3-0 vote was given. 8. Approval of Claims: Superintendent Keller recommended the Board approve the claims as presented. A motion to approve the claims was made by Jim Bruner, seconded by Lorna Troutman, and a 3-0 vote was given. 7

8 Board Secretary, Lorna Troutman, read a thank you card from Shannon Burch for flowers received following the passing of her mother. 9. Adjournment: The meeting was adjourned at 7:08 p.m. The next meeting of the Board will be a regular session on October 10, 2013 at 5:00 p.m. 8

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