RECORD OF BOARD PROCEEDINGS The Mercer County Board of Education Met at Mercer Co. Sr. High School Regular MEETING MINUTES Nov.

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1 CALL TO ORDER/ROLL CALL RECORD OF BOARD PROCEEDINGS The Mercer County Board of Education Met at Mercer Co. Sr. High School Regular MEETING MINUTES Nov. 17, :30 pm Ron Betsher Dist 1 Board Chair Billy Montgomery - Dist 3 Larry Yeager Dist 2 - Vice-Chair Jim Stinnett - Dist 4 Pattie Burke Dist APPROVAL OF AGENDA On a motion by Larry Yeager, second by Billy Montgomery, the board voted to approve the agenda with the addition of two addenda items. VOTE: 5 of October Recognitions 1. TITAN PROUD No Exceptions - A student from each school (Mercer Elementary, Harlow Early Learning Center, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines: 2. GUIDELINES: ** Perfect attendance during the month student(s) are being observed. ** Completed all homework assignments and tests. ** Passing grade. ** No discipline issues. ** Student demonstrates good leadership skills. ** Student exhibits a winning attitude and spirit toward learning and peers. MERCER ELEMENTARY SCHOOL - Liam Moffett, 1 st grade MERCER INTERMEDIATE SCHOOL - Jenny Brown, 5 th grade KING MIDDLE SCHOOL - Jaelie Colter, 8 th grade MERCER COUNTY SENIOR HIGH - Avery Thompson, 11 th grade Ed Early from Isaiah House presented the Board and District with a plaque thanking them for their confidence in Isaiah House to provide our mowing services, and explained how that opportunity gave several of their clients a job and a chance to re-establish themselves in the work force. They brought three of the men with them who have worked on our premises. Mr. Betsher, Board Chairman, presented the following people with a plaque for outstanding service imprinted with For your dedication and contribution to the success of the students in Mercer County. Additionally, I appreciate your guidance and assistance afforded to educators and community leaders of Harrodsburg and Mercer County. : Terrie Potts * Barbara Hawkins Sheila Burns * Susan Record Wendy Philllips * Steve Kidd Denise Burke * Lee Ann Divine Pat Rockas * Esther Hayslett Becky Holt * Nancy Simmons Page1

2 Reports Informational Items a--superintendent Report Scanned and attached Mr. Davis will be out Dec 29 Nov 3 at the National Superintendent s Conference. Mr. Stinnett asked Mr. Davis to look into getting the last two properties into the Mercer Co School Board s name before the 3 current board members go off the board Dec 31, Mr. Davis said he would check with board attorney, Mr. Dean, and see where we stand. b--finance Monthly Overview As all of the Finance Department were at the state KASBO meeting, Mr. Davis gave the financial update. - That report has been scanned and attached to these minutes PUBLIC PARTICIPATION No one signed up to speak CONSENT AGENDA ITEMS: a. Minutes: 10/19/16 10/20/16 10/26/16 11/3/16 b. Invoices Order of Treasurer c. MCES Fundraiser Sweet Blessings Coin Drive d. MCES Fundraiser Shop with a Hero e. Approve KMS Basketball Booster Club Agreement On a motion by Billy Montgomery, second by Jim Stinnett, the board voted to approve the Consent Agenda. Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher PERSONNEL NOTIFICATION REPORT INFORMATIONAL ITEM KRS ; KRS KRS ; KRS ; KRS The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS (2a)). All persons employed in this item have been hired for the 16/17 school year (unless otherwise stated), pending completion of all necessary paperwork. NAME POSITION LOCATION EFFECTIVE DATE HIRED CLASSIFIED: Karen Larmour FRYSC Clerk days MCIS 10/17/16 Mary Lou Newsome Driver Assistant Bus 10/26/16 Page2

3 Charles Ballard Bus Driver Bus 10/26/16 HIRED CERTIFIED: MISCELLANEOUS RESIGNATIONS: Barbara Moore Bus Driver Bus 1/1/17 Larry Molnar Bus Driver Bus 10/13/16 Tara Short Lunchroom Monitor MCIS 10/28/16 Ruth Ann Cocanougher Finance Officer Central Office Wanda Whited Inst. Assistant KMS 11/1/16 Resignations due to Retirement: Barbara Hawkins Asst. Transportation Director Bus 12/30/16 Vicki Robinson Food Service Monitor Food Serv. 12/31/16 HIRED CERTIFIED SUB: Todd Burns Certified Sub District 10/26/16 Cory Sullivan Emergency Certified Sub District 10/3/16 Leniece Dailey Certified Sub District 7/1/16 HIRED AS CLASSIFIED SUB: Melissa Reynolds Classified Sub District 11/2/16 Carol Nichols Classified Sub District 11/1/6 Lori Sheehan Classified Sub District 9/19/16 Michelle Royalty Classified Sub District 10/3/16 Samantha Pope Classified Sub District 10/19/16 Tawaka Bartleson Classified District 10/19/16 COACHES: Joshua Culver Asst Girls Soccer Coach #1 MCSH 10/22/16 Joshua Culver Asst Girls Soccer Coach #2 MCSH 10/22/16 Kurt Young Asst Boys Basketball Coach MCSH 10/10/16 Chris Huff Head Asst Boys Basketball Coach MCSH 10/17/16 Charlie Cox Title IX/Media Coach MCSH 9/22/16 Robert Bean Asst. Football Coach MCSH 5/9/16 Doug Mc Clain Asst Boys Soccer Coach MCSH 5/10/16 Mark Huffman Asst6. Football Coach MCSH 5/10/ SUPPORT LETTER FOR CAMPBELLSVILLE UNIVERSITY GRANT Informational item only Mercer Co. Schools sent a letter of support to Campbellsville University to support their grant request. This grant will enhance and enlarge our services at the Hughes Jones Area Technical Center ADJUST STIPEND BOARD SECRETARY Mr. Betsher, Board Chair, announced that Mr. Yeager, Board Vice-Chair, has been elected to serve as the KSBA Central Kentucky Regional Chairperson. Mr. Davis, Superintendent, will serve as Regional Secretary. Mr. Yeager will serve a three-year term and attend four quarterly board of director meetings. He will serve on one of the KSBA committees that meets quarterly. The regional chairperson is the link for getting the input and insights of fellow Central KY Region Page3

4 members relative to KSBA s service and legislative processes. He will preside at the Central KY annual regional meeting which Mercer County Schools will host. The chairperson works closely with KSBA to provide a successful and informative annual meeting. Mr. Yeager stated he will be travelling to all counties in KY and attending Board Meetings. He stated as a result of his added duties, the Board Secretary will be responsible for supporting his activities and the regional meeting each year. Mr. Yeager stated this was a humbling experience, and he is already working on the logistics of planning the annual meeting. Therefore, he appointed a steering committee for the KSBA Regional meeting of: Billy Montgomery, Marianne Davis, Charles Phillips, Christie Devine and Malissa Hutchins. The date has not yet been set by KSBA, but Mr. Yeager has already secured Family Affair to cater the event. After Mr. Yeager gave an overview of this new responsibilities, and explained how the Board Secretary will be taking on extra duties to assist him in this endeavor, a motion was made. On a motion by Larry Yeager, second by Ron Betsher, the Board voted to increase the stipend of the Board Secretary by $2000 and to make it effective Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher APPROVE OUT-OF-STATE AND ALT. TRANSPORTATION TRIP - KMS On a motion by Larry Yeager, second by Billy Montgomery, the Board voted to approve King Middle School s out-of-district with Alternative Transportation to Baltimore and Philadelphia. Vote: 5 of 5 Yes APPROVE POLICIES AND PROCEDURES FOR NARCAN & HOMELESS FOSTER On a motion by Pattie Burke, second by Larry Yeager, the board voted to approve the changes to the Emergency Medical Treatment Policy using the Superintendent s emergency one read only because school is in session. VOTE: 5 of 5 On a motion by Billy Montgomery, second by Pattie Burke, the board voted to adopt the Policy Admissions and Attendance using the Superintendent s emergency one read only because school is in session. VOTE: 5 of 5 As no vote is necessary on Procedure revisions, this will serve as the one and only required reading of the following Procedure updates: AP 1 Student Enrollment and Homeless/Immigration Status AP 21 Homeless Youth and Foster Children Attendance Zones AP 1 Entrance Age AP 1 Eligibility for Transportation Page4

5 CONTRACT FOR VISUALLY IMPAIRED PRESCHOOL SERVICES On a motion by Pattie Burke, second by Billy Montgomery, the board voted to approve the contract between Mercer Co. Schools and Visually Impaired Preschool Services of Louisville. Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher MODIFIED SCHOOL DAYS FOR STUDENTS WITH DISABILITIES On a motion by Pattie Burke, second by Jim Stinnett, the board voted to approve the partial school week for three KMS students; one MCSHS student and a shortened school day for one MCIS student. Vote 5 of 5 Yes KETS TECHNOLOGY OFFER OF ASSISTANCE On a motion by Larry Yeager, second by Billy Montgomery, the board voted to approve matching the 1 st KEYS Offer of Assistance from the School Facilities Construction Commission for 2017 in the amount of $23,294. Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher Addendum 1- APPROVE MERCER CO. PUBLIC HEARING REPORT - LPC On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve the new District Facility Plan as developed by the Mercer Co. Local Planning Committee and adopted by the Mercer Co. Board of Education be approved as the District Facility Plan for the Mercer Co. School District. Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher Addendum 2 APPROVE PERMISSION TO ASK FOR A WAIVER FOR THIS LPC CYCLE On a motion by Billy Montgomery, second by Pattie Burke, the board approved giving Mr. Davis permission to seek a waiver for this 4-year cycle for the LPC. Billy Montgomery Pattie Burke Jim Stinnett Larry Yeager Ron Betsher Page5

6 ADJOURNMENT AT 6:20 pm On a motion by Jim Stinnett, second by Pattie Burke, the board voted to adjourn. VOTE: 5 of 5 Signed Board Chairperson Signed Board Secretary Page6