Doctoral Students in Music. Dr. Steven Kreinberg, Associate Dean. DATE: November Doctoral Music Degree Procedures Update

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1 TO: FROM: Doctoral Students in Music Dr. Steven Kreinberg, Associate Dean DATE: November 2002 RE: Doctoral Music Degree Procedures Update =================================================================== I am writing to clarify several procedural items regarding doctoral programs at Temple University and, more specifically, in the Boyer College. Clarification is necessary due to new regulations passed within the past few years either by the Temple University Graduate Board or the Boyer College of Music Graduate Curriculum and Policy Committee. Please read these items carefully. Additionally, you are strongly encouraged to check the Graduate School Web Site ( for the latest regulations related to graduate education at Temple University. Discrepancies between this document and the Graduate School Web Site should be directed immediately to my attention for clarification. 1. Effective January 1, 1997, no doctoral music student will be permitted to register for dissertation or monograph credits until the Preliminary Examinations have been passed AND an approved proposal is on file in the Associate Dean's office. 2. A copy of the approved dissertation/monograph proposal must be submitted to the Graduate School within 30 days of its approval. Submit your proposal with the completed transmittal form, which is attached to this memorandum. I hope that the attached will be of assistance to you. As always, feel free to contact your advisor or me if you have additional questions or concerns regarding them.

2 Doctoral Music Degree Procedures 1) Acceptable English a. All students, including those for whom English is not the native language, are expected to present all written work in acceptable English. No double standard exists to differentiate students on the basis of proficiency in the use of the English language. 2) Entrance Examinations a. Students should take these examinations prior to matriculation, but absolutely no later than during the first semester of doctoral study. b. Students must have passed the examinations by the time 24 credits of doctoral coursework have been completed. Students will not be permitted to register beyond 24 doctoral credits until all of the examinations, including any piano proficiency/performance examinations, have been passed. c. To schedule the examinations, students must register in writing with the Associate Dean's office one month prior to the requested date. 3) Preliminary Examinations (sometimes called "Prelims", "Comps" or "Comprehensive Exams") a. Students may take these examinations in the last semester of coursework or after all coursework has been completed (with the exception of dissertation/monograph credits and/or the final recital). b. All grades of "Incomplete" in coursework (with the exception of the final doctoral recital for DMA in Performance majors) must be satisfied before a student will be permitted to sit for the examinations. Any other exceptions to incomplete coursework must be approved by the Director of Graduate Studies. c. The final recital (Music 954) may not be presented by doctoral majors in Performance until the Preliminary Examinations have been passed. d. To schedule the examinations, students must register in writing with the Associate Dean's office one month prior to the requested date. 4) Doctoral Advisory Committee a. The Doctoral Advisory Committee is responsible for reviewing and approving the monograph/dissertation proposal, and for guiding the preparation of the monograph/dissertation itself. b. Typically while the student is taking doctoral coursework, the individual will identify a potential topic and possible faculty members with whom s/he would like to work. The doctoral student, in consultation with the Department Chair or Program Director, seeks out a graduate faculty member with whom s/he will develop the dissertation or monograph proposal and project. Ordinarily, that faculty becomes the Major Advisor of the dissertation or monograph research. It is also common during this process for the student and Major Advisor to identify other faculty members who might serve on the Doctoral Advisory Committee. Rev. November 2002 Page 1

3 c. Doctoral students should confer with their major advisor and Department Chair to identify a minimum of three faculty (including the major advisor) to be nominated for the student's Dissertation Advisory Committee. Minimally, this list should comprise at least two from the student's home department, and typically one from outside the student's home department. Refer to the Graduate Bulletin for details on committee membership. d. In consultation with the doctoral student, the Department Chair forwards in writing to the Director of Graduate Studies the suggested nomination list of faculty members who might comprise the Doctoral Advisory Committee. e. The Director of Graduate Studies - in consultation with the doctoral student, the Department Chair, the major advisor, and other faculty members - officially appoints the Doctoral Advisory Committee. f. For majors in Performance, the Doctoral Advisory Committee also assumes the responsibility for approving the final recital repertoire and will act as the final recital adjudicating committee. 5) Dissertation or Monograph Proposal. a. All doctoral students must submit a dissertation or monograph proposal before official work on the project may begin. i) The student must submit one copy of the proposal bearing the original signatures of all members of the Doctoral Advisory Committee to the Associate Dean's office for placement in the student's academic folder. ii) The student must distribute copies of the signed proposal to each member of the Doctoral Advisory Committee. (a) Music Education majors have a defense of the proposal, which is signed by members of the DAC and subsequently by the Associate Dean. (b) Performance and Composition majors obtain signatures of the DAC, the Director of Graduate Studies, and the Associate Dean. iii) The student must submit an additional copy of the signed proposal to the Graduate School. Submit your copy along with the transmittal form, which is attached to this document. Note that the proposal is due in the Graduate School within 30 days of the committee s approval of the proposal. b. Students may not register for dissertation credits (Music Studies 999 or Music Education 999) or monograph credits (Music 999) until the Preliminary Examinations have been passed and a signed, approved proposal is on file. Effective January 1, 1997, no doctoral music student will be permitted to register for dissertation or monograph credits until an approved proposal is on file in the Associate Dean's office. 6) Dissertation and Monograph Credits a. Students who have completed all coursework and have not passed the Preliminary Examinations must register for course number 799, "Preliminary Examination Preparation." Course 799 credits do not count toward the minimum of 6 required credits of dissertation or monograph research. Rev. November 2002 Page 2

4 b. Students who have passed the Preliminary Examinations but do not have an approved proposal on file must register for course number 899, "Pre-Dissertation Research." Course 899 credits do not count toward the minimum required credits of dissertation or monograph research. Students who obtain an approved, signed proposal during the regular drop/add period will be permitted to drop 899 and to add 999. Students who submit approved proposals after the drop/add period (typically the first two weeks of the semester) must remain in 899 for that semester; in these instances the credits in 899 will not be counted toward the required credits of monograph/dissertation credits in 999. c. Students who have passed the Preliminary Examinations and who have an approved proposal on file register for 999 until the dissertation or monograph has been successfully defended. Students may not register for course 999 until both the Preliminary Examinations have been passed and an approved proposal has been achieved. d. Doctoral candidates (Music Education, Performance, Composition) must take a minimum of 6 credits of dissertation or monograph research (course 999) to obtain the degree. Students in Music Therapy take a minimum of 9 credits of 999. e. Doctoral candidates must register each fall and spring semester for dissertation or monograph research from the time candidacy is reached (that is, from the time a student has passed the Prelims and has an approved proposal on file) until the dissertation or monograph has been successfully defended. f. It is typical that the dissertation or monograph will undergo numerous revisions over the course of several semesters. Doctoral candidates should anticipate this procedure, and allow sufficient time for the process. 7) The Penultimate Semester Before An Anticipated Graduation a. Doctoral candidates are strongly urged to schedule a graduation check with the Associate Dean in the penultimate semester in which graduation is expected. 8) The Final Semester: The Dissertation/Monograph Defense a. Doctoral candidates must be registered for dissertation or monograph research in the semester in which the document is defended. b. Defenses occur only during the Fall and Spring semesters. Defenses are not scheduled during the Summer. c. The Graduate School has detailed guidelines for submission of dissertation or monograph materials. Stop by the Graduate School (5th floor of Carnell Hall) to obtain a packet of dissertation/monograph guidelines. d. Students who anticipate graduating in the current semester should register to graduate by obtaining a graduation application from the Main Office in Presser Hall. Deadline dates are in the early weeks of the semester, so don't let this slip by. e. Early in the semester in which a defense is anticipated, the dissertation or monograph advisor will notify the Director of Graduate Studies and request from Rev. November 2002 Page 3

5 the Director that the Doctoral Examining Committee (that is, the dissertation/monograph defense committee) be appointed. f. The Doctoral Examining Committee consists of the Doctoral Advisory Committee plus at least one additional graduate faculty member, from Temple or another university, but not from the faculty of the student's home department. The additional graduate faculty member is appointed by the Director of Graduate Studies in consultation with the major advisor of the Doctoral Advisory Committee, the Department Chair, and the Associate Dean. Refer to the Graduate Bulletin for details on the Doctoral Examining Committee membership. g. One month prior to the requested defense date, the "Permission to Schedule Dissertation/Monograph Defense" form bearing all appropriate signatures must be submitted to the Associate Dean. This form is available from the Main Office. h. Two weeks prior to the oral defense, submit individual copies of the abstract and the completed dissertation/monograph to the following: i) The Associate Dean ii) Each member of the Doctoral Examining Committee 9) The Dissertation/Monograph Defense a. The Graduate School has specific guidelines regarding who may attend the defense. Consult the Graduate School Bulletin for details. b. At the defense, the first order of business will be for the Doctoral Examining Committee to choose a chair from among them to officiate at the defense. This chair cannot be from the candidate's home department. (Like the other members of the Examining Committee, this individual may fully participate in the questioning of the candidate.) c. The student and Major Advisor are responsible for seeing that any paperwork to be signed at the defense and filed with the Graduate School and/or Boyer College of Music is accomplished. d. Typically during a defense, the doctoral candidate is asked to make corrections to the document. Please note that the final submission of the dissertation or monograph is due in the Graduate School within one month of the defense. Students who submit materials to the Graduate School past the one month deadline must re-defend the document, so don't miss this deadline. e. The Graduate School also sets final dissertation/monograph submission dates beyond which the student may not graduate that semester. Contact the Graduate School for a list of the final submission dates for graduation. f. After all of your materials are submitted to the Graduate School, have a big party. Invite your family and friends. Celebrate! Rev. November 2002 Page 4

6 Monograph/Dissertation Proposal Transmittal Form Please complete and submit this form along with the dissertation proposal within thirty (30) days of the Committee s approval of the proposal. Return to: Graduate School Temple University 501 Carnell Hall Philadelphia, PA Name Social Security No. Department Proposal Approval Process for Boyer College of Music: Committee, Brucia, & Kreinberg Degree (circle one) Ph.D. D.M.A. Date Proposal was Approved by Committee Doctoral Committee Advisory Chair (print name) Preliminary Exams Passed? Yes No Date Passed Foreign Language Required? Yes No If Yes, Date Passed I have read and approved the above student s Dissertation/Monograph Proposal: Committee Members print name sign name (Dissertation/Monograph Advisory Chair) Director of Graduate Study (Professor Kenneth Bruscia) signature date Associate Dean (Professor Kreinberg) signature date Rev. November 2002

7 TEMPLE UNIVERSITY PERMISSION TO SCHEDULE DOCTORAL DISSERTATION/MONOGRAPH DEFENSE _ (last name) (first name) (social security number) (curriculum) _ (degree: DMA/Ph.D.) In completing this form, I understand that all coursework and recitals must be completed and grades of "Incomplete" changed to a letter grade (except in the case of pre-approved delay of recitals) prior to scheduling the dissertation/monograph defense. _ ======================================= Title of Dissertation/Monograph: Requested Date of Defense: ======================================= COMMITTEE MEMBERS By signing below, I am indicating that I have obtained the final draft of the student=s monograph/dissertation, and that I believe the student is now ready to defend the document. Associate Dean Rev. November 2002