Application for On-campus Video Shooting and Photo Taking in Common Areas

Transcription

1 HONG KONG BAPTIST UNIVERSITY ESTATES OFFICE Application for On-campus Video Shooting and Photo Taking in Common Areas General Enquiries: Please read carefully the Regulations on On-campus Video Shooting and Photo Taking before completing the form. I. Applicant Information Name Contact Tel. No. (For release of application result) Staff / Student Card No. Department / Office. II. Details of Application Date to Time am/pm* to am/pm* Venue(s) No Objection to Application from Department/ Office Affected (Chop) Reason(s) Details of Use Video Shooting Photo Taking Venue setup/ Large scale equipment Yes No Total Number of Participant(s) III. Declaration of Applicant and Endorsement Declaration: I declare that I have read and agreed to observe the Regulations on On-campus Video Shooting and Photo Taking. I understand that if we fail to comply with the Regulations, the Estates Office reserves the right to remove the materials and/or stop the activity without notice. Signature Date Signature of Course Teacher (For Student Applicant) Endorsed by Departmental / Office (Chop) Application Result (To be completed by Estates Office) Application approved Application rejected because: Venue not appropriate Others Estates Office Chop Staff Name and Signature Date * Delete where inappropriate Tick as appropriate

2 Regulations on On-campus Video Shooting and Photo Taking The University respects the rights and privacy of campus users. In view of the needs of users in video shooting and photo taking, the University has set up the application handling procedures and regulations for managing such activities on campus: a. External requests handled by Communication and Public Relations Office (for details please refer to b. Internal requests from the University staff and students handled by Estates Office ( EO ) (for details please refer to the important notes for internal applicants below) c. Requests from alumni handled by Alumni Affairs Office Important Notes for Internal Applicants: Before Application 1. To prevent disturbance to and respect the privacy of the campus users, video shooting and photo taking are advised to take place in your own departmental/office areas. 2. Conditions Not Requiring Application to Estates Office a. your own departmental/office areas. Please directly seek for approval from your own department/office. b. other departmental/office areas. Please directly seek for approval of the departments/offices concerned. c. outdoor common areas of the campus within 30 minutes without any furniture/ equipment set up. d. venues requiring booking through the Venues and Facilities Booking System (refer to the list of venues in Appendix). Please book the areas via your own department/ office/ student organization. 3. Conditions Requiring Application to Estates Office a. Please fill in the form Application for On-campus Video Shooting and Photo Taking in Common Areas for applying video shooting and photo taking in: i. outdoor common areas of campus over 30 minutes. ii. outdoor common areas of campus with furniture/ equipment set up. iii. common areas that would likely affect other departments/offices. Official chops of the departments/offices affected by the video shooting and photo taking should be provided on the application form to imply that they have no objection to the activities taking place in the areas. b. Video shooting and photo taking are generally not advised in washrooms, changing rooms, pantries, staircases, escalators, lifts, corridors, lift lobbies, car parks, driveways, office areas and any locked areas, except in some special cases. 4. Conditions Not Permitted for Video Shooting and Photo Taking a. At any erected structures on rooftops of campus buildings, e.g. water tank, machinery rooms. b. In the facilities rooms. c. In the security booths/rooms/centre. 5. For video shooting and photo taking after the campus opening hours, ie 11:00 PM to 7:00AM, prior application for extension of stay on campus is required. Application form can be downloaded from the EO website Application Submission and Result 6. Applicants should complete the application form with all necessary details and enclose supporting documents (if any). Application should be endorsed by the Course Teacher (for student applicants only) and the Department/ Office with official chop. 7. Applicants should submit the application to any of the nearby Campus Security Rooms or Security Control Centre at least TWO working days before the date of video shooting or photo taking. Late application will not be considered. 8. Each request will be considered on individual merit. 9. Applicants will be notified the application results via ONE day before the date of video shooting or photo taking.

3 During Video Shooting and Photo Taking 10. Video shooting or photo taking should take place in the approved campus areas only. 11. Applicants have to bring along the approved application form and their staff/student identity cards during video shooting or photo taking for identification by campus security guards. 12. The availability of the venues is subject to the status of venue booking. If any University functions or activities are being held in the same venues, the applicants should withheld the video shooting and photo taking activities. Reapplication is needed if applicants would like to continue video shooting and photo taking beyond the approved period. 13. Applicants should ensure the activities to be carried out are safe and appropriate to the venue. The activities should not substantially affect the University teaching, working and studying or pose any potential hazards to the University community. 14. No emission of smoke or fume is allowed in the campus areas. 15. No painting or graffiti is allowed during video shooting and photo taking. 16. Applicants should reinstate the shooting venues after video shooting and photo taking. 17. The activity should comply with the ordinances and regulations of the Government and the University. 18. If any facilities/materials are found dirty or damaged by video shooting or photo taking, the washing or replacement cost will be borne by the applicants. 19. The EO reserves the right to remove and dispose any materials or stop any activities that do not comply with the above rules without notice. 20. Any video shooting or photo taking activities that do not comply with the above rules will be referred to the applicants department/ office.

4 Appendix Locations available for booking in the Venues and Facilities Booking System Campus Building Venue Description Ho Sin Hang Campus Academic Community Hall ACH Ho Sin Hang Campus Au Shue Hung Building AST916 Ho Sin Hang Campus Christian Education Centre CEC801 Ho Sin Hang Campus Christian Education Centre CEC803 Ho Sin Hang Campus Christian Education Centre CEC911 Ho Sin Hang Campus Lui Ming Choi Centre LMC509 Ho Sin Hang Campus Lui Ming Choi Centre LMC512 Ho Sin Hang Campus Lui Ming Choi Centre LMC514 Academic Community Hall Ho Sin Hang Campus Oen Hall Building (East Wing) OEE1017 Ho Sin Hang Campus Oen Hall Building (Main Building) OEM603 Ho Sin Hang Campus Oen Hall Building (Main Building) OEM609 Ho Sin Hang Campus Oen Hall Building (Main Building) OEM904 Ho Sin Hang Campus Oen Hall Building (Main Building) OEM905 Ho Sin Hang Campus Oen Hall Building (West Wing) OEW704 Ho Sin Hang Campus Oen Hall Building (West Wing) OEW803 Ho Sin Hang Campus Cha Chi-ming Science Tower SCT501 LT1 ( 1 ) Ho Sin Hang Campus Cha Chi-ming Science Tower SCT502 Ho Sin Hang Campus Cha Chi-ming Science Tower SCT503 LT2 (C S Tse Lecture Theatre) Y C Cheng Lecture Theatre (LT3) David C Lam Building DLB516 David C Lam Building DLB712 David C Lam Building DLB721 Madam Kwok Chung Bo Fun Sports and Cultural Centre Multi-purpose Hall, Level 2, SCC WLB103 WLB104 WLB105 WLB106 WLB107 WLB109 WLB201 WLB202 WLB203 WLB204 WLB205 Mr and Mrs Lau Chor Tak Multi-Purpose Hall Dr. Hari Harilela Lecture Theatre Mrs Padma Harilela Meeting Room Meeting Room Meeting Room Dr. Wu Yee Sun Lecture Theatre WLB206

5 WLB207 WLB208 WLB209 WLB210 WLB211 Baptist University Road Campus Academic and Administration Building AAB201 Tsang Chan Sik Yue Auditorium Baptist University Road Campus Academic and Administration Building AAB202 VIP Room Baptist University Road Campus Academic and Administration Building AAB203 Baptist University Road Campus Academic and Administration Building AAB204 Baptist University Road Campus Academic and Administration Building AAB205 Baptist University Road Campus Academic and Administration Building AAB206 Baptist University Road Campus Academic and Administration Building AAB502 Baptist University Road Campus Academic and Administration Building AAB503 Baptist University Road Campus Academic and Administration Building AAB504 Baptist University Road Campus Academic and Administration Building AAB505 Baptist University Road Campus Academic and Administration Building AAB506 Baptist University Road Campus Academic and Administration Building AAB507 Baptist University Road Campus Academic and Administration Building AAB508 Baptist University Road Campus Academic and Administration Building AAB606 Baptist University Road Campus Academic and Administration Building AAB608 Baptist University Road Campus Academic and Administration Building AAB609 Baptist University Road Campus Academic and Administration Building AAB610 Baptist University Road Campus Academic and Administration Building AAB611 Baptist University Road Campus Academic and Administration Building AAB612 Baptist University Road Campus Academic and Administration Building AAB613 Baptist University Road Campus Academic and Administration Building AAB614 Mr and Mrs YK Jim Christian Worship and Baptist University Road Campus Academic and Administration Building AAB704 Meeting Room Baptist University Road Campus Academic and Administration Building AAB705 Baptist University Road Campus Academic and Administration Building AAB706 Clasrooom Baptist University Road Campus Academic and Administration Building AAB707 Baptist University Road Campus Academic and Administration Building AAB708 Baptist University Road Campus Academic and Administration Building AAB709 Baptist University Road Campus Academic and Administration Building AAB710 Baptist University Road Campus Academic and Administration Building AAB711 Baptist University Road Campus Academic and Administration Building AAB906 Meeting Room Baptist University Road Campus Communication and Visual Arts Building CVA105 Baptist University Road Campus Communication and Visual Arts Building CVA108 Baptist University Road Campus Communication and Visual Arts Building CVA109 Baptist University Road Campus Communication and Visual Arts Building CVA110 Baptist University Road Campus Communication and Visual Arts Building CVA111

6 Baptist University Road Campus Communication and Visual Arts Building CVA112 Baptist University Road Campus Communication and Visual Arts Building CVA202 Baptist University Road Campus Communication and Visual Arts Building CVA203 Baptist University Road Campus Communication and Visual Arts Building CVA204 Baptist University Road Campus Communication and Visual Arts Building CVA205 Baptist University Road Campus Communication and Visual Arts Building CVA209 Baptist University Road Campus Communication and Visual Arts Building CVA210 Baptist University Road Campus Jockey Club School of Chinese Medicine Building SCM012