CVM Policies and Procedures Handbook

Transcription

1 : MSU Policy Statement on Affirmative Action CVM /0/ 2/2/84; 0/0/96 CVM Committee on Policies and MSU OP 03.02;03.03;03.04;03.05 MSU Policy Statement on Affirmative Action REFER TO MSU POLICIES AND PROCEDURES: OP EQUAL OPPORTUNITY STATEMENT OP RESOLUTION OF UNLAWFUL DISCRIMINATION AND HARRASSMENT COMPLAINTS OP HARRASSMENT TRAINING FOR SUPERVISORS OP THE AMERICANS WITH DISABILITY ACT (ADA) REASONABLE ACCOMODATION IN EMPLOYMENT Approved Mississippi State University

2 Approved: H. Dwight Mercer, Dean Mississippi State University

3 : Public Announcement of Appointments CVM / 04/5/82; 0/0/96 CVM Committee on Policies and BTIHL Public Announcement of Appointments Public announcement of personnel appointments prior to Board of Trustees approval is strictly prohibited. If a violation occurs, the appointment will be disapproved. See attached memo. Approved: Mississippi State University

4 Approved: H. Dwight Mercer, Dean Mississippi State University

5 : CVM Staff Interviewing, Selection, Hiring Policy CVM /0/ 0/0/96 CVM Committee on Policies and Dean s Office MSU OP 60.03; 03.02; CVM Staff Interviewing, Selection, Hiring Policy REFER TO MSU POLICIES AND PROCEDURES (HUMAN RESOURCES): MSU HRM RECRUITMENT AND SELECTION POLICY AND PROCEDURES MSU OP MSU OP EQUAL OPPORTUNITY STATEMENT THE AMERICANS WITH DISABILITY ACT (ADA) Approved: Mississippi State University

6 Approved: H. Dwight Mercer, Dean Mississippi State University

7 : Appropriate Procedure to Advertise Staff Position Vacancies CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies And Dean s Office Appropriate Procedure to Advertise Staff Position Vacancies REFER TO MSU POLICIES AND PROCEDURES OP-HRM Approved: Mississippi State University

8 : Orientation Policy CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies and Dean s Office HR website "Online Orientation" Orientation Policy REFER TO MSU HUMAN RESOURCES WEBSITE ONLINE ORIENTATION Approved: Mississippi State University

9 Approved: H. Dwight Mercer, Dean Mississippi State University

10 : Staff Promotions CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies And Dean s Office MSU OP 6.02 Staff Promotions College of Veterinary medicine REFER TO MSU POLICIES AND PROCEDURES OP 6.02 Policy on Salary Adjustments: Staff Positions Approved: Mississippi State University

11 : Staff Evaluation CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies and Dean s Office MSU OP Staff Evaluation REFER TO MSU POLICIES AND PROCEDURES OP-HRM Performance Appraisals APPROVED: Mississippi State University

12 Approved: H. Dwight Mercer, Dean Mississippi State University

13 : Records of Employment CVM /0/ 06/03/85;0/0/96 CVM Committee on Policies and Dean s Office MSU OP-HRM Records of Employment The Dean s Office will keep a confidential personnel record of each employee. All employees should notify the Dean s Office in the event of a change in address, marital status, number of dependents, etc. REFER TO MSU OP-HRM Approved: Mississippi State University

14 Approved: H. Dwight Mercer, Dean Mississippi State University

15 : Employee Status CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies HRM website Hiring Toolkit Employee Status REFER TO HUMAN RESOURCES MANAGEMENT WEBSITE HIRING TOOLKIT Approved: Mississippi State University

16 : Termination Definitions CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies and MSU OP ; 3.20 Termination Definitions REFER TO MSU POLICIES AND PROCEDURES: OP HRM SEPARATION OF EMPLOYMENT - STAFF AOP 3.20 EXIT INTERVIEW OF DEPARTING FACULTY Approved: Mississippi State University

17 Approved: H. Dwight Mercer, Dean Mississippi State University

18 : Employment Benefits of the University CVM 2. 03/0/ 06/03/85; 0/0/96 CVM Committee on Policies And HR website Employee Benefits Employment Benefits of the University REFER TO HUMAN RESOURCES MANAGEMENT WEBSITE EMPLOYEE BENEFITS Approved: Mississippi State University

19 : University I. D. Cards CVM /0/ 08/26/82; 0/0/96 CVM Committee on Policies and MSU Information Technology Services University I. D. Cards REFER TO MSU INFORMATION TECHNOLOGY SERVICES CAMPUS CARD OFFICE Approved: Mississippi State University

20 Approved: H. Dwight Mercer, Dean Mississippi State University

21 : Overtime Policy CVM /0/ 06/03/85; 0/0/96 CVM Committee on Policies and MSU OP HRM 60-3 Overtime Policy SEE HUMAN RESOURCES POLICY REFER TO MSU POLICIES AND PROCEDURES: OP-HRM 60.3 OVERTIME/COMPENSATORY TIME Approved: Mississippi State University

22 : University Grievance - Academic & Non-Academic CVM /0/ 07/20/83; 0/0/96 CVM Committee on Policies and Vice President for Academic Affairs MSU 3.05; HR website Toolkit University Grievance - Academic & Non-Academic REFER TO MSU POLICIES AND PROCEDURES AOP Faculty Grievance REFER TO HUMAN RESOURCES MANAGEMENT WEBSITE TOOLKIT Approved: Kent H. Hoblet Mississippi State University

23 Approved: H. Dwight Mercer, Dean Mississippi State University

24 : University Sexual Harassment Policy and Grievance Procedure CVM /0/ 07/26/82; 0/0/96 CVM Committee on Policies and MSU OP 3.02;3.03;3.04;3.05 University Sexual Harassment Policy and Grievance Procedure Refer to MSU Policy and Procedure: OP Equal Opportunity Statement OP Resolution of Unlawful Discrimination and Harassment Complaints OP Harassment Training for Supervisors OP The Americans with Disability Act Approved: Mississippi State University

25 : Policy on Separation of Employment CVM /0/ 06/03/85; 09//96 CVM Committee on MSU HRM ; AOP 3.20 POLICY ON SEPARATION OF EMPLOYMENT Refer to MSU Policy and Procedure: HRM Separation of Employment Staff AOP 3.20 Exit Interviews of Departing Faculty Approved:

26 : Outside Employment CVM /0/ 06/03/85; 0/0/96 CVM Committee on MSU HRM Outside Employment GET DAFVM AND UNIVERSITY P&P ON THIS. Refer to MSU HRM OUTSIDE EMPLOYMENT Approved: Mississippi State University

27 : Courses Taken by Faculty and Staff CVM /0/ 09/8/84; 0/0/96 CVM Committee on MSU HRM Courses Taken by Faculty and Staff Refer to MSU Policy and Procedure: HRM TUITION REMISSION EMPLOYEES Approved: Mississippi State University

28 : Employment of Student Spouses CVM /7/ 06/03/85; 0/0/96 CVM Committee on Dean s Office Employment of Student Spouses The college of Veterinary Medicine categorizes potential jobs to be filled into sensitive and nonsensitive positions. Sensitive areas include those areas such as student admissions, faculty and staff evaluations, testing and grading, and certain Dean s Office functions. Student spouses are not considered for sensitive positions for obvious reasons. Student spouses, including veterinary and preveterinary spouses, are now and have always been considered for non-sensitive positions within the for which they apply. Technical, clerical and animal caretaker positions can be filled with qualified candidates who meet the competitive criterion for these jobs. The strives to comply with all aspects of the affirmative action guidelines, but always insist upon the right to exercise reason and judgment in dispensing with the responsibility to manage the organization in an efficient manner. It is for this reason that each student spouse applicant is evaluated on the basis of qualifications and the nature of the job to be filled and not upon social or marital status. Approved: Mississippi State University

29 Approved: H. Dwight Mercer, Dean Mississippi State University

30 : Student Employment CVM /7/ 06/03/85; 0/0/96 CVM Committee on Policies and Student Employment The recognizes the benefit of student employees on a part-time basis. In consideration of the training unique to veterinary students, first preference for appropriate parttime student employee positions will be given to the students enrolled in the College of Veterinary Medicine. Second preference will be given to students enrolled at Mississippi State University who are non-cvm students in a related field, and last preference will be given to all other students. Approved: Mississippi State University

31 Approved: H. Dwight Mercer, Dean Mississippi State University

32 : Student Salary CVM /7/ 06/03/85; 0/0/96 CVM Committee on Policies and Student Salary. Most student workers will be employed at the current minimum wage rate. 2. Provisions to fund a particular position in excess of minimum wage would require appropriate documentation and justification. Justification must be submitted to the Administrative Officer for approval, by the appropriate program manager with the suggested wage increment. Consideration for funding positions in excess of minimum wage would include: a. Length of service to the College. Student workers who have been employed by the College in excess of one calendar year, and have demonstrated dependability and exceptional performance, could be considered for wage increments. b. Technical expertise required in certain student positions should be considered for wage increments. Approved: Mississippi State University

33 Approved: H. Dwight Mercer, Dean Mississippi State University

34 : To Be Reviewed Yearly By: Adjunct & Courtesy Appointment Guidelines CVM /7/ 09/0/87 MSU AOP 3.22 REFER TO MSU POLICY AND PROCEDURE: AOP 3.22 Guidelines for Adjunct Faculty, Visiting Faculty, Visiting Scholar and Visiting Executive Appointments Approved: Mississippi State University

35 : Real Estate, Banking and Other External Contacts of Prospective Faculty CVM /08/2 06/03/85; 0/0/96 CVM Committee on Dean s Office Real Estate, Banking and Other External Contacts of Prospective Faculty There shall be no release of information concerning a prospective faculty member until a job offer has been made. The only information point concerning employees and faculty (both current and prospective) is by the Dean s Office. The prospective faculty member will be given a list of both banks and real estate agencies in the Starkville area. The prospect may contact any or all of the banks and realtors at the employee s discretion. In addition, at the time a job offer is finalized and the faculty member accepts, their name will be forwarded to all banks and real estate agencies if this is desired by the new faculty member. Approved: Mississippi State University

36 : Faculty Recruitment CVM /24/2 03/06/85; 0/0/96 CVM Committee on HRM Faculty Recruitment Refer to MSU policy HRM 60-03: RECRUITMENT AND SELECTION POLICY AND PROCEDURES Approved: Mississippi State University

37 Approved: H. Dwight Mercer, Dean Mississippi State University