04 g hustees SPECIAL STUDY SESSION OF THE BOARD OF TRUSTEES I LOCATION: COLLEGE OF THE DESERT BOARD ROOM, ADMINISTRATION BUILDING
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1 Aqe~da - Qoahd 04 g hustees SPECIAL STUDY SESSION OF THE BOARD OF TRUSTEES DATE: MONDAY, OCTOBER 27,2003 TIME: 11:30A.M.-1:30P.M. I I I I LOCATION: COLLEGE OF THE DESERT BOARD ROOM, ADMINISTRATION BUILDING I. CALL TO ORDER - PLEDGE OF ALLEGIANCE I I IV. AGENDA: 11. ROLL CALL: TRUSTEES GRAY, HAYDEN, HOUSE, STEFAN, SUITT, & STUDENT TRUSTEE BONDYRA 111. PUBLIC COMMENTS: PERSONS WHO WISH TO SPEAK TO THE BOARD MAY DO SO AT THIS TIME WITH A TIME LIMIT OF 3 MINUTES. THOSE WHO WISH TO SPEAK TO SPECIFIC AGENDA ITEMS SHOULD COMPLETE THE "REQUEST TO ADDRESS THE BOARD" FORM AND PRESENT IT TO THE SECRETARY. COMMENTS ON AGENDA ITEMS WILL ALSO BE LIMITED TO 3 MINUTES UNLESS FURTHER TIME IS GRANTED BY THE BOARD. COMMENTS ON AGENDA ITEMS WILL BE LIMITED TO A TOTAL OT TWENTY (20) MINUTES PER ITEM. I 1. Board Study Session-Facilities Master Plan V. ADJOURN TO NEXT REGULAR MEETING OF THE BOARD OF TRUSTEES ON WEDNESDAY NOVEMBER 19, 2003, AT 6:30P.M. IN THE ECONOMIC DEVELOPMENT AGENCY CONFEERENCE ROOM OF THE WORKFORCE DEVELOPMENT CENTER AT MONROE AND FRED WARING--1NDIO DESERT COMMUNITY COLLEGE DISTRICT _1 I
2 DESERT COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Date of Meeting October 27, 2003 AGENDA ITEM Area Su~erintendenUPresident Communication No. 1 TOPIC: FACILITIES MASTER PLAN - SPECIAL BOARD STUDY SESSION PROPOSAL Dr. Charles Mclntyre will lead the discussion for the special Board study session relative to the Facilities Master Plan. BACKGROUND Dr. Charles Mclntyre assisted the College in the completion of the Educational Master Plan approved by the Board February 13, In the same month, Dr. Mclntyre began work on the Facilities Master Plan, which was designed to delineate upgrades on campus needed to assure the sustained functioning of the College infrastructure. The Facilities Master Plan was also intended to provide a tangible vision for the future through the year 2015, outlining facilities needed as determined by the Educational Master Plan. The Board will have a final reading and a recommendation for approval of the Facilities Master Plan at their November meeting. RECOMMENDATION It is recommended that the Board of Trustees will participate in a special study session, led by Dr. Charles Mclntyre, relative to the Facilities Master Plan prior to final approval of the plan. Prepared and Approved by < 2~thu~. a. f', Dr. Maria C. Sheehan SuperintendenUPresident BOARDSTUDYSESSIONI ~s
3 Chart B. College of the Desert: WSCH Demand by Delivery, Source: Facilities Plan Appendix. *Beginning with 2002, WSCH include contract training and community education. Mclntyre, 10/21/03
4 CODFacPlanDRAFT3 AT THE PALM DESERT CAMPUS: SUSTAINABLE CAMPUS INFRASTRUCTURE Water and sewer systems Fire-Life Safety Code: electrical and mechanical Central Co-generation plant Xeriscaping \ Building energy monitors and (re)keying Campus outdoor lighting and signage STRUCTURAL BUILDING RENOVATlON Upgrade building systems Equip "smart classrooms" Size lecture rooms to support active learning Reconfigure fixed-station labs in the sciences
5 AT THE PALM DESERT CAMPUS: FUNCTIONAL BUILDING RENOVATION SEISMIC RETROFITS PARKING I SITE DEVELOPMENT
6 COD Capital Outlay Costs and Delivery A facilities simulation model, developed specifically for COD, estimates that by capital outlay costs will approximate: Palm Besed Campus Eastern Vajl'ley Center Western Valley Center Total $ 196 million $ 92 miljion $ 306 million \ Including capital outlays for: renovation and new projects at Palm Desert development of a new Eastern Valley Center a Western Valley facility infrastructure for instruction at other Valley sitesb and online. With estimated costs based on: Current (2003) unit costs Price lnfiatiisn Total $ 261 miijion $ 306 million
7 McIntyre, 10/24/03 AT THE PALM DESERT CAMPUS: MAJOR NEW BUILDING PROJECTS Student Learning Commons Nursing and Allied Health \ Public Safety Academy, Business and Community Center Advanced Transportation Environmental Science and Technology
8 DESERT COMMUNITY COLLEGE DISTRICT SPECIAL MEETINGIBOARD STUDY SESSION OF THE BOARD OF TRUSTEES MONDAY, OCTOBER 27,2003 BOARD ROOM-ADMINISTRATION BUILDING MINUTES I. CALL TO ORDER- PLEDGE OF AL,LEGIANCE: The meeting was called to order at 11:30 A.M. by Chairman Gray, followed by the Pledge of Allegiance, 11. ROLL CALL: TRUSTEES GRAY, HAYDEN, HOUSE, STEFAN AND SUITT WERE PRESENT. STUDENT TRUSTEE BONDYRA WAS ABSENT PUBLIC COMMENTS: There were no requests to speak before the Board. IV. AGENDA. It was moved by Mr. Hayden, seconded by Mr. House, to approve the agenda of the special Board Study Session of October 27,2003. Motion carried. 1. Board Study Session-Facilities Master Plan: President Sheehan introduced Matthew Breindel, Coordinator of Institutional Research and Chris Nelson, Academic Senate President, who presented an overview of an extensive input process which has been used in developing the Plan. Both reported on the considerable input from all segments of the college community. Dr. Chuck McIntyre led a discussion with the Board on specific components of the Facilities Master Plan. Dr. McIntyre indicated that some key factors to consider were: Large anticipated growth in the valley, desire to improve and maintain access, desire to move the college towards a learning orientation, anticipated increase in distance learning, and anticipated increase in off-site partnerships and community connections.
9 Dr. McIntyre presented the major new building projects proposed in the Facilities Master Plan, resulting from the Educational Master Plan, as follows: Student Learning Commons (Instruction and Student Services Joint Use Facility) Two center sites-eastern and Western Valley Nursing and Allied Health Technology and Infrastructure Public Safety Academy Business and Community Center Advanced Transportation Environmental Science and Technology Dr. McIntyre encouraged the Board andlor Administration to consider Cy-Fair College in Houston, Texas, which is the most recent and best example of a learning commons facility at a two-year community college. Dr. Jack Randall introduced two planning architects that have been retained as consultants by the District-Deborah Shepley, AIA and Amy Jane Frater, AICP of tbp Architecture. They will be meeting with a campus steering committee and will be recommending the order of projects and what happens with regard to secondary effects of the Facilities Master Plan. A new five-year plan will also be submitted to the state next year with recommendations from the architects. President Sheehan indicated that the next steps will be to bring the Facilities Master Plan to the Board for approval at the November 19'~ Board meeting scheduled for 6:30 p.m. at Eastern Valley Center. The Board will also consider a Resolution that will place the bond measure on the March 2'ld ballot. The Resolution will include boilerplate legal language and the major projects identified in the Facilities Master Plan. Dr. Sheehan indicated that the architects will carehlly review costs and not recommend more than is required to complete the projects. The size of the bond measure must be affordable for the average homeowner. She noted that the architects will look at every possible project for the next years as well as a separate contingency component to assure all projects can be completed. V. ADJOURN TO NEXT REGULAR MEETING OF THE BOARD OF TRUSTEES ON WEDNESDAY, NOVEMBER ,6:30 P.M. IN THE ECONOMIC DEVELOPMENT AGENCY CONFERENCE ROOM OF THE WORKFORCE DEVELOPMENT CENTER AT MONROE AND FRED WARTNG--1NDIO
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