MONTHLY PROGRESS REPORT

Transcription

1 MONTHLY PROGRESS REPORT Through June 2017 Strong Schools Bond Capital Improvement Projects Prepared by fs3 Hodges Page 1

2 TABLE OF CONTENTS Executive Summary page 3 Attachment 1 Consolidated Expenditure Report Capital Projects Gunn High School Central Building Project page 7 Palo Alto High School Science Building Addition page 8 Palo Alto High School Indoor PE and Athletic Facilities page 9 Palo Alto High School Building 500 Renovation page 10 Addison Elementary School New Library, Administration and Multipurpose Building page 11 El Carmelo Elementary School New Multipurpose Building page 12 Escondido Elementary School New Multipurpose Building page 13 Hays Elementary School New Multipurpose Building page 14 Hoover Elementary School New Library, Administration and Multipurpose Building page 15 Completed Capital Projects Gunn High School New Classroom Building and World Languages Building page 16 Gunn High School New Gymnasium page 17 Gunn High School Existing Gymnasium Modernization page 18 Gunn High School E and K (L31 and MS) Buildings Renovation page 19 Gunn High School Traffic Signal Replacement (Phase I Improvements) page 20 Palo Alto High School Athletic Stadium Improvements page 21 Palo Alto High School Haymarket and Tower Building Improvements page 22 Palo Alto High School New Classroom Building and Media Arts page 23 Palo Alto High School Performing Arts Center page 24 Jordan Middle School page 25 J.L. Stanford Middle School page 26 J.L. Stanford Middle School Landscape and Site Improvements page 27 Terman Middle School page 28 Duveneck Elementary School New Classroom Buildings and Modernization page 29 Fairmeadow Elementary School New Classroom Buildings and Modernization page 30 Ohlone Elementary School page 31 Property Acquisition 525 San Antonio Rd page 32 Jordan Middle School Interim Classrooms page 33 Gunn High School Air Conditioning of Existing Buildings page 34 J.L. Stanford Middle School Interim Classrooms page 35 Fairmeadow Elementary School Portable Relocation page 36 Elementary Classroom Improvements Interactive Whiteboard & Sound Assist System page 37 Palo Alto High School Multi use Field page 38 Gunn High School Industrial Arts Renovation page 39 Gunn High School Aquatic Center page 40 Middle School Pre Design page 41 Technology page 42 Inactive Capital Projects Garland Elementary School page 43 High School Master Plan page 44 Page 2

3 EXECUTIVE SUMMARY CURRENT CAPITAL PROJECTS Gunn High School Central Building Project Demolition of the Music building is complete, and work is in progress on the old Library building removal. Demolition and waste removal for Spangenberg Theater is also in progress. Site clearing and rough grading will begin in July. Palo Alto High School Science Building Addition DLM continued work on construction documents, and plans to submit to DSA for review in July. Palo Alto High School Indoor PE and Athletic Facilities Work on the interior and exterior of the building is substantially complete, and punch list corrections are in progress. The glass guardrail, outdoor basketball courts and the pool fence installation are in progress. Vance Brown will turn over the building to the District on July 17. District movers have begun moving furniture and equipment into the building from the 700 building this month. Palo Alto High School Building 500 Renovation (Library) The Board approved award of a contract to Sausal Corp on May 9, and preconstruction work has begun on submittals and procurement of materials. Demolition and construction will begin on August 1. Renovation of the 700 building is nearly complete, and will be completed by July 7 th. Movers have finished vacating the 700 building, and have begun moving materials from the library to their interim spaces. Addison Elementary School (Donor Funded Project) Gelfand Partners is working on development of construction documents for submittal to DSA over the summer. Value engineering was finalized during May, and the project is now back within budget after incorporating some cost savings measures. The board has approved applying for a grant for a Magical Bridge type playground, which the district will match if granted. El Carmelo Elementary School New MP Building The Board approved beginning work on conceptual design for planning a new MP building for El Carmelo in January. The scope of work incorporates a new MP building adjacent to the newer classroom wing along Ramona Ave. The old MP building will be renovated into another flex classroom and a space for reading, speech and educational specialists, while the old specialist s rooms will be renovated back into a classroom. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Escondido Elementary School New MP Building The Board approved beginning work on conceptual design for planning a new MP building for Escondido in January. The recommended scheme includes a new MP building in the location of the existing building adjacent to the parking lot. The old MP building will be renovated into two classrooms, and the Kindergarten wing will be expanded with two new classrooms. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Hays Elementary School New MP Building The Board approved beginning work on conceptual design for planning a new MP building for Hays in January. A new MP building is being proposed in the location of the three Kindergarten portable classrooms. The old MP building will be renovated into two classrooms. The project will also demolish half of the old classroom wing near the parking lot to allow expansion of the parking and drop off area. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Page 3

4 Hoover Elementary School Gelfand refined the final schematic design plans with the Hoover Advisory committee in April, and a cost estimate was done in mid May, which showed the project to be over budget. Gelfand has developed some recommended cost reduction items for the Advisory committee s approval. The schematic design presentation to the board is on hold for now, pending budget discussions. COMPLETED CAPITAL PROJECTS Gunn High School New Classroom Building and World Languages Building The new Math and English Building was occupied by staff and students on August 15, World Language Building classrooms were occupied in February, Gunn High School New Gymnasium The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, The tennis courts were completed August 27, Gunn High School Existing Gymnasium Modernization The modernized Bow gym was occupied by the campus on November 4, Gunn High School E and K (L 31 and MS) Buildings Renovation Students occupied E and K buildings on August 13, 2014, and building E was occupied on September 15, Gunn High School Traffic Signal Replacement (Phase I Parking and Drop Off Improvements) Columbia Electric installed the new traffic signal pole at Arastradero and Miranda Ave. and wiring has been completed. Concrete sidewalk work was also done in late July. Final landscape improvements were completed in August, and the first phase of this project is now complete. Palo Alto High School Athletics Stadium Improvements The concessions building, track re surfacing, new ornamental fence, signage and entry lighting were completed for the 2013 football season. Palo Alto High School Haymarket and Tower Building Improvements All Trusty Builders completed the installation of the new windows on August 9, Palo Alto High School New Math/Social Sciences Building and Media Arts Building Move in and occupancy of both buildings occurred in July Taisei has completed their work, and contract closeout is complete, with DSA closeout in progress. Palo Alto High School Performing Arts Center (PAC) Students and staff occupied the new building in July, and DSA closeout was completed in September. Additional audio visual equipment, drapes and production lighting, and furniture installation was completed in September, in preparation for the Opening Night Gala on October 1. Jordan Middle School Students occupied all new and modernized buildings in fall J.L. Stanford Middle School Students occupied all new and modernized buildings in fall Page 4

5 J.L. Stanford Middle School Landscape and Sitework Improvements Scapes completed the project on schedule in the fall Terman Middle School Students occupied the new instructional spaces and modernized buildings in fall modernization was completed in October The cafetorium Duveneck Elementary School New Classroom Buildings and Modernization All buildings were substantially complete and occupied on August 11, Fairmeadow Elementary School New Classroom Building and Modernization Students occupied all new and modernized buildings in fall San Antonio Road Site Acquisition This site has been leased to Athena Academy. Ohlone Elementary School New Classroom Building and Modernization Students occupied the new building on January 3, Jordan Middle School Interim Classrooms The portables were installed and moved into for fall DSA closeout received November 19, Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and roofing in the summer J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August Fairmeadow Elementary School Portable Relocation Relocation of the portable was complete and occupied on August 8, Elementary Classroom Improvements Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April Palo Alto High School Multi use Field The fields were available for play on February 1, 2011, and the project was completed on March 9, Gunn High School Industrial Arts Addition & Renovation This facility was available for instruction in January DSA closeout received on July 18, Gunn High School Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre Design Jordan, J.L. Stanford and Terman These projects for pre design work have been closed. Technology Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year. Page 5

6 INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed. Board Items in June June 6, 2017: Consent 3.I: Authorization to Award Contracts for Inspector of Record and Construction Management Services for the Palo Alto High School Library Renovation Project Consent 3.J: Resolution No : Resolution Requesting the Board of Supervisors of the County of Santa Clara to Establish the Tax Rate for Bonds of the Palo Alto Unified School District Expected to be Sold During the Fiscal Year Consent 3.K: Authorization to Transfer $562,663 from the Paly Reserve to the Paly Athletic Center Project Consent 3.L: Movement of ed Funds to the Change Order Allowance for the Paly Athletic Center Consent 3.M: Extension of the Following Site Leases 1. The Lease of the Garland Site to Stratford Schools 2. The Lease of the 525 San Antonio Site to Athena Academy Discussion 6.G: Design Update and Submittal to DSA for Addison Elementary School and Magical Bridge Playground Discussion 6.R: Hoover Elementary School Schematic Design Approval (Pulled) June 20, 2017: Consent 3.F: Approval of Strong Schools Bond Change Orders Action 5.D: Design Update and Submittal to DSA for Addison Elementary School and Magical Bridge Playground Discussion/Action 5.H: Approval of Adjusted Contract Amounts for Inspection Consultants for the Peery Family Center at Palo Alto High School Discussion/Action 5.I: Authorization to Contract for with fs3 Hodges for Bond Program Management Services Page 6

7 Palo Alto Unified School District Strong Schools Bond 5/31/2017 School Name - Project Name A B C C / A B - C C / B A - B Percent of Contract Percent of Committed Expenditures Balance Balance Expended Expended Measure A Fund Gunn High School - High School Master Plan 172, , ,706 86% 18, % 6,062 Gunn High School 1 - Aquatic Center 4,862,530 4,862,530 4,862, % % 0 Gunn High School 2 - I.A Building 5,065,128 5,065,128 5,065, % % 0 Gunn High School 3 - AD2- close out 5,777 5,777 5, % % 0 Gunn High School 4 - New classroom Buildings 24,808,489 24,776,633 24,776, % % 31,856 Gunn High School 5 - Parking & Drop Off improvements 3,939,998 2,085,755 1,855,723 47% 230, % 1,854,243 Gunn High School 6- New/Auxiliary Gymnasium 12,450,948 12,440,998 12,440, % % 9,950 Gunn High School 7- A/C 2,092,366 2,092,366 2,092, % % 0 Gunn High School 8 - MS & L-31 Buildings 1,629,176 1,623,174 1,623, % % 6,002 Gunn High School 9 - Central building 24,887,216 24,148,408 2,301,982 9% 21,846, % 738,808 Gunn High School - Reserved 3,390, % % 3,390,796 Palo Alto High Schools - High School Master Plan 172, , ,616 93% 6, % 5,240 Palo Alto High School 1 - Stadium Field 4,758,037 4,758,037 4,758, % % 0 Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609, % % 0 Palo Alto high School 3 - New classroom & Media Art Building 36,938,516 36,824,295 36,824, % % 114,221 Palo Alto High School 4 - New Theater 27,481,465 27,231,463 26,972,021 98% 259, % 250,002 Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,260,933 1,260,933 1,260, % % 0 Palo Alto High School 6- Science Addition 5,532, , ,234 12% 281, % 4,602,592 Paly 7- Paly Athletic Center (Two Funds) 17,671,556 17,356,770 15,802,796 89% 1,553, % 314,786 Paly 8-Library 14,161,140 12,559, ,319 6% 11,712, % 1,601,384 Palo Alto High School - Reserved 1,121, % % 1,121,584 Jordan Middle School -Program Management- MS Pre-Design 17,826 17,826 17, % % 0 Jordan Middle Schools 1- Interim Classrooms 488, , , % % 0 Jordan Middle School 2- Improvements 19,109,345 18,947,062 18,947,062 99% % 162,283 Jordan Middle School - Reserved % % 0 J.L.S Middle School - Program Management- MS Pre-Design 18,408 18,408 18, % % 0 J.L.S Middle School 1 - Interim Classrooms 422, , , % % 0 J.L.S Middle School 2- Improvements 15,670,128 15,535,784 15,535,784 99% % 134,344 J.L.S Middle School - Reserved % % 0 Terman Middle School - Program Management- MS Pre-Design 18,423 18,423 18, % % 0 Terman Middle School 1- Improvements 13,051,488 13,003,128 13,003, % % 48,360 Terman Middle School - Reserved % % 0 PAUSD Elementary Schools - Program Management- Elem. Growth Plan 308,000 93,480 87,290 28% 6, % 214,520 Addison Elementary School 1-Phase I 21,267 21,267 21, % % 0 El Carmelo Multi-Use Building 77,000 26,300 11,485 15% 14, % 50,700 Escondido Multi-Use Building 73,000 22,100 6,860 9% 15, % 50,900 Walter Hays Multi-Use Building 150,000 48,701 4,813 3% 43, % 101,299 Hoover Elementary School 1-Phase I 23,207,165 1,697, ,560 2% 1,310, % 21,510,064 Duveneck Elementary School 1-Phase I 9,230,464 9,229,952 9,229, % % 512 Fairmeadow Elementary School 1- Phase I 7,590,515 7,590,496 7,584, % 6, % 19 Ohlone Elementary School 1- Phase I 10,528,254 10,528,254 10,528, % % 0 Garland Elementary School 1- Phase I 280, , , % % 0 Elementary Schools 1 - Elementary Classroom Improvements 1,879,695 1,879,695 1,879, % % 0 Multi-Use Builindg - Reserved 36,832, % % 36,832,808 PAUSD - Program Management 16,163,405 13,447,174 12,998,311 80% 448, % 2,716,231 PAUSD - Technology 11,685,056 11,231,602 10,292,188 88% 939, % 453,454 PAUSD - Technology -Reserved 2,222, % % 2,222,312 PAUSD - Reserved % % San Antonio -Property Acquisition 8,500,000 8,500,000 8,500, % % 0 Transfer out to Planned Maintenance Fund* 17,758,557 6,330,628 6,330,628 36% % 11,427,929 Bond Issuance Cost 3,043,618 2,972,933 2,972,933 98% % 70,685 Measure A Fund Total 393,360, ,316, ,622,955 38,693,407 90,043,947 * Planned Maintenance Fund Total 6,330,629 6,166,411 5,611,631 89% 554, ,218 *$17,758,557 from Measure A fund to Planned Maintenance fund was approved. The budget for Planned maintenance fund will be increased about $2 M every year in 9 years. Prepared by: Business Services Department based on QSS accounting System

8 Gunn High School Central Building Project Demolition of the Music building is complete, and work is in progress on the old Library building removal. Demolition and waste removal for Spangenberg Theater is also in progress. Site clearing and rough grading will begin in July. Strong Schools Bond Funds $ 24,887,216 Other $0 Total $24,887,216 Salaries and Benefits $4,098 Supplies $421 Contracts & Services $3,811,130 Construction & Equipment $21,010,351 Soft Costs Contingency $61,216 Total $24,887,216 Percent of Expended 9.25% Change Order Contingency Starting Contingency Balance $1,966,300 Remaining Contingency Balance $1,919,572 Percent of Changes 0.1% (Change Orders + Construction Change Directives. Original Contract) Current Phase: Construction Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) February 25, 2014 March 11, 2014 Schematic Design (2) June 3, 2014 June 17, 2014 of Program Change December 9, 2014 Submit to DSA February 15, 2016 Authorize to Bid (2) September 27, 2016 October 18, 2016 Approval by DSA February 7, 2017 Bid Opening March 21, 2017 Award of Contract (1) March 28, 2017 Notice to Proceed May 15, 2017 Substantial Completion December 15, 2018* C. BOND PROJECT LIST REFERENCE: 5.5 Demolition work is in progress. Page 7

9 Palo Alto High School Science Building Addition DLM continued work on construction documents, and plans to submit to DSA for review in July. Strong Schools Bond Funds $5,532,204 Other $0 Total $5,532,204 Salaries and Benefits $0 Supplies $60,309 Contracts & Services $842,825 Construction & Equipment $4,628,294 Soft Costs Contingency $776 Total $5,532,204 Percent of Expended 11.72% Current Phase: Construction Documents Architect Contract (2) March 12, 2013 March 19, 2013 Conceptual Design (2) March 12, 2013 March 19, 2013 Schematic Design (2) September 10, 2013 October 8, 2013 Submit to DSA February 14, 2017 February 28, 2017 Authorize to Bid (2) March 13, 2018* March 27, 2018* Approval by DSA March 15, 2018* Bid Opening May 1, 2018* Award of Contract (1) May 8, 2018* Notice to Proceed June 1, 2018* Substantial Completion August 1, 2019* Planned Occupancy October 1, 2019* C. BOND PROJECT LIST REFERENCE: DLM continued construction documents design efforts to submit into DSA. Page 8

10 Palo Alto High School Indoor PE and Athletic Facilities Work on the interior and exterior of the building is substantially complete, and punch list corrections are in progress. The glass guardrail, outdoor basketball courts and the pool fence installation are in progress. Vance Brown will turn over the building to the District on July 17. District movers have begun moving furniture and equipment into the building from the 700 building this month. Strong Schools Bond Funds $17,671,555 Other (Deseret Trust Co.) $23,443,720 Total $41,671,555 Salaries and Benefits $0 Supplies $0 Contracts & Services $2,991,039 Construction & Equipment $38,500,516 Soft Costs Contingency $180,000 Total $41,671,555 Percent of Expended * 87.98% (Above % of budget expended is against bond funds of $17,671,555) Change Order Contingency Starting Contingency Balance $1,822,167 Remaining Contingency Balance $214,261 Percent of Changes 4.41% (Change Orders + Construction Change Directives. Original Contract) Current Phase: Architect Contract (2) Construction Conceptual Design (2) March 12, 2013 March 19, 2013 Schematic Design (2) September 10, 2013 October 8, 2013 Submit to DSA December 4, 2013 Re Submit to DSA January 27, 2014 Approval by DSA September 22, 2014 Lease Leaseback Agreement (1) May 26, 2015 Award of LLB Contract (1) June 23, 2015 Notice to Proceed August 1, 2015 Substantial Completion May 7, 2017 Planned Occupancy July 21, 2017* C. BOND PROJECT LIST REFERENCE: Project is substantially complete, and move in is in progress. Page 9

11 Palo Alto High School Building 500 Renovation (Library) The Board approved award of a contract to Sausal Corp on May 9, and preconstruction work has begun on submittals and procurement of materials. Demolition and construction will begin on August 1. Renovation of the 700 building is nearly complete, and will be completed by July 7 th. Movers have finished vacating the 700 building, and have begun moving materials from the library to their interim spaces. Strong Schools Bond Funds $14,161,140 Other $0 Total $14,161,140 Salaries and Benefits $0 Supplies $0 Contracts & Services $2,283,420 Construction & Equipment $11,728,800 Soft Costs Contingency $148,920 Total $14,161,140 Percent of Expended 5.98% Current Phase: Architect Contract (2) Construction Conceptual Design (2) September 23, 2014 October 14, 2014 Schematic Design (2) March 24, 2015 April 21, 2015 Submit to DSA December 15, 2015 Approval by DSA March 14, 2017* Authorize to Bid (1) February 28, 2017 Award of Contract (1) May 23, 2017 Construction Start August 1, 2017 Substantial Completion November 15, 2018* Planned Occupancy January 2019* C. BOND PROJECT LIST REFERENCE: 4.8 Sausal has begun preconstruction activities, and will mobilize on July 31. Page 10

12 Addison Elementary School (Donor Funded Project) New Library, Administration and Multipurpose Building Gelfand Partners is working on development of construction documents for submittal to DSA over the summer. Value engineering was finalized during May, and the project is now back within budget after incorporating some cost savings measures. The board has approved applying for a grant for a Magical Bridge type playground, which the district will match if granted. Strong Schools Bond Funds $0 Other Donation $1,330,000 Total $1,330,000 Salaries and Benefits $0 Supplies $0 Contracts & Services $1,330,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $1,330,000 Percent of Expended 22.4% Current Phase: Construction Documents Conceptual Design (2) February 23, 2016 March 8, 2016 Schematic Design (2) September 13, 2016 September 27, 2016 Submit to DSA July 30, 2017* Approval by DSA February 15, 2018* Authorize to Bid (2) February 1, 2018* February 15, 2018* Bid Opening April 15, 2018* Award of Contract (1) May 1, 2018* Notice to Proceed May 15, 2018* Substantial Completion September 15, 2019* Planned Occupancy December 20, 2019* C. BOND PROJECT LIST REFERENCE: , Project is currently in Construction Documents phase, with DSA submittal planned for July Page 11

13 El Carmelo Elementary School New Multipurpose Building The Board approved beginning work on conceptual design for planning a new MP building for El Carmelo in January. The scope of work incorporates a new MP building adjacent to the newer classroom wing along Ramona Ave. The old MP building will be renovated into another flex classroom and a space for reading, speech and educational specialists, while the old specialist s rooms will be renovated back into a classroom. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Strong Schools Bond Funds $0 Other $0 Total $0 Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Expended 0.00% Current Phase: Conceptual Design Conceptual Design (2) August 22, 2017 September 12, 2017 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , Conceptual Design planned for board approval in September Page 12

14 Escondido Elementary School New Multipurpose Building The Board approved beginning work on conceptual design for planning a new MP building for Escondido in January. The recommended scheme includes a new MP building in the location of the existing building adjacent to the parking lot. The old MP building will be renovated into two classrooms, and the Kindergarten wing will be expanded with two new classrooms. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Strong Schools Bond Funds $0 Other $0 Total $0 Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Expended 0.00% Current Phase: Conceptual Design Conceptual Design (2) August 22, 2017 September 12, 2017 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , Conceptual Design planned for board approval in September Page 13

15 Hays Elementary School New Multipurpose Building The Board approved beginning work on conceptual design for planning a new MP building for Hays in January. A new MP building is being proposed in the location of the three Kindergarten portable classrooms. The old MP building will be renovated into two classrooms. The project will also demolish half of the old classroom wing near the parking lot to allow expansion of the parking and drop off area. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Strong Schools Bond Funds $0 Other $0 Total $0 Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Expended 0.00% Current Phase: Conceptual Design Conceptual Design (2) August 22, 2017 September 12, 2017 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , Conceptual Design planned for board approval in September Page 14

16 Hoover Elementary School New Library, Administration and Multipurpose Building E. PROJECT STATUS Gelfand refined the final schematic design plans with the Hoover Advisory committee in April, and a cost estimate was done in mid May, which showed the project to be over budget. Gelfand has developed some recommended cost reduction items for the Advisory committee s approval. The schematic design presentation to the board is on hold for now, pending budget discussions. F. BUDGET & SCHEDULE SUMMARY Strong Schools Bond Funds $23,207,165 Other $0 Total $23,207,165 Salaries and Benefits $0 Supplies $0 Contracts & Services $4,848,277 Construction & Equipment $18,358,888 Soft Costs Contingency $ Total $23,207,165 Percent of Expended 0.84% Current Phase: Schematic Design Conceptual Design (2) December 13, 2016 January 10, 2017 Schematic Design (2) August 22, 2017* September 12, 2017* Submit to DSA January 2018* Approval by DSA September 2018* Authorize to Bid (2) September 2018* Bid Opening November 2018* Award of Contract (1) December 2018* Notice to Proceed January 2019* Substantial Completion March 2020* Planned Occupancy April 2020* G. BOND PROJECT LIST REFERENCE: , H. PROJECT OVERVIEW: Schematic design will go to the Board for approval in September Page 15

17 Gunn High School New Classroom Buildings A & B The new Math and English Building was occupied by staff and students on August 15, World Language Building classrooms have been in use since February, Strong Schools Bond Funds $24,808,488 Other $0 Total $24,808,488 Salaries and Benefits $24,948 Supplies $308,194 Contracts & Services $3,789,909 Construction & Equipment $20,685,160 Soft Costs Contingency $277 Total $24,808,488 Percent of Expended 99.9% Change Order Contingency Starting Contingency Balance $ 1,763,200 Remaining Contingency Balance $ 99,232 Percent of Changes 9.3% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $226,713 Current Phase: Occupancy August 15, 2013 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 22, 2011 Notice to Proceed August 24, 2011 Substantial Completion July 15, 2013 Planned Occupancy August 15, 2013 C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 The World Languages building move in occurred on February 8, 2013, and was occupied with staff and students on February 11, The Math & English building move in occurred on July 15, 2013, and was occupied with staff and students on August 15, The project was completed within budget. Page 16

18 Gunn High School New Gymnasium The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, The tennis courts surfacing and striping was installed and completed August 27, Strong Schools Bond Funds $ 12,450,946 Other $0 Total $12,450,946 Salaries and Benefits $0 Supplies $19,706 Contracts & Services $2,461,402 Construction & Equipment $9,936,883 Soft Costs Contingency $32,955 Total $12,450,946 Percent of Expended 99.9% Change Order Contingency Starting Contingency Balance $834,700 Remaining Contingency Balance $7,909 Percent of Changes 9.9% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $463,854 Current Phase: Occupancy June 7, 2013 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA May 27, 2011 Bid Opening July 13, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed August 1, 2011 Substantial Completion May 1, 2013 Planned Occupancy June 7, 2013 C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 The new gym was occupied on June 7, Page 17

19 Gunn High School Existing Gymnasium Modernization The modernized Bow gym was occupied by the campus on November 4, and This project is funded by the New Gymnasium project budget. See that project budget for status. Change Order Contingency Starting Contingency Balance $99,800 Remaining Contingency Balance $51,455 Percent of Changes 4.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy November 12, 2013 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) February 12, 2013 February 26, 2013 Approval by DSA January 23, 2013 Bid Opening April 2, 2013 Award of Contract (1) April 9, 2013 Notice to Proceed May 31, 2013 Substantial Completion October 28, 2013 Planned Occupancy November 12, 2013 C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 The project was completed on schedule and within budget. Occupancy by the school occurred on November 12, Page 18

20 Gunn High School E and K (MS and L 31) Buildings Renovation Students occupied E and K buildings on August 13, 2014, and the flex room in building E was occupied on September 15, Strong Schools Bond Funds $1,629,173 Other $0 Total $1,629,173 Salaries and Benefits $0 Supplies $0 Contracts & Services $428,000 Construction & Equipment $1,198,886 Soft Costs Contingency $2,287 Total $1,629,173 Percent of Expended 98.2% Change Order Contingency Starting Contingency Balance $122,800 Remaining Contingency Balance $114,946 Percent of Changes 1.0% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $491,666 Current Phase: Occupancy August 15, 2014 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) June 11, 2013 June 18, 2013 Submit to DSA November 25, 2013 Authorize to Bid (2) March 25, 2014 April 22, 2014 Approval by DSA March 27, 2014 Bid Opening April 29, 2014 Award of Contract (1) May 20, 2014 Notice to Proceed May 27, 2014 Substantial Completion August 11, 2014 Planned Occupancy August 15, 2014 C. BOND PROJECT LIST REFERENCE: 3.4, 3.5, 3.13 Construction was completed on schedule and within budget. Occupancy took place on August 13, Page 19

21 Gunn High School Traffic Signal Replacement Phase I Parking and Drop off Improvements Columbia Electric installed the new traffic signal pole at Arastradero and Miranda Ave. and wiring has been completed. Concrete sidewalk work was also done in late July. Final landscape improvements were completed in August, and the first phase of this project is now complete. Strong Schools Bond Funds $3,940,000 Other $0 Total $3,940,000 Salaries and Benefits $0 Supplies $0 Contracts & Services $919,858 Construction & Equipment $2,919,840 Soft Costs Contingency $100,302 Total $3,940,000 Percent of Expended 47% Change Order Contingency Starting Contingency Balance $121,380 Remaining Contingency Balance $77,492 Percent of Changes 3.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Closeout Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) June 19, 2012 June 26, 2012 Schematic Design (2) December 18, 2012 January 15, 2013 Authorize to Bid (2) June 11, 2013 June18, 2013 Submit to DSA July 17, 2013 Approval by DSA October 2, 2013 Bid Opening November 12, 2013 Award of Contract (1) November 19, 2013 Notice to Proceed December 4, 2013 Substantial Completion August 15, 2014 C. BOND PROJECT LIST REFERENCE: 5.5 The Miranda Ave. parking and drop off was phase one of a multi phase project for various parking and drop off improvements. Future phases will be coordinated with the Central Building project, which will develop a new drop off area and entry plaza in the main parking lot. Page 20

22 Palo Alto High School Athletic Stadium Improvements The concessions building, track re surfacing, new ornamental fence, signage and entry lighting were completed for the Fall 2013 football season. Strong Schools Bond Funds $4,758,036 Other $0 Total $4,758,036 Salaries and Benefits $882 Supplies $2,746 Contracts & Services $818,716 Construction & Equipment $3,935,692 Soft Costs Contingency $0 Total $4,758,036 Percent of Expended 100% Change Order Contingency Starting Contingency Balance $310,200 Remaining Contingency Balance $364,338 Percent of Changes 1.7% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $331,964 Current Phase: Occupancy August 1, 2013 Architect Contract (2) January 26, 2010 February 9, 2010 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (2) February 22, 2011 March 8, 2011 Submit to DSA April 4, 2011 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA July 26, 2011 Bid Opening December 1, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 4, 2012 Substantial Completion Concession August 31, 2012 Planned Occupancy Concessions September 10, 2012 Bleachers March 31, 2013 Fence Completion August 1, 2013 C. BOND PROJECT LIST REFERENCE: 4.13 The ornamental fence was completed on schedule in August The concessions building was occupied September 10, The bleacher replacement work was completed on schedule in June Page 21

23 Palo Alto High School Haymarket and Tower Building Improvements All Trusty Builders completed the installation of the new windows on August 9, 2013, on schedule and within budget. Strong Schools Bond Funds $1,260,933 Other $0 Total $1,260,933 Salaries and Benefits $0 Supplies $62,844 Contracts & Services $179,000 Construction & Equipment $1,019,092 Soft Costs Contingency $0 Total $1,260,933 Percent of Expended 100% Change Order Contingency Starting Contingency Balance $39,200 Remaining Contingency Balance $33,930 Percent of Changes 1.3% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $239,067 Current Phase: Occupancy August 9, 2013 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA May 25, 2012 Authorize to Bid (2) April 24, 2012 May 6, 2012 Approval by DSA August 24, 2012 Bid Opening January 17, 2013 Award of Contract (1) January 29, 2013 Notice to Proceed February 21, 2013 Substantial Completion August 9, 2013 C. BOND PROJECT LIST REFERENCE: The project completed on schedule and within budget. Page 22

24 Palo Alto High School Classroom Building and Media Arts Move in and occupancy of both buildings occurred in July Taisei has completed their work, and contract closeout is complete. Strong Schools Bond Funds $36,938,515 Other $0 Total $36,938,515 Salaries and Benefits $18,448 Supplies $1,325,333 Contracts & Services $6,261,915 Construction & Equipment $29,236,995 Soft Costs Contingency $95,826 Total $38,415,001 Percent of Expended 99.6% Change Order Contingency Starting Contingency Balance $2,515,000 Remaining Contingency Balance $34,288 Percent of Changes * 9.9% (Change Orders + Construction Change Directives vs. Original Contract) * Does not include $570,000 settlement agreement with Taisei for release of any and all claims Project Savings Realized = $1,476,486 Current Phase: Occupancy August 1, 2014 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) September 8, 2009 September 22, 2009 Schematic Design (2) January 12, 2010 January 26, 2010 Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 March 22, 2011 Approval by DSA April 28, 2011 Bid Opening June 30, 2011 Award of Contract (1) July 12, 2011 Notice to Proceed August 4, 2011 Substantial Completion April 15, 2014 Planned Occupancy August 1, 2014 C. BOND PROJECT LIST REFERENCE: Furniture installation and occupancy of the Media Arts and Math/Social Sciences buildings completed. Page 23

25 Palo Alto High School Performing Arts Center (PAC) Students and staff occupied the new building in July, and DSA closeout was completed in September. Additional audio visual equipment, drapes and production lighting, and furniture installation was completed in September, in preparation for the Opening Night Gala on October 1. Strong Schools Bond Funds $29,370,049 Other $0 Total $29,370,049 Salaries and Benefits $0 Supplies $0 Contracts & Services $4,377,871 Construction & Equipment $24,845,000 Soft Costs Contingency $147,178 Total $29,370,049 Percent of Expended 90.19% Change Order Contingency Starting Contingency Balance $2,184,400 Remaining Contingency Balance $1,065,582 Percent of Changes 5.12% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy July 1, 2016 Architect Contract (2) March 31, 2009 April 14, 2009 Conceptual Design (2) June 1, 2010 June 22, 2010 Schematic Design (3) June 14, 2011 December 13, 2011 January 17, 2012 Submit to DSA March 28, 2013 Approval by DSA January 16, 2014 Authorize to Bid (2) January 14, 2014 January 28, 2014 Bid Opening May 13, 2014 Award of Contract (1) June 3, 2014 Notice to Proceed June 23, 2014 Substantial Completion May 5, 2016 Planned Occupancy July 1, 2016 C. BOND PROJECT LIST REFERENCE: 4.11 Occupancy occurred over the summer break. Page 24

26 Jordan Middle School Classroom Wing, Cafetorium and Campus Improvements Students occupied all new and modernized buildings for the start of school in fall Strong Schools Bond Funds $19,109,345 Other $0 Total $19,109,345 Salaries and Benefits $6,111 Supplies $86,265 Contracts & Services $3,723,370 Construction & Equipment $15,224,812 Soft Costs Contingency $68,787 Total $19,109,345 Percent of Expended 99.2% Change Order Contingency Starting Contingency Balance $1,398,700 Remaining Contingency Balance $202,769 Percent of Changes 8.6% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $782,219 Current Phase: Close out / Occupancy August 15, 2013 Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) March 23, 2010 April 27, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA October 5, 2011 Bid Opening December 8, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion August 1, 2013 Planned Occupancy August 15, 2013 C. BOND PROJECT LIST REFERENCE: , , , The project was completed on schedule and within budget. Page 25

27 J.L. Stanford Middle School Classroom Wing and Campus Improvements Students occupied all new and modernized buildings for the start of school in fall Strong Schools Bond Funds $15,670,127 Other $0 Total $15,670,127 Salaries and Benefits $8,879 Supplies $144,790 Contracts & Services $3,545,843 Construction & Equipment $11,970,665 Soft Costs Contingency $0 Total $15,670,127 Percent of Expended 99.1% Change Order Contingency Starting Contingency Balance $1,057,800 Remaining Contingency Balance $911,677 Percent of Changes 1.4% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $1,514,522 Current Phase: Close out / Occupancy August 15, 2013 Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (3) June 1, 2010 June 22, 2010 (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2012 Award of Contract (1) May 8, 2012 Notice to Proceed May 30, 2012 Substantial Completion August 7, 2013 Planned Occupancy August 15, 2013 C. BOND PROJECT LIST REFERENCE: , , , 6.4, 6.5 The project completed on schedule and within budget. Page 26

28 J.L. Stanford Middle School Landscape and Site Improvements Scapes completed the project on schedule in the fall and This project is funded by the J.L. Stanford Middle School project budget. See that project budget for status. Percent of Expended 100% Change Order Contingency Starting Contingency Balance $1,057,800 Remaining Contingency Balance $902,445 Percent of Changes 2.8% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Close out / Occupancy August 16, 2013 Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (3) June 1, 2010 June 22, 2010 (Sitework) September 28, 2010 Submit to DSA May 6, 2011 Authorize to Bid (2) November 29, 2011 December 13, 2011 Approval by DSA January 24, 2012 Bid Opening May 3, 2013 Award of Contract (1) May 8, 2013 Notice to Proceed May 23, 2013 Substantial Completion August 16, 2013 Completion August 16, 2013 C. BOND PROJECT LIST REFERENCE: , , , 6.4, 6.5 The project completed on schedule and within budget. Page 27

29 Terman Middle School Library Addition and Campus Improvements Students occupied the new instructional spaces and modernized buildings for the start of school in fall The cafetorium modernization was completed in October Strong Schools Bond Funds $13,051,487 Other $0 Total $13,051,487 Salaries and Benefits $4,153 Supplies $75,747 Contracts & Services $2,720,590 Construction & Equipment $10,246,249 Soft Costs Contingency $4,748 Total $13,051,487 Percent of Expended 99.6% Change Order Contingency Starting Contingency Balance $929,900 Remaining Contingency Balance $12,909 Percent of Changes 9.4% (Change Orders + Construction Change Directives vs. Original Contract) Project Savings Realized = $261,484 Current Phase: Close out / Occupancy November 15, 2013 Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) May 11, 2010 May 25, 2010 Submit to DSA December 21, 2010 Authorize to Bid (2) June 28, 2011 July 19, 2011 Approval by DSA September 1, 2011 Bid Opening December 6, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed December 27, 2011 Substantial Completion October 31, 2013 Planned Occupancy November 15, 2013 C. BOND PROJECT LIST REFERENCE: , The project completed on schedule in August 2013, except for the Cafetorium, which was completed in November The project has been completed within budget. Page 28

30 Duveneck Elementary School New Classroom Buildings and Modernization The fence around the sod for the field area to establish growth was removed on September 19, All buildings were substantially complete and occupied on August 11, Strong Schools Bond Funds $9,277,534 Other $0 Total $9,277,534 Salaries and Benefits $20,313 Supplies $0 Contracts & Services $2,098,650 Construction & Equipment $7,154,178 Soft Costs Contingency $4,393 Total $9,277,534 Percent of Expended 99.5% Change Order Contingency Starting Contingency Balance $703,772 Remaining Contingency Balance $304,029 Percent of Changes 5.7% (Change Orders + Construction Change Directives vs. Original Contract) Realized Project Savings = $500,824 Current Phase: Close out/occupancy August 5, 2014 Architect Contract (2) April 27, 2010 May 11, 2010 Conceptual Design (2) December 14, 2010 January 11, 2011 Schematic Design (2) June 14, 2011 June 28, 2011 Submit to DSA February 27, 2012 Approval by DSA December 10, 2012 Authorize to Bid (2) December January 15, 2013 Bid Opening February 28, 2013 Award of Contract (1) March 12, 2013 Notice to Proceed March 25, 2013 Substantial Completion July 31, 2014 Planned Occupancy August 5, 2014 C. BOND PROJECT LIST REFERENCE: , The project has been completed within budget, and was occupied on August 5, Page 29

31 Fairmeadow Elementary School New Classroom Building and Modernization Students occupied all new and modernized buildings for the start of school in fall Strong Schools Bond Funds $7,656,720 Other $0 Total $7,656,720 Salaries and Benefits $32,377 Supplies $98,962 Contracts & Services $1,992,932 Construction & Equipment $5,531,329 Soft Costs Contingency $1,120 Total $7,656,720 Percent of Expended 99.1% Change Order Contingency Starting Contingency Balance $642,300 Remaining Contingency Balance $186,122 Percent of Changes 7.1% (Change Orders + Construction Change Directives vs. Original Contract) Realized Project Savings = $139,830 Current Phase: Close out / Occupancy August 15, 2013 Architect Contract (2) October 13, 2009 October 27, 2009 Conceptual Design (2) March 23, 2010 April 6, 2010 Schematic Design (2) September 14, 2010 September 28, 2010 Submit to DSA April 18, 2011 Authorize to Bid (2) October 11, 2011 October 25, 2011 Approval by DSA November 14, 2011 Bid Opening December 5, 2011 Award of Contract (1) December 13, 2011 Notice to Proceed January 3, 2012 Substantial Completion August 5, 2013 Planned Occupancy August 15, 2013 C. BOND PROJECT LIST REFERENCE: , The project completed on schedule and within budget. Page 30

32 Ohlone Elementary School New Classroom Building and Modernization Move in to the new building and other existing classrooms occurred in December Students occupied the new building on January 3, Strong Schools Bond Funds $10,556,389 Other $0 Total $10,556,389 Salaries and Benefits $7,461 Supplies $49,049 Contracts & Services $2,180,418 Construction & Equipment $8,319,461 Soft Costs Contingency $62,598 Total $10,556,389 Percent of Expended 99.7% Change Order Contingency Starting Contingency Balance $748,400 Remaining Contingency Balance $459,113 Percent of Changes 3.9% (Change Orders + Construction Change Directives vs. Original Contract) Realized Project Savings = $41,481 Current Phase: Occupancy January 3, 2012 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) March 3, 2009 March 17, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 May 11, 2010 Approval by DSA May 18, 2010 Bid Opening July 13, 2010 Award of Contract (1) August 3, 2010 Notice to Proceed August 19, 2010 Substantial Completion November 18, 2011 Planned Occupancy January 3, 2012 C. BOND PROJECT LIST REFERENCE: , Occupancy occurred on January 3, Project completed on schedule and within budget. Page 31

33 Site Acquisition 525 San Antonio Rd This site has been leased to Athena Academy. Strong Schools Bond Funds $8,500,000 Other $0 Total $8,500,000 Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Percent of Expended 100% Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: , The site has been leased to Athena Academy. Page 32

34 Jordan Middle Schools Interim Classrooms The portables were installed and moved into for fall DSA closeout received November 19, Strong Schools Bond Funds $379,811 Other $208,222 Total $488,033 Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $306,983 Soft Costs Contingency $764 Total $488,033 Percent of Expended 100% Current Phase: Move in Approval by DSA June 16, 2011 Authorize to Bid (2) June 14, 2011 June 28, 2011 Bid Opening July 14, 2011 Award of Contract (1) July 20, 2011 Notice to Proceed July 27, 2011 Substantial Completion September 20, 2011 Occupancy September 30, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 This project completed ahead of schedule and under budget. Move in occurred on September 30, Page 33

35 Gunn High School Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer Strong Schools Bond Funds $2,092,366 Other $0 Total $2,092,366 Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,610 Construction & Equipment $1,612,946 Soft Costs Contingency $22,891 Total $2,092,366 Percent of Expended 100% Current Phase: Completed Architect Contract (2) March 27, 2010 April 6, 2010 Conceptual Design (2) Schematic Design (2) Submit to DSA October 20, 2010 Approval by DSA February 10, 2011 Authorize to Bid (2) February 22, 2011 March 8, 2011 Bid Opening March 28, 2011 Award of Contract (1) April 8, 2011 Notice to Proceed April 11, 2011 Substantial Completion August 8, 2011 C. BOND PROJECT LIST REFERENCE: 3.7 Project has been closed out. Page 34

36 J.L. Stanford Middle School Interim Classrooms Coulter Construction completed the work on the relocated portables in August Current Phase: Occupancy August 11, 2011 This portable relocation project funded by main JLS project. Refer to pg. 14 Approval by DSA April 19, 2011 Jordan Project June 16, 2011 Authorize to Bid (2) May 10, 2011 May 24, 2011 Bid Opening June 1, 2011 Award of Contract (1) June 13, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 8, 2011 Planned Occupancy August 15, 2011 C. BOND PROJECT LIST REFERENCE: 2.1, 6.4, 6.5 Project completed on schedule and is currently in close out. Page 35

37 Fairmeadow Elementary School Portable Relocation Project Relocation of the portable was complete and occupied on August 8, Current Phase: Occupancy August 8, 2011 This portable relocation project funded by main JLS project. Refer to pg. 14 Architect Contract (2) February 15, 2011 Conceptual Design (2) Schematic Design (2) Submit to DSA March 3, 2011 Approval by DSA March 3, 2011 Authorize to Bid (2) May 11, 2011 May 24, 2011 Bid Opening June 14, 2011 Award of Contract (1) June 14, 2011 Notice to Proceed June 20, 2011 Substantial Completion August 1, 2011 Planned Occupancy August 8, 2011 C. BOND PROJECT LIST REFERENCE: 6.4 Project completed ahead of schedule on August 8, Page 36

38 Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April Strong Schools Bond Funds $1,879,695 Other $0 Total $1,879,695 Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,604,207 Soft Costs Contingency $0 Total $1,879,695 Percent of Expended 100% Current Phase: Complete May 15, 2011 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) November 9, 2010 November 23, 2010 Bid Opening February 25, 2011 Award of Contract (1) March 8, 2011 Notice to Proceed March 9, 2011 Completion May 15, 2011 C. BOND PROJECT LIST REFERENCE: All SmartBoards and Lightspeed sound systems installed. Page 37

39 Palo Alto High School Multi Use Field The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, Strong Schools Bond Funds $2,609,680 Other $1,007,255 Total $3,616,935 Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Expended 100.0% Change Order Contingency Starting Contingency Balance $269,300 Remaining Contingency Balance $230,579 Percent of Changes 1.5% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy February 1, 2011 Architect Contract (2) September 30, 2008 October 14, 2008 Conceptual Design (2) Schematic Design (2) November 18, 2008 December 09, 2008 Submit to DSA March 19, 2009 Approval by DSA September 30, 2009 Authorize to Bid (2) February 24, 2009 March 17, 2009 Bid Opening March 16, 2010 Award of Contract (1) April 7, 2010 Notice to Proceed June 1, 2010 Substantial Completion January 31, 2011 Planned Occupancy February 1, 2011 C. BOND PROJECT LIST REFERENCE: 4.14 Field was open for use on February 1, Page 38

40 Gunn High School Industrial Arts Addition and Renovation This facility was available for instruction in January DSA closeout received on July 18, Strong Schools Bond Funds $5,065,128 Other $0 Total $5,065,128 Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $984,783 Construction & Equipment $3,990,300 Soft Costs Contingency $0 Total $5,065,128 Percent of Expended 100% Change Order Contingency Starting Contingency Balance $349,000 Remaining Contingency Balance $141,967 Percent of Changes 41.6% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy January 4, 2010 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA June 17, 2008 Approval by DSA December 24, 2008 Authorize to Bid (2) October 14, 2008 October 28, 2008 Bid Opening December 16, 2008 Award of Contract (1) December 24, 2008 Notice to Proceed January 6, 2009 Substantial Completion November 25, 2009 Planned Occupancy January 4, 2010 C. BOND PROJECT LIST REFERENCE: 3.1, 3.7, 3.11 The building occupied as scheduled, and the project completed within budget. Page 39

41 Gunn High School Aquatic Center This facility was available for use in July Strong Schools Bond Funds $4,862,530 Other $0 Total $4,862,530 Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,215,360 Soft Costs Contingency $0 Total $4,862,530 Percent of Expended 100% Change Order Contingency Starting Contingency Balance $389,887 Remaining Contingency Balance $195,148 Percent of Changes 49.9% (Change Orders + Construction Change Directives vs. Original Contract) Current Phase: Occupancy June 15, 2009 Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA December 11, 2007 Approval by DSA April 24, 2008 Authorize to Bid (2) April 8, 2008 April 22, 2008 Bid Opening May 28, 2008 Award of Contract (1) June 4, 2008 Notice to Proceed December 6, 2008 Substantial Completion June 15, 2009 Planned Occupancy June 15, 2009 C. BOND PROJECT LIST REFERENCE: 3.12 This project completed within budget. Page 40

42 Middle School Pre Design Jordan, J.L. Stanford and Terman AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre design work have been closed, and funds will be transferred to the program contingency on June 14, Strong Schools Bond Funds $54,658 Other $0 Total $54,658 Salaries and Benefits $0 Supplies $0 Contracts & Services $54,658 Construction & Equipment $0 Soft Costs Contingency $0 Total $54,658 Percent of Expended 100% Current Phase: Complete Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) June 23, 2009 September 8, 2009 Schematic Design (2) Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: This project has been completed. Board approval received on September 8, Page 41

43 Technology Improvements Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year. Strong Schools Bond Funds $10,485,054 Other $0 Total $10,485,054 Salaries and Benefits $0 Supplies & Computers $6,850,644 Contracts & Services $539,269 Construction & Equipment $3,095,142 Soft Costs Contingency $0 Total $10,485,054 Current Phase: Architect Contract (2) Conceptual Design (2) Schematic Design (2) Submit to DSA Approval by DSA Percent of Expended 92.2% Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: Equipment has been installed for the 2014/15 school year. Page 42

44 Garland Elementary School Campus Modernization The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June Discussions with the Board on future plans for growth at the elementary schools are ongoing. Strong Schools Bond Funds $22,178,544 Other $0 Total $22,178,544 Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Expended 1.3% Current Phase: On Hold Architect Contract (2) October 28, 2008 October 30, 2008 Conceptual Design (2) February 10, 2009 February 24, 2009 Schematic Design (2) June 2, 2009 June 23, 2009 Submit to DSA Approval by DSA Authorize to Bid (2) Bid Opening Award of Contract (1) Notice to Proceed Substantial Completion Planned Occupancy C. BOND PROJECT LIST REFERENCE: 1.1, This project has been placed on hold. Page 43

45 High School Master Plan Palo Alto HS and Gunn HS The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds. Strong Schools Bond Funds $285,387 Other $0 Total $285,387 Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Expended 86.2% Current Phase: Complete Architect Contract (2) March 31, 2009 April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 September 22, 2009 Paly CEQA Approval (2) February 9, 2010 February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 C. BOND PROJECT LIST REFERENCE: , Master planning effort complete. Page 44