Rules and Guidelines. The administrative side of being a PhD student

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1 Rules and Guidelines The administrative side of being a PhD student Philos meeting, 26th of October 2010

2 Program Coffee and cake Philos PhD network Presentation of Guidelines for the PhD programme The PhD commitee The PhD secretary The PhD School leader FAQ and other issues End

3 Philos A network for PhD students at the Faculty of Science, SDU Founded 2007 One representative from each department Arrange events of social and professional character Environmental change When the end is near (handing in your thesis) Workshop on scientific writing Sharing knowledge with the public Sushi/autumn-dinner/wine-tasting/sherry n tapas Make suggestions for improvements and other initiatives to the administration (the Dean) Mathias (IFK) Louise (BMB) Charlotte (BI) Sören (IMADA)

4 Guidelines for the PhD programme Lone Granhøj Regelsamlingen på dansk: The Rule compilation in English sc_lang=en

5 The PhD committee Chairman: Barbara Guerra (BMB) Observer: Andrew Bond (IFK) PhD school leader: Peter Højrup (BMB) Secretary: Torben Larsen (Anne Fritz-Jensen) Local study committees Four representatives: Susanne Mandrup (BMB) (academic faculty) Don Canfield (BI) Jørgen Boiden (IFK) Yuri Goegebeur (IMADA) Four representatives: Stinne Wessel Hansen (IFK) (PhD students) Sören Möller (IMADA) Charlotte Jørgensen (BI) Louise C. B. Olsen (BMB) BMB Biology IMADA IFK Barbara Guerra Stephen R. Douthwaite Jens S. Andersen Don Canfield Frank Bo Jensen Jakob Christensen-Dalsgaard Yuri Goegebeur Joan Boyar Peter Kornerup Wojciech Szymanski Andrew Bond Jesper Wengel John Hjort Ipsen

6 Where does it begin and end our work within the committee? Selection of eligible candidates whenever a position for Ph.D. students is available The selection is based on the profile of the advertised position and the information provided by the applicants Once the employment has taken place.. Provisional evaluation of the Research and Education Plan (to be approved within 3 months from the beginning of the Ph.D. studies by the Head of the Ph.D. school) Description of the project including a time plan List of the Ph.D. courses that are intended to be followed/passed for covering the required ECTS List of transfer of knowledge-activities Plan for the change of scientific environment

7 Provisional evaluation of the Ph.D. students performance (written) Description of research activity, future plans, evaluation from supervisor(s) Course activities Change of research environment Transfer of knowledge Provisional approval of Ph.D. courses (30 ECTS) Courses, Summer schools, participation to congresses, literature study, support-courses All the requested information has to be provided in detail! Provisional approval of exchange of knowledge activities Teaching Posters presentation Talks (within the Institute or external) Only relevant if you do Supervision of students not have 840 hours All the requested information has to be provided in detail!

8 Typical flow of an application

9 The PhD School Secretary

10 The PhD School Leader Responsible for the ph.d. school activities Research education programs (FUP) Appointing ph.d. supervisors Approve enrolment of ph.d. students Evaluating the school activities Evaluating student progress ( half-year evaluations ) Resolving conflicts in ph.d. studies. Lay down the internal rules of the ph.d. school

11 Recurring questions and issues

12 Can I get both ECTS and knowledge dissimination for attending a conference? Conference participation (including a poster/oral presentation) with subsequent presentation back home of main topics/research findings from the meeting/conference consult your local PhD committee.

13 How is the ECTS burden for a course determined? Effective working hours (10 confrontation hours ~ 1 ECTS) Leave out lunch breaks, sightseeing tours etc. Poster/oral presentation Preparation before course start Evaluation type (oral exam / written report / active participation) Lower level background course Course duration (weeks) ECTS granted by this Faculty may be different from the ECTS determined by the course providing institution

14 Knowledge dissimination (Vidensformidling)

15 Is it true that I am charged a Ph.d. course fee (When taking courses at another university) When signing up for courses at other universities, you may be charged a course fee. At present the course providers are only allowed to charge for materials, meals and board. Course fees are covered by the faculty. Travel and board are covered by the department.

16 Other questions?

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