The Road to (FAS-N) Newark College of Arts and Science and University College-Newark Convocation Ceremony 2013

Transcription

1 The Road to (FAS-N) Newark College of Arts and Science and University College-Newark Convocation Ceremony 2013

2 Graduation Dates Graduation occurs three (3) times per year: October: For students who have completed all degree requirements by end of the SUMMER term January: For students who have completed all degree requirements by the end of FALL term May: For students who have completed all degrees requirements by end of the SPRING term Only ONE Convocation Ceremony is held annually in May for ALL graduates

3 2013 Convocation Date: Wednesday, May 22, 2013 Newark College of Arts & Sciences - NCAS (21) and University College - UC (62) 10:00AM **CHECK IN TIME: 8:00AM SHARP**

4 Rutgers-Newark Convocation Dates School Date Time Location Rutgers University Commencement New Brunswick* May 19, :30pm High Point Solutions Stadium School of Criminal Justice May 20, :00am Golden Dome Newark College of Arts & Sciences & University College-Newark Rutgers Business School - Undergraduate Rutgers Business School - Graduate May 22, :00am NJPAC May 22, :00pm NJPAC May 22, :00pm NJPAC College of Nursing May 23, :00am Golden Dome Graduate School/SPAA May 23, :00pm Golden Dome School of Law May 24, :00am NJPAC *NCAS/UC-N students must submit written request to participate. Student Request forms are available in Hill Hall, Room 312.

5 Diploma Distribution: Diplomas WILL NOT be distributed on the day of Convocation Diplomas are ordered by the University Registrar s office and will be available for pickup based upon your graduation date. Graduation Date Diploma Availability October 2012 December 2012 January 2013 April 2013 May 2013 June/July 2013 If you would like your diploma mailed, you MUST submit a Convocation In-Absentia Form. Printable form available via the following link:

6 Participation in the Convocation Ceremony: Students must complete the following requirements by the end of the Spring 2013 semester to participate in the May 2013 Convocation Ceremony: Attend a Mandatory Convocation Workshop Complete a minimum of 124 credits Earn a cumulative 2.0 GPA or higher Complete all general curriculum, writing intensive, and major/minor requirements Pre-certified by your OAS advisor and major/minor academic advisor(s)

7 Special Circumstances Walking Policy Students who have met ALL requirements for a degree by the end of the Spring 2013 term AND have one of the following circumstances may complete a Request to Walk form: Have completed one major and are deferring graduation until the second major/minor is completed Are completing the Honors College Senior Project Are completing requirements for a Teacher s Certification through the Urban Education Department in the fall The Request to Walk form can be found in the Office of Academic Services and MUST be submitted to your academic advisor, Hill Hall 312, by Monday, April 1 st, 2013!

8 New Jersey Performing Arts Center

9 Convocation Regalia: **ALL REGALIA should be PRE-ORDERED The website was available from October 19, 2012 through March 15, 2013 If you did not pre-order your cap and gown, it CAN be purchased in person at the Barnes & Noble College Store starting April 2013 Cost is approximately $87.98 (last year s cost), included cap, gown, tassel & hood Be sure to check your hood at pick up: Bachelor's of Science (BS): gold stripe Bachelor s of Arts (BA): white stripe Bachelor s of Fine Art (BFA): brown Everyone will have a red stripe to represent RU All questions regarding regalia should be addressed to Wilda Silva wsilva@andromeda.rutgers.edu

10 Senior Portraits & Rings 2013 Convocation Ceremony Senior Portraits: Are taken by Lors Photography Mass s are sent to students announcing portrait session sign up. Sign up online Rings: A representatives from various companies will be available for consultations in the lobby of the Paul Robeson Campus Center monthly A schedule can be obtained from the Barnes and Nobles College Store,

11 Yearbook To reserve your 2013 yearbook for $10, please visit. Graduates must have yearbook photo taken by Lors Photography Yearbook staff is constantly posting information on Facebook Students are encouraged to participate in Student Life and Leadership activities and other campus events for opportunities to be featured in the yearbook. Any questions, contact the Yearbook Staff via at Encore Yearbook Office in PRCC Room 304 (by appointment only)

12 NJPAC Admission Tickets: NJPAC Seating Capacity is 2750 Every graduate and guest MUST HAVE a NJPAC ticket for admittance to the ceremony. The number of available tickets per graduate is contingent on the number of graduates. Tickets will be given out by tiers You will receive an informing you of the number of maximum tickets available to each graduate and the ticket pick-up schedule.

13 Admission Tickets & Invitations In order to be eligible to pick up tickets, the student must: Attend a Convocation workshop Complete the Career Development Center (CDC) Senior Survey Invitations can be picked up in the Hill Hall Room 312 Photo ID MUST BE presented (RU ID is preferred) CDC Senior Survey is available via the OAS website: Download and return completed survey to the when you pick up Convocation guests tickets.

14 Guests Tickets In order to receive Convocation Ceremony guest tickets you: 1. MUST complete - Career Development Survey 2. MUST report to the, Hill Hall Room 312 to pick tickets during scheduled times ONLY! 3. MUST present ONE of the following forms of identification: Rutgers ID, NJ Driver s License or Government Issued ID *Upon arrival you will submit completed CDC survey, verify contact information on yellow card, and count the number of NJPAC guest tickets*

15 NCAS/UC N Convocation Ceremony Ticket Distribution Schedule Wednesday, April 17th Wednesday, May 8, 2013 Day Time Mondays Tuesdays Wednesdays Thursdays Fridays 12:30pm 5:30pm 9:00am 1:00pm 12:30pm 6:00pm 9:00am 1:00pm 9:00am 1:00pm **ALL DATES & TIMES ARE SUBJECT TO CHANGE** All tickets MUST be picked up by Wednesday, May 8, 2013 from the, Hill Hall, Room 312

16 Extra Guests Tickets If there are any extra guest tickets, graduates will receive an with instructions on how to obtain extra tickets.

17 Convocation Ceremony Instructions

18 Check In Room Assignments University College Graduates (A-M) report to CPS 104 at 8:00AM University College Graduates (N-Z) report to CPS 105 at 8:00AM NCAS Graduates (A-G) report to Engelhard Hall at 8:00AM NCAS Graduates (H-M) report to Ackerson Hall 123 at 8:00AM NCAS Graduates (N-S) report to Conklin Hall 100 at 8:00AM NCAS Graduates (T-Z) report to Boyden Hall 100 at 8:00AM **ROOMS ARE SUBJECT TO CHANGE**

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20 In room Instructions 2013 Convocation Ceremony Bring your gown, cap, tassel and hood with you to the assigned room (remember to bring bobby and safety pins). *Guests are NOT permitted in this area* When you report to your assigned room, you will check-in, receive your NJPAC ticket with an assigned seat number receive a 3x5 index card* with your name pronunciation, contact information, and line up number (this number will indicate the order in which you should line up) *Keep this card with you at ALL TIMES during the procession and hand it to the announcer as you walk across the stage at NJPAC. The announcer will announce Summa ( ), Magna ( ) and Cum Laude ( ) for cumulative GPA candidates.

21 Line Up New Street Plaza Instructions 2013 Convocation Ceremony

22 Line Up Instructions 2013 Convocation Ceremony Line up begins PROMPTLY at 9:15AM on the New Street Plaza (between Engelhard & Ackerson Halls) on University Avenue Graduates will be lined up in two lines and will be placed in alpha-numeric order beginning with UC-N followed by NCAS Faculty & staff marshals will assist with line-up Graduates will follow their respective marshals to the New Jersey Performing Arts Center (NJPAC) Graduates will process to NJPAC with Rutgers Police and campus safety Graduates will process through designated door **ONCE THE PROCESSION HAS BEGUN, YOU WILL NOT BE PERMITTED TO PARTICIPATE IN THE CEREMONY**

23 NJPAC Instructions

24 NJPAC Instructions 2013 Convocation Ceremony You must KEEP your index card at ALL times Graduates remain standing until the Chancellor instructs everyone to be seated The Chancellor, President, Dean of Faculty of Arts and Sciences-Newark, Keynote Speaker, Student Speaker, and Alumni Association representative will address graduates Graduates will RISE and the Dean will confer the degree Marshals will usher graduates row by row to the stage Proceed on the stage with numbered index card your name will be announced name and honor status (if applicable) Individual photos will be taken by professional photographers on stage and as you receive a diploma jacket After all graduates have returned to their seats, the Chancellor will end the Convocation Ceremony

25 Rutgers University Administration Robert L. Barchi, Ph.D. University President

26 Rutgers-Newark Administration 2013 Convocation Ceremony Phillip L. Yeagle, Ph.D. Interim Chancellor

27 FAS-N Administration Jan Lewis, Ph.D. Acting Dean of Faculty of Arts & Sciences, Rutgers-Newark

28 Photo Ops by Island Photography

29 NCAS/UC-N Convocation Reception Graduates & Guests are invited to attend the FAS-N Convocation Reception on Wednesday, May 22, 2013 immediately following the NJPAC ceremony in the Essex Room, Paul Robeson Campus Center Rutgers Newark Campus

30 Special Notes for Guests 2013 Convocation Ceremony Students and guests can park in all Rutgers-Newark parking facilities for FREE Parking at NJPAC are designated for guests with limited mobility and/or special accommodations for a nominal fee It is recommended that students/guests with disabilities & the elderly be dropped off in front of NJPAC. Students must make prior arrangements with Charnette Hockaday and Ms. Rodriguez Babies and/or young children REQUIRE an admission ticket Babies and/or young children cannot sit with graduates and/or walk on the stage Guests seating in the theater is General Admission first come-first serve Guests with prior special accommodations will be assisted to the designated seating areas in the theater Special accommodations must be requested in writing to Charnette Hockaday chockada@andromeda.rutgers.edu and Gloria T. Rodriguez gradfasn@rutgers.edu

31 Parking Parking on the Rutgers-Newark campus will be FREE for all graduates and their guests. Parking will be available at Deck 1 on University Avenue and Deck II on Washington Street For patrons travelling to NJPAC by car, there is ample parking at NJPAC, secure underground and surface parking with 1,300 spaces in four convenient areas directly adjacent to and across from the arts center Each of the lots contain special parking locations for disabled patrons Prices for NJPAC parking lots on performance dates are as follows (as per NJPAC website): Military Park: $15 Lot A: $16 Lot B: $15 Lot C: $15

32 Dress and Decorum Clothing should be in good taste and comfortable. Comfortable shoes should be worn. Caps should be worn flat on the head (bring bobby pins to secure the cap) Honor Cords and pins may be worn on the outside of the robe (Contact your Honor Society for information on cords or pins) Leave your purse, cameras, and personal items with a family member or friend. Remember to turn your cell phone OFF! All guests are asked to remain in their seats during the ceremony and should respect the rights of others to view the ceremony in its entirety. Guests MUST REFRAIN from blocking the aisles by taking individual photographs Alcoholic beverages are PROHIBITED! DO NOT drink prior to the ceremony. University Police will confiscate alcoholic beverages and will remove inebriated persons from the processional and/or ceremony.

33 Inclement Weather Instructions LINE UP procedures and PROCESSION to NJPAC are subject to change 2013 Convocation Ceremony 1. Check the weather for the week 2. Check the following mediums for announcements Radio Stations: WCBS 880 AM and WKXW FM Online: Phone: On-campus public address system Signs/Posters around campus 3. Bring small umbrellas or disposable poncho, if there is a chance of rain **Follow the instructions of all designated staff and faculty**

34 Questions & Concerns For General Education Requirements ONLY: Deans/Advisors in the advise students according to last names. Caseload A-B C-D E-H I-L M-N O-Q R-Sl Sm-Z Dean/Advisor Mr. Anders Dean Morales Mrs. Johnson Mrs. Allen Ms. Rodriguez Dean Ryblewski Ms. Hawkins Mrs. Hanna Questions regarding Convocation Ceremony ONLY:

35 CONGRATULATIONS! 2013 Convocation Ceremony