School Calendar SY

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1 1 School Calendar SY Chief Academic Office February 11, 2014

2 Process for School Year Calendar School Calendar Steering Committee Initiated a core District Office Steering Committee to evaluate best practices and lessons learned from the SY13-14 calendar. Content owners from District Office provided detailed feedback and developed recommendations to be presented to stakeholders. Reviewed the SY calendars from surrounding LEAs to evaluate opening, school closures, holidays, and professional development. Stakeholders Committee Stakeholders include District Office staff, Principals, external partners, BTU/PSASA The Steering Committee presented calendar recommendations to the Stakeholders Committee Stakeholders provided feedback and recommendations on general concerns, start of school, professional development days, parent-teacher conferences, early releases and exam windows. Steering Committee and External Stakeholder meetings: (* denotes District Steering Committee meetings) November 12, 2013* November 18, 2013* December 5, 2013* December 12, 2013 December 19, 2013

3 Proposed Professional Development Days: Ten Contractual Days Tuesday, August 19 Wednesday, August 20 Thursday, August 21 Friday, August 22 Friday, September 26 Friday, October 17 Monday, November 3 Tuesday, February 17 Friday, April 17 Tuesday, June 9 3 Day/Month

4 Rationale: Proposed Professional Development Days 4 PD Date(s) August September 26 October 17 November 3 February 17 April 17 June 9 Rationale August PD will include three school-based days and one systemic day. Systemic PD will be held on August 20.This model allows schools to prepare for the start of school. Holding systemic PD on the second day allows school teams to infuse district guidance into the remaining PD days. September PD aligns with mid way point for the first quarter. October PD is the Qwest conference for BTU staff; there are also several statewide conferences on this date. This is in alignment with other LEAs. November PD is the day before Election Day. The Steering Committee considered student attendance and agreed that clustering versus spreading out school closures during the holiday months was optimal. February PD will be held the day after President s Day. Committee agreed that clustering closures during the month as opposed to spreading out closures was best. April PD will be held a week after Spring Break and prior to the final four weeks of testing. End of the school year PD is important to introduce district initiatives for the coming year. June PD will be held the day after the last day of school for students and may change due to inclement weather adjustments.

5 Proposed SY Start/End 5 Jurisdiction Start Date End Date Baltimore City August 25 June 15* Anne Arundel County August (staggered opening by grade band) June 17 Baltimore County August 25 June 17 Carroll County August 25 June 12 Harford County August 25 June 13 Montgomery County August 25 June 12 Note: City Schools proposed start of SY begins on August 25 th. A Labor Day Task Force is currently considering a later start to the school year. City Schools does not support a post-labor Day start to SY and will be advocating for the school year to begin in late August. The calendar has accounted for five inclement weather days at the end of the school year. If any of the five days are not used they shall be deducted from the June closing date. Inclement weather dates: Day 1-June 9; Day 2-June 10; Day 3-June 11; Day 4-June 12, Day 5-June 15.

6 Proposed Major Holidays Holiday Date(s) Schools Closed District Office Closed Labor Day September 1 Thanksgiving November Winter Holiday December 24-January 2 December 24-26, January 1 6 Dr. Martin Luther King, Jr. January 19 President s Day February 16 Spring Break April 3-10 April 3,6 Memorial Day May 26 Rationale for spring break holiday: There is variance across LEAs on Spring Break for SY14-15 with holding spring break before or after Easter. Teacher evaluations are due by April 1. Spring Break window allows for completion of evaluations. Favors process for report card syncing and distribution prior to Spring Break.

7 Proposed School Calendar Quarters Quarter Start Date End Date # of Days 7 Quarter 1 August 25, 2014 October 29, Quarter 2 Quarter 3 Quarter 4 October 30, 2014 January 16, January 20, 2015 March 25, March 26, 2015 June 8,

8 Proposed Parent-Teacher Conferences: Engagement Every Quarter 8 Progress Report Distribution Monday, September 29- Thursday, October 2, 2014 Monday, December 8 Thursday December 10, 2014 Monday, March 2- Wednesday, March 4, 2015 Thursday, May- Monday, May 11, 2015 Parent Teacher Conference Dates Friday, October 3, 2014 Thursday, December 11- Tuesday, December 16, 2014 Friday, March 6, 2015 Monday, May 11- Friday, May 15, 2015 Early Release or Evening Conference Window? Early Release Evening conference window Early Release Evening conference window

9 Rationale: Proposed Parent-Teacher Conferences Shift Back to Parent-Teacher Conference Opportunities Every Quarter The Steering Committee proposes that the calendar revert back to prior years practice of providing an opportunity for parent-teacher conferences at every quarter. For SY13-14, parentteacher conferences were not equally distributed. This recommendation is informed by feedback from schools and the community. Early Release All efforts were made to place proposed early release days on weeks with no PARCC testing. The October early release day does not fall in the testing window The March early release day does fall in the testing window due to the distribution of progress reports. The Steering Committee evaluated the following: Falls on the Friday during the first week of testing to minimize disruptions Schools might test in the morning allowing for early release afterwards Schools might opt to utilize Friday morning for make ups Evening Conference window December and May marked the proposed evening conference windows. Schools determine what day (1 day) they will hold an evening conference. Evening conference windows are designed to provide schools with flexibility for their community. 9

10 Major Student Assessments: Tentative 10 PARCC Exam Window (Tentative) Block Scheduled Schools, Performance-Based Assessment (PBA) Block Scheduled Schools, End of Year Assessment (EOY) 12/1/14-12/19/14 1/5/15-1/9/15 1/12/15-2/6/15 PBA for full-year schools 3/2/15-3/27/15 EOY for full-year schools 4/20/15-5/15/15 HSA Testing October Testing Window 10/6/14-10/17/14 January Testing Window 1/12/15-1/23/15 April Testing Window (seniors only) 4/13/15-4/17/15 May Testing Window 5/18/15-6/4/15 MSA Science Testing MSA Science Testing Window 4/13/15-5/1/15

11 Proposed High School Student Exams and Graduation Window 11 Midterms Monday, January 12 through Friday, January 16, 2015 Finals Monday, June 1 through Wednesday, June 3, 2015 Make ups: Thursday, June 4 and Friday, June 5, 2015 Graduation Friday, May 29 through Sunday, May 31, 2015 Schools make individual determinations on dates and venues The calendar has accounted for five inclement weather days at the end of the school year. If there are any emergency closings for inclement weather, midterm and final dates can be adjusted to account for changes in the calendar due to emergency closings. Inclement weather days: Day 1-June 9; Day 2-June 10; Day 3-June 11; Day 4-June 12, Day 5-June 15.

12 QUESTIONS 12 For any additional questions please contact: Office of the Chief Academic Officer Dr. Maria Navarro

13 APPENDIX 13

14 The Calendar Committee School Administrators and Charters Starletta Jackson (PSASA) Charter Coalition Engagement House-Foster, Edie (Communications) Anne Fullerton (Communications) Baltimore Teachers Union Kenya Campbell Karen Saar Neil Ross Operations John Land* Chief of Staff Heather Nolan* Networks Amanda Ellison* Achievement & Accountability Carol Wilson* Lisette Morris* Ryan Balch* Finance Erika Ellison Patrick Keating (Payroll) Jonathan Nash (Payroll) Chief Academic Officer Angelique Jessup (Learning to Work)* Mavis Jackson (Learning to Work) Michael Haugh (Student Support)* Dennis Jutras (Teaching and Learning)* Laura Jones (Teaching and Learning)* Jessica Chapman (Special Education) Meredith DeGemmis (Teaching and Learning)* Monica Hetrick (Teaching and Learning)* ITD Sarah Heaton* Human Capital Jerome Jones * D E N O T E S D I S T R I C T O F F I C E S T E E R I N G C O M M I T T E E M E M B E R S 14

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