Language Proficiency Assessment Committee (LPAC) Calendar

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1 Language Proficiency Assessment Committee (LPAC) Calendar

2 August 2017 First Twenty Day ELs IDENTIFICATION and PLACEMENT LPAC meetings take place. Campus ensures that LPAC parents are trained to participate in the LPACs. The website has parent training materials and certificates. All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria (Sept. 11 th December 15 th ) BOY LPAC Update Session Secondary Baytown Junior Library 2:00-4:00 p.m. 11 BOY LPAC- Update Session-Elementary Victoria Walker Elementary 2:00-4:00 p.m

3 September 2017 First Twenty Day ELs IDENTITICATION and PLACEMENT of ELs. Campus ensures that LPAC parents are trained to participate in the LPACs. The website has parent training materials and certificates. All members participating in the LPAC receive campus training on updates provided by the. Campus maintains records of training. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept. 11 th Dec. 15 th ) EL Talks and Mock TELPAS Writing Collections ad Holiday Window for Campus 1 st EL Talks Sept 11-Oct. 6 th 12IPT/TERRA NOVA Training New Aides/Teachers 4:30-6:00 p.m. 13 BOY LPAC Parent Training Harlem 14 IPT/TERRA NOVA Training New Aides/Teachers 4:30-6:00 p.m. BOY LPAC window Sept. 11 th - Oct. 6 th (Identification and placement) BOY LPAC window Sept. 11 th - Oct. 6 th (Identification and placement) BOY LPAC window Sept. 11 th - Oct. 6 th (Identification and placement) OLPT (IPT) testing window Sept. 11 th September 22 nd NEW Pk-12 th grade students All PK and K students need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window 2 nd -12 th Grades

4 October 2017 Campus LEP Verification Reports Beginning of the Year Linguistic Accommodations LPAC take place. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 1 st Six Weeks take place. Campus estar Audits. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept. 11 th December 15 th ) BOY Linguistic Accommodations (Instructional) are inputted by all EL teachers Campus windows 7 BOY LPAC window Sept. 11 th - Oct. 6 th (Identification and placement) BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 4 th -18 th closes 1 st Talks EL 20 th Day LPAC Window Closes 8 9 Staff Development day 10 Campuses to begin collecting 1 st Mock TELPAS Writing Samples BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 4 th -18 th st TELPAS Writing BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 4 th -18 th collections due to 21 Campus LEP Verification Window (Coding and Years in US Schools) Oct. 16 th 20 th TEA PEIMS Snapshot Day Window for Campus 2 nd EL Talks opens 31 Halloween Monitor LPACs for 2 nd Six Weeks Oct. 31 st -Nov. 14 th 28 Window for Campus EL Talks opens Oct. 30 th Nov. 27 th

5 November 2017 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 2 nd Six Weeks take place. Campus LEP Verification Reports TELPAS Reading Simulation ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept 11 th Dec. 15 th ) Window opens for TELPAS Reading Simulation Monitor LPACs for 2 nd Six Weeks Oct. 31 st -Nov. 14 th Monitor LPACs for 2 nd Six Weeks Oct. 31 st -Nov. 14 th Campus estar Audits Monitor LPACs for 2 nd Six Weeks Oct. 31 st -Nov. 14 th Thanksgiving Day THANKSGIVING HOLIDAY Window for 2 nd EL Talks Closes 28 Campuses to begin collecting 2 nd Mock TELPAS Writing Samples Window closes for TELPAS Reading Simulation 1 Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st

6 December 2017 Campus LEP Verification Window Campus estar Audits EL Special Exit Criteria deadline ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept 11 th Dec. 15 th ) 2 Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st 1 Deadline to Submit Campus LEP Verification changes to the PEIMS Clerk nd TELPAS Writing Monitor LPACs for 3 rd Six Weeks Dec. 5 th 15 th collections due to Bilingual/ESL Department 9 High School State Testing Days 4 th 8 th MOY LPAC PARENT TRAINING Monitor LPACs for 3 rd Six Weeks Dec. 5 th 15 th End of 2 nd Six Weeks 15 Window Closes to set/review EL Special Exit Criteria Campus estar Audits Christmas Holiday Christmas Holiday

7 31 January 2018 MOY Linguistic Accommodations LPACs Monitor LPACs of Failing Monitored Year 1 and 2, Bilingual, ESL or parent denial students take place. MOY LPAC Update Sessions LPAC Decision Making for State Assessments (TELPAS: Grades K-12th & STAAR: Grades 3 rd -12 th ) New Year s Day/Holiday Christmas Holiday Teacher Workday 5 Staff Development MLK/Holiday LPAC MOY Update Session- Secondary Texas A&B 2:00-4:00 p.m Sheltered Instruction Training for New Hires 6-12 th 23 LPAC MOY Update Session- Elementary Room 252 2:00-4:00 p.m. Final EL Pep Talks Grades 8:00-3:00 p.m MOY Instructional and Testing Linguistic Accommodations Jan. 24 th - Feb. 2 nd (Teachers input instructional and testing accommodations in estar) MOY Instructional and Testing Linguistic Accommodations Jan. 24 th -Feb. 2 nd (Teachers input instructional and testing accommodations in estar) Monitor LPACs for 4 th Six Weeks Jan. 30 th Feb. 6 th

8 February 2018 LPAC Decision Making for State Assessments (TELPAS- Grades K-12 th & STAAR- Grades 3 rd -12 th ) Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials 1 2 End of 3 rd six 3 weeks TELPAS Writing Collection Window Opens District PLC Day TELPAS Writing Calibration Closes TELPAS Assessment Window (Feb 26th April 6 th )

9 March 2018 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials Campus estar Audits 1 2 TELPAS Writing 3 Calibration Closes Campus estar Audits TELPAS Assessment Window (Feb 26th April 6 th ) Spring Break End of the 4 th Monitor LPACs for 5 th Six Weeks March 20 th April. 6six th weeks 24 TELPAS Assessment Window (Feb 26 th April 6 th ) LPAC EOY Update Session- Secondary Baytown JS 27 LPAC EOY Update Session Elementary -Banuelos Bad Weather Day Monitor LPACs for 5 th Six Weeks March 20 th April. 6 th TELPAS Assessment Window (Feb 26 th - April 6 th ) 31

10 April 2018 The Oral Language Proficiency Test (IPT) is administered to all PK and K students in the Bilingual and ESL program and 1 st -12 th grade students without 2 year of TELPAS consecutive data. Norm-referenced standardized (Terra Nova) test for 1 st -2 nd and 11 th -12 th need to be administered if students are considered for exit. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials Monitor LPACs for 5 th Six Weeks March 20 th April. 6 th TELPAS Assessment Window (Feb 26 th - April 6 th ) Staff Development 14 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th State Testing Days Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 27 th Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 2 nd - April 28 th

11 May 2018 Special Populations Transition Meetings Annual Review for all Bilingual/ESL, Parent Denials and M1/M2 students take place. This EOY LPAC includes: placement for next year, progress reports home, exit letters home, special exit criteria as applicable and EOY linguistic accommodations for served students. Parents of students who meet exit criteria need to be notified in writing. Campus needs receipt notice from parents acknowledging the student met exit criteria th & 8 th EOY LPACS (Transition Grades) HS State Testing Days PK-7 th EOY LPACS May 7 th 25 th Elementary State Testing Days 9 th -12 th EOY LPACS May 16 th 25 th ELL SPED Transition Meeting- Room Holiday EOY LPAC Meetings Deadline EOY LPACS PK-12 th Last Day of School 1 Campus Conduct estar Audits Documentation Uploaded/DUE on estar 26

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