Language Proficiency Assessment Committee (LPAC) Calendar

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1 Language Proficiency Assessment Committee (LPAC) Calendar

2 August 2017 First Twenty Day ELLs IDENTIFICATION and PLACEMENT LPAC meetings take place. Campus ensures that LPAC parents are trained to participate in the LPACs. The website has parent training materials and certificates. All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria (August 28 th December 15 th ) BOY LPAC Update Session Secondary Baytown Junior Library 2:00-4:00 p.m. 11 BOY LPAC- Update Session-Elementary Victoria Walker Elementary 2:00-4:00 p.m First Day of School 29 IPT/TERRA NOVA Training Aides 4:30-6:00 p.m. 30 BOY LPAC Parent Training Texas Room A&B 31 IPT/TERRA NOVA Training Aides 4:30-6:00 OLPT (IPT) testing window Aug 28 th September 8 th NEW Pk-12 th grade students All PK and K students need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window 2 nd -12 th Grades

3 September 2017 First Twenty Day ELs IDENTITICATION and PLACEMENT of ELs. Campus ensures that LPAC parents are trained to participate in the LPACs. The website has parent training materials and certificates. All members participating in the LPAC receive campus training on updates provided by the. Campus maintains records of training. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) EL Talks and Mock TELPAS Writing Collections ad BOY LPAC window Aug. 29 th - Sept.15 th (Identification and placement) Holiday 5 Window for Campus 1 st EL Talks opens Window for Campus EL Talks opens Sept 5 th Oct. 29 th BOY LPAC window Aug. 29 th - Sept.15 th (Identification and placement) Campuses to begin collecting 1 st Mock TELPAS Writing Samples th Day Window Closes Campus windows closes 1 st EL Talks 30 OLPT (IPT) testing window Aug 28 th September 8 th NEW Pk-12 th grade students All PK and K students need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window 2 nd -12 th Grades

4 October 2017 Campus LEP Verification Reports Beginning of the Year Linguistic Accommodations LPAC take place. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 1 st Six Weeks take place. Campus estar Audits. ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) st TELPAS Writing collections 7 due to Campus LEP Verification Window (Coding and Years in US Schools) Oct. 3 rd 6th 8 9 Staff Development day BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 3 rd -13th Columbus Day BOY Linguistic Accommodations & Monitor LPACs for 1 st Six Weeks Oct. 3 rd -13th Campus estar Audits Window for Campus 2 nd EL Talks opens 31 Halloween Window for Campus EL Talks opens Oct. 30 th Nov. 27 th

5 November 2017 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 2 nd Six Weeks take place. Campus LEP Verification Reports TELPAS Reading Simulation ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (August 28 th December 15 th ) Window opens for TELPAS Reading Simulation Monitor LPACs for 2 nd Six Weeks Monitor LPACs for 2 nd Six Weeks Thanksgiving Day THANKSGIVING HOLIDAY Window for 2 nd EL Talks Closes 28 Campuses to begin collecting 2 nd Mock TELPAS Writing Samples Window closes for TELPAS Reading Simulation Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st

6 Campus LEP Verification Window Campus estar Audits EL Special Exit Criteria deadline December Campus LEP Verification Window (Coding and Years in US Schools-TELPAS) Nov. 27 th - Dec 1 st 1 Deadline to Submit Campus LEP Verification changes to the PEIMS Clerk nd TELPAS Writing collections due to Bilingual/ESL Department 9 High School State Testing Days 4 th 8 th MOY LPAC PARENT TRAINING Campus estar Audits Window Closes to set/review EL Special Exit Criteria 16 Christmas Holiday Christmas Holiday 31

7 January 2018 MOY Linguistic Accommodations LPACs Monitor LPACs of Failing Monitored Year 1 and 2, Bilingual, ESL or parent denial students take place. MOY LPAC Update Sessions LPAC Decision Making for State Assessments (TELPAS: Grades K-12th & STAAR: Grades 3 rd -12 th New Year s Day/Holiday Teacher Workday 5 Staff Development MLK/Holiday LPAC MOY Update Session- Secondary Texas A&B 2:00-4:00 p.m. Christmas Holiday Sheltered Instruction Training for New Hires 6-12 th 23 LPAC MOY Update Session- Elementary Room 252 2:00-4:00 p.m Linguistic Accommodations and Monitor LPACs for 3 rd Six Weeks Jan. 4 th Jan. 12 th Final EL Pep Talks Grades 8:00-3:00 p.m LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th

8 February 2018 LPAC Decision Making for State Assessments (TELPAS- Grades K-12 th & STAAR- Grades 3 rd -12 th Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th TELPAS Writing Collection Window Opens District PLC Day LPAC Decision Making for State Assessments LPACs Window Jan 24 th Feb 16 th Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th TELPAS Writing Calibration Closes Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th

9 March 2018 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials Campus estar Audits 1 2 TELPAS Writing 3 Monitor LPACs for 4 th Six Weeks Feb. 20 th March 8 th Calibration Closes Campus estar Audits TELPAS Assessment Window (March 5 th April 3 rd ) Spring Break TELPAS Assessment Window (March 5 th April 3 rd ) Bad Weather Day 31 TELPAS Assessment Window (March 6 th April 5 th )

10 April 2018 The Oral Language Proficiency Test (IPT) is administered to all PK and K students in the Bilingual and ESL program and 1 st -12 th grade students without 2 year of TELPAS consecutive data. Norm-referenced standardized (Terra Nova) test for 1 st -2 nd and 11 th -12 th need to be administered if students are considered for exit. Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials LPAC EOY Update Session- Secondary 10 LPAC EOY Update Session - Elementary State Testing Days Staff Development Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 4 th - April 28 th Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 4 th - April 28 th Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 4 th - April 28 th Monitor LPACs for 5 th Six Weeks April 16 th 27 th Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 4 th - April 28 th Monitor LPACs for 5 th Six Weeks April 16 th 27 th

11 May 2018 Special Populations Transition Meetings Annual Review for all Bilingual/ESL, Parent Denials and M1/M2 students take place. This EOY LPAC includes: placement for next year, progress reports home, exit letters home, special exit criteria as applicable and EOY linguistic accommodations for served students. Parents of students who meet exit criteria need to be notified in writing. Campus needs receipt notice from parents acknowledging the student met exit criteria HS State Testing Days 5 th & 8 th EOY LPACS (Transition Grades) State Testing Days ELL SPED Transition Meeting- Board Room PK-12 th EOY LPACS May 16 th 23 rd PK-12 th EOY LPACS May 16 th 23 rd EOY LPAC Deadline Documentation Uploaded/DUE on estar Campus Conduct estar Audits Holiday Last Day of School Campus Conduct estar Audits

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