TeacherPlus Gradebook HTML5 Guide LEARN OUR SOFTWARE STEP BY STEP

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1 TeacherPlus Gradebook HTML5 Guide LEARN OUR SOFTWARE STEP BY STEP

2 Copyright 2017 Rediker Software. All rights reserved. Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement or nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or any means electronic or mechanical, including photocopying and recording for any purpose other than the purchaser's personal use without the written permission of Rediker Software. Rediker and the Rediker logo are trademarks of Rediker Software, Inc. Other trademarks shown are the property of their respective owners. Rediker Software 2 Wilbraham Road Hampden, MA Visit our website at rediker.com. This guide was last updated on August 29, 2017.

3 Contents Contents Introduction 5 CHAPTER 1 Get Started Change Your Password Select a Gradebook and a Marking Period 8 CHAPTER 2 Customize Your Workspace Customize Your Startup Screen Customize Gradebook Display Settings Activate QuickLoad Include Withdrawn Students in Your Gradebook Optimize Visibility 16 CHAPTER 3 Templates TeacherPlus Gradebook Templates Add a Gradebook Column Remove a Gradebook Column Save Current Layout as a Template Create a New Template Edit an Existing Template Delete a Template 29 CHAPTER 4 Manage Students View Student Information in TeacherPlus Enter Comments, Narratives, and Private Memos Enter a Class Memo View a Student's IEP Delete a Student 39 CHAPTER 5 Take Attendance How Attendance Works Create a Seating Chart Edit or Delete a Seating Chart Print or Display a Seating Chart Enter and Submit Attendance Correct and Re-submit Attendance Enter and Submit Lunch Counts 52 CHAPTER 6 Manage Assignment Score Columns Score Columns Add a Score Column Copy a Score Column to Another Gradebook Remove Score Columns Score Column Privacy, Locking, and Visibility Score Column Commands 62 iii iii

4 6.7 Sort Score Columns Customize Header Rows 65 CHAPTER 7 Scores and Grading Configure Score Settings Grading Menu Features Enter Assignment Scores Batch Enter Scores Undo Grading Edits Drop the Lowest Score in a Marking Period Generate an Audit Report Submit a Gradebook 79 CHAPTER 8 Score Annotations Add Score Annotations Enter a Score Annotation Advanced Annotation Entry 84 CHAPTER 9 Skill Grades Customize Skill Grade Calculation Settings Enter Skill Grades View Skills Analysis 91 CHAPTER 10 Categories and Weighting How Weighting Works Add Assignment Categories Edit Assignment Categories Assignment Category Commands Customize Category Weighting Customize Column Weighting Customize Semester and Final Average Weighting 102 CHAPTER 11 Student Progress and Skill Reports Report Viewer Commands Create a Student Progress Report Create a Combined Progress Report Generate an Existing Progress Report Generate a Skill Assessment Report 112 CHAPTER 12 Class and Assignment Reports Generate Assignment Reports Save a Gradebook as an Excel Workbook View Class Attendance Report 118 iv Contents

5 Introduction As a company that is committed to the best in upcoming technologies, we have introduced the newest version of TeacherPlus Gradebook, built with the advanced framework HTML5. HTML5 offers cross-browser compatibility without requiring plug-ins, meaning that our TeacherPlus Gradebook works on any computer, in any browser, including the newest versions of Google Chrome and Microsoft Edge. HTML5 offers greater speed and a responsive user experience on mobile devices. The HTML5 version of TeacherPlus Gradebook features a brand new interface but with familiar functionality. Although some of the features work a bit differently than they do in the Silverlight version, most of them work similarly enough to assure a smooth transition between versions. To make this transition even easier, we have developed this get started guide with step-by-step instructions for all the application tasks most important to teachers. Note that a few of our Silverlight TeacherPlus Gradebook features are still being developed and perfected for the HTML5 version. We ll continue to work throughout the year to bring you the most comprehensive, fullfeatured version of TeacherPlus Gradebook for HTML5. Introduction 5

6 CHAPTER 1 Get Started 1.1 Change Your Password Select a Gradebook and a Marking Period 8 6

7 1.1 Change Your Password In the event that you need to change your TeacherPlus Gradebook password, you can access the change password page from any gradebook. The interface will check your new password s strength as you type it, making sure it meets minimum security requirements. 1. On the top navigation bar, click Welcome: [Your Name], and then click Change Password. 2. On the Change Password page, enter your current password into the Current Password box. 3. Enter your new password into the New Password box. This password must contain the following: At least one lower-case letter At least one upper-case letter At least one number A minimum of eight characters 4. Enter your new password into the Confirm Password box, and then click Change Password. Note: Failure to create a new password can be the result of any of the following conditions: The New Password and Confirm Password input don t match. A New Password and Confirm Password do not match warning appears. The New Password doesn't meet one or more of the security requirements. The unfulfilled requirement(s) are marked by red text. Once any issues are resolved, click Change Password. 7 Chapter 1 Get Started

8 1.2 Select a Gradebook and a Marking Period You can navigate the TeacherPlus Gradebook using easily accessible menu options. From the side navigation menu, you can switch gradebooks. Once you ve loaded a gradebook you can make sure you are in the correct marking period, view marking period details, and change the gradebook marking period. Select a Gradebook 1. On the side navigation menu, click Gradebooks to view the Gradebooks menu. 2. Click a gradebook from the list to load it. Note: The open gradebook is emphasized by a green left border. Select a Marking Period 1. In the current gradebook, next to Current MP, determine which marking period you're in. For more information, click to view each Marking Period and the related Start Date. 2. In the View MP list, select a marking period. Note: The Current MP row s text turns red to warn you when View MP isn't set to the current marking period. Chapter 1 Get Started 8

9 CHAPTER 2 Customize Your Workspace 2.1 Customize Your Startup Screen Customize Gradebook Display Settings Activate QuickLoad Include Withdrawn Students in Your Gradebook Optimize Visibility 16 9

10 2.1 Customize Your Startup Screen Customize the TeacherPlus Gradebook startup screen by choosing which gradebook the application opens to. You can set the startup screen to the last used gradebook or specify a particular gradebook. 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the Startup Screen group box, do either of the following to select a default gradebook: Click Last Used Gradebook. Click Specific Gradebook, and click a specific gradebook from the Class drop-down list. 3. At the top of the General Settings tab, click Save. When you open TeacherPlus Gradebook, the startup screen loads the template that was active when you closed the program. For more information on templates see "Create a New Template" on page Chapter 2 Customize Your Workspace

11 2.2 Customize Gradebook Display Settings At the beginning of a new marking period, you may want to customize TeacherPlus Gradebook to simplify your workspace. Depending on your school's current semester(s), quarter(s), or marking period(s), you can display relevant gradebooks and hide gradebooks from previous terms. Choose Which Gradebooks Are Visible 1. On the side-navigation menu, click Settings, and then click the Gradebooks tab. 2. In the Active column, select which gradebooks to display in the Gradebooks menu. 3. Do either of the following to further customize the display, and then click Save: To display a gradebook's course number and marking period in the Gradebooks menu, select the Line 2 check box. To show the quarter in the Title Bar, select the Section Length check box Chapter 2 Customize Your Workspace 11

12 Customize Gradebook Display Name To make a course more descriptive, you can customize a course name alias different from the official course name. For example, if a teacher finds that the course title "Latin 4" doesn't provide enough information, he or she could customize it to say "Latin Literature." Tip: You can optionally use the Display As name on progress reports and skill assessment reports (instead of using the official course name). 1. On the side-navigation menu, click Settings, and then click the Gradebooks tab. 2. In the Display As column, click the gradebook row you would like to name. 3. Add the name to the Display As column, and then click Save. 12 Chapter 2 Customize Your Workspace

13 2.3 Activate QuickLoad Using the QuickLoad settings, you can limit the number of days your gradebooks loads. This can result in faster load times and a less cluttered gradebook, so you can focus on the most relevant assignments. Activate Quickload To activate QuickLoad, do the following: 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the QuickLoad group box, under When a gradebook for a class is loaded, how many days of columns should be displayed?, do either of the following: Select 1 Day for the fastest page-load. Select [x] Days, in which x is a custom number of days between 1 and 99. Note: The default setting, All, turns QuickLoad off. 3. At the top of the General Settings tab, click Save. When QuickLoad is on, columns are sorted by the Date field in descending order. Chapter 2 Customize Your Workspace 13

14 Navigate QuickLoad The following table explains how you can navigate QuickLoad: Task Action Do any of the following: Navigate gradebook columns. Click the single arrows to navigate forward or back 10 days. Click the double arrows to navigate to the to the newest or the oldest 10 days. Load all gradebook columns. Apply QuickLoad settings to gradebook columns. Click All to load all columns from the current marking period. Click QL to reset QuickLoad to the range that loaded when you opened the gradebook. 14 Chapter 2 Customize Your Workspace

15 2.4 Include Withdrawn Students in Your Gradebook When students are withdrawn from your class, they are hidden from your class gradebook. You can change this setting at any time and in any gradebook. You can also change the font color of withdrawn students. Include Withdrawn Students To include withdrawn students in your gradebook, do the following: In the current gradebook, below the gradebook columns, select Include withdrawn. The withdrawn student(s) appear in either red or gray, which you can set based on your preference. Note: For each gradebook, you can find the number of withdrawn students in parentheses next to Include withdrawn. This setting only applies to the current gradebook. If you want to include withdrawn students in another gradebook, you can select that gradebook from the Gradebooks menu and select Include withdrawn there. For more information on selecting a gradebook see "Select a Gradebook and a Marking Period" on page 8. Set the Font Color for Withdrawn Students You can customize how withdrawn students appear in your gradebook. Withdrawn students' data can stand out in red font, or be set to a less notable gray. This setting allows you to choose the display method that works best for you, and it can be changed at any time. To set the font color for withdrawn students, do the following: 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the Other group box, under Font color for withdrawn students, select either Red or Gray, and then click Save. Chapter 2 Customize Your Workspace 15

16 2.5 Optimize Visibility If your computer has a small screen size or resolution, there are three approaches you can take to maximize the number of students and assignment columns you can see at a time on the screen: minimize the Gradebook menu and Header rows, enable Thin Column Mode, or adjust the zoom settings on your browser. Re-size the Gradebook Menu and Header Rows To re-size the Gradebook Menu and Header Rows at the same time, do the following: To minimize the Gradebook Menu and Header Rows, click the up arrow at the upper-right corner of TeacherPlus. When the Gradebook Menu and Header Rows are minimized, the up arrow changes to a down arrow. Clicking the down arrow displays the Gradebook Menu and Header Rows at full size. Re-size the Gradebook Menu or the Header Rows To re-size the Gradebook Menu or Header Rows, do either of the following: To re-size just the Gradebook Menu, click. To re-size just the Header Rows, click. 16 Chapter 2 Customize Your Workspace

17 Re-size the Gradebook Columns To enable thin column mode, do the following: In the Modes group box, click the Thin Column toggle button. Important: In Thin Column Mode, score columns can display only scores or score annotations regardless of the column width. If Annotation Mode is enabled, score columns only display score annotations. If Annotation Mode is disabled, score columns only display score values. To view both at the same time, switch back to Standard Mode. In Thin Column Mode, you can click the Thin Column toggle button again to return to the standard column width. Chapter 2 Customize Your Workspace 17

18 Set the Gradebook Column Width You can customize the width for both the Standard Column Mode and the Thin Column Mode to better suit your screen. These settings apply to all of your gradebooks. Important: In Thin Column Mode, score columns can display only scores or score annotations regardless of the column width. If Annotation Mode is enabled, score columns only display score annotations. If Annotation Mode is disabled, score columns only display score values. To view both at the same time, switch back to Standard Mode. To change the gradebook column width settings, do the following: 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the Column Options group box, under Column Width, do either of the following: In the Standard Mode box, enter the new width in pixels. This number should be larger than the number in the Thin Column Mode box. In the Thin Column Mode box, enter the new width in pixels. This number should be smaller than the number in the Standard Mode box. Note: Both Standard Mode and Thin Column Mode accept all pixel values between 20px and 200px, regardless of what the other mode is set to. To avoid confusion, make sure the Thin Column Mode value is less than the Standard Mode value. A warning only appears if you enter a value outside the 20px to 200px range. Decimal values are truncated. 3. At the top of the General Settings tab, click Save. 18 Chapter 2 Customize Your Workspace

19 Zoom In or Out Using Internet Explorer 11 Adjusting your browser's zoom settings is another way to optimize how much of TeacherPlus you can see. 1. Click on the browser toolbar, located at the upper-right corner. 2. From the shortcut menu, click Zoom to display more options. 3. Click Zoom in or Zoom out, depending on your preference. Zoom In or Out Using Google Chrome 1. Click on the browser toolbar, located at the upper-right corner. 2. Click to zoom in, or click to zoom out. Load Your Zoom Changes Click Reload at the upper-right corner of TeacherPlus to refresh your gradebook. The grid area adjusts to fit the re-sized grid content. Chapter 2 Customize Your Workspace 19

20 CHAPTER 3 Templates 3.1 TeacherPlus Gradebook Templates Add a Gradebook Column Remove a Gradebook Column Save Current Layout as a Template Create a New Template Edit an Existing Template Delete a Template 29 20

21 3.1 TeacherPlus Gradebook Templates Using templates, you can save different gradebook column layouts to help you with specific tasks. You can include any number of columns from both column categories in your templates, allowing you to build custom templates that align with your gradebook tasks. Template Columns Columns are the building blocks of templates. The two types of columns you can use to create a template are defined as follows: Demographic and System Columns: These columns contain student information such as absence and tardy totals, address fields, ID numbers, and homerooms. Columns added from this category are displayed in the grid on the left side of the gradebook. The columns in this category are synced from AdminPlus using the TeacherPlus Setup & Sync Manager. Gradebook Columns: These columns contain grading information such as exams, marking periods, narratives, and averages. Columns added from this category are displayed to the right of the Demographic and System Columns. The columns in this category contain data added directly to TeacherPlus Gradebook. Making the Most of Templates You can get started working with templates in two ways: changing a default template to create a custom one of your own or creating a brand new template from scratch. Whichever approach you take, you can select columns from both the Demographic & System Columns category and the Gradebook Columns category to build a template that matches your goals. A quick way to start is to use the default templates that come pre-loaded with TeacherPlus or to use them as a starting point to create a custom template. Default templates have square brackets around their names (for example, [Name & Average]), and they can be found in the template dropdown list. Although you can't permanently change default templates, you can use them as blueprints to create custom templates. For example, you can select a default template and then add or remove (hide) columns as needed. When you either add or remove a column, the current layout changes to [Custom] in the template drop-down list. At this point, you should save the template as a new one so that you don't lose your changes and so that you can later refer to this new layout by selecting it from the template drop-down list. When the default templates don't meet your needs, you can also create an entirely new template using any combination of Demographic & System Columns and Gradebook Columns. You can flexibly create a template for any situation you might find useful, so the possibilities are numerous. Whichever approach you choose to create your template, once you've created it, you can edit it in the Template Options menu. From this menu, you can also permanently delete a template if no longer needed. Note that deletion affects all gradebooks using that template. When you create a template, you can select any number of columns; however, adding too many columns may make the information difficult to read. To improve readability, you can display Student Name, APID, UNID, or Average and Grade to the right of the score columns. You can also hide score columns entirely if they're not relevant to the task at hand. You should create templates that help you with specific tasks, as they are flexible enough to provide an efficient workspace layout for almost any situation. 21 Chapter 3 Templates

22 Template Examples Default templates include Name & Average, Name Only, RC View, Category Subtotals, and Comments & Narratives. These templates can be modified to suit your needs. However, if you find that you need an entirely new type of template, you can create one of your own. Example To reference student IEPs before writing narratives for the marking period, you could do the following: Select the Student Name and IEP columns from the Demographic and System Columns category. Select the Narratives column from the Gradebook Columns category. Show the Average and Grade for the current marking period on the right, after the score columns. Next Steps Now that you have a better idea of how templates work, you can get started creating your own. For example, you could add a gradebook column, and save the layout changes as a template. For more information on these two tasks, see "Add a Gradebook Column" on page 23 and "Save Current Layout as a Template" on page 25. Alternatively, you could just build your own template from scratch by completing "Create a New Template" on page 26. Chapter 3 Templates 22

23 3.2 Add a Gradebook Column Add a gradebook column to quickly reference specific information without editing a template. Gradebook columns consist of narratives, exams, averages, semester/final columns, comments, marking period points earned, and category averages. You can also add demographic columns to view information about your students. Adding a column to the gradebook creates a new custom template. To add a column to a gradebook, do either of the following: To add a standard gradebook column, right-click a student's name, click Select GB Column, and click the desired column from the shortcut menu. To add a demographic column, right-click a student s name, click Select DB Column, select a field from the Available Fields list, and then click Select. Next Steps To display your gradebook with these selected gradebook columns at a later time, save this format as a new template. For more information on saving template views, see the topic "Save Current Layout as a Template" on page 25. If for any reason you no longer need a specific gradebook column, just remove it. See "Remove a Gradebook Column" on page Chapter 3 Templates

24 3.3 Remove a Gradebook Column If you decide you don't need a column in your current gradebook layout, you can remove (or hide) it. Whether you remove or hide the column depends on whether or not you've saved it in a template. If the column is saved in a template, it's hidden; if the column isn't saved in a template, it's removed. To remove a gradebook column, do the following: Right-click the column you want to remove, and then click Remove (Hide) Current Column. Removing a column results in either of the following: If you haven't saved the current layout as a template, selecting Remove (Hide) Current Column removes the column from the [Custom] template. To see the column again, add it to the current gradebook layout. If you have saved the current layout as a template, selecting Remove (Hide) Current Column hides the column from your current gradebook layout, and the current layout changes to [Custom]. To see the column again, return to the saved template. To remove this column, save the [Custom] template as the template you want to edit. For more information, see "Save Current Layout as a Template" on page 25. Chapter 3 Templates 24

25 3.4 Save Current Layout as a Template When you add or remove columns in your gradebook and want to save the current column layout for future use, you can save it as a custom template. The layout automatically changes to a custom template when you add or remove any columns. An unsaved custom template appears in the template drop-down list as [Custom] until you save it with a new name. Prerequisites Before you can save the current layout, you must have an unsaved custom template. For more information, see "Add a Gradebook Column" on page 23. How To Save the Current Layout To save a custom template, do the following: 1. On the Gradebook Menu, click next to Template Options, and then click Save As. 2. In the Save Template As dialog box, do either of the following: Select Save as a new Template, and enter a new name into the text box. Select Save as existing Template, and select an existing template from the drop-down list. 3. At the top of the dialog box, click Save. 25 Chapter 3 Templates

26 3.5 Create a New Template With the template feature, you can easily customize column templates for different situations, based on various Demographic, System, and Gradebook columns. For example, you could customize a template that only shows students' names and the Narrative and Comment columns. TeacherPlus comes preloaded with default templates that you can use or customize further as your own. To create a new template, do the following: 1. On the Gradebook Menu, click next to Template Options, and then click New. 2. In the Select Columns dialog box, enter a descriptive name into the Template Name box. Note: Default templates have brackets around their names for example, [Name & Average] and [RC View]. To avoid confusion, we recommend that you avoid square brackets when naming your custom templates. 3. Optional: Select the Hide All Score Columns check box to hide gradebook score columns in this template view. Hiding all score columns is useful when you want to display only demographic columns. 4. To add columns to your template, do either of the following: To include demographic columns in your template, select a column from the Demographic & System Columns list, and then click Demographic & System Columns list. to move that column to the Selected To include gradebook columns in your template, select a column from the Gradebook Columns list, and then click to move that column to the Selected Gradebook Columns list. Tip: You can hold the Ctrl or Shift key and click to select multiple columns. You can also select one column, hold the Shift key, and then click any column below the first to select these columns and every column in-between. To remove columns from the Selected Gradebook Columns list, click. 5. Optional: Select any of the check boxes next to Student Name, Unique ID, APID, or Average and Grade to display the column(s) on the right side of your gradebook. 6. Arrange the template columns by selecting a column and clicking or to change its position in the list, and then click Save. The top-to-bottom order of these lists becomes the left-to-right order in the gradebook. Next Steps To make changes to your template in the future, just edit the layout: "Edit an Existing Template" on page 27. If you no longer need the template, you can permanently delete it: "Delete a Template" on page 29. Chapter 3 Templates 26

27 3.6 Edit an Existing Template If you've already created a template and need to make changes to it, you can edit it using the Template Options menu. This can be useful when you need to make slight changes to a template, or when you want to re-purpose an old template. Prerequisites Before you can edit a template you must have a saved custom template. For more information, see either of the following: "Create a New Template" on page 26 "Save Current Layout as a Template" on page 25 Edit a Template To edit an existing template, do the following: 1. On the Gradebook Menu, select the template you want to edit from the drop-down list, and then do either of the following: Click next to Template Options, and then click Edit. Right-click a student s name, and then click Select Columns (Edit Template). 2. In the Select Columns dialog box, do any of the following, and then click Save: Edit the name in the Template Name box. Tip: If you only want to edit the Template Name, click and then click Rename. next to Template Options, Select the Hide All Score Columns check box to hide gradebook score columns in this template view. 27 Chapter 3 Templates

28 Add or remove columns from your template, by selecting a column and using the appropriate arrow button. Tip: You can hold the Ctrl or Shift key and click to select multiple columns. You can also select one column, hold the Shift key, and then click any column below the first to select these columns and every column in-between. Select any of the check boxes next to Student Name, Unique ID, APID, or Average and Grade to display the column(s) on the right side of your gradebook. Arrange the template columns by selecting a column and clicking or to change its position in the list, and then click Save. The top-to-bottom order of these lists becomes the left-to-right order displayed in the gradebook. Chapter 3 Templates 28

29 3.7 Delete a Template If you no longer need a template that you created, you can clean up your list of templates by removing it. Warning: Deleting a template removes it from all of your gradebooks, not just the current gradebook. To delete a template, do the following: 1. On the Gradebook Menu, select the template you want to delete from the drop-down menu. Note: You cannot delete default templates, only custom templates you ve created. Default templates have brackets around their names for example, [Name & Average] and [RC View]. 2. While that template is selected, click next to Template Options, and then click Delete. 3. In the confirmation dialog box, click Yes. The custom template is deleted, and your template view changes to [Name & Average]. 29 Chapter 3 Templates

30 CHAPTER 4 Manage Students 4.1 View Student Information in TeacherPlus Enter Comments, Narratives, and Private Memos Enter a Class Memo View a Student's IEP Delete a Student 39 30

31 4.1 View Student Information in TeacherPlus With the Student Snapshot feature, you can quickly view information for a particular student, including demographics, parent contact information, class attendance, assignment and exam scores, and a bar graph analysis of scores. The most convenient part about this feature is that it only takes one click to access it. View Student Information in the Snapshot To access the Student Snapshot, do the following: In the Name column of your current gradebook, click a student's name to open the Student Snapshot for that student. The One moment please overlay appears as the snapshot loads and then appears as a dialog box. Tip: You can click the addresses in the Student Snapshot to send an to a specific recipient, or you can click all contacts to send a multi-recipient Chapter 4 Manage Students

32 Navigate the Student Snapshot Screen To navigate the Student Snapshot screen, do any of the following: Task Action See information panel details. Click at the upper-right corner of any information panel. Change students. Click the arrows on either side of the student's photo. The Student Snapshot changes to the previous or next student in the current gradebook. Search for a student. Enter a name in the Student Name box located at the upper-right corner of the Student Snapshot dialog box. As you type a name into the Student Name box, the drop-down list displays matches from the current gradebook. Close Student Snapshot. Click at the upper right corner of the Student Snapshot dialog box. Chapter 4 Manage Students 32

33 4.2 Enter Comments, Narratives, and Private Memos TeacherPlus offers different types of remarks, including comments, narratives, and private memos. Comments contain a list of predefined remarks set by your administrator (for example, "Shows originality"), whereas narratives are entirely customized by you. Private memos provide a space to reference a student's progress or accommodations (among any other notes), and only you can view the memos. Both narratives and comments can be included in reports and also sent to AdminPlus. Important: To perform the tasks in this topic, make sure the [Comments & Narratives] template is active. You can also create a custom template that includes the Comments and Narratives columns. For more information on templates, see "Create a New Template" on page 26. Enter a Comment 1. In the appropriate comment column, click the cell for the student you want to assign a comment to. Note: The default comment columns are Effort (EFT) and Citizenship (CIT). These columns and the comments are customized in AdminPlus. The columns you see in your gradebook may be different. 2. In the comment column cell, start typing the comment you want to enter or the number assigned to that comment, and then do either of the following: Click the comment when it appears in the drop-down list. Select the comment using the arrow keys. Tip: To see all comments in the drop-down list, type anything in the cell, and then press Backspace to delete what you typed. This results in an unfiltered list of comments. You can also right-click the cell and click Enter Comment to select the comment from a list. 3. Click anywhere outside of the cell, press Enter, or press Tab to save your selection. When you save a comment by pressing Enter, you can immediately begin typing a comment for the next student in the grid. 33 Chapter 4 Manage Students

34 Batch Enter a Comment 1. In a comment column, right-click and then click Batch Entry in the shortcut menu. 2. In the Batch Entry dialog box, do either of the following: Click next to the Find comment box, click a comment, click Select, click next to the replace with this comment box, click a comment, and click Select. This feature is used to replace all occurrences of the specified comment with a new comment. Click Fill Column with, click next to the Fill Column With box, click a comment, and click Select. This feature is used to replace existing comments and add the selected comment to every student's record. 3. At the top of the Batch Entry dialog box, click OK, and then click Yes to confirm. Enter a Narrative 1. In the Narrative column, click for the student you want to assign a narrative to. 2. Enter a narrative in the text box, and click Save. When you save a narrative, the icon changes to. Tip: If you ever need to delete all narratives, you can right-click in the narrative column, and click Blank All Narratives. Chapter 4 Manage Students 34

35 Enter a Private Memo 1. In the Name column, right-click a student's name. 2. In the shortcut menu, click Private Memo. 3. Enter your notes in the text box, and click Save. After you enter a private memo, appears next to the student's name. Click to view the private memo. 35 Chapter 4 Manage Students

36 4.3 Enter a Class Memo By adding a class memo to a specific class section, you can describe what was covered by the class for a given marking period, or you may add any other significant remarks. When generating progress reports, you can include the memo in the report. To enter a class memo, do the following: 1. Click Reports > Enter Class Memo on the side navigation menu. 2. In the Class Memo dialog box, type or paste a memo into the editor, and then format it using the editor tools. 3. Optional: Click to print the class memo. 4. At the top of the Class Memo dialog box, click Save. The Class Memo dialog box closes. Chapter 4 Manage Students 36

37 4.4 View a Student's IEP You can view a student's IEP (Individualized Education Program) by enabling the IEP column, explained in this article. In order for the IEP feature to work as whole, the following must take place: If using AdminPlus to store students' IEP files, the students' IEP must be added via AdminPlus. If using IEP Direct, your TeacherPlus manager must have configured the IEP Direct integration in AdminPlus and in the TeacherPlus Management Site. You must select the IEP column in TeacherPlus when creating a template. For more information on creating template views, see the topic "Create a New Template" on page 26. Your school must have the Portfolio module. Note: IEP files in TeacherPlus are display-only files. If your school uses the IEP Direct interface, you can edit IEP files in IEP Direct. If your school does not have IEP Direct, you must edit IEP files locally and add them in AdminPlus. To enable the IEP column and view a student's IEP file, follow these steps: 1. Right-click a student's name, and click Select DB Column from the shortcut menu. 2. In the Select DB Column dialog box, click IEP, and then click Select. The IEP column appears in your gradebook. appears next to students with an IEP. Note: When you add the IEP column, the current TeacherPlus layout template changes to [Custom]. This template is temporary, and you must save it as a new template of your own to keep the column in the current view for future use. For more information on saving the current layout as a template, see "Create a New Template" on page In the IEP column, click for the selected student. Depending on your browser, the IEP file will either open in a browser window, or be downloaded to your downloads folder. 37 Chapter 4 Manage Students

38 Hide the IEP Column If at a later point you decide you don't need the IEP column in your current view, you can hide the column. To hide the IEP Column, do the following: Right-click the IEP column, and then click Remove (Hide) Current Column = IEP. Keep in mind that hiding the IEP column changes the current template layout to [Custom], which is temporary. To make the change permanent, save the current view template as a new one. You could have a template that contains the IEP column and one that doesn't contain it. For more information on customizing templates, see "Create a New Template" on page 26. Chapter 4 Manage Students 38

39 4.5 Delete a Student If a student has been withdrawn or inactivated in AdminPlus, you can delete the student from your class's gradebook, as long as the student doesn't have any graded assignments or attendance in the gradebook. This feature is useful during the beginning of the marking period when students are switching courses before schedules are finalized. To delete a withdrawn or inactivated student: 1. Right-click a student's name, and click Delete [LastName, FirstName] from the shortcut menu. If the student doesn't have any scores, grades, or attendance in the gradebook, the Confirmation dialog box appears. If the student has any scores, grades, or attendance, the Warning dialog box prevents you from deleting this student. 2. In the Confirmation dialog box, click Yes. Tip: If a withdrawn or inactivated student has graded assignments or attendance in your gradebook and you only want to view active students, clear the Include withdrawn check box. For more information, see "Include Withdrawn Students in Your Gradebook " on page Chapter 4 Manage Students

40 CHAPTER 5 Take Attendance 5.1 How Attendance Works Create a Seating Chart Edit or Delete a Seating Chart Print or Display a Seating Chart Enter and Submit Attendance Correct and Re-submit Attendance Enter and Submit Lunch Counts 52 40

41 5.1 How Attendance Works With the HTML5 TeacherPlus Gradebook, you can take attendance quickly and efficiently. You can take attendance using a seating chart, the gradebook attendance column, or the attendance weekly view. To get information about attendance trends, you can run customized class attendance reports. Seating Charts Seating charts can help you take attendance by providing you with a visual representation of your class layout. These charts are highly customizable, as they can include student names, pictures, APIDs, database fields, grades, and averages. You can enter a descriptive seating chart name, set the teacher's position in the room, and configure the seat arrangement grid's size and order. Once the chart is set up, you can arrange students within the grid. For more information on seating charts, see any of the following: "Create a Seating Chart" on page 42 "Edit or Delete a Seating Chart" on page 43 "Print or Display a Seating Chart" on page 46 Attendance Entry Methods By default, if you don't assign an attendance code to a student, that student is marked present when you submit attendance. This means that, on days when your entire class is present, you can submit attendance without assigning any attendance codes. When you need to assign attendance codes because a student is absent or tardy, you can mark attendance in your gradebook's attendance column, in your class seating chart, or in the attendance weekly view. You can also un-submit, correct, and then resubmit attendance using the same methods. For more information on attendance entry, see the following: "Enter and Submit Attendance" on page 47 "Correct and Re-submit Attendance" on page 51 Class Attendance Report To get a customized report of class absences, tardies, or both, you can view the class attendance report. You can run this report for a specific time frame and select from a number of layout options. Once you've generated this report, you can print or export it using the Report Viewer. For more information on the class attendance report, see the following: "View Class Attendance Report" on page 118 "Report Viewer Commands" on page Chapter 5 Take Attendance

42 5.2 Create a Seating Chart You can create seating charts that contain information to help you take attendance in each of your classes. These seating charts can include names, pictures, APIDs, database fields, grades and averages, and specific assignment columns. When creating these charts you can determine the seating chart name, the teacher's position, the seat arrangement grid's size and order, and the arrangement of students within the grid. 1. Click Attendance > Seating Chart on the side navigation menu. You can also click at the top of the startup screen. The most recently saved seating chart for the current class gradebook opens in the Attendance tab. If you haven't created any seating charts yet, the tab is blank. 2. Click the Seating Chart tab, and then, next to the Seating Chart drop-down list, click + Add New. 3. In the Add New Seating Chart panel, fill out the Seating Chart Name box. 4. Expand Arrange Seats, and set the grid size by filling out the Choose number of seats per row box and the Choose number of rows box. Note: If you leave Arrange Students set to Random the seating chart generated is blank. You can add students by editing the seating chart. For more information see "Edit or Delete a Seating Chart" on page Optional: To create a customized seating chart, do any of the following: Arrange Seats: Expand Arrange Seats, and set the Teacher position relative to the grid and/or determine How {Assign All} places students in the grid. Label Seats: Expand What fields to show on seat, select any combination of the following: Picture, APID, Name (Full, First, or Last), Database Field, Show Averages and Grades, and Assignment Columns. Arrange Students: Expand Arrange Students, and click one of the following: Random, By Rank, By data field (Alphabetically), Alphabetically, or By ID. Note: If you skip customizing the options above, your seating chart will follow the default settings. 6. At the top of the Add New Seating Chart panel, click Save. Chapter 5 Take Attendance 42

43 5.3 Edit or Delete a Seating Chart After you've created a seating chart, you may decide that you need to change the name, add or remove demographic fields, or rearrange the layout of your class. Using the Seating Chart tab, you can change all of the settings and layout options you set when you created the seating chart. Edit Seating Chart Settings Using a seating chart's Edit Settings panel, you can change every setting that was available when you created the seating chart. You can edit the seating chart's name, the teacher's position, the seat arrangement grid's size and order, the visible demographic fields, and the arrangement of students within the grid. To edit the settings of a seating chart, do the following: 1. Click Attendance > Seating Chart on the side navigation menu, or click, and then click the Seating Chart tab. 2. In the Seating Chart drop-down list box, click the seating chart you want to edit. 3. Next to Seating Chart, at the top of the tab, click Edit. 4. In Editing Seating Chart mode, do any of the following: To rename the seating chart, click Rename. To rename the seating chart, arrange the seats and students, and choose which demographic fields to show, click Settings. Note: The Edit Settings panel is the same as the Add New Seating Chart panel. For more information on these settings see "Create a Seating Chart" on page To save your changes, do either of the following: To save your changes to the current seating chart, click Save. To save your changes as a new seating chart or to another existing seating chart, click Save As. 43 Chapter 5 Take Attendance

44 Edit Student Locations in the Grid If you move your students' seats during the school year, you can update your seating chart to reflect those changes. You can make these changes manually so that you don't have to follow the preset arrangement types provided in Seating Chart Settings. To rearrange students in the seating chart grid, do the following: 1. Click Attendance > Seating Chart on the side navigation menu, or click, and then click the Seating Chart tab. 2. In the Seating Chart drop-down list, click the seating chart you want to edit. 3. Next to Seating Chart, at the top of the tab, click Edit. 4. In Editing Seating Chart mode, do any of the following: Seating Chart Grid Commands A B Click Assign All to move all students in the sidebar to the grid. The order of students in the sidebar is how they are assigned to seats. Click Remove All to move all students in the grid back to the sidebar. C Click to remove individual students from the grid. D E Click and drag to move individual students from the sidebar to the grid. Click and drag to move individual students within the grid. Chapter 5 Take Attendance 44

45 Seating Chart Grid Commands Note: The seating arrangement that you set is preserved when you Remove All students from the seating chart, and the arrangement is restored when you click Assign All. 5. To save your changes, do either of the following: To save your changes to the current seating chart, click Save. To save your changes as a new seating chart, or to another existing seating chart, click Save As. Delete a Seating Chart If you don't need one of your seating charts, and you don't have any reason to edit it to suit another purpose, you can delete it. To delete a seating chart, do the following: 1. Click Attendance > Seating Chart on the side navigation menu, or click, and then click the Seating Chart tab. 2. In the Seating Chart drop-down list, click the seating chart you want to delete. 3. Next to Seating Chart, at the top of the tab, click Edit. 4. In Editing Seating Chart mode, click Delete, and then click Yes. 45 Chapter 5 Take Attendance

46 5.4 Print or Display a Seating Chart After you create a seating chart, to make it easier to view, you can expand it to fill the browser window and adjust the size of the student grid. You can also print the seating chart to PDF or paper. This allows you to save the chart outside of TeacherPlus Gradebook and gives you the option to take attendance by hand. Click Attendance > Seating Chart on the side navigation menu, or click, and then click the Seating Chart tab. Seating Chart View/Print Commands A To Zoom Out click, to set Normal View (100%) click, to Zoom In click active zoom level is highlighted in green. This zoom function is independent of your. The browser zoom. B C To Print Seating Chart, click. To Expand Seating Chart, click. Tip: To save the seating chart as an image you can Expand Seating Chart and then press Alt + Print Scrn. This will save the window to your clipboard; from there you can paste it into paint, documents, etc. Chapter 5 Take Attendance 46

47 5.5 Enter and Submit Attendance The Attendance feature provides simple processes for taking and submitting attendance. Taking attendance directly in TeacherPlus Gradebook can save valuable class time. Mark All Students as Present When your entire class is present and ready to learn, you can submit attendance without entering attendance codes. 1. In the Modes group box, click the Attendance toggle button, and then click AT: Submit to send your attendance data to the main office. When attendance has been successfully submitted for the current date, in the Gradebooks menu. appears next to the course 2. In the Modes group box, click the Attendance toggle button to close the Attendance columns. 47 Chapter 5 Take Attendance

48 Mark Attendance Status for Individual Students When students are absent, tardy, or dismissed from your class, you can assign the relevant attendance code to each student and submit that data to the main office. If a student is present, you don't need to enter any attendance information for the student. He or she will be marked as present when you submit attendance to the main office. 1. In the Modes group box, click the Attendance toggle button, and then do either of the following for each student: In the Class column, right-click a cell corresponding to a student, and then click an attendance option. In the Class column, click a cell corresponding to a student, and, if applicable, click the cell again to change the attendance option. You can continue clicking this cell to cycle through the available attendance codes or until the cell is blank again. Keep in mind that a blank cell means the student is present. Example Clicking the cell could change the attendance option to A, and clicking the cell again could change the attendance option to T. 2. Click AT: Submit to send your attendance data to the main office. When attendance has been successfully submitted for the current date, in the Gradebooks menu. appears next to the course 3. In the Modes group box, click the Attendance toggle button to close the Attendance columns. Chapter 5 Take Attendance 48

49 Mark Attendance Status with a Seating Chart Using the Seating Chart feature, you can take attendance with a visual aid. This seating chart can include pictures and any other information you might find helpful. For more information on creating and editing seating charts, see "Create a Seating Chart" on page 42. To mark attendance status with a seating chart, do the following: 1. Click Attendance > Seating Chart on the side navigation menu, or click. The most recently saved seating chart for the current class gradebook opens in the Attendance tab. 2. In the Attendance tab, if the correct seating chart isn't displayed, select it in the Seating Chart dropdown list. Tip: The Attendance tab opens to the most recently saved seating chart. If you want a specific seating chart to be open the next time you access the Attendance tab, you can open the Seating Chart tab, click Edit, and then without making any changes click Save. Do this after you've added or edited any other seating charts. 3. In the seating chart, do either of the following for each student who needs an attendance code: In the seating chart grid, right-click a box corresponding to a student, and then click an attendance option. In the seating chart grid, click a box corresponding to a student, and, if applicable, click the box again to change the attendance option. 4. At the top of the Attendance tab, click Submit, and then click Back to Gradebook. Tip: Using this method, you can select any day from the Attendance tab calendar to take attendance for that day. This means you can un-submit, correct, and re-submit attendance from a past day. You can also begin entering attendance for a day in the future when you're notified in advance. 49 Chapter 5 Take Attendance

50 Review Submitted Attendance With the Attendance Weekly View, you can review attendance a week at a time, including attendance totals for the entire class and individual students. You can also use this view to take attendance in the Class column and to un-submit, correct, and re-submit attendance. For more information, see "Correct and Re-submit Attendance" on page 51. Click Attendance > Weekly View on the side navigation menu, and then click or to change the week visible in the Weekly Attendance View dialog box. Chapter 5 Take Attendance 50

51 5.6 Correct and Re-submit Attendance In the event that you need to edit attendance data, you can un-submit, edit, and re-submit the data. For the current date, you can un-submit and edit attendance data from the gradebook attendance column. Using the Attendance Weekly View, you can correct past attendance data by navigating the data by week and making changes as necessary. To correct and re-submit attendance: 1. Do either of the following: To correct attendance for the current day, click Un-Submit. To correct past attendance, click Attendance > Weekly View on the side navigation menu, click or to navigate to the attendance week that you want to correct, and then click Un- Submit above the day you want to correct. 2. Once attendance is un-submitted do either of the following: In the Class column, right-click a cell corresponding to a student, and then click an attendance option. In the Class column, click a cell corresponding to a student, and click the cell again (if applicable) to change the attendance option. 3. Click Submit to re-submit the data with the changes you made. 51 Chapter 5 Take Attendance

52 5.7 Enter and Submit Lunch Counts Using the Lunch Count feature, you can enter students' lunch preferences right from TeacherPlus, and submit them to the main office. The process involves enabling the Lunch Count feature, selecting a predefined lunch code for each student, and submitting the information to the office. By helping track students' lunch selections, you help the cafeteria prepare only the necessary number of each dish, which helps save resources. Customize Lunch Count Settings To access the Lunch column in your gradebook, you must first customize your TeacherPlus Gradebook Lunch Count settings. To customize Lunch Count settings, do the following: 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the Lunch Count Settings group box, do any the following: Select Turn On Lunch Counts Entry. Select Show Previous Day's Lunch Entry. 3. At the top of the General Settings panel, click Save. Chapter 5 Take Attendance 52

53 Enter and Submit Lunch Counts 1. Right-click a cell corresponding to a student in the Lunch column, and click the desired lunch option from the shortcut menu. Tip: You can clear lunch entries for individual students by clicking Clear Selection or for all students by clicking Clear Lunch Entries for All Students. 2. Repeat step 1 for all applicable students. 3. At the top of the Lunch column, click Lunch: Submit. Tip: You can un-submit, correct, and re-submit Lunch Entries. 53 Chapter 5 Take Attendance

54 CHAPTER 6 Manage Assignment Score Columns 6.1 Score Columns Add a Score Column Copy a Score Column to Another Gradebook Remove Score Columns Score Column Privacy, Locking, and Visibility Score Column Commands Sort Score Columns Customize Header Rows 65 54

55 6.1 Score Columns Score columns are at the center of your gradebook's functionality. You can add score columns to a class gradebook to record scores and information for each of your assignments. Score columns can be customized, re-used, and managed from the class gradebook interface. You can organize your score columns from the gradebook settings. Figure 1: Score column features in the TeacherPlus Gradebook interface. Score Column Management You can add a score column for each assignment and customize the assignment column's name and details. Score columns are only used for assignments. Assignment score columns contain the following fields: Name This field should contain a descriptive title for the assignment. It's the only field that's always displayed in the Column Header. The name can be up to 100 characters. Description This is the only optional field. It can contain a detailed description of the assignment. The description can be up to 1000 characters. Category Assignment categories are customized and created in the TeacherPlus Gradebook Management site. If they haven't been customized, the default categories are Quiz, Homework, and Test. You can only create and/or edit categories if teachers have the proper permissions in the TeacherPlus Gradebook Management site. 55 Chapter 6 Manage Assignment Score Columns

56 Maximum Possible Points This field should contain the maximum point value for an assignment. Assignment category weights can also affect the overall value of an assignment. You can only edit category weights if teachers have the proper permissions in TeacherPlus Gradebook Management site. Date This field should contain the date a test or a quiz was administered or the date a homework assignment is due. Marking Period This field is automatically set to the marking period displayed in the gradebook. When you create or edit an assignment column, you can also choose to lock the column, count it in averages, add it to PlusPortals as Homework, make it public, and link it to skills/standards. If you've already created a column with the name and details you want, you can copy it to other gradebooks or add it from a previous year. You can also delete columns individually or in bulk. For more information, see the following tasks: " Add a Score Column " on page 57 "Copy a Score Column to Another Gradebook" on page 59 "Remove Score Columns" on page 60 Score Column Organization To organize the score columns in your gradebooks, you can sort score columns by name, by date, or by category and date. Once you've selected sort criteria, you can choose to sort in ascending or descending order. This feature can help you organize your score columns in a way that suits your workflow, making it easier to scan your gradebook to locate specific score columns. For more information on sorting columns, see "Sort Score Columns" on page 64. Score Column Headers To further customize or organize your score columns, you can display information such as name, description, and possible points in the column header. You can also display statistics, such as mean, median, and variance. This allows you to view the information that is important to you at a glance. You can also hide this information at any time by minimizing the column header. When minimized, the column header only displays the column name and possible points. For more information, see "Customize Header Rows" on page 65. Score Column Privacy, Locking, and Visibility In your gradebooks, you have a number of options for managing how you or your students can interact with score columns. You can set columns to public or private, locked or unlocked, and even (temporarily) to hidden. For more information, see "Score Column Privacy, Locking, and Visibility" on page 61. Chapter 6 Manage Assignment Score Columns 56

57 6.2 Add a Score Column When adding an assignment or test, there are a variety of options you can specify, such as assignment type, maximum possible points, and whether or not the assignment counts in averages. Add a New Assignment Score Column 1. At the upper-left corner of the Gradebook Menu, click. The Add Column dialog box appears. 2. Optional: Click to associate skills/standards with the assignment. 3. Choose where to add the assignment by selecting one of the Add To options. 4. Add a name and description, select a category, enter the number of points, and set the date for the assignment. 5. Do any of the following: Select Lock Column to prevent any changes to the column. Select Add to PlusPortals as Homework to add the assignment for students in PlusPortals. Select Count in Averages to count the assignment in the averages. Select Shared (Public) Column to share the assignment and its score with parents. Note: Assignments that count in averages should be make public so that parents can see the assignments that are affecting their child's average. 6. Click. Tip: To edit an existing assignment, double-click anywhere in the score column header or right-click anywhere in the header and click Edit Column Name & Details. You can edit any of the fields you set while creating the score column. 57 Chapter 6 Manage Assignment Score Columns

58 Add a Score Column from a Previous Year 1. At the upper-left corner of the Gradebook Menu, click. The Add Column dialog box appears. 2. At the upper-left corner of the Add Column dialog box, click. 3. Click the year from the Which Year drop-down list. 4. Click the marking period from the Which MP drop-down list. 5. Click the gradebook from the Which Gradebook drop-down list. 6. Select the check box next to the desired score column. 7. Do one of the following: Click Use TODAY to start the assignment today. Click Use Same Date But Current Year to start and end the assignment on the same day in the current year. Click Start With a Selected Date and Keep Same Intervals to assign a different start day with the same duration. 8. At the upper-right corner of the Add Columns From Previous Year dialog box, click Next. Chapter 6 Manage Assignment Score Columns 58

59 6.3 Copy a Score Column to Another Gradebook If you teach several sections of the same course, it's very likely all sections share many of the same assignments. You can easily copy an assignment to all of your other gradebooks or just a selected few, saving you time and the monotony of having to create the same assignment over and over again. You can also choose to copy an assignment with or without any of the scores it currently has. 1. Double-click the Name of the score column (for example, "Chapter 5 Homework"). 2. In the Edit Column dialog box, click. 3. In the Copy Column dialog box, next to Copy Column To, do one of the following: Click Current Gradebook Only: Without Scores to copy the column to the open gradebook without the existing assignment scores. Click Current Gradebook Only: With Score to copy the column to the open gradebook with the existing assignment scores. Click All Gradebooks of the Current Course to copy the column to all gradebooks of the open course. Click All Gradebooks to copy the column to all gradebooks. Click Selected Gradebooks, click, select the check box(es) next to the gradebook(s) to which you want to copy this column, and click Save. 4. In the Copy Column dialog box, next to Date Settings, do either of the following: Click Use Today to use today's date for the score column. Click Use Same Date to use the original date that was set for the score column. 5. At the upper-right corner of the Copy Column dialog box, click Copy. 59 Chapter 6 Manage Assignment Score Columns

60 6.4 Remove Score Columns When removing columns, you can remove one specified column or multiple columns at a time. Remove a Score Column Warning: Deleting a score column deletes all the data contained in that column. 1. Right-click the name of the score column. 2. Click Delete Current Column, and then click Yes. Remove Multiple Score Columns 1. On the side-navigation menu, click Tools > Remove Columns. 2. Select which column(s) to delete, and then click OK. Chapter 6 Manage Assignment Score Columns 60

61 6.5 Score Column Privacy, Locking, and Visibility In your gradebooks, there are a number of options for managing how you and your students can interact with score columns. You can set columns to public or private, locked or unlocked, and even (temporarily) to hidden. Public or Private You can toggle columns as public or private by clicking the sharing icons and. Public columns are shared on PlusPortals and count in students' averages. You should make columns public once you finish grading them. Private columns aren't shared on PlusPortals and don't count in students' averages. This is useful for assignments you haven't finished grading. Although it isn't recommended, you can create public columns that aren't counted in averages as well as private columns that are counted in averages; however, this requires that you edit the column. If a column is public but not counted in averages or private but counted in averages, the averages will appear incorrect. Example Scenario 1: A student has test scores of 90 and 100. These scores are both shared with the student, but the 90 score isn't counted in averages. The student sees scores of 90 and 100 resulting in an average of 100. If she doesn't know that the 90 score isn't counted in averages, this result appears incorrect, as she expects to see an average of 95. Scenario 2: A student has test scores of 90 and 100. These scores are both counted in averages, but the 90 score isn't shared with the student. The student sees a score of 100 resulting in an average of 95. If he doesn't know that there are scores that haven't been shared with him yet, this result appears incorrect, as he expects to see an average of 100. You can see how many shared columns you have and how many columns aren t counted in averages at the top-left corner of your gradebook. To see which columns are included in each category, just click the number. Locked or Unlocked You can toggle columns as locked or unlocked by clicking the locking icons and. Locked columns can't be edited. This is useful for assignments you've finished grading or aren't currently grading. Locking completed columns can prevent accidental changes. Unlocked columns Temporarily Hidden can be edited. With score column commands, you can temporarily hide score columns from your gradebook, hide all but one student from score columns, or both. For example, when discussing grades with a student or their parents, you can hide any score columns you haven't finished grading as well as every other student in the columns you leave visible. Using this method, you can show a student your gradebook with only their grades in it. Once you're done, you can display all score columns and students again. You can see how many columns are currently hidden at the top-left corner of your screen. To see which columns are hidden, click the number. 61 Chapter 6 Manage Assignment Score Columns

62 6.6 Score Column Commands Using score column commands, you can set columns to public or private, locked or unlocked, and even to hidden (temporarily). Score Column Commands A Lock a column: Click to change the lock setting to. Click again to revert the column to unlocked. Locked columns can't be edited. This is useful for assignments you've finished grading. Locking completed columns can prevent accidental changes. B C Make a column private: Click to change the column visibility setting to. Click again to revert the column to public. Private columns aren't shared on PlusPortals and don't count in students' averages. This is useful for assignments you haven't finished grading. Hide all other students: Right-click the row of the student whose grades you want to keep visible, and then click Hide All Other Students. Display all students: Right-click a student's row, and then click Show All Students. Chapter 6 Manage Assignment Score Columns 62

63 Score Column Commands Hide a score column: Right-click any cell in the score column you want to hide, and then click Temporarily Hide Current Column. Display score columns: Right-click any cell in a score column, and then do either of the following: D Click Unhide All Score Columns. Click Unhide Selected Score Columns, and then click the desired column from the shortcut menu. Note: If you've hidden every score column and can't access the Unhide [All / Selected] Score Columns options, click Reload to restore all score columns. 63 Chapter 6 Manage Assignment Score Columns

64 6.7 Sort Score Columns When it's that time of the semester or quarter when you have created many assignments, hiding and organizing certain score columns can save you time. You can not only focus solely on the assignment columns you need but also choose how you want to view them. To sort score columns, do the following: 1. On the side-navigation menu, click Settings, and then click the Sort Columns tab. 2. On the Sort Columns tab, select how you want to view your score columns by doing either of the following: In the Sort Columns group box, click by Name, by Date, or first by Category, then by Date within each category. In the Sort Order group box, click Ascending or Descending. 3. At the upper-right corner of the Sort Columns tab, click Sort Now. Chapter 6 Manage Assignment Score Columns 64

65 6.8 Customize Header Rows Header rows display information about your score columns. This feature includes basic information, such as Name, Description, and Possible Points, as well as more in-depth statistics, such as Mean, Median, and Variance. You can select as many header rows as you'd like only the Name row is required. However, we do recommend that you include a minimum of Name, Date, and Possible Points in the header. With the Date row, you can see when a test or a quiz was administered or the date a homework assignment is due. With the Possible Points row, you can compare the point values of your assignments. If you prefer a detailed header but have large classes that are difficult to view with limited screen space, you can temporarily hide header rows with a single click. When you hide header rows, only the Name and Possible Points rows remain visible. In addition, you can customize how the statistics rows handle withdrawn students. These students can be included or excluded from the data set, depending on your preference or school policy. Select Header Rows To customize score column header rows, do the following: 1. On the side-navigation menu, click Settings, and then click the Header Rows tab. or Right-click a score column header row, and then click Select Header Rows. 2. Select which header rows to display, and then click OK. Note: The Name row is mandatory. It's always the first column header row. Default rows are in black font, and additional rows are in green font. You can select any number of rows. If you choose to display statistical information, click Tools > Recalculate Statistics upon entering new scores to ensure your statistical data is always up to date. 65 Chapter 6 Manage Assignment Score Columns

66 Temporarily Hide Header Rows If you need to maximize screen space to fit all of the students in your gradebook, you can hide the header rows. This leaves only the Name and Possible Points rows visible. To temporarily hide score column header rows: Next to the class name on the score column header, click. When you want to return to the normal view, click. Include Withdrawn Students in Column Statistics Column statistics (such as Mean, Median, Standard Deviation, and Variance) exclude withdrawn students' scores from their data sets. If you want to include data from withdrawn students in these statistics, you need to enable that option in the View Settings tab. To include withdrawn students in column statistics, do the following: 1. On the side-navigation menu, click Settings, and then click the Header Rows tab. 2. Under Withdrawn Students, select the Include withdrawn students for column statistics check box, and then click OK. Clear this check box to exclude withdrawn students from column statistics. Note: If you decide to include withdrawn students in column statistics, you should also include withdrawn students in your gradebook. For more information, see "Include Withdrawn Students in Your Gradebook " on page 15. Chapter 6 Manage Assignment Score Columns 66

67 CHAPTER 7 Scores and Grading 7.1 Configure Score Settings Grading Menu Features Enter Assignment Scores Batch Enter Scores Undo Grading Edits Drop the Lowest Score in a Marking Period Generate an Audit Report Submit a Gradebook 79 67

68 7.1 Configure Score Settings Using the TeacherPlus Gradebook score settings, you can set the gradebook response to scores that exceed possible points, customize the enter key function, customize the number of decimal places, and set Turbo Mode. To configure these settings, do the following: 1. On the side-navigation menu, click Settings, and then click the General Settings tab. 2. In the Score Options group box, configure any of the following settings, and then click Save: 68 Chapter 7 Scores and Grading

69 Score Options Allow: Always allow scores above the possible points you set for the score column. You can use this setting to add extra credit points directly to an assignment score column. A Warn: After a warning, allow scores above the possible points you set for the score column. You can use this setting to add extra credit points directly to an assignment score column while making sure it's not in error. Do Not Allow: Never allow scores above the possible points you set for a score column. This setting prevents you from adding extra credit points directly to an assignment score column. B Down: Move focus down a score column when you press Enter. Use this setting to add scores by assignment. Right: Move focus to the right across a student's row when you press Enter. Use this setting to add scores by student. 0: Rounds scores to zero decimal places as you enter them. Existing scores with one or two decimal places are truncated when you change to this setting. C 1: Rounds scores to one decimal place as you enter them. Existing scores with two decimal places are truncated when you change to this setting. 2: Rounds scores to two decimal places as you enter them. Standard: Auto-save scores ON; Auto-calculate averages ON: Update averages as you enter scores. Standard mode can be slower, but it always shows accurate averages. D Turbo: Auto-save scores ON, Auto-calculate averages OFF: Don't update averages as you enter scores. Turbo mode is faster, but it doesn't accurately reflect changes in students' averages until you recalculate. Tip: When grades are in the process of being saved, appears at the upper-right corner of the gradebook. When the grades have been successfully saved, appears. To update averages in Turbo Mode, click Save & Recalculate at the upper-right corner of your gradebook to ensure that all grades are saved and updated in the portals. Chapter 7 Scores and Grading 69

70 7.2 Grading Menu Features The Grading menu contains settings and information that determine how your gradebook functions. The settings available to you may vary depending on how your Gradebook Administrator has configured permissions in the TeacherPlus Management Site. Grading Details A Scores tab: You can view score names, codes, shortcuts, and values. B Score Annotations tab: You can view a list of all annotations, and then you can click Default Annotations or User Defined Annotations to view only the annotations in those categories. You can also add new annotations. For more information on adding annotations, see "Add Score Annotations" on page 81. Grade Scale tab: You can view the grade scale set on the TeacherPlus Management Site. The table includes the grades and their respective cut-off values. C Note: If you have a number grade scale, the scale doesn't appear on the Grade Scale tab because the number has no conversion, but if your administrator has set a letter grade scale, the scale appears. For example, a 76 is always a 76 on the number grade scale, but a 76 could be a C or a C+ on the letter grade scale. D Weighting tab: Depending on permissions set in the TeacherPlus Management Site, you can view available weighting settings and assignment column categories. You can also customize your assignment column categories and add new categories. If you don't have access to any of these options, you can consult your Gradebook Administrator. For more information, see "How Weighting Works" on page 93. E Averages tab: Depending on permissions set in the TeacherPlus Management Site, you can view and edit available marking period weighting settings. For more information about the Averages tab, see "Customize Semester and Final Average Weighting" on page 102. F Drop Scores tab: You can drop scores from a category or from all categories. If you've already dropped scores, you can undo previously dropped scores. For more information on dropping scores, see "Drop the Lowest Score in a Marking Period" on page Chapter 7 Scores and Grading

71 7.3 Enter Assignment Scores With TeacherPlus Gradebook, you can manually enter a score into your gradebook, select a score from your grade scale, or use Quick Entry to search for students by name and enter their scores. Method 1: Manually Enter an Assignment Score Manually entering assignment scores in TeacherPlus Gradebook is, in many cases, the most efficient way to enter your assignment scores. If you have your scores in order and just need to transcribe them into your gradebook, you can sort your gradebook by a column, set your enter key and turbo mode settings (in General Settings), and quickly enter grades down or across your gradebook. For more information on score settings, see "Configure Score Settings" on page 68. To enter an assignment score, do the following: 1. Click a score cell, enter that student's assignment score, and then press Enter. Note: When you press Enter, the cell focus will move either down or right, depending on your score settings. You can also use the arrow keys to navigate up and down a score column or left and right between score columns. 2. At the upper-right corner of the Gradebook Menu, click. Note: If Turbo Mode is turned on in your score settings, newly entered scores appear red until you recalculate. This indicates that they aren't included in averages. Chapter 7 Scores and Grading 71

72 Method 2: Enter an Assignment Score from the Score Table If you prefer to select scores from your class score table, you can use the Enter Score feature. To enter an assignment score from the score table, do the following: 1. Right-click a score cell, and then click Enter Score. 2. In the Scores dialog box, click the grade you want to enter for this assignment, and then click Select. Tip: You can also double-click the score you want to enter. 3. At the upper-right corner of the Gradebook Menu, click. Note: If Turbo Mode is turned on in your score settings, newly entered scores appear red until you recalculate. This indicates that they aren't included in averages. For more information on score settings, see "Configure Score Settings" on page Chapter 7 Scores and Grading

73 Method 3: Enter Scores Using Quick Entry When you have many students in your class and need to grade them on various assignments, you can use Quick Entry to expedite the process of finding and grading students. To enter scores using Quick Entry, do the following: 1. In the Assignment Column that you want to grade, click on a score column to select that column. 2. In the Gradebook Header, click the Search by name box, enter the first three letters of a student's last name, and then press Enter. The focus moves to the student's cell in the current assignment's score column. 3. Enter the student's score in their cell, and then press Enter. The focus moves back to the Search by name box. 4. Continue searching for students and entering their grades. Chapter 7 Scores and Grading 73

74 7.4 Batch Enter Scores The Batch Entry feature simplifies the process of editing all the grades for a given assignment at once. With Batch Entry, you can find a specific grade and replace it with another, add a certain number of points to all scores, increase grades by a certain percentage, or give all students a specific grade. To batch enter scores, do the following: 1. Right-click any score cell in the column that you want to modify, and then click Batch Entry: Current Column. 2. In the Batch Entry dialog box, do one of the following: Click Find score or grade and replace with this score or grade, and then enter the current score and the score that will replace it. For example, you could change all instances of a C- to a C. Click Add to each score, and then enter the value to be added to every score. For instance, a teacher could add 5 points to an exam because all students completed their extra credit assignment. Click Increase each score by, and then specify the percentage to increase all scores by. This option is similar to the previous one but it increases scores by a percentage instead of a point value. Click Fill Column with, and then enter the score to be added for every student. This option is perfect for simple assignments, such as pass or fail assignments, in which all students have the same score. 3. At the upper-right corner of the Batch Entry dialog box, click OK, and then click Yes to confirm the warning. 74 Chapter 7 Scores and Grading

75 7.5 Undo Grading Edits Using the Undo feature, you can correct any grades you assign and revert any changes you make in error. When you click Undo, a list of grading edits made during the current login appears, giving you the option to select any change(s) you want to revert. Note: You can only undo grading edits made during your current login. If you haven't made any edits in the current login, the arrow is gray and can't be clicked. If you log out or change gradebooks, you lose any recorded edits. To undo grading edits, do the following: 1. On the Gradebook Menu, click Undo. 2. In the Undo Score dialog box, select the check boxes for the score changes you want to undo, and then click Undo. The Undo Score dialog box closes and the changes are reverted in your gradebook. Chapter 7 Scores and Grading 75

76 7.6 Drop the Lowest Score in a Marking Period Using the Drop Scores feature, you can drop one or more of students' overall lowest score(s) in a marking period. You can either have TeacherPlus automatically determine what a student's lowest score is, or you can manually drop whichever score you prefer. Because TeacherPlus determines what the lowest score should be only at the time you run the feature, it's recommended you use the feature only at the end of the marking period (since grades are subject to change before then). Dropped scores can be undone if needed. Automatically Drop the Lowest Score for All Students 1. On the side-navigation menu, click Grading. 2. Click the Drop Scores tab. 3. Click the desired Category Name for which you'd like to drop all lowest scores. 4. Optional: To cancel any previously dropped scores, select the Undo any previous dropped scores check box. Note: There may be times when you decide to drop lowest scores before the end of a marking period. Having dropped such scores, it's possible that new low scores might be added later, which are even lower than the lowest scores previously dropped. If you typically drop only one lowest score per category per marking period, you'd want to recalculate dropping the lowest scores again (given the new lowest scores). Selecting Undo any previous dropped scores cancels any previously dropped scores and enables you to recalculate from scratch. 5. Click Drop Scores. 6. To drop yet another lowest score for the selected category, clear the Undo any previous dropped scores check box, and repeat steps 1 5. Automatically Drop the Lowest Score for a Single Student 1. Right-click a student's name. 2. Click Drop Lowest Score for [Last, First] from the shortcut menu. 3. In the Drop Lowest Score dialog box, click any category from the list, and click Yes. 76 Chapter 7 Scores and Grading

77 Manually Drop a Score for a Single Student 1. Right-click a score for a student. 2. Click Drop This Score from the drop-down list. Undo Dropped Scores The following table explains different ways you can undo dropped scores: Task Undo a dropped score. Undo dropped scores for a student. Action Right-click a score, and then click Undo Dropped Score (Include in Average). Right-click any of a student's scores, and then click Undo Dropped Scores for [Last, First]. Undo dropped scores for all students. Click Grading, click the Drop Scores tab, click a score category, and then click Undo Previously Dropped Score. Chapter 7 Scores and Grading 77

78 7.7 Generate an Audit Report Before submitting grades at the end of each marking period, it's a good idea to generate an audit report for at least one student. This provides you with an overview of a student's grades and how they contribute to averages. An audit report can help you catch any grading inconsistencies in category weighting, possible points for an assignment, or final grade percentages. In the current gradebook, do either of the following: Right-click a student's current marking period average, and then click Audit Report. Right-click a student's semester or final grade, and then click Audit Report. Tip: The Semester and Final columns are visible in the RC View template. The audit report appears in a new window and displays a detailed overview of grades and how they were calculated. Note: You can also generate a skill grade audit report in the Skills/Standards dialog box. 78 Chapter 7 Scores and Grading

79 7.8 Submit a Gradebook Depending on your school's policy, you may be required to submit your gradebooks to the main office for each marking period. There are many benefits to submitting grades using the Submit feature, including: Indicating to the main office that you have finalized grades for a marking period. Enabling TeacherPlus to inform you of any assignment columns currently not counting in the average (in case you intended all assignments to count in the average). Ensuring that all marking period grades, as well as the semester and/or final grade column(s), are up to date by recalculating the grades. Note: Submitting grades may be optional depending on your school's policy, so be sure you check if this process is required from you. To submit a gradebook, do the following: 1. On the side-navigation menu, click Submit. 2. Click Submit next to the desired marking period and then click Yes. Before you submit a gradebook, its status is Not Ready. After submitting a gradebook, the status changes to Ready in green text and displays the date you submitted the gradebook. If the office has received the marking period gradebook, the status changes to Received also in green text and displays the date the office received the gradebook. Once the office has received your gradebook, you can Submit again without clicking Un-Submit first. Chapter 7 Scores and Grading 79

80 CHAPTER 8 Score Annotations 8.1 Add Score Annotations Enter a Score Annotation Advanced Annotation Entry 84 80

81 8.1 Add Score Annotations Score annotations are used to note any special circumstances regarding a score, such as an assignment that was turned in late. In addition to predefined score annotations (such as "Great Work," "Incomplete Work," or "Turned in Late"), you can enter custom annotations of your own. Score annotations are visible to parents and students on PlusPortals. You can only add custom annotations if you have permission in the TeacherPlus Management Site. To add a custom annotation, do the following: 1. On the side-navigation menu, click Grading, and then click the Score Annotations tab. 2. At the top of the Score Annotations tab, click Add Annotation. 3. Click the Code text box, and then enter the code you want to create for your annotation. 4. Click the Annotation text box, enter the annotation that describes the code, and then click Save. 81 Chapter 8 Score Annotations

82 8.2 Enter a Score Annotation Annotation codes from the Score Annotations tab are available to supplement scores in your gradebook. You can add these codes using Annotation Mode and the Enter Annotation from List option. If you're entering score annotations for a number of students, see "Advanced Annotation Entry" on page 84. Enter Manually Using Annotation Mode With Annotation Mode, you can manually enter score annotations into score columns. Important: In Thin Column Mode, score columns can display only scores or score annotations regardless of the column width. If Annotation Mode is enabled, score columns only display score annotations. If Annotation Mode is disabled, score columns only display score values. To view both at the same time, switch back to Standard Mode. To enter an annotation using Annotation Mode, do the following: 1. On the Gradebook Menu, in the Modes group box, click the Annotation toggle button. or Right-click a score column cell, and then click Enable Annotation Mode. 2. Click a score cell, begin entering the student's score annotation, select the annotation from the dropdown list, and then press Enter. Chapter 8 Score Annotations 82

83 Enter an Annotation from a List If you want to see all score annotation options while you enter annotations into your gradebook assignment score columns, you can consult the annotation list and add annotations from there. To enter an annotation from your annotation list, do the following: 1. Right-click the score column cell you want to annotate, and then click Enter Annotation from List. 2. Click an annotation in the Score Annotations dialog box, and then click Select. Tip: You can also double click the score annotation you want to enter. 83 Chapter 8 Score Annotations

84 8.3 Advanced Annotation Entry With Advanced Annotation Entry, you can quickly enter assignment score annotations for an entire class. You can also add new annotations and even enter free-form annotations. Enter Existing Annotations Advanced Annotation Entry is particularly fast if you're entering existing annotations from your annotation list. You can add annotations to selected students' assignment scores either manually or from the annotation list. Once you've added an annotation to that student's assignment score, the focus immediately shifts to the next student in the list. To enter existing annotations using Advanced Annotation Entry, do the following: 1. Right-click the score column you want to annotate, and then click Advanced Annotation Entry. 2. In the Advanced Annotation Entry dialog box, do any of the following for each grade you want to annotate: Advanced Annotation Entry Methods A In the Annotations column, click the cell corresponding to the student's score you want to annotate, start typing the annotation you want to enter, select the intended annotation from the drop-down list, and then press Enter. Chapter 8 Score Annotations 84

85 Advanced Annotation Entry Methods B C In the assignment score column, click the student's score you want to annotate. In the Annotation list, click on the annotation you want to add, and then click. In the assignment score column, click on the student's score you want to annotate, and then, in the Annotation list, double-click on the annotation you want to add. Note: As you add annotations, focus moves down the Annotations column, allowing you to quickly add score annotations to each student in the class. You can skip students by clicking the next student in the list who requires a score annotation and continuing from there. If you incorrectly add an annotation to a student's assignment score, you can remove that annotation by clicking in the Delete column. Add and Enter an Annotation If, while entering annotations, you notice that you need another, you can add a new annotation through the Advanced Annotation Entry dialog box. 1. In the Advanced Annotation Entry dialog box, click Add Annotation to List. 2. In the Score Annotation dialog box, click the Code text box, and then enter the code you want to create for your annotation. 3. Click the Annotation text box, enter the annotation that describes the code, and then click Save. 85 Chapter 8 Score Annotations

86 Enter Free-Form Annotation If you want to add a personalized, one-time use annotation, you can create a free-form annotation. To enter a free-form annotation, do the following: 1. In the Annotations column, right-click the cell corresponding to the student's score you want to annotate, and then click Enter Free-Form Annotation. 2. In the Annotation for [...] dialog box, enter an annotation into the Annotation box, and then click Save. Note: Free-form annotations are limited to 200 characters. The free-form annotation appears in the Annotations column with >> as the code. In your gradebook, this annotation appears the same way as existing and custom annotations. Chapter 8 Score Annotations 86

87 CHAPTER 9 Skill Grades 9.1 Customize Skill Grade Calculation Settings Enter Skill Grades View Skills Analysis 91 87

88 9.1 Customize Skill Grade Calculation Settings If you've been given permission in the TeacherPlus Management Site, you can set the skill grade calculation settings. These settings control how linked assessment grades are calculated into skill grades. To customize skill grade calculation settings, do the following: 1. On the Gradebook Menu, click. 2. In the Skills/Standards dialog box, click Skill Grade Calculation Settings. 3. In the Skill Grade Calculation Settings dialog box, using the Calculation Method drop-down menu, click one of the following settings: Method Definition Mean Calculates the average grade across all linked assessments in the marking period and uses that value to determine the skill grade based on the skill grade scale. Mean of Most Recent [x] Assessments Calculates the average grade of the most [x] linked assessments in the marking period and uses that value to determine the skill grade based on the skill grade scale. Highest Determines the highest grade across all linked assessments in the marking period and uses that one grade to determine the skill grade based on the skill grade scale. Highest of Most Recent [x] Assessments Determines the highest grade across the most recent [x] linked assessments and uses that one grade to determine the skill grade based on the skill grade scale. Most Recent Determines the grade from the most recent linked assessment and uses that one grade to determine the skill grade based on the skill grade scale. Determines the most frequently earned grade of all linked assessments across the marking period and uses that grade to determine the skill grade based on the skill grade scale. Mode Note: If there's a tie between two different grades, no grade will populate in the Skill Grade column. This situation requires the teacher's discretion. 88 Chapter 9 Skill Grades

89 Method Definition Determines the middle grade in the range of all linked assessments across the marking period and uses that one grade to determine the skill grade based on the skill grade scale. Median Note: This formula assesses the grades in order from low to high to find the grade in the middle. If there are an even number of grades, the two middle grades will be averaged. This is a complex calculation that is designed to predict how the student would perform on the next linked assessment, based on the student's performances on all previously completed linked assessments. Power Law Note: This calculation method places the most weight on the student's most recent assessment and progressively decreases the weight of each previous assessment. This calculation method often leads to more meaningful depictions of a student's skill progress on narrowly defined skills, such as counting to (Optional) Select the Include category weights in skill grade calculations (applies to Mean methods only) check box. Note: This setting will only affect skill grade calculations if the previous setting is set to Mean and you've set category weights. For more information on category weights, see "Customize Category Weighting" on page Click OK, and then, in the Confirmation dialog box, select which gradebooks to apply these settings to, and then click Yes. Chapter 9 Skill Grades 89

90 9.2 Enter Skill Grades With TeacherPlus Gradebook, you can use the Skills/Standards dialog box to manually enter skill grades into your gradebook. To enter skill grades, do the following: 1. On the Gradebook Menu, click. 2. In the Skills/Standards dialog box, click a skill grade cell, enter the student's skill grade, and then press Enter. 3. Once you've added all skill grades, click Save and Verify. 90 Chapter 9 Skill Grades

91 9.3 View Skills Analysis Using the Skills Analysis feature, you can access an individual student's skill grades to view the student's progress over time. To view the Skills Analysis for a student, do the following: In the current gradebook, right-click a student's name, and then click Skills Analysis for. The Skills Analysis dialog box opens for the marking period your gradebook is open to. Note: You can navigate between student's Skills Analysis reports using the left and right arrow buttons in the upper-left corner. If you've been given permission in the TeacherPlus Management Site, you can set the skill grade calculation settings from this dialog box. For more information on these settings, see "Customize Skill Grade Calculation Settings" on page 88. Chapter 9 Skill Grades 91

92 CHAPTER Categories and Weighting 10.1 How Weighting Works Add Assignment Categories Edit Assignment Categories Assignment Category Commands Customize Category Weighting Customize Column Weighting Customize Semester and Final Average Weighting

93 10.1 How Weighting Works The most direct way to determine the importance of an assignment is by setting an appropriate number of Possible Points; however, if you want the difference in importance to be determined by assignment column, by assignment category, or by marking period, you can achieve this using weighting. Weighting Type Summary Weighting in the TeacherPlus Gradebook consists of the following three weighting types: Weighting Type Category Weighting Column Weighting Marking Period Weighting Definition Determine the relative value of assignment column categories, such as Quiz, Test, and Homework. Determine the relative value of individual assignment columns. Determine the relative value of each individual marking period. Category Weighting When you add an assignment column to your gradebook, you set a category. This category's weight determines what percentage it contributes towards the overall class average. Category weights that you set are automatically translated into percentages. Your TeacherPlus administrator determines whether or not categories can be weighted as well as if you can edit those weights. To manage categories, complete any of the any of the following tasks: "Add Assignment Categories" on page 95 "Edit Assignment Categories" on page 96 "Assignment Category Commands" on page 97 To manage category weights, complete the following task: "Customize Category Weighting" on page 98 Column Weighting When column weighting is active, you can assign a column weight to each assignment column in your gradebook. The default weight is 1. You have full control of individual column weights in your gradebooks as long as your TeacherPlus administrator has made them available. To manage column weights, do the following task: "Customize Column Weighting" on page Chapter 10 Categories and Weighting

94 Marking Period Weighting You can weight marking periods individually, or you can combine marking periods to equalize marking period weights and rely on category and/or column weighting. If you want to assign any number of possible points to your score columns and still have each column be worth the same before weighting, you can convert scores to a percentage before calculating marking period averages. To manage marking period weights, complete the following task: "Customize Semester and Final Average Weighting" on page 102 Chapter 10 Categories and Weighting 94

95 10.2 Add Assignment Categories When you create a score column, you're required to assign a score category to the column. Default score categories are created and customized in the TeacherPlus Management Site; however, if you've been given permission, you can add them to the Weighting tab. You can add as many assignment categories as you need, allowing you to create a selection of categories that suits your class. To add an assignment category, do the following: 1. On the side-navigation menu, click Grading, and then click the Weighting tab. 2. At the bottom of the Weighting tab, click. 3. In the Add Category dialog box, do the following: To select which section to add the category to, click Current Section, All Visible Sections of Current Course, or All My Visible Sections. To name the category, enter a name into the Category box. To choose a custom color, click the Color selector button, and then choose a color from the dialog box. 4. At the top of the Add Category dialog box, click OK. 95 Chapter 10 Categories and Weighting

96 10.3 Edit Assignment Categories Once you've created assignment categories, you can edit them at any time. When editing an assignment category, you have access to all of the options available when you created the category. You can edit default categories if you have permission in the TeacherPlus Management Site. To edit an assignment category, do the following: 1. On the side-navigation menu, click Grading, and then click the Weighting tab. 2. Double-click the row of the category you want to edit. Note: Default categories are marked with an asterisk. 3. In the Edit Category dialog box, do the following: To change which section the category is included in, click Current Section, All Visible Sections of Current Course, or All My Visible Sections. To rename the category, enter a name into the Category box. To change the custom color, click the Color selector button, and then choose a new color from the dialog box. 4. At the top of the Edit Category dialog box, click OK. Chapter 10 Categories and Weighting 96

97 10.4 Assignment Category Commands In the Weighting tab, you can perform a number of commands to manage your assignment categories. The following diagram and table contain a basic overview. Assignment Category Commands A B Click to filter the Category Name column. You can also click Category Name to sort your categories alphabetically. Double-click a row to edit the category. C Click to Delete a category. D E Select any number of check boxes to Hide unused score columns. Click to add a new category. 97 Chapter 10 Categories and Weighting

98 10.5 Customize Category Weighting By default, category weights are set by the school's TeacherPlus administrator. If enabled by the administrator, teachers can also edit category weights. With category weights you can set the ratio of each assignment type to the marking period total. Each ratio is automatically converted to display the percentage of the marking period average that each category provides. Important: If you've used a category in more than one marking period, you can't change its weight. This prevents changes to students' averages in marking periods that you've already submitted. 1. On the side-navigation menu, click Grading, and then click the Weighting tab. 2. Under Category Weighting, select the Weight categories check box to weight your grade categories. 3. In the Copy Setting to Active Gradebooks dialog box, do either of the following: Click Weight Categories only in this gradebook to weight categories in your open gradebook. Click Weight Categories in all of my active* gradebooks to weight categories in all of the gradebooks that appear in the Gradebooks tab. 4. In the Weight column, double-click a category weight that you want to change. 5. In the Edit Category dialog box, enter a new value in the Weight box, and then click OK. Note: Changing a category weight automatically adjusts category percentages to total 100%. If you change a default category weight, a new category is added in place of the default category. You can delete the new category to return to the default category of the same name. Categories with an asterisk are default categories set in the TeacherPlus Management Site. You can't delete a category that is in use. 6. Once you've finished editing weights, click Save & Recalculate. Chapter 10 Categories and Weighting 98

99 10.6 Customize Column Weighting If you want direct control over how each individual assignment is weighted, you can customize column weights. Once you've enabled column weighting, you can set column weights when you add or edit columns. You also have the option to convert scores to percentages before calculating averages. Enable Column Weighting Column weights allow you to set the relative weight of each assignment in your gradebook. This gives you more control over the importance of each assignment in overall grade calculation. To enable column weighting, do the following: 1. On the side-navigation menu, click Grading, and then click the Weighting tab. 2. Under Column Weighting, select the Weight columns (Not recommended) check box. 3. In the Copy Setting to Active Gradebooks dialog box, do either of the following: Click Weight Columns only in this gradebook to weight the columns in your open gradebook. Click Weight Columns in all of my active* gradebooks to weight columns in gradebooks that appear in the Gradebooks tab. 4. At the top of the Weighting tab, click Save & Recalculate. A Column Weight header row appears in your gradebook(s) if you haven't already hidden it. For more information on header rows, see "Customize Header Rows" on page Chapter 10 Categories and Weighting

100 Set Column Weights After you enable column weighting, you can set column weights when you add or edit columns. Columns that already exist in your gradebook are assigned a column weight of 1, unless you've previously enabled column weighting and set the weights for those columns. By default, column weights are shown in the header row. To set column weights, do the following: 1. Right-click the column header of the assignment score column you want to weight, and then click Edit Column Name & Details. 2. In the Edit Column dialog box, change the weight in the Column Weight box, and then click OK. Note: When you're creating a new column, you can set the Column Weight value in the Add Column dialog box, Chapter 10 Categories and Weighting 100

101 Convert Scores to Percentages If you want to assign any number of possible points to your score columns and still have every column be worth the same before weighting, you can convert scores to a percentage before calculating marking period averages. For example, if you want the possible points for a quiz to be equal to the number of questions, while each quiz still counts equally towards averages, you can enable this setting. This results in a system where a 15/15 (a 15-question quiz) and a 20/20 (a 20-question quiz) both carry equal weight in average calculations unless you assign a column weight. Note: This setting affects the scores for assignments in all assignment categories (quizzes, tests, homework, etc.). If you decide to convert scores to percentages, you should apply weighting to your scores. If you do not apply any type of weighting, every assignment you create will count equally towards averages. Column weighting allows you to determine what assignments are worth relative to each other; however, we suggest that you use both column and category weighting. If you don't apply category weighting, you'll need to consider assignments in other categories when setting column weights. For example, for tests to be worth two times more than quizzes in a gradebook that only uses column weighting, the lowest value you can ever set for a test must be double the highest value you ever set for a quiz. In that gradebook, you can't leave the default weight of 1 on any test column that you create. To enable column weighting, see "Customize Category Weighting" on page 98. To convert scores to percentages before calculating marking period averages, do the following: 1. On the side-navigation menu, click Grading, and then click the Weighting tab. 2. Under Column Weighting, select the Convert Scores to a percentage before calculating Marking Period Averages (Not recommended) check box. 3. In the Copy Setting to Active Gradebooks dialog box, do either of the following: Click Convert scores to a percentage only in this gradebook to weight the columns in your open gradebook. Click Convert scores to a percentage in all of my active* gradebooks to weight the columns in the gradebooks that you have selected to appear in the Gradebooks tab. 4. At the top of the Weighting tab, click Save & Recalculate. 101 Chapter 10 Categories and Weighting

102 10.7 Customize Semester and Final Average Weighting You can customize semester and final average weighting by assigning weight to individual marking periods, or by combining marking periods. By assigning weight to individual marking periods, you can allow different marking periods to affect averages differently. By combining marking periods, you can allow category weights and column weights to affect averages without any regard for individual marking periods. Weight Marking Periods Individually When you weight marking periods individually, you can determine how much each one counts towards averages. To weight marking periods individually, do the following: 1. On the side-navigation menu, click Grading, and then click the Averages tab. 2. In the Weights column, double-click the cell next to the marking period you want to weight, enter the value, and then press Enter. Repeat this step for each marking period you want to weight, and then click Save. Note: The report card columns in your gradebook may be different than the columns in this example. The default report card columns in this menu are Midyear Grade and Final Grade; however, many schools choose to customize their configuration. Report card columns are customized in AdminPlus. Tip: To make the grading process more efficient, ensure your values add up to 100. However, it's not necessary for your values to add up to 100. Chapter 10 Categories and Weighting 102

103 Use Combined Marking Periods When you combine marking periods, you can set category weights and column weights that affect averages without regard for individual marking periods. To use combined marking periods, do the following: 1. On the side-navigation menu, click Grading, and then click the Averages tab. 2. Click Use Combined MP's, and then select the marking periods you want to include in the grade. Repeat this step if you'd like to use combined marking periods for every grade calculation, and then click Save. Important: If your school uses semester exam columns (exam columns that are pulled into Admin Plus and included on report cards) these columns will not be counted in averages when using combined marking periods. Note: The report card columns in your gradebook may be different than the columns in this example. The default report card columns in this menu are Midyear Grade and Final Grade; however, many schools choose to customize their configuration. Report card columns are customized in AdminPlus. 103 Chapter 10 Categories and Weighting

104 CHAPTER Student Progress and Skill Reports 11.1 Report Viewer Commands Create a Student Progress Report Create a Combined Progress Report Generate an Existing Progress Report Generate a Skill Assessment Report

105 11.1 Report Viewer Commands Using the Report Viewer, you can navigate, print, export, or refresh gradebook reports. You can use these functions to display data in the most convenient format for you. Attendance Report Viewer Functions A B C D E F Refresh the report. Navigate the report pages. Toggle Print Preview for the report. Export the report to a format from the drop-down list. Print the report. Adjust the report zoom. 105 Chapter 11 Student Progress and Skill Reports

106 11.2 Create a Student Progress Report You can generate Student Progress Reports for selected students in your class. This progress report can be customized to contain the information you want to share with parents. If you want to create a customized progress report, you can configure the Student Progress Report settings. After configuring these settings, you can save and generate the report or, for a single use report, generate without saving. To generate a report you previously generated and saved, see "Generate an Existing Progress Report" on page 111. To create and generate a Student Progress Report for the open gradebook, do the following: 1. On the side-navigation menu, click Reports > Student, and then click Progress Report. 2. In the Student Progress Report Settings dialog box, do the following: A In the Select Marking Period drop-down menu, click the marking period you want to report on. Chapter 11 Student Progress and Skill Reports 106

107 In the Report Name Customization group box, do either or both of the following: B Enter a custom Report Name. Select the Append Marking Period check-box to include the marking period in the report header. In the Select Students group box, do either of the following: Click Select All to include every listed student in the progress report. Select individual students to include in the progress report. C Note: If you want to include withdrawn students in the progress report, select Include Withdrawn. This adds withdrawn students to the Select Students list. After you include withdrawn students you can select them individually, or along with active students when you click Select All. If you select Include Withdrawn after you've already selected students, your selections will be cleared. D In the Print Which Boxes? group box, select the check box(es) for the box(es) you want to include, and then, if applicable, click to select which column(s) to include. Set the Report Layout, the Page Customization, and the Print Which Course Name? settings. E Note: You can set the course name to the standard Course Name or the Custom (Display As) Name. For more information on the Display As name, see "Customize Gradebook Display Settings" on page Click Save As, enter a Template Name, and then click OK. Tip: If you only want to run this report once, you can generate the report without saving it. 4. Click Generate Report. 107 Chapter 11 Student Progress and Skill Reports

108 11.3 Create a Combined Progress Report You can generate Combined Progress Reports for selected students from any of your classes. If you want to create a customized progress report, you can configure the Custom Progress Report settings. After configuring these settings, you can save and generate the report or, for a single use report, generate without saving. To generate a report you previously generated and saved, see "Generate an Existing Progress Report" on page 111. To create and generate a Combined Progress Report, do the following: 1. On the side-navigation menu, click Reports > Student, and then click Combined Progress Report. 2. In the Combined Progress Report Settings dialog box, do the following: Chapter 11 Student Progress and Skill Reports 108

109 A In the Select Marking Period drop-down menu, click the marking period you want to report on. In the Report Name Customization group box, do either of the following: B Enter a Report Name. Select the Append Marking Period check-box to include the marking period in the report header. In the Select Students group box, do the following: Click Current Class or All My Classes to choose which students appear in the selection list. Click Select All to include every listed student in the progress report. C or Select individual students to include in the progress report. Note: If you want to include withdrawn students in the progress report, select Include Withdrawn. This adds withdrawn students to the Select Students list. After you include withdrawn students you can select them individually, or along with active students when you click Select All. If you select Include Withdrawn after you've already selected students, your selections will be cleared. In the Summary Page group box, do either of the following: D Select the Report Memo check box, and then click to add memo content. Select the Summary Columns check box, and then click to select which columns to include. E F G In the Subject Pages group box, select the check box(es) for the subject page(s) you want to include, and then, if applicable, click Set the Report Layout, to Portrait or Landscape. to select which column(s) to include. In the Include Which Sections in the Report? dialog box, select Only My Classes or Include All Teachers Classes. In the Sections Meeting When? dialog box, select the quarter or semester you want to include in the report, or include all sections. 109 Chapter 11 Student Progress and Skill Reports

110 Set the Page Customization and the Print Which Course Name? setting. H Note: You can set the course name to the standard Course Name or the Custom (Display As) Name. For more information on the Display As name, see "Customize Gradebook Display Settings" on page Click Save As, enter a Template Name, and then click OK. Tip: If you only want to run this report once, you can generate the report without saving it. 4. Click Generate Report. Chapter 11 Student Progress and Skill Reports 110

111 11.4 Generate an Existing Progress Report If you've created and saved a Student Progress Report or a Combined Progress Report, you can generate it at any time without configuring the settings. To generate an existing Student Progress Report for the open gradebook, do the following: 1. On the side-navigation menu, click Reports > Student, and then click Progress Report or Combined Progress Report. 2. In the [Student/Combined] Progress Report Settings dialog box, click a progress report template from the Select Template drop-down menu, and then click Generate Report. Note: You can edit and rename any report template that you create. To create a new report template see either "Create a Student Progress Report" on page 106 or "Create a Combined Progress Report" on page Chapter 11 Student Progress and Skill Reports

112 11.5 Generate a Skill Assessment Report You can generate skill assessment reports for selected students in your class(es). This report can be customized to contain skill grades for selected students in selected marking periods, current marking period grades, and narratives for a selected marking period. 1. On the side-navigation menu, click Reports > Skills, and then click Skill Assessment Report. The Skills Assessment Report Settings dialog box opens in a new tab. 2. In the Skill Assessment Report Settings dialog box, do the following: A In the Select Students group box, choose to select students from the Current Class or All My Classes, and then do either of the following: Click Select All to include every listed student in the progress report. Chapter 11 Student Progress and Skill Reports 112

113 Select individual students to include in the progress report. Note: If you want to include withdrawn students in the progress report, select Include Withdrawn. This adds withdrawn students to the Select Students list. After you include withdrawn students, you can select them individually, or along with active students when you click Select All. If you select Include Withdrawn after you've already selected students, your selections will be cleared. B In the Summary Page group box, select whether or not to include a Report Memo. If you include a Report Memo, click to add the memo content. In the Subject Pages group box, do any of the following: Select whether or not you want the report to display the Marking Period Grade for the marking period you're currently viewing. C Under Skill Grade, select which marking period skill grades you want to include in the report. Select whether or not you want the report Print Narrative, and then, under Include Narrative click the marking period narrative you want to print. Select whether or not you want to include a Signature. If you include a Signature, click to add the signature content. D In the Include Which Sections in the Report group box, choose to include Only My Classes or All Teachers Classes in the report, and then choose to include All Sections or a section that meets in a specific semester or quarter. Set the Report Layout in the upper-right corner, and then set the Page Customization and the Print Which Course Name? settings in the lower-right corner. E Note: You can set the course name to the standard Course Name or the Custom (Display As) Name. For more information on the Display As name, see "Customize Gradebook Display Settings" on page Click Save and Generate to view the report and save the page settings. 113 Chapter 11 Student Progress and Skill Reports

114 CHAPTER Class and Assignment Reports 12.1 Generate Assignment Reports Save a Gradebook as an Excel Workbook View Class Attendance Report

115 12.1 Generate Assignment Reports The three types of Assignment Reports are the Missing Work Report, the Failing Work Report, and the Assignment/Subtotal Report. The process for generating each report is almost identical. To generate a Missing Work Report, Failing Work Report, or Assignment/Subtotal Report, do the following: 1. On the side-navigation menu, click Reports > Class, and then do one of the following: Click Missing Work Report. Click Failing Work Report. Click Assignment/Subtotal Report. Tip: The Failing Work Report also includes a list of missing work. You don't need to run both a Failing Work Report and a Missing Work Report. 2. In the Report Settings dialog box, do the following: Assignment Report Settings A In the Select Marking Period drop-down menu, click the marking period you want to run the assignment report for. 115 Chapter 12 Class and Assignment Reports

116 Assignment Report Settings B C Next to Report Layout, click Portrait or Landscape to set the report orientation. Next to Sort by Date, click Ascending or Descending to set which direction dates are sorted in on the report. D For the Failing Work Report, enter the Failing Cut-off grade (as a percentage). Any grade below this cut-off appears on the report. Note: This setting only appears in the Failing Work Report Settings dialog box. For the additional settings, select whether or not you want to do either of the following: E Include Withdrawn students Include a Grade Scale table 3. Once you've configured the appropriate settings, click Save and Generate. Chapter 12 Class and Assignment Reports 116

117 12.2 Save a Gradebook as an Excel Workbook If you want to export a gradebook's contents for reference or for further analysis, you can save a gradebook as an Excel Workbook (spreadsheet). This Excel Workbook will include any visible columns (except for IEP or Narrative) and any header rows you have set. Important: Before you save your current gradebook as an Excel Workbook, make sure that your current view contains every column and header row that you want to export. To change the columns in your current view, see "TeacherPlus Gradebook Templates" on page 21. To change the header rows, see "Customize Header Rows" on page 65. To save a gradebook as an excel spreadsheet, do the following: 1. On the side-navigation menu, click Reports > Save as Excel. 2. In the Confirmation dialog box, click one of the following from the Select the Excel Format to Download drop-down menu: Excel Workbook (*.xlsx) Excel Workbook (*.xls) 3. Click Yes to download the file to your Downloads folder. 117 Chapter 12 Class and Assignment Reports

118 12.3 View Class Attendance Report If you need a customizable and printable report of class absences, tardies, or both, you can view the Class Attendance Report for your current gradebook. This report can be designed to present the data you need at a glance. To generate a Class Attendance Report for the open gradebook, do the following: 1. On the side-navigation menu, click Reports > Attendance, and then click Class Attendance Report. 2. In the Attendance Report Settings dialog box, do the following: Under Print Which Boxes, select Absences and/or Tardies. Set a Start Date and an End Date. Under Report Layout, click Portrait or Landscape. Optional: Under Page Customization, select Header on first page only or Include Withdrawn. Note: The Print Which Boxes settings will reset to print only Absences every time you access this report. All of the other settings are saved from the last time you accessed the report. 3. Click Save and Generate. The report viewer opens in a new tab. Next Steps Having generated a report, proceed to the report viewer. For more information, see "Report Viewer Commands" on page 105. Chapter 12 Class and Assignment Reports 118

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