Publish your research Open Access. Scientific Writing November 17, 2015 Aina Svensson, Electronic Publishing Centre Uppsala University Library

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1 Publish your research Open Access Scientific Writing November 17, 2015 Aina Svensson, Electronic Publishing Centre Uppsala University Library

2 Content About DiVA What is Open Access Journals different models Research funders How to publish Open Access Library support

3 Electronic Publishing Centre (EPC) About us We give support to researchers and staff on publishing issues We handle the entire publication process for doctoral theses and give advice in graphic design We work for increased open access publishing at Uppsala University We lead the development of DiVA We are located in Carolina Rediviva

4 DiVA is an institutional repository for scholarly publications What is DiVA? Open to everyone to search and to read/download publications Contains all kind of publications produced by researchers, teachers and students

5 40 DiVA members Blekinge Institute of Technology (BTH) Ersta Sköndal University College Gotland University Halmstad University Jönköping University Kristianstad University Karlstad University Linköping University Linnaeus University Luleå University of Technology Mid Sweden University Mälardalen University Nationalmuseum Nordic Council of Ministers Red Cross University College RISE Research Institute of Sweden Royal College of Music Royal Institute of Art Royal Institute of Technology SMHI Sophiahemmet University College Stockholm School of Economics Stockholm University Stockholm University of the Arts Swedish Environmental Protection Agency Swedish Museum of Natural History Swedish National Defence College Swedish Polar Research Secretariat Södertörn University The Nordic Africa Institute The Swedish National Road and Transport Research Institute The Swedish School of Sport and Health Sciences Umeå University University College of Arts Crafts and Design University of Borås University of Gävle University of Skövde University West Uppsala University Örebro University

6 DiVA portal a common search tool Contains publications from 40 universities and research institutes references/ in full text 40 million downloaded full texts (during 2014) 68 million visited web pages (during 2014)

7 How DiVA is used Open Access freely available publications Evaluation, statistics, annual reviews allocate money E-posting doctoral theses Link to webshop Digital archiving Data set Dissemination Profile-/web pages at UU e.g. Medarbetarportalen SwePub LIBRIS essays.se, dissertations.se DRIVER/ OpenAIRE Long-term preservation, persistent links Google Scholar etc.

8 Search interface DiVA at Uppsala University

9 Thesis production - checklist for doctoral students: Coming theses at UU

10 The doctoral theses as an example Open Access or not? The comprehensive summary of the doctoral theses from Uppsala University are freely available to read and download from DiVA Open Access But what about the included articles, already published (or accepted) by a journal??

11 The comprehensive summary open access in DiVA Free to read

12 What about the included articles Open Access or not?

13 Article 1: accessible only for subscribers

14 Article 2: accessible for all (open access)

15 The journal/publisher (examples) Right to use and reuse - who owns the copyright? The authors Creative Commons a non-profit organization

16 Are you allowed to included papers in the printed book? In most cases you need to ask for permission to include reprints in your printed thesis - or check for information on the journal s website!

17 Different models Subscription-based journals Hybrid journals Open access journals Scientific journals In common: peer-review!

18 Subscription-based journals Articles available only to readers with subscriptions eg. at University campus Copyright is transferred to the publisher/journal Usually no general publishing fees - exception for colour images etc University libraries pay annually (with money from faculties) for access to articles

19 Hybrid journals Many subscription-based publishers have an option for authors to have their particular article made OA For an additional fee (ca $ 3000 per article) Libraries pay for subscriptions AND researchers pay for wider dissemination

20 Articles are freely available for everyone Open access journals Authors retain copyright free to reuse article No subscription costs Cover their expenses through article-processing fees (APCs), sometimes sponsorship Publishing fees ca $200 - $3000 Business model: pay once per article for publishing no extra cost for access

21 Who pays for the OA-publishing costs? Since the OA-model is quite new, there is not one single model Research funders, the research project University/University Library Membership in OA publishing houses BioMed Central at UU Universities with central OA funds not yet at UU (in Sweden only Lund and Chalmers have OA funds) For OA options in subscription based journals Sometimes discounts are offered, due to the fact that the library subscribes to one or more of the publisher s products (e.g. RSC, ACS) Check out - discounts on the article-processing fee at UU:

22 To summarize - what is open access? Free availability of scientific publications on the Internet Free for everyone to read, download, share taking full account of the authors copyright Meaning More people can get access to scientific publications Research findings can be used to a larger extent And cited more! To make best use of today s technology!

23 Research results are often discussed in social media altmetrics score available from DiVA (articles with DOI)

24 Important to consider Who are the readers do they have access to your research findings? Other researchers in the same discipline in related disciplines in places with restricted access Academics/practitioners outside the University - authorities, industry, health care centers etc. The public Publicly funded research should be freely available to everybody

25 Funders with OA mandates Wellcome Trust, National Institute of Health (NIH), European Research Council (ERC), Swedish Research Council (VR), Formas, Riksbankens Jubileumsfond (RJ), Knut och Alice Wallenberg Foundation, The Foundation for Baltic and East European Studies, FORTE, Swedish Research Council for Health, Working Life and Welfare, Swedish Environmental Protection Agency, Horizon 2020, EU, 2014 Complete list at:

26 What it means OA mandate from the Swedish Research Council (VR): Publications must be made freely available within 6 months from publication Applies so far only to journal and conference articles As of 2015 the Council will only accept OA-articles in their funded research Researchers receiving grants as of 2017 must publish with a socalled CC-BY-licence, which enables re-use and new use of research findings

27 Research data VR (and others) also has requirements for research data when applying for money: Requires a data publishing plan, if collecting data is a major part of the project Data archives Swedish National Data Service (SND) Subject-specific data archives e.g. ECDS Environment Climate Data Sweden DiVA Data sets can be archived and/or published in DiVA

28 Aricle in DiVA with data set

29 Mission and core values at Uppsala University Research results will be made available in open access channels, wherever possible.

30 How to comply with OA requirements? Publish open access Largely depend on the policy of the publisher of the journal you are intending to publish in Mainly two options

31 Consider before submitting Is there a suitable open access journal in my discipline? Is it possible to selfarchive in DiVA or an other open archive? Gold OA option Green OA option

32 BioMed Central, ChemistryCentral, Springer Open journals, mainly in medicine and biology journals (chemistry, multidisciplinary) - Standard article-processing charge: $1710/1960, 15% discount for UU researchers

33 PLOS Public Library of Science 7 journals, PLOS Medicine (IF 14.0), PLOS Biology (IF 11.7), PLOS ONE (IF 3.5) Publication fees: $

34 Hindawi Publishing Corporation Approx. 500 journals in science, technology and medicine Started as a traditional publishing house, open access from 2007

35 Frontiers - interdisciplinary, mainly medicine and science (founded by neurscientists Henry och Kamila Markram) - peer-review: traditional and open, social network for researchers - Nature Publishing Group acquired Frontiers in February 2013

36 Copernicus Publications 28 journals in geoscience, civil engineering and Math/Data/Informatics Open access journals since 2001

37 Summary - examples of OA publishers BioMed Central, Chemistry Central, Springer Open 400+ journals, mainly in medicine and biology, chemistry PLOS Public Library of Science 7 journals; PLOS ONE ( mega-journal ) Hindawi Publishing Corporation about 500 journals in science, technology and medicine Frontiers 28 journals; medicine, biology, chemistry - also engineering Copernicus 28 journals; geoscience, civil engineering and Math/Data/Informatics Find more OA journals in DOAJ Directory of Open Access Journals

38 Grey zone OA publishers Check before submitting a paper to an unknown journal: Is there adequate information about ownership? Which country? Clear information about the peer-review process Who is on the editorial board? Including full name and home university Are the terms in their License to publish reasonable? Is there adequate contact information? Members of OASPA (Open Access Scholarly Publishers Association): List of grey zone or predatory OA publishers: Think-check-submit:

39 The two options - consider before publishing Is there a suitable open access journal in my discipline? Is it possible to selfarchive in DiVA or an other open archive? Gold OA option Green OA option

40 What about the publishers? Many publishers allow self-archiving under certain conditions: Usually the accepted author version must be used not the publisher s version/pdf Usually there is an embargo period or other restrictions

41 What is an accepted author version? Same content, different layout 1. The author s final manuscript of the article, accepted for publication (author s post-print in SHERPA/RoMEO) Final manuscript 2. Includes revisions after peer review What differs? The author version lacks the publisher s layout and pagination Make sure you save this version to comply with the Research Council s requirments!

42 Cover page with full reference and link to the reference Cover page Final manuscript

43 Self-archived article in DiVA Reference i DiVA and other search tools accepted author version accessible for all article on journal website only accessible for subscribers $

44 SHERPA/RoMEO Check the journal s policy

45 Examples of publisher policies IEEE, ACM, AIP (American Institute of Physics) allow self-archiving of the accepted version, no embargo Nature Publishing Group (Nature), AAAS (Science) allow self-archiving of the accepted version 6 months after publication Wiley-Blackwell self-archiving rights vary between journals; general policy only allows self-archiving of submitted version (not enough to meet VR s requirements) Springer, ACS, Taylor & Francis allow self-archiving of the author's version 12 months after publication

46 Allowing publisher PDFs

47 Support from the library DiVA Helpdesk We import references from Web of Science to DiVA 100 references per week (with affiliation Uppsala University) Add connection to the list of publications in MP Support and help with self-archiving (parallellpublicering) Dubbel-check the journal s policy Add cover page to author versions Open Access journals Questions about costs, memberships and the journal's reliablility We give seminars about OA and DiVA

48 List of publications in MP from DiVA

49

50 Read more about thesis production, open access and how to register and publish in DiVA:

51 Thesis production, templates, checklist for doctoral students:

52 Welcome to contact us! Do you have questions or need help? DiVA and Open Access: Thesis production, templates Graphic services Thank you! Aina Svensson

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